iata e-freight implementation
TRANSCRIPT
2 INTERNATIONAL AIR TRANSPORT ASSOCIATION 2015
‘Building and implementing an end-to-end
paperless transportation process for the air cargo industry where paper documents are replaced with the exchange of electronic data’
Shipper
Export Customs/
Regulators Import
Customs/ Regulators
Origin Forwarder
Carrier Consignee
Destination Forwarder
Origin GHA
Destination GHA
Safe, Secure, Reliable, Efficient
e-freight Vision
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e-freight fundamentals (1/3)
e-freight is about building a paper free air cargo supply chain
It includes a set of business processes and standards that allow to remove paper documents from the process of shipping air cargo from origin to destination
Documents are replaced with the exchange of electronic data
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e-freight fundamentals (2/3)
The e-freight initiative identifies the locations where those electronic standards can be used
The e-freight initiative drives adoption of those standards by industry participants via targeted change management initiatives
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e-Doc standards used as part of e-freight rely on use of EDI (Cargo-IMP or XML) or scanned images (for some documents)
e-freight uses the existing air cargo industry messaging infrastructure. Participants must use in-house technology to connect to their partners or use tools provided by their partners or 3rd party providers
e-freight fundamentals (3/3)
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Shippers
Export Customs
Import Customs
Origin Freight Forwarders
Carrier
Consignees
1. Invoice 2. Packing List 3. Certificate of Origin 4. Letter of Instruction 5. Dangerous Goods Declaration 6.CITES certificate*
7. Master Air Waybill 8. House Waybill 9. House Manifest 10. Export Goods Declaration 11. Customs Release Export
Destination Freight Forwarders
19. Import Goods Declaration 20. Customs Release Import
12. Flight Manifest 13. Transfer Manifest 14. Export Cargo Declaration 15. Import Cargo Declaration 16. Transit Declaration* 17. Security Declaration* 18. Freight Book List*
Origin GHA
Destination GHA
Scope: e-freight documents
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Cost: Eliminate paper handling, transporting and processing cost (eliminates data re-capture) Time: Reduced freight “wait time”
Quality: Unified Quality Management Standards
Visibility: Quality electronic messaging for tracking status of freight
Sustainability: Contribute to environment by reducing paper consumption
e-freight: Why do it?
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IATA published the Cargo-XML Manual and Toolkit (1st Edition) containing the following 14 Cargo-XML Messages:
INTERNATIONAL AIR TRANSPORT ASSOCIATION 2015
Cargo-XML Standards for e-freight
Transport Messages Acronym XML Waybill XFWB
XML House Waybill XFZB
XML House Manifest XFHL
XML Flight Manifest XFFM
XML Freight Booked List XFBL
XML Status Message XFSU
XML Response Message XFNM
XML Booking Message XFFR
XML Custom Status Notification XCSN
Commercial Messages Acronym XML Shippers Declaration for Dangerous Goods XSDG
XML Invoice XINV
XML Packing List XPCL
XML Certificate of Origin XCOO
XML Shippers Letter of Instruction XSLI
Note: IATA also developed CITES permit and Transit Declaration in conjunction with respective organizations i.e. Convention on International Trade in Endangered Species (CITES) and World Customs Organization (WCO)
For further details about Cargo-XML standards please visit www.iata.org/cxmltf
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2009 2010 2011 2012 2013 2015 2014 2006 2007 2008
Drive Roadmap towards 100% paperless
Project Kick -Off
Pilots in six locations (1)
First e-FOPs (2)
GACAG Roadmap
Develop missing standards
Build the route network (location Capability)
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e-freight development life cycle 2016
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In 2012 GACAG adopted a ‘ three-pillar’ Roadmap to achieve
paperless transportation
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Three Pillars towards paperless
Shipper
Export Customs/
Regulators
Import Customs/
Regulators
Carrier Consignee Origin
GHA
Destination GHA
Pillar I – Establish Route Network (enabler) Engage regulators to create network where customs are electronic and regulatory environment supports paperless
Pillar II – Implement Paperless ‘airport-to-airport’ Digitize core transport docs: Air Waybill, House Manifest, Consignment Security Dec. (CSD), Flight Manifest Goal: Paperless acceptance and delivery of freight, airport to airport.
Pillar III – Implement Paperless ‘door-to-door ‘ Digitize core commercial docs (invoice/Packing list/HAWB) and Special cargo docs Goal: Removal of document pouches, shipper to consignee
Pillar I
Pillar II Pillar III
*Air Waybill, House Manifest, Flight Manifest, (Consignment Security Declaration is anticipated)
Origin Forwarder
Destination Forwarder
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Key electronic customs requirements for e-freight
Customs should accept: Electronic as an alternative to paper-based requirements Goods & cargo declarations exchanged electronically Release & control notification exchanged electronically Supporting documents exchanged electronically Messages & supporting documents archived electronically Paper by exceptions e.g. for examination Paper printout of electronic records instead of paper originals – at least for invoice and
packing list, master air waybill and house air waybill (including for post-flight audits)
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e-freight trade & transport messages should “feed”
Customs messages, reducing manual entries and increasing Quality
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Flight Manifest
House Waybill
Master Air Waybill
House Manifest
House Waybill
Cargo Declaration
Goods Declaration
Invoice Invoice
Packing List Packing List
Air Waybill
Trad
e Tr
ansp
orta
tion
Cus
tom
s
Invoice
Packing List
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Appendix e-freight: end-to-end data flow for General Cargo
e-freight: Principles
e-freight: find out more
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In the paperless environment, data flows match the requirements of each party for information
The following diagram represents one possible data flow scenario
Other scenarios exist based on the location, the nature of the cargo, or the specific arrangement between the parties
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e-freight end-to-end data flow for General Cargo
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Export Customs
Flight Manifest Air Waybill House Manifest
Cargo Acceptance
Export Cargo Decl. / Customs Release Export
Import Customs
Air Waybill House Manifest
Invoice Packing List Air Waybill House Manifest House Waybill
Export Customs
Export Goods Decl. / Customs Release Export
Invoice Packing List
Invoice Packing List
Origin Freight Forwarders
Information flow EDI Freight flow
Carrier
Consignees
Shippers
Import Cargo Decl. / Customs Release Import
Import Customs
Import Goods Decl. / Customs Release Import
Destination Freight Forwarders
Information flow EDI or Scan
e-freight end-to-end data flow for General Cargo
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In support of the vision to build and implement an end-to-end paperless process for the air cargo industry, GACAG members have identified the following principles.
The initiative shall: Aim to achieve data capture at source (to avoid re-keying) Adopt end-to-end supply chain vision: shipper to consignee (to enable single data
capture) Encompass customs, security and transportation and other relevant documents that
are part of the freight transportation process Include legal, regulatory, business and technology elements in the definition of
paperless processes Rely on e-Document standards and common business processes (defined in e-freight
Operating Procedures – e-FOP) that are aligned with international standard setting bodies (WCO, UNCEFACT, ICAO, etc.)
Allow paper to still be present by exception as required by local processes and based on electronic source data (print-on-demand)
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e-freight: Principles (1/2)
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In support of the vision to build and implement an end-to-end paperless process for the air cargo industry, GACAG members have identified the following principles : The initiative shall: Not rely on single industry technology platform: each participant remains responsible for
managing their own data Use existing industry EDI infrastructure where sufficient, but upgrade where relevant Drive emergence of solutions that facilitate adoption by all parts of the supply chain,
and all types of organizations (large and small) Identify workable migration paths from current paper based processes to paperless
processes Define a roadmap towards 100% paperless that splits the vision in manageable
components with specific deliverables over time
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e-freight: Principles (2/2)
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Tools provided by IATA to support you:
e-Cargo Matchmaker: who does e-freight where e-freight complete Case Studies e-freight Handbook: implementation guide e-freight self-assessment questionnaire e-freight Model EDI agreement (for e-AWB) Capability Matrix of IT Providers
www.iata.org/e-freight and www.iata.org/e-AWB
e-freight: Find out more