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·egis In Joint Venture With \ ID()

ADB-Financed Flood Damage Emergency Reconstruction Project,National and Provincial Roads, Ministry of Public Works and TransportCS1- Detailed Design and Implementation Supervision (0015) Consultant

Phnom Penh, 5 February 2016Our Ref: FDERP-AFITU16/1443

Mr. Nay ChamnangDirector of Road Infrastructure DepartmentProject Manager .Flood Damage Emergency Reconstruction ProjectAdditional FinancingMinistry of Public Works and Transport

Subject: Submission of Quarterly Progress Report No.6 October-December 2015(

Dear Mr. Chamnang,

Please find enclosed the 3 copies Submission of Quarterly Progress Report No.6 forOctober-December 2015, for your information and records.

Please forward relevant copies to ADS and AusAID as indicated for their information.

-Cc: PCMU, ADS, MEF

Project Office Ministry of Public Works and Transport, 4th Floor, Northern Building, Corner Norodom Blvd and 106 St, Phnom Penh CAMBODIA

Head Office 15 Avenue du Centre - CS 20538 Guyancourt 78286 Saint-Quentin-en-Yvelines Cedex - FRANCE; Tel.: Fax: (33-1) 39 41 4000E-Mail: www.egis-international.fr

EGIS International

Grant No.:0285-CAM (EF) and Loan No.: 2852-CAM (SF) P a g e | 1

Quarterly Progress Report No.6 January 2016

Royal Government of

Cambodia

Ministry of Public Works and Transport

FLOOD DAMAGE EMERGENCY RECONSTRUCTION PROJECT (FDERP)

[ADB LOAN No. 2852-CAM (SF) and GRANT No. 0285-CAM (EF)]

AND

FLOOD DAMAGE EMERGENCY RECONSTRUCTION PROJECT-ADDITIONAL FIANCING (FDERP-AF)


Construction Supervision

Quarterly Progress Report No. 6

October - December 2015 (Q4/2015)

PART A: FDERP AND PART B: FDERP-AF

Version A

In Association with

VIDO Engineering Consultant Co. Ltd.

Egis International Document Quality Information

Project Name: Flood Damage Emergency Reconstruction 1-additional Financing

Project Grant No.0285-CAM (EF) and 13125 -CAM (SF)

Construction Supervision

Report Name: Quarterly Progress Report No.6 (Q4/2015); October - December 2015

PREPARATION, REVIEW AND AUTHORISATION

Prepared by: Carl E SerentsenlY A Samol

Position: Project Manager (CSC)

Reviewed by: Nay Chamnang

Position: Project Manager, PIU

Approved by: Kern Sorey

Position: Project Director, PIU

ISSUE REGISTER DISTRIBUTION LIST

Ministry of Public. Works and Transport

Asian Development BankAus AID, Phnom Penh

Date Issued No. of Copies

2

21

REVISION, PREPARATION, REVIEW ISSUE

Issued toRevision Date Prepared by Reviewed by Distribution

List by:

Grant No.:0285-CAM (EF) and Loan No.: 2852-CAM (SF)Quarterly Progress Report No.6

Page 12January 2016

Egis International Document Quality Information



Document quality information

General information

Author(s) Carl E Berentsen/Ya Samol

Project name FLOOD DAMAGE EMERGENCY RECONSTRUCTION PROJECT-ADDITIONAL FINANCING

Document name Quarterly Progress Report No. 6

Date January 2016

Reference

Addressee(s)

Sent to:

Name Organization Sent on (date):

H.E. Kem Borey Ministry of Public Works and Transport January 2016

Mr. Nay Chamnang Ministry of Public Works and Transport

Copy to:

Name Organization Sent on (date):

Mr. Nicolas Morice Egis International January 2016

History of modifications

Version Date Written by Approved & signed by:

Egis International Parts A & B



Table of Contents Preamble ................................................................................................................................... 5

Part A: FDERP .......................................................................................................................... 7

Executive Summary ................................................................................................................. 8

Summary of FDERP timeframe and costs ........................................................................... 10

I. MAIN ACTIVITIES DURING THE QUARTER(Oct - Dec 2015) ......................................... 13

II. PROPOSED KEY ACTIVIIES FOR NEXT QUARTER (Jan- Mar 2016) ........................... 13

PHOTO GALLERY FOR FDERP ..................................................................................................... 13

Part B: FDERP-AF .................................................................................................................. 14

Executive Summary ............................................................................................................... 15

i. General ....................................................................................................................................... 15

ii. Loan Progress .......................................................................................................................... 15

iii. Overall Project Progress ........................................................................................................ 15

iv. Financial Progress .................................................................................................................. 17

v. Distribution of Loan Funds ................................................................................................... 20

vi. Construction Progress ........................................................................................................... 21

Summary of FDERP-AF timeframe and costs .................................................................... 27

Comparison between Original Scope and Current Scope of works ................................ 28

Summary of FDERP-AF Issues requiring Actions ............................................................. 29

I. ACTUAL ACTIVITIES DURING THE QUARTER(July - Sept 2015) ................................ 30

II. PLANNED ACTIVITIES DURING NEXT QUARTER(Oct-Dec 2015) ................................ 32

PHOTO GALERY FOR FDERP-AF................................................................................................. 33




FDERP

FDERP-AF

Provincial Center

CW:អនុគម្រោង

Battambang

Siem Reap

K.Thom

K.Cham

Prey Veng

B.Meanchy

Phnom Penh

CW3, CW6a, CW6b, CW6c& CW7 CW9b& CW9a

CW1, CW2, CW4 & CW5

CW11& CW12 (CW11/12)

CW15 & CW16

CW10a, CW10b & CW10c CW14

CW13

CW8

Preamble Prior to the ADB Review Mission from March 25 to April 7, 2015 progress of activities of FDERP

and FDERP-AF under MPWT were reported on a monthly basis.

In accordance with ADB's April 2015's MOU/Section H (Project Reporting); this was changed to

quarterly progress reports from April 1 onwards in order to streamline the reporting.

This report is prepared as a summary of activities, both in planning, design, construction and

financial issues during the period of October through December 2015.

To simplify reading the report is split in two parts: Part A: projects under FDERP (No. Loan

2852) where the loan is already closed and Part B: FDERP -AF (Loan No. 3125).

The location of the projects is shown in the following maps.

Egis International Part A: FDERP



FLOOD DAMAGE EMERGENCY RECONSTRUCTION PROJECT (FDERP)


Quarterly Progress Reports

October – December 2015

Part A: FDERP

January 2016




Executive Summary

1. A reconnaissance mission was conducted by ADB to Cambodia in December 2011,

which was initiated after severe typhoons, devastated 18 of the country’s 24 Provinces in

September and October 2011.The subsequent MOU which was issued by ADB in

February 2012, initiated the “Flood Damage Emergency Reconstruction Project”

(FDERP). FDERP was approved on 27 March 2012. The loan became effective on 14 May 2012, and was scheduled for closure on 30 September 2015;

2. FDERP costs USD 67.18 Mill, of which Asian Development Bank (ADB) financed USD 55Mill, the Government of Australia provided a grant of USD 5.25 Mill and the Royal Government of Cambodia contribution was USD 6.93 Mill.

3. FDERP was guided by the Project Administration Manual (PAM) dated March 2012, updated January 2013. The PAM requires the FDERP Implementing Agencies (IAs) to submit monthly progress reports to the Executing Agency (EA)/ Project Coordination and Monitoring Unit (PCMU) to submit Quarterly Progress Reports to ADB;

4. Final Joint review Mission for FDERP was conducted from 29 June to 16 July 2015. 5. This Quarterly Progress Report cover the period from October through December 2015. 6. Loan Closing was 30 September 2015 as planned. Three subprojects (CW7, CW6b and

CW8) are under Defect Liability Period after this loan closing date.




Table 1A: Civil work contracts under Defect Liability Period

No. Contractor Province (Road)

Work Description Contract

Amount($) Project Status

CW 6b (Stage 3)

Kampong Cham

PR270

Reconstruction of 1) CW6b-1:Svay Tahen

Bridge, 9m x 51m 2) CW6b-2: Phum Thmey

Bridge, 9m x 80m 3) CW6b-3: Rokar Koy

Bridge 9 x 20m

2,927,997.55 (Original)

3,209,323.61 (Amended)

Contract awarded on 08-Jan-13 Start Date: 29-Apr-13 Completion date: 15-June-15

End of defect liability: 15-June-16 (under Defect Liability Period) Final Cost: $3,143,713.55

CW 8 (Stage 3)

Battambang/

Banteay Meanche

y

PR159

Reconstruction DBST 34.6km (8.0m wide = 6.0m DBST + 2 x1.0m shoulder)

8,795,645.58 (Original)

9,852,155.89 (Amended)

Contract Signed on 30 Sept 2013 Start Date: 25 October 2013 Completion Date: 31 July 2015 End of defect liability: 31 July 2016 (under Defect Liability Period) Final Cost: $9,852,155.89

CW 7 (Stage 3)

Kampong Cham

PR270

Reconstruction of DBST 8.1 Km (8.0m wide = 6.0m DBST + 2 x1.0m shoulder)

1,431,562.20

Contract Signed on 20-Dec-13 Start Date: 23-Dec-13 Completion date: 6-Jan-15 End of defect liability: 6-Jan-16 (under Defect Liability Period, pending Contract’s repair of Defect) Final Cost: $1,215,598.92




Summary of FDERP timeframe and costs

Table 2A:

No. Project Name

Date of Award

Start Date Contract Period, days

Intended date

Time Extension Actual Completion Amount ($)

Period, days

Until Period, days

Until Original Amended Final

1 CW1 22-May-12 22-May-12 245 22-Jan-13 496 30-Sep-13 486 20-Sep-13 3,383,059.32 3,711,743.27 3,321,647.01

2 CW2 22-May-12 22-May-12 300 18-Mar-13 - - 300 18-Mar-13 1,992,174.25 - 1,797,574.63

3 CW3 22-May-12 22-May-12 300 18-Mar-13 - - 300 18-Mar-13 1,328,276.54 - 1,145,847.27

4 CW4 6-Dec-12 19-Dec-12 300 15-Oct-13 - - 275 20-Sep-13 806,898.27 - 697,445.59

5 CW5 8-Jan-13 11-Jan-13 300 11-Nov-13 338 15-Dec-13 338 15-Dec-13 1,325,663.24 - 1,077,305.26

6 CW6a 6-Dec-12 6-Dec-12 365 19-Dec-13 492 12-Apr-14 492 12-Apr-14 1,268,752.17 - 1,072,124.31

7 CW6b 18-Apr-13 29-Apr-13 300 23-Feb-14 777 15-Jun-15 777 15-Jun-15 2,927,997.55 3,209,323.61 3,143,713.55

8 CW6c 11-Apr-13 11-Apr-13 300 23-Feb-13 399 15-May-14 399 15-May-14 1,522,735.70 - 1,402,110.50

9 CW8 30-Sep-13 25-Oct-13 600 17-Jun-15 644 31-Jul-15 644 31-Jul-15 8,795,645.58 9,852,155.89 9,852,155.89

10 CW7 20-Dec-13 23-Dec-13 300 19-Oct-14 379 6-Jan-15 379 6-Jan-15 1,431,562.20 - 1,215,598.92

Total = 24,782,764.82 26,449,385.14 24,725,522.93




Comparison between Original Scope and Current Scope of works (Table 3A)

FDERP: Scope of Work Per PAM 2012 No. Contract No. PSC Bridge RC Bridge Box Culvert Pipe Culvert DBST Laterite Comments

1 CW1 63m (1) - - - 2.0 km - () : Numbers of structures

2 CW2 96m (1) - - - - -

3 CW3 45m (1) - - - - -

4 CW4 48m (1) - - - - -

5 CW5 80m (2) - - - - -

6 CW6 - - - - 8.5km -

7 CW7 - 96m (5) - - - 32.5km

8 CW8 - - - - 34.6km -

Total 332m (6) 96m (5) - - 45.1km 32.5km

FDERP: Current Scope of Work (30/9/15) No. Contract No. PSC Bridge RC Bridge No. of Box

Culverts No. of Pipe Culverts

DBST Laterite Comments

1 CW1 68.1m (1) - 2 4 2.7km - () : Numbers of structures

2 CW2 96m (1) - - - - - culverts are new

3 CW3 45m (1) - - - - -

4 CW4 48m (1) - - - - -

5 CW5 84m (2) - - - - -

6 CW6a - - - 29 8.1km -

7 CW6b 151m (3) - - - - - Added Scope after Inception Mission in July 2012 8 CW6c - 60m (3) 4 - - -

9 CW7 - - - 16 8.1 km -

10 CW8 - 36m (1) 15 48 34.6km -

Total 491.5m (9) 96m (4) 21 97 53.5 km -




Figure 1A : Sketch of FDERP and FDERP-AF (*) along NR70 and PR270 in Kampong Cham Province

(58 km)

44.3km

24.3km

Peam Chikong

Roka kong

NR6

NR7

CW9b (*)

1 bridge (40m)

CW6c

(7 Structures)

CW6b

(3 Bridges)

Kampong Cham Town

CW6a

(DBST

8.1km)

CW7

(DBST 8.1 km)

CW9a (*)

(DBST 16.19km)

Existing NR70

(DBST 13.53km)

Existing new Bridge

(Prek Koy Bridge)

NR70

PR

270

4.0km 16.0km

CW3

(1 Bridge)

Prey To Toeung




I. MAIN ACTIVITIES DURING THE QUARTER(Oct - Dec 2015)

Conduct supervision to project under defect liability period (CW7, CW6b and CW8)

Issued PCR (Project Completion Report).

Prepare a “Lessons Learned” Report to MPWT

Prepare a “Compressed Management and Inspection Report “ outline for MPWT reference

II. PROPOSED KEY ACTIVIIES FOR NEXT QUARTER (Jan- Mar 2016)

Site Inspections during Defect Liability Period of civil works CW6b and CW8.

Have Contractor (Tan Kim Eng) for CW7 repaired the defects identified by the Engineer

during inspection prior to end of defect liability period and issue Defect Liability Certificate if

the defects have been repaired and acceptable to the Engineer.

PHOTO GALLERY FOR FDERP

CW6B:

Existing Bridge CW6b-1 (2013) Bridge CW6b-1 under DLP (Sep 2015)

CW8:

Existing road at PK4+500 (Nov 2013) Guide post installing at PK 18+000 (June 2015)

Egis International Part B: FDERP-AF

Grant No.: 0285-CAM (EF) and Loan No.: 3125-CAM (SF) P a g e | 14


FLOOD DAMAGE EMERGENCY RECONSTRUCTION PROJECT-ADDITIONAL FINANCING

(FDERP-AF)


Quarterly Progress Report

October – December 2015

Part B: FDERP-AF

January 2016




Executive Summary

i. General 1. FDERP-AF was approved on 11 April 2014. Loan and Grant Agreement was signed on

23 April 2014 and became effective on 30 May 2014 with a loan closing date of 30 September 2017.

2. FDERP-AF is financed through ADF loan of SDR48,545,000 Mill (equivalent to 67.6 Million at time of loan signing in April 2014) and a grant from the Government of Australia of USD A$7.6 Mill (equivalent to $6.68Mill). The Royal Government of Cambodia contributes USD 9.0 Mill;

3. MPWT receives a loan of SDR14.563 (equivalent to $22.5 Mill at the time of loan signing) and a grant of $1.5 Mill to rehabilitate/improve flood damaged national and provincial roads and bridges in 5 provinces: Battambang, Banteay Meanchey, Siem Reap, Kampong Thom, Battambang and Kampong Cham.

4. Last Joint review Mission was conducted from 21 September to 7 October 2015. 5. Due to lack of progress of CWs 16, 9a, 10b and 10c, Employer issued warning letters

per Clause 50.2 of Contract Documents after Consultant had issued several warning letters.

6. This Quarterly Progress Report covers the period from October to December 2015.

ii. Loan Progress

Last ADB and Australian Aid Joint Review Mission

7. A review mission for the project was undertaken from 21 March to 2 October 2015 to review implementation progress of the project, identify key implementation issue and propose action to improve implementation. The mission undertook field visits to subproject areas from 21 to 25 September 2015. A kick-off and wrap up meetings is proposed on 2 October 2015. It was reported that Project implementation as of end of Q3 was well on track.

iii. Overall Project Progress

9. Overall Progress is slightly behind schedule. The actual progress for last quarter was on

track due to progress made in CW13, however the overall progress at the end of this quarter is estimated to be 60.5% compared to a forecasted 66.7% (Figure 1B). This is because stagnant progress for CW16, 9a, 10b and CW10c and CW14 was just awarded. Under Stage 2 civil works, two civil work contracts were completed (CW9b and CW11/12) while CW10a was expected to be completed by October but is extended to 10 June 2016 due to still outstanding issues observed at completion (re-appearance of cracks#2 and 3). Under Stage 3, CW13 was completed on 9 December 2015 which is within the contract period. Contractors CW16, CW10b, CW10c and CW9a cannot catch up due to lack of equipment and manpower.

10. Several warning letters have been issued by the Engineer in an attempt to improve the situation. However, the Contractors had not taken serious actions. Therefore, the Employer issued first warning letters per Clause 50.2 of the Contract Documents on 9 December 2015 to CW10b and CW10c, and on 11 December 2015 to CW16 and CW9a,




giving Contractors 14 days to act. Follow-up site visits were held on 18, 25 and 26 to the projects concerned. Still no significant progress was observed. Therefore the Employer issued last warning letters to CW10b, 10c and CW9a on 30 and 31 December 2015 giving Contractors 21 days to act to catch up.

11. Bid opening for CW14 was held on 18 September 2015 and contract signing is on 11 December 2015 after receipt of ADB’s NOL dated 30 November 2015.

12. Physical progress of civil works is slipping behind schedule, is estimated to be 46% vs a target of 52% (Figure 2B). This is due to late progress for stage 3 contracts.

Figure 1B: FDERP-AF - Overall Progress as of 28 December 2015

Figure 2B: Overall Progress of Civil Work as of 28 Dec 2015

0.0

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

100.0

FDERP-AF Overall Work Progress in %: MPWT (Dec 15)

Actual Planned

0.0

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

100.0

FDERP-AF Civil Work Progress in %: MPWT (Dec 15)

Actual Planned




iv. Financial Progress

13. Cumulative contract awarded is shown in Table 1B. One contract award, CW14, is made

during this period. Two contract amendments for CW10a and CW13 are issued. No variation on consultant service is issued during this period.

14. Comparison of actual contract award vs projection per PAM 2014 is shown in Figure 3B. Note that the latter is the cost shown in the PAM. All civil work contracts were awarded in this Quarter. It is observed that the total contract award up to this quarter is $23.37 Mill compared to a projection of $25.9 Mill. This difference is due to the late procurement for CW14, and the contractually awarded contract amounts are less than the estimated contract amount.

15. The variation of budget allocation against time is also plotted in Figure 3B. It is observed that the allocation budget for MPWT is reduced due fluctuation of SDR against US Dollars. It appears that there is no sufficient of fund to implement CW14 (with estimate cost of $3.750 Mill in Procurement plan dated 7 August 2015) unless more re-allocation is made. Table 1B: Cumulative Contract Awards by MPWT

Cat. code

Description

Cumulative Contract Award

As of 30-Sep-2015 (up to Q3/2015), USD

Cumulative Contract Award As of 30-Dec-2015

(up to Q4/2015), USD

Actual Contract Award Value

during Q4/2015, USD

01A Civil work 20,517,657.88 23,376,761.11 2,859,103.23

03A Consultants

Services 2,500,000.00 2,500,000.00 -

Cumulative Disbursement by MPWT

Cat. code

Description

Cumulative Disbursement

As of 30-Sep-2015 (Up to Q3/2015), USD

Cumulative Disbursement

As of 30-Dec-2015 (During Q4/2015), USD

Actual Disbursement

Value in Q4/2015, USD

01A Civil work 7,334,259.68 8,824,159.13 1,489,899.45

01A Equipment 10,800.00 10800.00 -

03A Consult. Services 1,118,409.66 1,298,659.11 180,249.45

04A Management. Costs 85,831.00 1,77,199.20 91,368.2

Total 8,549,300.34 10,310,817.44 1,761,715.1




Figure 3B: Actual and planned contract awards, and budget of MPWT as of Q4/2015

16. Actual cumulative disbursement of civil works is estimated to $8.12 Mill compared to actual cumulative contract award of $23.3 Mill as of 30 November 2015 (Figure 4B). The Disbursement is far behind the contract award since the contractors under FDERP-AF are slow in issuing their IPCs due to slow physical progress of CW15, CW16, CW10b, CW10c and CW9a. The consultant is pushing for this to improve.

17. A comparison between a planned disbursement and actual disbursement is shown in Figure 5B. A planned disbursement is computed as proportion to cumulative disbursement in Section IV. Costs and Financing (“F. Contract Disbursement S-Curve of PAM 2014). Based on this calculation, it appears that actual disbursement is behind the target.

Figure 4B: Actual Contract Award vs Actual Disbursement as of Q4/2015

0.00

5.00

10.00

15.00

20.00

25.00

30.00

Mill

ion

s

Cumulative CWs Contract Awards

Actual

Planned, PAM

Budget

0.00

5.00

10.00

15.00

20.00

25.00

30.00

Mill

ion

s

Actual contract award vs actual disbursement

Actual Disbursement

Actual Contract award




Figure 5B: Actual vs Planned Disbursement as of Q4/2015

0.00

5.00

10.00

15.00

20.00

25.00

30.00

Mill

ion

s

Planned vs actual disbursement

Actual Disbursement

Planned disbursement




v. Distribution of Loan Funds

Table 2B:

OUTPUT ADB AusAID Total

Allocation Revised

Contracts

Current Savings/Shortf

alls

Future Variations/expense

Predicted Shortfall/Savi

ngs Remark

i) Civil Work Contractor

22,500,000 1,500,000 24,000,000

CW9b Seaboard 938,000.00 231,403.07 savings

CW10a Ung Simsia 2,126,833.70 -84,343 shortfall

CW11/12 Seaboard 2,799,980.19 231,533.45 savings

CW13 Heng Sambath 1,792,390.00 using contingencies

CW15 Visvakam 2,334,526.33

CW16 Banteay Srei 2,233,310.02

CW9a Banteay Srei 2,749,789.91 CW10b Visvakam 2,497,238.36

CW10c Visvakam 3,045,589.37

CW14 Swee-Cam (JV) 2,859,103.23

Total Civil Works 22,500,000 1,500,000 24,000,000

ii)Equipment 12,000

iii) Consultancy Service 2,500,000 2,500,000.00 -70,668.08 VO#6, shortfall

iv) Incremental Management Costs 477,200

Total 25,489,200 1,500,000 24,000,000




vi. Construction Progress

Stage 2 Subprojects:

Three Direct Contracts were awarded in Q3/2014 and two of which were completed.

CW10a is extended to 10 June 2016 due to some added works of mainly repair of cracks.

CW9b:

Emergency Reconstruction of Prek Chiek Bridge on provincial road (PR) 270 in Kampong Cham

Province (contract amount: $938,000). Completion certificate was issued on 15 June 2015. A

final cost of the project is $706,595.93. A saving of $231,404.07 is recorded. Defect Liability

Period is until 15 June 2016.

CW10a:

Emergency Reconstruction of Provincial Road PR156D in Banteay Meanchey (contract amount: $2,126,833.7). The works per original scope was completed. However, the project has experienced delays mainly due to added works such as repairs of deep cracks in 4 locations along the riverbank and added side drains at the beginning Section of the road. The cracks were repaired based on special designs by the consultant’s geotechnical specialist. Contract variation orders are compiled into proposed CA#1 which were obtained in ADB’s NOL on 14 December 2015 and the CA#1 was signed on 23 December 2015. In December 2015, Cracks #2 and #3 re-appeared followed by settlement. Consultant and Contractor are working together to have this issue resolved.

CW11/12:

CW11&12: Emergency Reconstruction of 8.15 km of PR 264E and 7.375 km of PR 264D in

Kampong Thom (contract amount: $2,799,980.19). Contract amendment #1 for using part of

Contingencies was approved and signed on 18 August 2015. The Completion Certificate was

issued on 3 September 2015 and the project is now under Defect Liability Period until 3

September 2016.

Stage 3 Subprojects

CW13:

Emergency Reconstruction of 18.75 km of Laterite Road on PR 1570 in Battambang Province

(Contract: $1,792,390). The project has been substantially completed per scope under CA#1.

However, it was observed during ADB’s Mission that the end of part of the road, which is low

due to tempering with existing access road, was inundated and caused some damage to laterite

surface. Therefore, concrete slab acting like drift where water can overflow. The concrete road

surface was proposed and treated as additional work (variation). The construction of concrete

slab has been done. CA#2 was prepared using remaining amount in contingencies and was

submitted for PRC for review and approval on 7 November 2015 and Contract Amendment#2

(CA#2) was signed on 25 November 2015. Completion Certificate is issued on 9 December

2015. The Project now is now under Defect Liability Period.

CW15:

CW15: Emergency Reconstruction of 6 km Concrete Pavement on National Road (NR) 63 in

Siem Reap Province (Contract amount: $2,334,526.33). This sub-project had experienced slight

delays at the start-up and slow progress. During ADB’s Mission in October, the donor expressed

their concern on accidents which may result from different levels between concrete slab and

shoulder, and the adding berms along the concrete slab adjacent to river. These concerns have




been addressed to minimize the accident as Contractor is raising the levels of shoulder and is

making proposal for construction berms.

The Contract is intended to be completed on 30 December 2015. But, the contractor cannot

completed the work per above date. Contractor is applying for time extension for review and

approval and time extension is endorsed and approved until 21 March 2016 by the Employer.

CW16:

Emergency Reconstruction of 11.20 km of Double Bituminous Surface Treatment (DBST) Road

on Provincial Road 265F in Siem Reap Province (contract amount: $2,233,310.02). CW16

experienced slight delays at the start-up due to slow mobilization of contractor, lack of

manpower and equipment. The Project is still slow, physical progress of 27% after 10 months

after start date. Contractor period is 14 months. Several meetings were arranged between

Contractor, Consultant and Engineer to improve work progress.

Consultant issued several warning letters, then after coordination meeting with PCMU, the

Employer issued first warning letter per Clause 50.2 of Contract Document on 11 December

2015 to the contractor (Banteay Srei) to take actions in order to rectify situation, if not default will

be resulted. After 14 days, follow up site visit was conducted and it was observed that some

progress was made. Still more effort needs to be done by Contractor in order to complete the

works on time and to avoid penalty.

Extraordinary meeting with all stakeholders (including Senor Officers from ADB, MEF, PCMU,

MPWT, Consultant, and Contractor) is planned on 13 January and joint follow up site visit is

planned on 21 January 2016.

Four ruin locations were discovered along the road, but impact of one ruin at PK10+200 is

notable according to joint site visit by APSARA and DPWT of Siem Reap on 2nd December

2015. It was decided to leave a section of road 200m undisturbed from PK10+100 to

PK10+300.

CW9a:

CW9a: Emergency Reconstruction of 16.19 km (PK.6+636 – PK.22+826) DBST Road on NR

No. 70 in Kampong Cham Province (Contract amount: $2,749,789.91). This subproject was

awarded on 24 June 2015 to Banteay Srei with conditional NOL from ADB on personnel and

equipment. After 6 months, only 25% of embankment was completed. Within remaining 12

months of contract period, the Contractor cannot even complete the embankment if with such

speed of progress.

Consultant issued several warning letters to the Contractor before Employer issued first warning

letter on 11 December 2015 per Clause 50.2 of the Contract Document giving 14 days for

Contractor to act. Follow up site visit was conducted on 26 December 2015, it was found that no

notable progress was made. Therefore, Employer issued last warning letter to Contractor giving

21 days to comply with specific items, mainly mobilization at least 3 teams for road works and at

least 3 teams for structure works.







CW10b:

Emergency Reconstruction of 6.4km (PK8+000- PK 14+400) DBST Road, 15m RC bridge and

40m PSC decks Bridge on PR No. 156D in Banteay Meanchey Province (Contract amount:

$2,497,238.36). This subproject was awarded on 24 June 2015 to Visvakam Samnang with

conditional NOL from ADB on personnel.

After 6 months since start date, little progress has been made on road work or on bridge works

due to lack of equipment and manpower on site.




notable progress was made. Therefore, Employer issued last warning letter to Contractor giving

21 days to comply with specific items, mainly mobilization at least 3 teams for road works and at

least 3 teams for drainage works, and have specialized teams to do bridge works.




CW10c:

CW10c: Emergency Reconstruction of 10.06 km (PK14+400 – PK24+460) DBST Road and

75m Concrete Bridge on PR No. 156D in Banteay Meanchey Province (Contract amount:

$3,045,589.37). This subproject was just awarded with conditional NOL from ADB on personnel.

After 6 months, notable progress has been made on earth work but no progress is made for

bridge work.




notable progress was made on bridge work. Therefore, Employer issued last warning letter to

Contractor giving 21 days to comply with specific items, mainly mobilization at least 3 teams for

drainage works, and have specialized teams to do bridge works.







Table 3B: Status of Civil Work Implementation

Stage 2 Subprojects


Work Description Contract Amount Project Status Civil Works Implementation

completed

CW9b (Stage 2)

Seaboard Kampong

Cham (PR270)

Reconstruction of Prek Chiek Bridge, 9m x 40m, PSC deck unit

$938,000.00

- Completed on 15 June 15 and Completion Certificate issued on 15 Jun 2015 - Under Defect Liability Period - Gross Claim: $706,595.93

Saving: $231,403.07

CW10a (Stage 2)

Ung Siamsia

Banteay Meanchey (PR156D)

Reconstruction of 8.0km DBST of PR156D

$2,126,833.70 - NOL to CA#2 on 14 December 2015 - Contract Amendment#1 signed on 23

Dec 2015

86% (completion pending repair of Cracks)

CW11/12 (Stage 2)

Seaboard

Kampong Thom

(PR265E and

PR265D)

Reconstruction Laterite road 8.15km of PR265E 7.375 km DBST of PR256D

$2,799,980.19

- Completed on 3 September 2015 and Completion Certificate issued on 4 September 2015.

- Defect Liability Period until 3 Sep 2016.

- Gross Claim: $2,568,446.74

Saving: $231,533.45

Stage 3 Subprojects


Work Description Contract Amount

Project Status Civil Works Implementation

completed

CW13 Heng

Sambath Battambang (PR 1570)

Reconstruction of 18.75Km Laterite Road

$1,792,390.00

- Completion Certificate was issued on 9 December 2015 with defect liability period until 9 December 2016.

- Gross Claim: $1,786,288.29 Saving: $6,101.71

CW15 Visvakam Siem Reap

(NR63) Reconstruction of 6.0km Concrete Pavement

$2,334,526.33

- Advance: $350,178.95,

- Time extension 21 Mar 2016 - Progress Planned: 100% vs.

Actual: 60.65% as of 28th Dec 2015)

-Base Course Overly from PK 1+750 to PK 6+050-100% completed; -Concrete Pavement Slab 1,360 Panels completed/2,000 Panels; (remaining 640 Panels) -Scarifying work from PK 0+050 to PK 1+700




(BHS)

Base-Course work from PK 0+050 to PK

0+200 (BHS)

-Concrete pavement is going to processing

on PK 3+022 to PK 3+124 (BHS)

-Box Culvert 1@1mx2m, L=10m at PK 2+528

-Production of RC Pipes Culvert for Cross

and Side Drainage and Man holes.

-Road Berm along Shoulders from PK 1+750

to PK6+050 (BHS).

-RC Barriers along critical area.

CW16 Banteay

Srei Siem Reap (PR265F)

Reconstruction of DBST road 11.2km

$ 2,233,310.02

- Advance: $334,996.5 - Time wise: 10 months/14 months,

71%

- Progress planned: 50 % (revised 35%) vs. Actual: 27% (as of 17/Dec/15) -Employer’s first warning letter: 11 Dec 2015 per Clause 50.2 -Follow up site visit: 18, 25 Dec 15

- Embankment: 70% - Subgrade: 27% - Subbase: stockpile approx..5000cum - Base course stockpile 300 cum

- Drainage 13% (pre-casted pipe 376nr. installed 18 locations)

-Preparation of box culverts -Ruin area#4: 200m left undisturbed

CW9a Banteay

Srei K.Cham (NR70)

Reconstruction of 16.19Km DBST Road

$2,749,789.91

- Advance: $412,468.49 - Time wise: 6 Month/18 months,

30%

- Progress Planned: 21.83% vs. Actual: 11.17% (as of 25/12/15)

- Employer’s first warning letter: 11 Dec 2015 - Follow up site visit: 26 Dec 15 - Employer’s last warning letter: 31 Dec 2015

- UXO clearance done - Clearing & Grubbing 36% - Embankment 25% - PCs pre-casted 594 nr.




CW10b Visvakam B.Meanchey

(PR156D) Reconstruction of 6.4Km DBST and Concrete Bridges

$2,497,238.36


34%

- Progress Planned:12% (revised 9.8) vs. Actual: 5.2% (as of 31 Dec 15)


- UXO clearance 100% - Re-survey: 100%

- Soil investigation done - Embankment: No progress - pile: 11 nr delivered to site

CW10c Visvakam B.Meanchey

(PR156D)

Reconstruction of 10.06Km DBST and 75m of Concrete Bridges

$3,045,589.37


34%

- Progress Planned:30.26% vs. Actual: 18.85%


- UXO clearance done (except at 75m bridge)

- Re-survey: 100%

- Clearing & Grubbing: - Embankment: 37% - Subgrade 51% - Subbase 6% - pile production: 23/80




Summary of FDERP-AF timeframe and costs

Table 4B:

No. Project Name

Date of Contract

Agreement Start Date

Contract Period, days

Intended date

Time Extension Actual Completion Amount ($)

Period, days

Until Period, days

Until Original Amended Final

1 CW9b (SB)

10-Jul-14 10-Jul-14 300 6-May-15 40 15-Jun-15 340 15-Jun-15 938,000.00 - 706,595.93

2 CW10a (USS)

10-Jul-14 10-Jul-14 365 10-Jul-15

10-Jun-16

2,126,833.70 $2,211,177.34

*) -

3 CW11/12

(SB) 10-Jul-14 10-Jul-14 420 3-Sep-15 - - 420 3-Sep-15 2,799,980.19 2,799,980.19 2,568,446.74

4 CW9a (BTS)

24-Jun-15 24-Jun-15 540 15-Dec-16

2,749,789.91 -

5 CW13 (HSB)

20-Jan-15 20-Jan-15 420 15-Mar-16 - - 323 9-Dec-15 1,792,390.00 1,792,390.00 1,786,288.29

6 CW15 (VSK)

30-Dec-14 30-Dec-

14 365 30-Dec-15 447 21-Mar-16

2,334,526.33

7 CW16 (BTS)

27-Feb-15 27-Feb-

15 420 22-Apr-16

2,233,310.02

8 CW10b (VSK)

24-Jun-15 24-Jun-15 480 16-Oct-16

2,497,238.36

9 CW10c (VSK)

24-Jun-15 24-Jun-15 480 16-Oct-16

3,045,589.37

10 CW14

(SW-Cam) 11-Dec-15

11-Dec-15

480 4-Apr-17 2,859,103.23

(Name of Contractor): SB: Seaboard, USS: Ung Simsia, HSB: Heng Sambath, BTS: Banteay Srei, VSK: Visvakam Samnang; SW-Cam: SWEE-Camdeg *) Signed Contract Amendment#1: $2,211,177.34 (23 Dec 2015) ; PRC’s approval/ADB’s NOL: $2,226,913.78 (14Dec2015)




Comparison between Original Scope and Current Scope of works

FDERP-AF: Scope of Work Per PAM 2014 No. Contract No. PSC Bridge RC Bridge Box Culvert Pipe Culvert DBST Laterite Concrete road Comments

1 CW9b 40m (1) - - - - - - () : Numbers of

structures 2 CW10a - 30 (1) - - 11.2km - -

3 CW11/12 - - - - 7.5km 8.15km -

4 CW9a - - - - 16.19km - -

5 CW13 - - - - - 19.7km -

6 CW15 - - - - - - 6.0km

7 CW16 - - - - 11.3km -

8 CW10b 75m (1) - - - 4.5km - -

9 CW10c - - - - 9.3km -

10 CW14 - - 24.8km -

Total 115m (2) 30m (1) - - 84.79km 27.85km 6.0km

FDERP-AF: Current Scope of Work (31/12/15) No. Contract No. PSC Bridge RC Bridge Box Culvert Pipe Culvert DBST Laterite Concrete road Comments

1 CW9b 40m (1) - - - - - - () : Numbers of

structures 2 CW10a - - 4 11 8.0km - -

3 CW11/12 - - 5 30 7.37km 8.15km -

4 CW9a - - - 13 16.19km - -

5 CW13 - - - 38 - 18.75km -

6 CW15 - - - 11 - - 6.0km

7 CW16 - - 3 39 11.2km -

8 CW10b 40m (1) 15m (1) 3 14 6.4km - -

9 CW10c 75m (1) - 6 21 10.06km -

10 CW14 - - 4 47 - 22.0km

Total 155m (3) 15 m (1) 25 224 59.22km 48.9km 6.0km




Summary of FDERP-AF Issues requiring Actions

Table 5B:

Project Issues Required Actions

CW10a Cracks re-appear after water recedes

1. Consultant is working with Contractor to have cracked repaired

CW15 Contractor cannot complete by 30 December 2015 as planned.

1. Contractor applied for time extension which was approved until 21 March 2016.

CW16 Slow progress, no equipment, no manpower ruin discovery@ PK10+125

1. Meeting between senior management of MPWT and contractor top management in order to push for progress.

2. Employer issued a warning letter according to GCC Clause 50.2 of Contract Document

3. Leave 200m section from PK10+100 to 10+300 undisturbed

CW9a Little progress, no equipment, no manpower


2. Employer issued 2 warning letter per GCC Clause 50.2 of Contract Document

CW10b No progress on road works, drainage structures and bridges, no equipment, no manpower



CW10c Little progress on drainage structure and bridge



CW14 UXO late

Consultancy Service

Inputs for senior management staffs are insufficient due to extension for CW14

VO#6 with zero added cost is prepared




I. ACTUAL ACTIVITIES DURING THE QUARTER(Oct - Dec 2015)

Prepared and Issued safeguard monitoring report No. 13 (July– September 2015)

Prepared and Issued Quarterly Progress Report #5 (July– September 2015)

Prepared and Issued Contract Completion report for CW13

Issued contract amendment #2 for CW13

Issued contract amendment #1 for CW10a

Conducted monthly progress meetings with the Contractors

Reviewed recommendation for further time extension for CW15 until 21 March 2015.

Prepared and Issued Subproject Final Design Report CW14.

Prepared and issued resettlement categorization reports for CW14 where several public consultations have been conducted.

Prepared safeguard monitoring report No. 13 (July– September 2015)

Assisted BEC in procurement from bid opening to contract award of CW14

MPWT has resettlement categorization reports for CW14 verified by third party consultant with a report issued for each project.

Coordination meeting with APSARA regarding location of ruins, following by joint visits between DPWT and APSARA to CW16, ruin at PK10+200. It was decided to keep 200m undisbursed.

Continue supervision of Stage 3 civil works CW15, CW13, CW16, CW9a, CW10b, CW10c and CW14.

Recommend contract variations for approval of the Client.

Review and certify IPCs and Advance Payment requested by Contractors

Continue supervision of Stage 2 civil work (CW10a)

Continue supervision of Stage 3 civil works (CW15, CW13 and CW16)

Continue construction supervision for CW9a, CW10b and CW10c.

Approve construction materials, Shop drawings

Recommend variations for approval of the Client.

Review and certify IPCs and Advance Payment requested by Contractors

Arrange coordination meeting between Client’s senior management and contractor’s top management to speed up progress for CW10b and CW10c, and CW16 and CW9a.

Advised and assisted Employer in issuing warning letters to 2 contractors of 4 above contracts.

Follow up site visits




Social Safeguards, LGAP

Quarterly Labor and Gender Action Plans (LGAPs) from October to December

2015

1. Quarterly Labor and Gender Action Plans (LGAPs) are being prepared by MPWT. These

are based on monthly forms issued by MPWT for completion by contractors. Contractors are

reporting difficulties in meeting the 25% quota of unskilled female labor. Table 6B

summarizes quarterly information for Stage 2 and Stage 3 contracts.

Table 6B: MPWT Stage 2 and Stage 3 Contracts – Percentage of Unskilled Female Labor

Project Oct- 2015 Nov- 2015 Dec- 2015

Sex M F M F M F

CW10a 2 2 0 0 0 0

Tot 4 0 0

CW13 0 0 0 0 0 0

Total 0 0 0

CW15 49 9 25 4 26 6

Total 58 29 32

CW10b 4 0 10 6 15 8

4 16 23

CW10c 11 6 11 5 11 7

17 16 18

CW9a 5 4 13 13 15 16

9 26 31

CW16 13 7 19 8 19 8

Total 20 27 27

Project Oct- 2015 November- 2015 December- 2015

CW10a 50% 0% 0%

CW13 0% 0% 0%

CW15 15% 14% 19%

CW16 0% 37% 30%

CW9a 35% 31% 51%

CW10b 44% 50% 35%

CW10c 35% 30% 39%




II. PLANNED ACTIVITIES DURING NEXT QUARTER(Jan-Mar 2016)

Continue supervision of Stage 2 civil work (CW10a)

Prepare and issue subproject contract completion reports for CW10a

Prepare and issue subproject contract completion reports for CW14

Coordination meeting with MEF and ADB on contractual issue for CWs9a, 16, 10b and 10c.

Coordination meeting with all stakeholders on contractual issue for CWs9a, 16, 10b and 10c.

Follow-up site visits after stakeholder meetings.

Conduct monthly progress meetings with the Contractors

Continue supervision of all Stage 3 on-going civil works

Approve construction materials, Shop drawings

Recommend variations for approval of the Client.

Review and certify IPCs and Advance Payment requested by Contractor

prepare for ADB Joint Review Mission

Egis International



PHOTO GALERY FOR FDERP-AF

Comparison of subproject Status (prior to and now)

Description Prior to Construction Under Construction or after completion

CW9b

PSC Deck Bridge 40m

PR270

Kampong Cham

Province

(Seaboard)

December 2013

September 2015 (DLP)

CW10a

DBST road 8.1km

PR156D

Banteay Meanchey

(Ung Simsia)

December 2013

December 2015

Egis International



CW11

Laterite Road

8.15km

PR264

Kampong Thom

(Seaboard)

December 2013

30 June 2015 (completed)

CW12

DBST Road

7.3km

PR264

Kampong Thom

(Seaboard)

September 2013

July 2015 (completed)

Egis International



CW13

Laterite

18.75km

PR1570

Battambang

(Heng Sambath)

September 2013

December 2015 (completed)

CW15

Concrete Pavement

6.0km

NR63

Siem Reap

(Visvakam)

September 2013

December 2015(box culvert)-Time Extended

Egis International



CW16

DBST road

11.2km

PR265F

Siem Reap

(Banteay Srei)

2013

Dec 2015 (Embankment)

CW9a

DBST Road

16.19km

NR70

Kampong Cham

(Banteay Srei)

September 2013

December 2015 (Under Construction)




CW10b

DBST Road 6.40km and

2 Concrete Bridges

PR156D

Banteay Meanchey

(Visvakam)

Bridge #2 of CW10b

December 2015 Pipe culvert formworks

CW10c

DBST Road 10.06km and

a 75 m Concrete Bridge

PR156D

Banteay Meanchey

March 2015

December 2015 (ADB Mission), water goes down