ICD FREE STATEpresentation at parliament

Period under reviewAPRIL 2007 – September 2007

By KI Kgamanyane - Provincial head

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ORGANOGRAM – ICD FSPROVINCIAL HEAD

ADMIN OFFICER MONITOR ASM- INVESTIGATIONS

DEPUTY PROVINCIAL HEAD

PRINCIPAL INVESTIGATOR

2x CASE – ANALYST 1x INTERN

4X SENIOR INVESTIGATORS

COMPLAINTS RECEPTIONIST

1x INTERN

1x INTERNDATA BASE CLERK

SECRETARY – PROVINCIAL HEAD

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STAFF COMPLIMENT

African Coloured Indian White Total

Male Female Male Female Male Female Male Female

8 6 - - - 1 - - 15

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BUDGET

Programme 2007/2008

Budget

2007/2008

Expenditure

2007/2008

Available Funds

P1: Administration R369 000 R93 000 R261 000

P2: Investigation of complaints

R2 791 000 R966 000 R 1 461 000

P3: Registration & Monitoring of complaints

R784 000 R585 000 R109 000

TOTAL R3 944 000 R 1 644 000 R1 831 000

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ADMINISTRATION

To provide effective and efficient human resources, financial, provisioning, auxiliary, Security and transport services

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SUB

PROGRAMME

MEASURE/INDICATOR TARGET WORK RATE

Asset Management

Maintain updated Asset Register

Finalize appointment of Asset Holders

Address & implement control measures – at least 10% of identified priority risk areas

31 January 2008

31 March 2008

100 % compliance

100% compliance – appointment finalized

100%

Auxiliary Services

Reduced misuse of vehicles

All offices to implement the system after training

Quarterly reports

August 2007

- ELS implemented and functional

- Tracker installed

Financial Management

Full compliance with PFMA Continuous Budget allocated:-R3.944

Expenditure to date:- R1.644

Available budget:- R1. 831

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Human Resource Management

2% - people with disabilities

31 March 2008 Target not reached

Maintain vacancy rate – less than 10%

Quarterly Target exceeded: Fill vacant post within 30 Days

Integrity Strengthening & Risk Management

Risk Management Report Quarterly Target met: Report to H/O quarterly

Labour Relations Workshop code of conduct, disciplinary code & grievance procedure - all employees

August 2007 Target met: Discuss policies during staff meeting

Special Programmes VCT roll-out. Office to comply by June 2007

Target met – programme launched

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Supply Chain Management

Complete at least one stock taking of the storeroom

28 February 2008 100% Conducted

One conducted each quarter – 100%

Commence the process to evaluate service providers in order to identify & blacklist poor service providers.

30 June 2007 Conducted – evaluation done during payment of invoices - MONTHLY

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APPOINTMENTS & STAFF MOVEMENT

TOTAL REMARKS

VACANCIES 4 FILLED WITHIN 30 DAYS

APPOINTMENTS 4 NONE

STAFF TURN-OVER

3 RECRUITED BY OTHER DEPT – BETTER OFFER

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VEHICLES

GG 1 x ISUZU 4 x 2 BAKKIE

1 X ALMERA NISSAN

1 X FORD IKON

3

SUBCAR 1 X ISUZU 4 X 2 BAKKIE

1 X POLO CLASSIC

2 X APPLICATION AWAITED

2

TOTAL 5

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COMPLAINTS REGISTRY

RECEIPT, PROCESSING OF COMPLAINTS, DATA BASE ADMINISTRATION AND DVA MONITORING.

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SUB PROGRAMME

OUTPUT MEASURE / INDICATOR

TARGET WORK RATE

Monitoring and Research

Processing applications for exemption in terms of DVA, received by provincial office

Time within which all applications for exemption must be finalized

Within 30 days of receipt

Target exceeded: 24 application received and all finalized within 30 days of receipt

Number of station audits conducted reflecting DVA compliance and recommendations to SAPS

Five (5) station audits per quarter

Target exceeded: 109 Station audits conducted within 5 months

Number of station audits conducted reflecting DVA compliance and recommendations to SAPS

Five (5) cell inspections per quarter

Target exceeded: 94 Cell inspections conducted within 5 months

Production of workshop report

One (1) workshop per annum

Target exceeded: 3 workshops in 5 months

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SUB PROGRAMME

OUTPUT MEASURE/INDICATOR TARGET WORK RATE

Information Management System

Registration and allocation of new cases on the database

Time within which cases must be registered

Registration within 24 hours

90% compliance:

Challenges – server failure

Time within which cases must be allocated after registration

Allocation within 48 hours after registration

100% compliance

Communication Marketing ICD Number of community outreach activities to be undertaken

Five (5) community awareness programmes per quarter

Target exceeded 12 Outreach in 5 months

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INVESTIGATION

INVESTIGATION OF DEATHS, CRIMINALITY,

CORRUPTION AND MISCONDUCT COMMITTED BY SAPS.

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SUB PROGRAMME

OUTPUT MEASURE/INDICATOR TARGET WORK RATE

Investigation of Complaints

Investigate all registered complaints of deaths, criminality including corruption & misconduct allegedly committed by members of the SAPS

Finalization of Class I:

Deaths in custody / no police

involvement, within 30 days.

60% 10 cases reported, all closed. 100% compliance

deaths as a result of police

action / police involvement,

within 120 days.

60% 5 cases reported, 4 closed and 1 active. 80% Compliance

Finalization – allegations of criminality within 180 days.

50% Target not met: 74 received – 22 finalized 30% compliance

Finalization – Class 4 within 120 days.

50% Target met: 111 received – 54 finalized 49% Compliance

Attendance of crime scenes 70% Target exceeded: 9 reported; 7 attended and 2 not attended - died in hospital.

78% Compliance

Attendance of post mortems 70% Target exceeded: 8 attended & 1 not attended – Undisputed natural cause. 89% compliance

Written feedback to stakeholders

Every 30 days

50% compliance -Letter / phone

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CASE INTAKE UNTIL 30 SEPMONTHS

CLASS

APRIL MAY JUNE JULY AUGUST SEPTEMBER TOTAL

CLASS I 03 04 05 01 03 05 21

CLASS II 01 02 02 00 00 00 05

CLASS III 08 17 19 13 12 09 78

CLASS IV 15 16 16 19 21 06 93

TOTAL 27 39 42 33 36 20 197

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MANNER OF DISPOSALMANNER

CLASS

SUB UNSUB DISMISSED WITHDRAWN REFERRED RESOLVED TOTAL

CLASS I 29 20 1 0 0 - 50

CLASS II 5 5 3 1 0 - 14

CLASS III 66 60 25 7 0 - 158

CLASS IV 48 100 33 7 14 2 204

TOTAL 148 185 62 15 14 2 426

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CLOSED CASES

MONTH TOTAL

APRIL 59

MAY 78

JUNE 90

JULY 88

AUGUST 62

SEPTEMBER 49

TOTAL 426

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RECOMMENDATIONS TO DPPMONTH CLASS I CLASS III TOTAL

APRIL 0 0 0

MAY 1 0 1

JUNE 4 3 8

JULY 1 2 3

AUGUST 4 10 14

SEPTEMBER 1 6 7

TOTAL 11 21 32

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RECOMMENDATION TO SAPS

MONTH CLASS I CLASS II CLASS III CLASS IV TOTAL

APRIL 0 1 3 0 4

MAY 1 2 1 3 6

JUNE 0 2 1 0 3

JULY 2 0 3 3 8

AUGUST 0 0 5 5 10

SEPTEMBER 1 0 1 7 9

TOTAL 4 5 14 18 41

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SCENES & POST MORTEMS ATTENDEDSCENES POST MORTEMS

ATTENDED NOT ATTENDED

ATTENDED NOT ATTENDED

APRIL 1 0 1 0

MAY 3 1 3 1

JUNE 2 0 2 0

JULY 0 0 0 0

AUGUST 1 1 2 0

SEPTEMBER 3 2 5 0

TOTAL 10 4 13 1

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COURT ATTENDANCE

MONTH CLASS I CLASS III TOTAL

APRIL 0 0 0

MAY 1 1 2

JUNE 6 1 7

JULY 3 0 3

AUGUST 3 2 5

SEPTEMBER 0 2 2

TOTAL 13 6 19

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CONVICTIONS & ACQUITTALS

CLASS CONVICTIONS ACQUITTALS DECLINED

I 1 2 4

II 0 0 0

III 1 0 5

TOTAL 2 2 9

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BACKLOG MOVEMENT APRIL -SEPTEMBER

APRIL MAY JUNE JULY AUG SEP

Backlog 390 342 281 216 149 119

Finalized/

closed

48 61 65 67 30 17

Percentage 12% 18% 23% 31% 20% 14%

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BACKLOG STATUS

CLASS TOTAL

I 22

II 4

III 56

IV 27

TOTAL 102

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BACKLOG STRATEGY

OLD BACKLOG STRATEGY

New/ incoming files – One investigator Current files – Two investigators Backlog – Two investigators

NEW BACKLOG STRATEGY

Linking targets to I/O PA’s Project – Operation Backlog

Review quarterly

ENVISAGED COMPLETION DATE – 01 MARCH 2008

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ACHIEVEMENTS

• Reaching targets

• Project compliance – All Police Stations visited

•Visit to SAPS College – Graaff-Reinet (EC)

• Reduced backlog by 65%

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CHALLENGESCHALLENGES PROPOSED

INTERVENTIONS

Capacity Increase staff compliment

Special programme Resources Increase budget

Policies and Legislation ICD Act & OUTDATED SOP’S

Training Training for I/O - appointment

Policing Powers Upon appointment

Shortage of resources; e.g vehicles Increase budget

SAPS not legislatively bound by ICD recommendations

Amendment of SAPS Act

Vastness of Province Satellite office

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PROPOSED STRUCTUREPROVINCIAL HEAD

ASS MANAGER - INVESTIGATION

ASS MANAGERCORPORATE SERVICES

ASS MANAGER -COMPLAINTS REGISTRY

DEPUTY PROVINCIAL HEAD

MONITOR

3 X CASE ANALYSTS

1 X DATA BASE CLERK

ADMIN OFFICER3 x PRINCIPAL

INVESTIGATORS

10 X SENIOR INVESTIGATORS

ADMIN CLERK

SECRETARY - PH

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SATELLITE OFFICE

PRINCIPAL INVESTIGATOR

SENIOR INVESTIGATOR

CASE ANALYST ADMIN CLERK

1 X INTERN

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DVA

None compliance complaints 5

Finalized 14

Workshops 3

Outreach 12

Application for exemptions 24

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RECOMMENDATION BY PORTFOLIO COMMITTEE

1. DECENTRALIZATION OF POWERS Overtime – approving authority extended to PH Media – no changes, still HO Recruitment – appointing powers - Level 8 Approval of expenditure increased

2. POLICY DEVELOPMENT Consultative approach followed

3. ATTRACTION AND RETENTION OF STAFF Retention policy in place Investigator posts upgraded

4. TRAINING OPPORTUNITIES Sound development Not decentralized

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5. POLICING POWERS No development

6. BUDGET CONCERNS Provincial vastness & dynamics – S & T differs

7. RESTRUCTURING OF ICD ICD Act – not yet in place DVA – substantial development Station audit – still with ICD Cell inspection – no development CAS system – no access Satellite – FS to establish in April 2008

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ANNUAL REPORT 2006/7

DEATH CASES

RECIEVED FINALISED PERCENTAGE

56 26 46 (60)

CRIMINAL CASES

164 101 62 (50)

MISCONDUCT CASES

246 140 57 (60)

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ANNUAL REPORT 2006/7DEATH CASES

BACKLOG CURRENT TOTAL

15 11 26

CRIMINAL CASES

67 34 101

MISCONDUCT CASES

98 42 140

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Thank you