idp conference 2004 “developmental governance in action”
DESCRIPTION
SESSION 4: ‘ IDP experience in the Western Cape’ - Philip Grobler Western Cape IDP Co-ordinator Dept of Local Government, Western Cape 5 March 2004. IDP Conference 2004 “Developmental Governance in Action”. Let’s take a look at our IDP journey …. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/1.jpg)
IDP Conference 2004“Developmental Governance in Action”
SESSION 4:SESSION 4:
‘‘IDP experience in the Western Cape’IDP experience in the Western Cape’
- Philip Grobler- Philip Grobler Western Cape IDP Co-ordinatorWestern Cape IDP Co-ordinator Dept of Local Government, Western Cape Dept of Local Government, Western Cape
5 March 20045 March 2004
![Page 2: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/2.jpg)
Let’s take a look at our IDP journey …
How far have we come?
What did we achieve … or did not achieve?
Where are we now?
![Page 3: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/3.jpg)
Local Government Elections: 5 Dec 2000 !
… 30 New municipalities !
![Page 4: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/4.jpg)
Attempted the “interim IDP” …
To consolidate existing municipal plans
… by March 2001 ?
![Page 5: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/5.jpg)
Then came 2001-2002 …Then came 2001-2002 …
First ‘full’ IDPFirst ‘full’ IDP
![Page 6: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/6.jpg)
Received documents & manuals
Received IDP training … in 2001
CouncillorsIDP Managers
Sector departments
![Page 7: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/7.jpg)
We started ….
Drafted district ‘frameworks’ …
Draft municipal ‘process plans’ to guide the process
![Page 8: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/8.jpg)
Learned about ‘IDP’ structures …Learned about ‘IDP’ structures …
Municipal Council
Municipal Manager (Sect 55)
IDP Steering Committee
Subcommittees
Project Task Teams
Stakeholder and Community ParticipationIDP
RepresentativeForum
Metropolitan/ District/Local Level
StakeholderStructures
WardCommittees
Ward Level
IDP Manager
![Page 9: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/9.jpg)
Learned about a ‘5 phase’ IDP process
ANALYSISANALYSIS
STRATEGYSTRATEGY
PROJECTSPROJECTS
INTEGRATIONINTEGRATION
APPROVALAPPROVAL
• Existing Development reality?
• Vision/Mission-> strategies->projects
• Project outputs• Performance indicators• Cost estimates/budget• 5 year financial plan• Spatial Framework• Sectoral Programmes• Institutional Plan
• Approved IDP
OUTCOMES
![Page 10: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/10.jpg)
Learned about project templates …
![Page 11: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/11.jpg)
ServiceDelivery
Local EconomicDevelopment
Communityparticipation
SpatialIntegration
Poverty Reduction Sustainable MunicipalDevelopment Sound Environment
OUTCOME?A consultative, systematic, strategic and transparent way of decision-making
Implement(Performance Management)Monitoring
(Annually)
Analysis
Approval
Strategy Project
s
Integrated Budget
CommunityParticipationSTART
We considered ultimate IDP outcomes?
IDP PROCESS
![Page 12: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/12.jpg)
We started on 1 July 2001 …
Granted … some municipalities only started in September 2001!
Most municipalities picked up speed… when budget needed to be linked !
Some mun’s used consultants …Some mun’s did not !
![Page 13: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/13.jpg)
We established “IDP Forums” …We established “IDP Forums” …
![Page 14: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/14.jpg)
We held “forum” meetings … and workshopped ….We held “forum” meetings … and workshopped ….
We discussed our development reality …We discussed our development reality …
We decided where we want to go … VISIONWe decided where we want to go … VISION
We prioritised …We prioritised …
We confirmed existing work …We confirmed existing work …
… and eventually …
……and shaped new projects ..and shaped new projects ..
![Page 15: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/15.jpg)
We gotWe gotIDP’s !IDP’s !
![Page 16: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/16.jpg)
What did we achieve …
or not achieve?
![Page 17: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/17.jpg)
To determine our achievement we had to ‘assess’ the IDPs?
![Page 18: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/18.jpg)
Organisational arrangements Participation Methodology (i.e. IDP guide) Support systems Integration (from priorities to projects/prog’s) Alignment (horizontal and vertical) Planning-budget link What ‘Skills’ do we have …
We looked at eight areas of IDP …
![Page 19: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/19.jpg)
What did we find …
![Page 20: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/20.jpg)
District and local municipalities started talking ..
![Page 21: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/21.jpg)
Mun’s did follow a strategic process …
Economic Development & Tourism
Development of new Municipal Services and Infrastructure
Housing and Land
Sport, Recreation and Culture
Spatial and Environment
Community Development
Governance and Communication
Community safety and security
e.g. Mossel Bay IDP Strategies
Quality of lifeFor all
Socialharmony
Sustainablelivelihoods
Qualityenvironment
Projects&
Services
![Page 22: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/22.jpg)
Some IDPs linked to budget …
R 236 921 000R 21 451 000Infrastructure aid to Local Mun’sR 215 469 000R 78 532 000Municipal Services R 26 683 000Land and Housing R 53 400 000Infrastructure R 51 207 000Institutional R 2 137 000Environmental R 3 509 000Economic Development
* Example of a District Municipality
AmountsIDP Development Objective
![Page 23: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/23.jpg)
* Example: Knysna Municipality external funding dependancy
Quantified external funding Quantified external funding dependencies …dependencies …
Responsibility Amount over 3 years (Rands) District Municipaility 900 000
Provincial Govt 3 215 370National Govt 13 622 080Municipal 15 822 700
![Page 24: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/24.jpg)
Summary of POSITIVE findings IDP has become the principle planning document IDP started to bring spheres of govt together New relationships (partnerships) were created Structured involvement did occur Core skills were being developed around IDP Innovative ideas generated on prioritisation Identified ‘key development priorities’ Quantified our backlogs Generated project ideas Started to understand the support needs/systems
![Page 25: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/25.jpg)
What we did not find …
Areas of concern …
![Page 26: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/26.jpg)
We did not see new ‘integrated systems’ …
Structure and Process•IDP Steering Committee•IDP Representative Forum•Project Task Teams
InstitutionalPlan
5 yearFinancial plan
IntegratedSector
Programme /Plans
Monitoring &PerformanceManagement
Plan
OrganisationalStructuring
(HR)
Project &ProgrammeManagement
(Budget)
ANNUAL IDPREVIEW
(PMS-BUDGETCYCLE)
StructuredExternal
Partnerships
Budget &Financial
Management
PerformanceManagement
Organisational Performance Management:* INPUTS *OUTPUTS * OUTCOMES
Capital Programme Operational Programme
MAIN IDP OUTPUTS
NEW
NEW
NEW
![Page 27: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/27.jpg)
Critical management system elements …
MAYOR / EXCOMAYOR / EXCO MUNICIPAL COUNCILMUNICIPAL COUNCIL
Committee 1 Committee 1 (IDP)(IDP)
Committee 2Committee 2
Committee 3Committee 3
Committee 4Committee 4
““STRATEGIC MANAGEMENT TEAM”STRATEGIC MANAGEMENT TEAM”- Municipal Manager & DirectorsMunicipal Manager & Directors
- IDP ManagerIDP Manager(Project Management skills)(Project Management skills)
(Integrated Financial Management)(Integrated Financial Management)(Information Management)(Information Management)
Integrated Development ProgrammesIntegrated Development Programmes(monitor IDP projects in budget) (monitor IDP projects in budget)
ProjectTeam 1
ProjectTeam
2
ProjectTeam 3
ProjectTeam 4
Line Dept 3
Line Dept 2
Line Dept 1
Line Dept 4
Line Dept 5
COMMUNITYFORUM
(Project teams)
INTEGRATEDMANAGEMENT
SYSTEM
Financial/Budget
Project
Communication& stakeholderengagement
Contract
Monitor &Evaluation
(PMS)
![Page 28: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/28.jpg)
We did not harness all our resources …
![Page 29: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/29.jpg)
Early areas if concern after first round …
• Credible and the ‘right kind’ of information (trends/socio-econ)• Ineffective IDP-municipal budget link• Poor “project scoping” (without funding remain ‘wish lists’)• Infrastructure focus prevented broader development debate• Slavish following of IDP Guides – over complex processes• Participation gaps – especially business community• Lack of considering alternative service delivery partnerships• Weak “inter-governmental” planning and budgeting• Inadequate focus on “rural reality”
![Page 30: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/30.jpg)
Where are we know?
![Page 31: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/31.jpg)
2004 – Year of second IDP review …2004 – Year of second IDP review …
July 2001 - June 2006 July 2006 – June 2011
JUL 2012-JUL 2017
Interim IDPMarch 2001
11stst FULL IDP FULL IDPMarch 2002March 2002
3 X IDP Review3 X IDP ReviewMar ’03-’04-’05Mar ’03-’04-’05
5 YEAR TERM OF OFFICE5 YEAR TERM OF OFFICEDEC 2000 - DEC 2005DEC 2000 - DEC 2005
ElectionsDec 2000
5 YEAR TERM OF OFFICEDEC 2005 - DEC 2010
ElectionsDec 2005
2nd FULL IDPMarch 2006
4xIDP ReviewMar ’07-’10
TodayToday
STABILISATION
Dec 2000 – 2002
CONSOLIDATION
Jan 2003 – Dec 2010
SUSTAINABILITY
Dec 2010 - Beyond
5 YEAR TERM OF OFFICEDEC 2010 - DEC 2015
ElectionsDec 2010
3rd FULL IDPMarch 2011
4xIDP ReviewMar ’12-’15
![Page 32: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/32.jpg)
INSTITUTIONALINSTITUTIONALARRANGEMENTSARRANGEMENTS
PARTICIPATIONPARTICIPATION
• Mngt of IDP• IDP Forum• Steering Committee• Project Teams• Councillors
• IDP Team• Core skills
• Community• Extern Roleplayers * dept’s / NGO’s private sector• Forum operation * area involvement• Mngt of process
• Forum utilisation• District co-ordinate• External access
IDP METHODIDP METHOD
• Guide Packs• Methodology * new ideas * prioritisation • Training: * target groups * business
• Institutional model• Project & Info Mngt• IDP-budget process• Networking
INTEGRATION &INTEGRATION &ALIGNMENTALIGNMENT
• Priorities > projects• Sectoral integration• Prescribe elements• Link to PMS• LM link to DM• Municipal-provincial linkages
• Information flow• IGR structures• DM’s IDP role• PAWC IDP role
PLANNING-PLANNING-BUDGET LINKBUDGET LINK
• IDP projects in budget• Funds secured• CAPEX_ OPEX• Medium term budget outlay
• Project design• Budget cycle• Project Mngt approach
60%60% 60%60% 60 %60 %45 %45 % 45 %45 %
Consider … 2002 ‘Score Card’ relevant?
![Page 33: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/33.jpg)
We have clear ‘pointers’ to deal with …Institutional arrangement
Participation
IDP methodology
IntegrationAlignment
Planning-budget link
Implementation hampering
1. IDP Team (strategic mngt)2. Core skills3. IDP within municipal systems4. Stakeholder engagement5. Forum / wards6. External stakehold’s resources7. Prioritisation tools8. Project teams9. Annual review cycle10.Sectoral issues/‘prescribed’11.District-local mun’s12.Provincial-municipal (IGR)13. IDP-budget link (budget cycle)14.CAPEX & OPEX link to IDP15.Powers/functions16. Info flow
![Page 34: IDP Conference 2004 “Developmental Governance in Action”](https://reader035.vdocuments.us/reader035/viewer/2022081513/56815c2d550346895dca097a/html5/thumbnails/34.jpg)
Let’s deal with them ..
and make true developmental governance a reality!
Thank You !