IEARDA 101-BASICIEARDA 101-BASIC

Presentation by Robert RonoPresentation by Robert Rono

Research and Sponsored Projects Research and Sponsored Projects OfficeOffice

Moi University School of Medicine -Moi University School of Medicine -Moi Teaching and Referral HospitalMoi Teaching and Referral Hospital

Title: Title:  International Extramural Associates Research  International Extramural Associates Research Development Awards (IEARDA) (G11 Development Awards (IEARDA) (G11

Program Announcement (PA) Number: Program Announcement (PA) Number: PAR-07-431PAR-07-431 http://grants.nih.gov/grants/guide/pa-files/PAR-07-431.htmlhttp://grants.nih.gov/grants/guide/pa-files/PAR-07-431.html

Electronic submissionElectronic submission

Opening Date: September 24, 2007 (Earliest date an application may be Opening Date: September 24, 2007 (Earliest date an application may be submitted to Grants.gov) submitted to Grants.gov)

Letters of Intent Receipt Date(s):  September 24, 2007; January 22, 2008, Letters of Intent Receipt Date(s):  September 24, 2007; January 22, 2008, June 29, 2008June 29, 2008; June 29, 2009; June 29, 2009

Application Submission/Receipt Date(s): October 23, 2007 and February 22, 2008, Application Submission/Receipt Date(s): October 23, 2007 and February 22, 2008, July July 29, 200829, 2008; July 29, 2009; July 29, 2009

The Research and Sponsored Projects Office submission was done in the The Research and Sponsored Projects Office submission was done in the

highlighted months, best wishes to those who submitted in 2009.highlighted months, best wishes to those who submitted in 2009.

IntroductionIntroduction The International Extramural Associates Research The International Extramural Associates Research

Development Award (IEARDA) program goal is to Development Award (IEARDA) program goal is to produce a cadre of trained academic research produce a cadre of trained academic research administrators in countries with limited resources to administrators in countries with limited resources to facilitate and/or develop the appropriate facilitate and/or develop the appropriate administrative infrastructure in their home administrative infrastructure in their home institutions for the implementation of a more rigorous institutions for the implementation of a more rigorous research program.research program.

This program will This program will • provide training in NIH policies and procedures through a provide training in NIH policies and procedures through a

distance learning and NIH residency program, as well as funding distance learning and NIH residency program, as well as funding to augment or expand upon existing research administrative to augment or expand upon existing research administrative infrastructure (e.g., Office of Research, Office of Sponsored infrastructure (e.g., Office of Research, Office of Sponsored Projects).  Projects). 

• to provide thorough oversight and administrative management to provide thorough oversight and administrative management of extramural awards; of extramural awards;

Introduction- ContIntroduction- Cont• support faculty who wish to secure external funding; support faculty who wish to secure external funding; • serve as the main organizational unit for the technical serve as the main organizational unit for the technical

development of grant proposals submissions and development of grant proposals submissions and oversight, and oversight, and

• foster and facilitate ongoing research activities at the foster and facilitate ongoing research activities at the institution. institution.

The award is been funded by the following The award is been funded by the following components of NIHcomponents of NIH• National Institute of Child Health and Human National Institute of Child Health and Human

Development (NICHD) (Development (NICHD) (http://www.nichd.nih.govhttp://www.nichd.nih.gov))

• Fogarty International Center (FIC) (Fogarty International Center (FIC) (http://www.fic.nih.govhttp://www.fic.nih.gov),),

• National Institute of Allergy and Infectious National Institute of Allergy and Infectious Diseases (NIAID) (Diseases (NIAID) (http://www.niaid.nih.govhttp://www.niaid.nih.gov))

Program ObjectiveProgram Objective The overall aim of the IEARDA program is to enhance or The overall aim of the IEARDA program is to enhance or

expand upon current research administrative infrastructure, expand upon current research administrative infrastructure, thereby enhancing research capabilities of NIH-supported thereby enhancing research capabilities of NIH-supported institutions in developing countries. institutions in developing countries.

RSPO’s specific objectivesRSPO’s specific objectives• Gain expertise in NIH policies and procedures governing grants Gain expertise in NIH policies and procedures governing grants

applications and administration applications and administration • Strengthen RSPO’s budgetary and regulatory capabilities and Strengthen RSPO’s budgetary and regulatory capabilities and

oversight. oversight. • Strengthen the link between the RSPO, the Institutional Strengthen the link between the RSPO, the Institutional

Research and Ethics Committee (IREC) of MUSOM/MTRH and Research and Ethics Committee (IREC) of MUSOM/MTRH and their partner US universitiestheir partner US universities

• Develop a grants application and management curriculum and Develop a grants application and management curriculum and train faculty, staff and students on grantsmanship.train faculty, staff and students on grantsmanship.

• Strengthen the research grants application and management Strengthen the research grants application and management capabilities of other schools and campuses in Moi University capabilities of other schools and campuses in Moi University and scientific institutions in East Africaand scientific institutions in East Africa

• Establish a Grants Advisory Board (GAB).Establish a Grants Advisory Board (GAB).

Eligible Institutions/OrganizationsEligible Institutions/Organizations Foreign, private or public institutions in Foreign, private or public institutions in India and India and

sub-Saharan Africasub-Saharan Africa that are currently receiving that are currently receiving research grant support from NIHresearch grant support from NIH, either through a , either through a direct grant or as a subproject to a U.S. domestic direct grant or as a subproject to a U.S. domestic award are eligible to nominate award are eligible to nominate full-time academic full-time academic research administratorsresearch administrators to serve as Principal to serve as Principal Investigator and to apply for the IEARDA.  The Investigator and to apply for the IEARDA.  The institution must be the recipient of at institution must be the recipient of at least three least three NIH awardsNIH awards, must have , must have an existing research an existing research administrative infrastructureadministrative infrastructure in place, and must in place, and must have have the electronic connectivitythe electronic connectivity and Internet and Internet access necessary for NIH electronic grants access necessary for NIH electronic grants application and post-award administration application and post-award administration

An eligible institution may submit only one An eligible institution may submit only one application per funding cycle application per funding cycle

Application and Submission Application and Submission To download a SF424 (R&R) Application Package To download a SF424 (R&R) Application Package

and SF424 (R&R) Application Guide for and SF424 (R&R) Application Guide for completing the SF424 (R&R) forms for this FOA, completing the SF424 (R&R) forms for this FOA, link to link to http://www.grants.gov/Apply/http://www.grants.gov/Apply/ and follow and follow the directions provided on that Web site.the directions provided on that Web site.

A one-time registration is required for A one-time registration is required for institutions/organizations at both: institutions/organizations at both:

Grants.gov (Grants.gov (http://www.grants.gov/Get Startedhttp://www.grants.gov/Get Started) ) and  and 

eRA Commons (eRA Commons (http://era.nih.gov/ElectronicReceipt/preparing.hthttp://era.nih.gov/ElectronicReceipt/preparing.htmm))

THE AWARD ENTAILSTHE AWARD ENTAILS An initial orientation for the IEA, implemented An initial orientation for the IEA, implemented

through a distance learning component; through a distance learning component; An on-site, post-award assessment visit by NICHD An on-site, post-award assessment visit by NICHD

staff to the awardees institution; staff to the awardees institution; A three-week residency for the IEA at the NIH to A three-week residency for the IEA at the NIH to

provide training on NIH processes and procedures, provide training on NIH processes and procedures, and to develop knowledge and skills needed to and to develop knowledge and skills needed to administer NIH and other awards; administer NIH and other awards;

Refinement of the infrastructure development Refinement of the infrastructure development plan based on knowledge and feedback gained plan based on knowledge and feedback gained from the distance learning program and residency from the distance learning program and residency training; training;

Funding to implement the infrastructure Funding to implement the infrastructure development plan at the awardee institution; and development plan at the awardee institution; and

An evaluation of the program outcomes.An evaluation of the program outcomes.

Application ComponentsApplication Components Biosketch and brief description of nominee, Biosketch and brief description of nominee,

evidence of rapport with faculty, commitment, evidence of rapport with faculty, commitment, ability and three letters of support ability and three letters of support

Infrastructure development plan that describe the Infrastructure development plan that describe the key goals, specific objectives, activities, outputs key goals, specific objectives, activities, outputs (e.g., support staff hired, computers purchased, (e.g., support staff hired, computers purchased, training curriculum completed), resources, training curriculum completed), resources, outcomes (in terms of both short- and long-term outcomes (in terms of both short- and long-term goals) and key personnel involved in the goals) and key personnel involved in the enhancement and strengthening of the research enhancement and strengthening of the research office during the project period of the IEARDA office during the project period of the IEARDA

The IDP should specifically address the following The IDP should specifically address the following key areas:  Outreach, sustainability and key areas:  Outreach, sustainability and integration within the overall plan of the integration within the overall plan of the institution institution

Application Components-ContApplication Components-Cont Institutional commitmentInstitutional commitment Establishment of Advisory boardEstablishment of Advisory board Evaluation Plan linked to the statement of Evaluation Plan linked to the statement of

goals and objectives and should include goals and objectives and should include benchmarks and a timeline for measuring benchmarks and a timeline for measuring progress or outcomes progress or outcomes

Description of Current Research Description of Current Research Infrastructure Infrastructure

Budget period 5 years, directs costs $35k Budget period 5 years, directs costs $35k per year and 8% indirects, $15k allowable per year and 8% indirects, $15k allowable for travel for training in year 1for travel for training in year 1

Allowable CostsAllowable Costs Purchase of office supplies and equipment Purchase of office supplies and equipment Purchase, connection, and maintenance of computer Purchase, connection, and maintenance of computer

hardware and software hardware and software Administrative assistance:   support for administrative Administrative assistance:   support for administrative

assistance may be requested for up to .5 FTE; justification assistance may be requested for up to .5 FTE; justification must be provided. must be provided.

Conduct of institutional and/or regional workshops on Conduct of institutional and/or regional workshops on grantsmanship, research process (and design), statistical grantsmanship, research process (and design), statistical tools, research ethics, consortium research arrangements, tools, research ethics, consortium research arrangements, and research management and research management

Travel expenses for the IEA to gain additional experience in Travel expenses for the IEA to gain additional experience in carrying out the functions of the office carrying out the functions of the office

Membership dues in one professional organization whose Membership dues in one professional organization whose function is related to the goals of the IEA Program such as function is related to the goals of the IEA Program such as the International Society of Scientific Research the International Society of Scientific Research Administrators (administrative funds may be used for this Administrators (administrative funds may be used for this item). item).

Critique of RSPO applicationCritique of RSPO application

Other areas of research other than AIDS need to Other areas of research other than AIDS need to be supported toobe supported too

Advisory Board level of commitment uncertainAdvisory Board level of commitment uncertain Inadequate description of evaluation planInadequate description of evaluation plan

Describe outreach to other institutions betterDescribe outreach to other institutions better

Describe better how faculty and students workDescribe better how faculty and students work Why both PI’s need NIH trainingWhy both PI’s need NIH training Assessment methods broadAssessment methods broad

THANK YOUTHANK YOU