ics ptsa parent meeting · 2016. 9. 13. · 2016-17 ptsa board ptsa elected officers • president:...
TRANSCRIPT
ICS PTSA Parent MeetingSeptember 13, 2016
Agenda• Call to Order
• Welcome & introduction of board members
• ASB introduction
• Approval of minutes
• PTSA goals• Activities Support
• Community & Facilities
• Information Support
• Curriculum Support
• Treasurer’s report
• Business• Motion to adopt Standing rules
• Budget
• Motion to approve additional budget
• Financial review
• Principal report
• Announcements• Awards
• Adjournment
2016-17 PTSA Board
PTSA Elected Officers
• President: Oystein Harsvik
• Co-Treasurers: Venkat Ganti, Doron Avitan
• Co-Secretaries: Niko Schuessler, Amy Yates
• VP Activities Support: Kelly Pontiff
• VP Community & Facilities Support: Deborah Robertson
• VP Information Support: Samantha Robertson
• VP Curriculum Support: Vickie Kacharia
• Member-At-Large: Diane Martin
Co-Presidents
VP Activity Support
Clubs
International Partnerships
Community Outreach
Art Day
Intramural Sports
Graduation Class
Clothing Sales
VP Community & Facilities
Emergency Preparedness
Community Building
Hospitality
Staff Appreciation
Lost & Found Coordination
Lunch Room Coordination
Parking
Site
VP Information Support
Council & Legislative
Liaison
Library
Newsletter
Website
Phone Tree
Student Directory
Volunteer Coordination
VP Curriculum Support
Grants
Reflections
PSAT Coordination
SAT Coordination
Student Study Center
Co-Secretaries
Auction Basket
Founders' Luncheon
Public Relations
Co-Treasurers
Check Depositors
Budget Committee
Matching Funds
Membership
Passive Fundrasing
Scholarship
• Vishaka Nirmal – President
2016-17 ASB Executive Council
President – Vishaka Nirmal
Vice President – Luisa Rodriguez
Secretary – Abbey Kim
Treasurer – Daniel Chen
PR Officer – Tanner Rodriguez
September 21
First Quarter Assembly
September 30
Back to School Dance
7:00-10:00pm
October 31 – November 4
ASB Spirit Week
• ASB
• Author Society
• Chess
• CODE
• Drama
• FBLA
• Green Team
• GSA
• International Night
• Key Club
• Mock Trial
• MUN
• NAHS
• NHS
• SNHS
• Student Study Center
• Tech Crew
• TSA
• Yearbook
Approval of MinutesNiko Schuessler/Amy Yates – Co-Secretaries
May 10 draft Parent Meeting Minutes posted on: https://icsptsa.org/icsptsa/images/meeting_minutes/2016-05-10-parentmeetingminutes.pdf
and distributed through 9/11 newsletter.
• Approval of May Minutes as distributed
PTSA Goals
• Kelly Pontiff – VP Activities Support
• Deborah Robertson – VP Community & Facilities
• Samantha Robertson – VP Information Support
• Vickie Kacharia – VP Curriculum Support
Survey Feedback
0%
10%
20%
30%
40%
50%
60%
70%
Yes No Other
I understand how the money raised from parents is spent
0%
10%
20%
30%
40%
50%
60%
Strongly Agree Agree Disagree
I believe ICS PTSA has a positive impact on our students and our
school
Survey Feedback
-
1.0
2.0
3.0
4.0
5.0
Class room equipment,
books, student trips,
etc.
Year book, student
summit, Camp Cispus,
etc.
Supplies, teacher
training, conferences,
etc
Teacher stipends to
develop curriculum,
align grading practices,
etc.
Clubs, Art Day, etc. Site, staff Appreciation,
community building,
etc.
Curriculum Support Special Projects Staff Support Curriculum Devlopment Activity Support Community Support
Rank the areas you think should benefit from the money raised by ICS PTSA
Curriculum Enrichment
Activity Support
Community Facility Support
PTSA Goals: Activities SupportKelly Pontiff
Goal: Provide high quality extracurricular options for students to support the ICS vision and mission.
Objectives
• Support ongoing and new clubs including intramural sports and increase participation.
• Continue to reinvigorate the Art Day program to improve engagement, especially among older students.
• Build and maintain school partnerships, especially outside of the US, to broaden the global perspective of students.
Activities Support Committees
Committee Chair Responsible for:
Graduation 2017 Mari Bercaw, Eun Kwak,Nancy Lee
Supporting the year end activities of the graduating class.
ICS Logo Wear Adra Davy Supporting sale of ICS branded merchandise benefitting graduation class.
Robotics Takeyoshi NakamuraDough Houts
Providing parent volunteer to Robotics club
Soccer Birju Sondagar Managing soccer practices and games
International Partnership
Angelica Koch-LeibmannTrang Nguyen
Coordinating exchange student programs
Choir Eun Kwak Coordinating choir activities
Instrumental Music Fin Lee Coordinating music activities
PTSA Goals: Community & FacilitiesDeborah Robertson
Goal: Facilitate and support the development of programs and activities that promote a strong sense of community and pride.
Objectives
• Improve the sense of community at ICS by hosting community building events and activities for families.
• Create a support group for IEP and 504 parents.
• Bring in speakers for parent meetings (3)
• Create a comprehensive folder for VP of all chairs responsibilities and objectives for a smooth transition from year to year.
Community & Facilities Committees
Committee Chair Responsible for:
Emergency Preparedness
Wayne HoofnagleFlorence Canal
Making sure we have adequate emergency supplies in case of a disaster or lockdown
Community Building Tana Jianu Reviving parent circles and other events outside of ICS activities. Finding speakers for parent meetings
Hospitality Michaela Spaeth Providing snacks for ICS gatherings
Information Night Michaela Spaeth Coordinating volunteers, Count attendees, Parking
Lost & Found Hrachya Mughnetsyan Cleaning out lost & found; making runs to Goodwill with unclaimed items
Lunchroom Coordinator
Amy Iracheta Coordinating 7 parents a day (35 a week!) to make our lunchroom run smoothly
Parking Gwen Stidham-North Working with Tim Sullivan to coordinate 7-10 people at start of school year & big events
Community & Facilities Committees
Committee Chair Responsible for:
Site MaintenanceExterior
Allyson DanasTracy Botsworth
Plantings, site cleanup days, and the flags. Coordinate work day parties
Site MaintenanceInteriors
John Urrutia Legion of Broom! Coordinate 70 volunteers 4x/year cleaning the building
Staff Appreciation Graham Wendt*June Hanley Wendt*
Coordinating teacher and staff monthly lunches*In need of a shadow volunteer
Procurement Open Purchasing any PTSA supplies that are needed
Please be on the lookout for a survey going out to parents. We would like input on activities and speakers that parent would want to hear or participate in.
Please contact Kathy Thompson if you are interested in helping any of these chairs.
PTSA Goals: Information SupportSamantha Robertson
Goal: Facilitate communication with the ICS community (students, parents, teachers), and ensure that all ideas and opinions are heard and valued.
Objectives
• Provide timely and clearly articulated communication via the PTSA newsletter and website on an ongoing basis. This communication should also include legislative issues and actions in the state affecting our children’s education.
• Move towards a paperless PTSA: find an online solution for student directory.
• NEW: Refresh/update newsletter and website to current version of software and to be more mobile-friendly.
Communications Feedback
• Working with school, ASB to get more info. Feel free to send us achievements!
• Website home refreshed weekly.
• Newsletter facelift! Website coming.
• Directory will be online & print.
• Keeping up with minutes.
• Using Facebook for families to connect
• Need more info about events: PTSA, ASB, school, achievements
• Website home page needs to be updated with recent info
• Website and newsletter look dated, not mobile friendly
• Want online directory
• Meeting minutes/presentations should be on website
Taking action… Feedback received…
Information Support Committees
Committee Chair Responsible for:
Legislative Liaison JoAnn Ten Brinke Advocating for our school and reporting on council and legislative happenings that affect our school and children.
Yearbook Tinku Basu Supporting the Yearbook advisor and club and taking photos at events.
Newsletter Daniela Mutavska-Hristova Producing the weekly newsletter.
Phone Tree Deepa Abraham Providing reminders for upcoming parent meetings. *
Student Directory Kelly Pontiff Providing a directory of student and family information, so we can get in touch with each other.
Volunteer Coordinator Kathy Thompson** Making sure we have the volunteer staff we need, and that hours are submitted to the school.
Webmasters Aaron Knopf, Ed Amdahl, Indira Dhingra
Maintaining our email system and website, and generating the volunteering reports.
* Text option this year! Email [email protected] with your name & cell number to get text reminders instead of phone calls. ** Kathy needs a shadow this year, to take over next year. Interested? Email [email protected].
PTSA Goals: Curriculum SupportVickie Kacharia
Goal: Provide useful and meaningful support to students and staff at ICS. A significant portion of our budget goes directly to curriculum enhancements, classroom and lab equipment, staff training, and more to enrich education.
Objectives
• Work closely with principal and teachers in allocation of grants to enhance the educational environment for ICS students.
• Support PSAT.
• Coordinate SAT/ACT prep sessions at ICS.
• Support Peer tutoring center.
• Increase the number of ICS entries in the Reflections Art next year.
Curriculum Support
Committe Chair Responsible for:
Grants Jennifer ThomVickie Kacharia
Working with the teachers in filling up the grant forms and review the grants before submitting it to the board for approval
Reflections Linda Strom Running Reflections program at ICS
PSAT Yoon Jo Providing snacks during PSAT
SAT/ACT prep TBD Coordinating with North West prep in conducting SAT/ACT prep classes
Peer Tutoring Monica Mann Supporting the teacher responsible for peer tutoring
Examples of Curriculum Support
• Tech Equipment for Video Control room
• Library books
• Ping Pong table
• Teacher training
• Curriculum/Grading review
• Student Summit
Treasurer’s Report
• Venkat Ganti – Co-Treasurer
• Doron Avitan – Co-Treasurer
Income Expenses Year to Date Net Budget More/-Less
Total (Includes Passthroughs) 1,011.26$ 15,438.50$ (5,071.62)$ (71,355.57)$ 66,283.95$
Total (Excludes Passthroughs) 911.26$ 15,254.39$ (6,486.94)$ (65,795.00)$ 59,308.06$
Balances as of 6/1/2016 6/30/2016
Checking 87,614.01$ 73,180.75$
Savings 73,414.85$ 73,420.87$
Total 161,028.86$ 146,601.62$
ICS PTSA – June Treasurer’s Report
1 2
8
9
3
4
5
6
74 Curriculum Enrichment Income Expenses Year to Date Net Budget More/-Less
Club Expense - 3,662.47$ (5,997.04)$ (12,000.00)$ 6,002.96$
Movement/Dance - - (2,700.00)$ (3,000.00)$ 300.00$
Teacher Training Conference - - (4,650.01)$ (5,000.00)$ 349.99$
Curriculum Enrichment-Grant Comm - 3,537.53$ (25,000.00)$ (25,000.00)$ -
Senior College Scholarship - - (4,000.00)$ (4,000.00)$ -
Student Supplies for beg.year - - (22,000.00)$ (22,000.00)$ -
Teacher Dep. Dont. (Adv Support) - - (6,954.00)$ (7,000.00)$ 46.00$
Nat.History Day Travel Stipend - - - (2,000.00)$ 2,000.00$
Recurring Curriculum Activities - - (22,585.56)$ (30,000.00)$ 7,414.44$
Yearbooks - - (11,769.40)$ (24,200.00)$ 12,430.60$
Total - 7,200.00$ (105,656.01)$ (134,200.00)$ 28,543.99$
5 SC Club Activities Income Expenses Year to Date Net Budget More/-Less
Robotics - - - 97.92$ (97.92)$
Total -$ -$ -$ 97.92$ (97.92)$
6 SC Pass Through Accounts Income Expenses Year to Date Net Budget More/-Less
Logo Wear - - 407.00$ - 407.00$
2016 Graduation Pass through 100.00$ 184.11$ (3,450.03)$ (5,658.49)$ 2,208.46$
SAT Prep - - - - -
2017 Graduation Pass through - - 4,458.35$ - 4,458.35$
Total 100.00$ 184.11$ 1,415.32$ (5,658.49)$ 7,073.81$
7 Other Income Expenses Year to Date Net Budget More/-Less
2015 Checks Cleared in 2016 - - (1,554.97)$ - (1,554.97)$
Total -$ - (1,554.97)$ - (1,554.97)$
10
Standing RulesNiko Schuessler/Amy Yates – Co-Secretaries
Standing rules are adopted by the membership to govern the PTSA's operation.
The Standing rules are reviewed each year and adopted at the September Parent Meeting.
Any amendment must be voted on with at least 5 days' prior notice.
Draft Standing rules posted on: http://files.constantcontact.com/a26ca5d5101/ca8f002f-c239-42fb-9c4e-c373e2c272bf.pdf
and distributed through 9/4 and 9/11 newsletters.
• Motion to approve 2016-17 Standing rules as distributed
ICS PTSA Draft Budget 2016-2017 –Revised
2016-17 2014-2015
Draft Amended Final
Budget Budget Actuals Actuals
Total Income 119,100 114,000 140,346 126,940
Total Expenses 185,100 179,795 145,278 80,845
General 12,800 11,980 10,524 6,384
Committees
Activities Support 24,150 25,550 17,173 17,526
Community Support 18,100 16,875 14,575 10,309
Information Support 2,350 2,190 3,082 1,942
Curriculum Support 127,700 123,200 99,925 44,684
Net Income (Loss) (66,000) (65,795) (4,932) 46,095
2016-17 2015-2016 2015-16 2014-15
Estimate Estimate Actual Actual
Beginning of Year 139,528 144,460 144,460 98,365
Income 119,100 140,346 140,346 126,940
Expenses (185,100) (179,795) (145,278) (80,845)
End of Year 73,528 105,011 139,528 144,460
Estimated Bank Balance
ICS PTSA DRAFT BUDGET 2016-2017
2015-2016Changes from May approved budget:• Additional $550 for Graduation
2017. • New budget for Graduation
2017 is $3,850. • Revised budget for Activities
support is $24,150 (+ $550)
2016-17 Budget
April Meeting: Interim Review
May Meeting: Interim Approval
September Meeting: Final Approval
Interim Budget posted on https://icsptsa.org/icsptsa/images/financial_reports/revised_budget_2016-2017_as_of_9_13_2016.pdf
and distributed through 9/11 newsletter.
• Motion to approve 2016-17 Budget as distributed
ICS PTSA Draft Budget Requests
Additional Budget Requests
• Year books for senior class only - $3,770
• Salish Sea trip • Program Owner – Ted Over• Budget Request : $13,582
• Motion 1: to approve year books for seniors only ($3,770)
• Motion 2: to approve Salish Sea trip ($13,582)
2015-16 Financial Review
• Jenny Knopf – Financial Review Committee
Financial Review Committee
Purpose:
To conduct an inspection of the books and records and review ICS PTSA’s financial management practices.
Frequency
• Review frequency: Twice a year
Jan – Mid year review
July – End year review
What we do?
• We work with Treasurer and other Board members of PTSA to gain access to the financials
• Review the financials and records
• Provide a semi-annual report along with recommendations and comments
What we do?
We review:
• Budget and budgeting process
• Financial reports
• Financial procedures and controls
• Membership and membership services
• Bank accounts
• Non-profit status
• Charitable Solicitations
• Liability Insurance
• State and local filings
• IRS filings
• Bank reconciliations
• Other financial records
• Assets
2015-16 Financial Review Committee Members
• Julie Kwon
• Jenny Knopf
• Gopal Shankur
Review Results
• 2015-2016 Financial review findings were documented and submitted on July 19, 2016
• Found all records in order to the extent of the review conducted
• Reports are filed and available for view as part of other PTSA records
• Recommendation: No recommendations this year
Principal Report
• Dr. Moncada
Announcements
Awards – Chris Lazoritz
Educator of the Year Mark Elliott
Volunteers of the Year Daniel Yang
Kathy Thompson
John Urrutia
Allyson Danas
Adjournment
Next Parent Meeting:
October 18th at ICS (Lyceum)
6:00-7:00pm 6th Grade Parent Meeting
7:00-8:30pm Parent Meeting
https://icsptsa.org/icsptsa/index.php/ptsa-business/meeting-schedule