icredit-einvoicing
DESCRIPTION
TRANSCRIPT
That’s what we do!
Order to Cash | Professional Services
Risk Assessment
Credt Limit calculation eBilling ePaymentCollections Disputes Cash
Application
Professional Services
Temporary Support
Consultancy
Software Implementation
Training
Project Management
Order to Cash | Software Solutions
Risk Assesment
Credt Limit calculation eBilling ePaymentCollections Disputes Cash
Application
Reporting
Software Solutions
Professional Services
e-Invoicing
Our referencesProfessional
ServicesLeasing Logistics Manufacturing Chemicals
Solution Design eInvoicing
Hosting
Source data Doc creation Distribution
FaxStorage
Email Post
Reporting
Global Picture eInvoicing
Customer
Main Events eInvoicing
System logical building blocks
INCOMINGReceiving input
XML
• ERP sends XML– FTP folder– 1 XML = 1 invoice– XML rules = XSD (tbd)– XML contains exhaustive information
• System picks up & starts processing
Advertising image
• ERP/CMS sends image– FTP folder– Image must follow strict rules (tbd)
• System picks up & starts processing
• On failure:– Failure email sent– Image stored in ‘failed’ folder on FTP
PROCESSINGMain business logic for invoice handling
Decision Rules - new invoice
• Simple:– Input XML states chosen transport method
• Email• Letter• Fax
Decision Rules - retries
• if last transmission type is ‘email’ and transmission status is ‘timeout’– if previous retries for email > 1, then try again– else:
• if fax number available: try fax• else if postal address available: try letter
• if last transmission type is ‘fax’ and transmission status is ‘failed’– if previous retries for fax > 1, then try again– else:
• if postal address available: try letter• if no postal address available: set invoice status to ‘unsuccessful’
PDF creation
• Template– # template with custom variations– Template languages: dutch, flemish, english, french,
….– Free space for advertising image
• PDF creation– Merge XML data with template– Include advertising image
Certification
Storage
• Long term storage provided
OUTGOINGSending of invoices
• Create email with download link to the invoice• Listen for clicks
– Update status– Return invoice PDF
• Follow up on clicks– No click after X days? Update status.
Letter/fax
• PDF concatenation• Send PDFs to PostNL (1 batch, zipped)• Listen for result XML from PostNL, update
status
REPORTINGVisual follow-up
Login
• Basic login screen• Minimal number of fixed users created at setup
time
Search
• Search invoices on– Invoice number– Customer name– Delivery status– Current transmission method
Results
• List of matching invoices– With general invoice information– Possibility to download invoice PDF
• Per invoice, show list of transmissions– Previous transmissions– Current transmission attempts
Bert Jans | Solution Consultant eInvoicingDe Molen 233994 DA HoutenThe Netherlands
e: [email protected]: +32 475209950t : +32 3 4 513667f : +32 3 4 508039
Connected to Receivables
Contact us
Sven Bruggeman | Managing Partner
Veldkant 33A2550 KontichBelgium
e : [email protected]: +32 495272756t : +32 3 4 513667f : +32 3 4 508039http://www.icredit.be