IDEA EC Grant Application &Fiscal Accountability

New Charter Leaders Institute

June 16-17, 2015

Valencia W. Davis, Consultant

IDEA, Part B Programs

NCDPI Exceptional Children Division

Special Programs and Data Section

IDEAIDEA

Individuals with Disabilities Education Act

Our nation’s special education law

EC Division – Special Programs and Data Section

FundingFunding

Federal IDEA, Section 611(3 through 21) funds are allocated to traditional LEAs, charter schools and State-operated programs (SOP) through PRC 60 based on a formula that includes a base payment, Average Daily Membership (ADM), and the number of children living in poverty.

Annually, LEAs, charter schools and SOPs have the opportunity to submit federal grant applications for funding under IDEA, Section 611.

EC Division – Special Programs and Data Section

FundingFunding

AccessAccess

EC Grants Online ApplicationUse of FundsFacilitiesProgram and ServicesPersonnel/CertificationProfessional DevelopmentAssurances Maintenance of Fiscal Effort

EC Division – Special Programs and Data Section

OnlineOnline

ApplicationApplication

Will be due at a specific time and will lock Contains compliance checksContains audit checksCannot be completed overnightDoes not have spell check featureTravels through a process for approvalContains an amendment componentHelp is located within the application –

Version 3.99 EC Grants Training Document

EC Division – Special Programs and Data Section

The ApplicationThe Application

EC Division – Special Programs and Data Section

The BudgetThe Budget

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EC Division – Special Programs and Data Section

Additional Grant Information

There will be an EC Grants hands-on training on August 21, 2015 scheduled for 9:00 am – noon. This training is designed for personnel who will actually be completing the grant application.

An EC Grants Recorded Session can be found on the CECAS

Website.

Version 3.99 EC Grants Training Document can be found in the Help section of the application.

Other resources – EC Delivery Team, the Help Desk, Regional Consultants and the Consultants for Federal Programs.

EC Division – Special Programs and Data Section

The Fiscal Monitoring process is composed of three tiers

•Tier I – Budget vs. Expenditures

•Tier II – Desk Reviews

•Tier III – On-site/Virtual Visits

Fiscal MonitoringFiscal Monitoring

EC Division – Special Programs and Data Section

• Tier I• Review of budget vs. expenditures

• Tier II• All systems complete an IDEA Fiscal Desk Review every

five years. There is a random selection of at least 50 systems each year for the desk review.

• Desk Review contents: – Time and Effort– Equipment purchase and inventory– Maintenance of Fiscal Effort (MOE)– Proportionate Share – traditional LEAs only– Coordinated Early Intervening Services (CEIS)

Fiscal MonitoringFiscal Monitoring

EC Division – Special Programs and Data Section

• Tier III• Fifteen IDEA Fiscal Monitoring on-site visits• On-site/Virtual Visit Contents include:

• Time and Effort• Equipment• Contracted Services• Maintenance of Fiscal Effort (MOE)• Proportionate Share – traditional LEAs only• Coordinated Early Intervening Services (CEIS)

• Risk Based criteria include:• Findings from the IDEA Desk Review• Annual LEA Single Audit Findings• EC Director turnover• SEA identified potential fiscal issues

Fiscal MonitoringFiscal MonitoringFiscal MonitoringFiscal Monitoring

EC Division – Special Programs and Data Section

• We have just completed the fifth year of the fiscal monitoring process. Some revisions will be made as we begin the next 5 year cycle.

• Recommended Reading – “March Forward to Fiscal Accountability”. This document was distributed at the March 2013 Spring EC Director’s Institute. It provides regulations, the process and forms used in the monitoring process.

• Visit the Finance and Grants tab on the EC Division website. Here you can find forms needed for fiscal accountability.

Fiscal MonitoringFiscal MonitoringFiscal MonitoringFiscal Monitoring

EC Division – Special Programs and Data Section

• The IDEA Fiscal Monitoring Self-Assessment Checklist was created and rolled out at the EC Directors’ Spring Institute in March 2014.

• The purpose is to provide LEAs with a way to internally assess their fiscal accountability.

• The Self-Assessment Checklist mirrors the on-site process and includes a review of the following areas;– Time and Effort

– Equipment

– Contract Services

– Maintenance of Effort )MOE)

– Proportionate Share – traditional LEAs only

– Coordinated Early Intervening Services (CEIS)

Fiscal MonitoringFiscal MonitoringSelf-AssessmentSelf-Assessment

EC Division – Special Programs and Data Section

Additional Fiscal Monitoring Information

• There will be a Fiscal Accountability Session on Friday, August 21, 2015 at DPI. This session is scheduled for 1:00 pm – 3:30 pm. Registration is required but no fee will be charged.

• Visit the EC division website, Finance and Grants section at the link below;

http://ec.ncpublicschools.gov/finance-grants/fiscal-monitoring

EC Division – Special Programs and Data Section

Valencia W. Davis valencia.davis@dpi.nc.gov 252 537-9435

Thank You!Thank You!

EC Division – Special Programs and Data Section