i. regular meeting called to order - salida,...

MEETING OF THE CITY COUNCIL

City Council Chambers 448 East 1st Street, Room 190

City of Salida, Colorado Tuesday, June 6, 2017 6:00 p.m.

The City Council may take action on any of the following agenda items as presented or modified prior to or during the

meeting, and items necessary or convenient to effectuate the agenda items.

Agenda June 6, 2017 The order of agenda items listed above are approximate and intended as a guideline for the City Council. Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting the City Clerk, 448 E. 1st Street, Ste. 112, Salida, CO 81201, 719-530-2630 at least 48 hours in advance.

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I. REGULAR MEETING CALLED TO ORDER –

II. PLEDGE OF ALLEGIANCE – Led by Mayor Jim LiVecchi

III. ROLL CALL

IV. PRESENTATION

1. Chaffee County GOCO Grant Presentation – Lisa Martin

2. A Little Help Service Saturday – Nancy Powers

V. CITIZEN PARTICIPATION – 3 minute time limit. Citizen participation is for items not on the agenda and for agenda items that are not scheduled public hearings.

VI. SCHEDULED ITEMS

1. Consent Agenda (Christian Samora) a) Approval of Agenda b) Approval of Minutes: May 16, 2017 & May 30, 2017 c) Monarch Community Outreach Liquor Permit – June 15, 2017 d) FIBARK Event and Liquor Permits – June 14-June 18, 2017 e) Elks Lodge Liquor Permit – June 17, 2017 f) 2017 T-Ball Field Artificial Turf Project Final Settlement

2. Tenderfoot Bicycle Light Request (Guy Patterson)

3. Salida Airport Commercial Operators Agreement (Zech Papp)

Resolution 2017-31 approving the Commercial Operators Agreement for the Salida Airport at Harriett Alexander Field

4. 2017 Palmer Street Project Bid Award (David Lady) Resolution 2017-32 approving the appropriation of funds to fund the Palmer Street Rehabilitation Project and authorizing the City Administrator to enter into a construction services agreement between the City and Pridemore Construction

5. Peternell Sewer Tap Transfer Request (Guy Patterson) Resolution 2017-33 providing for the exchange of sewer taps for water taps at 7251 County Road 105

June 6, 2017 City Council Meeting Packet of 88

Agenda June 6, 2017 The order of agenda items listed above are approximate and intended as a guideline for the City Council. Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting the City Clerk, 448 E. 1st Street, Ste. 112, Salida, CO 81201, 719-530-2630 at least 48 hours in advance.

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6. 2017 Pay Plan Amendment (Guy Patterson) Resolution 2017-34 amending the 2017 Employee Pay Plan to include the position of GIS Technician and Human Resources

7. Butler Snow Professional Services Agreement (Guy Patterson) Resolution 2017-35 approving a professional services agreement with Butler Snow, LLP to provide legal counsel regarding ta “De-Brucing” election ballot questions and other general TABOR compliance questions

8. Short Term Rental Application Term (Guy Patterson) Ordinance 2017-18 amending Article VI of Chapter 6 of the Salida Municipal Code regarding the term of short-term rentals business license

9. Administrator/Deputy City Clerk City Administrator Report –Guy Patterson Deputy City Clerk Report – Christian Samora

10. Elected Official Reports City Clerk – Betty Schwitzer City Treasurer – Theresa Cortese City Council- Michael Bowers, Hal Brown , Cheryl Brown-Kovacic, Rusty Granzella, Melodee

Hallett and Eileen Rogers. Mayor – Jim LiVecchi

VII. NEW BUSINESS

VIII. OLD BUSINESS

IX. ADJOURN – [SEAL]

________________ ___ ________________________ City Clerk Mayor


REQUEST FOR CITY COUNCIL ACTION Meeting Date: June 6, 2017: AGENDA ITEM NO.

VI. - 1.

ORIGINATING DEPARTMENT:

Administration

PRESENTED BY:

Christian Samora

ITEM:

Consent Agenda

BACKGROUND:

May 16, 2017 May 30, 2017 Minutes Monarch Community Outreach is requesting a liquor permit on June 15, 2017 at their Salida Office

located at 123 N F Street. FIBARK Boat Races is requesting use of riverside park and a liquor permit from June 14, 2017 through

June 18, 2017. The Elks Lodge is requesting a liquor permit on June 17, 2017 for their annual Alumni Open House.

FISCAL NOTE:

N/A

STAFF RECOMMENDATION: If Council wishes to approve the items on the consent agenda, a Council Member should make a motion to combine and approve the items on the Consent Agenda.

SUGGESTED MOTIONS: A Council Member should make a “motion to combine and approve the items on the consent agenda.” Followed by a second, and then a simple voice vote.


I. REGULAR MEETING CALLED TO ORDER –

II. PLEDGE OF ALLEGIANCE – Led by Mayor Jim LiVecchi

III. ROLL CALL

IV. Brown and Cortese were not present.

LiVecchi stated that the new Community Development Director has been hired, Glen VanNimwegen was present.

V. PRESENTATION

1. Community Builders Grant – Read McCulloch

Margo Kirgis stated that they are requesting a letter of support and would like to engage in a dialog and planning process that would hopefully result in a regional housing plan. She stated that there has been a tremendous amount of learning and that everyone needs to look at the long term time frame. She stated that the strategic discussions are at a point that they need some assistance. The grant opportunity is a great opportunity to leverage the resources currently available. The grant application does not require a match, but it does make it more competitive. If the application is more competitive, then the money leveraged would be matched by DOLA and would be a way to spend the financial resources more wisely. She stated the application is due on June 9th and the letter of support is needed by June 5th. The financial commitment is not needed until the time of the MOU.

LiVecchi clarified the timeline. LiVecchi asked when they will know if a financial commitment is needed.

Brown-Kovacic stated that she had attended the HPAC and the County is very interested in seeing a plan developed and seeing a multi-jurisdictional housing authority.

Hallett asked in the Buena Vista project fell through. She stated that the land swap and GOCO grant deal fell through and it would not be working out.

Granzella clarified that the grant application was being made by the Chaffee County Housing Trust.

Brown-Kovacic asked when the City should articulate what the City’s needs are.

Margo stated that the dialog for the regional housing plan can start now.

Bowers clarified that there is not any match money. All that is needed is a letter of support.

Discussion continued.

There was consensus to give a letter of support.


LiVecchi stated that at the Housing Task Force meeting Pryor stated that the Buena Vista project was not dead.

VI. CITIZEN PARTICIPATION – 3 minute time limit. Citizen participation is for items not on the agenda and for agenda items that are not scheduled public hearings.

Sean Sheppard of Salida stated that he was representing the 207 F Street properties regarding the patio program. He stated that the adjacent neighbor placed a patio in front of his business. He stated that the City Council developed a policy. He stated that in the policy it states that proof of consent is required from adjacent property owners. He stated that he and his wife have clientele that cycle through the store and elderly people that need parking. He stated that they are supportive of the changes downtown, but are not supportive of the patio next door. He asked that City adhere to the policy.

Brent Adams stated that he was representing the Colorado Trail. He described where the trail is located and that the foundation helped construct the trail. He stated that the trail crews maintain the trail as well as 80 adopters along the trail that maintain sections of the trail. There will be a groundbreaking ceremony. He stated that Chaffee County is a strategic location and they have already taken advantage of City facilities. He also stated that they have done travelogue presentations at the SteamPlant.

Granzella asked if the foundation has an agreement with the FS for the entire trail. Adams stated that they work closely with the FS since 1987 for the construction and maintenance of the trail.

Richard Leavitt of Salida stated that he owns Here’s the Scoop on F Street in Downtown Salida. He stated that he has been in business for over 30 years. He stated that the 200 block is dying and there are only four businesses left on the block. He stated that his idea was to place a patio on the right of way to draw people to the 200 block of F Street. He stated that Currents has a good business and it will give people a place to sit down and look around. He continued to state that he spoke to Dan Osborn regarding the matter. He stated that being the only food service on the block, it is only one parking space being occupied. He stated that if there is a commercial area on Vandaveer, it will be a ghost town on the 200 block of F Street.

Rogers stated that she did not understand that the patio was not directly in front of the business.

Patrick Payne of Salida stated that one of the items on the agenda is a revocable license agreement. He offered to answer any questions that the Council may have.

Jim Miller of Salida stated that he wanted to point out that the only affordable housing built in the united states has been built with federal tax credits. He stated that he applauded Joe and Paige Judd for their market rate housing. He stated that the majority of Council sent the project to Buena Vista and he hoped they can pull the project through.

VII. SCHEDULED ITEMS

1. Consent Agenda (Christian Samora) a) Approval of Agenda b) Approval of Minutes: April 18, 2017 & May 2, 2017 c) Pride Picnic – Sellars Project Space d) 2017 Concrete Maintenance Project Bid Award

Granzella motioned to approve with the exception of “d”. Bowers seconded the motion. With all in favor, THE MOTION CARRIED.

Lady stated that the bid included sidewalk and gutter improvements. The improvements were consolidated. There were additional funds in the three accounts and he felt it may be the opinion of the Council to complete as much as possible to stay within the budget. He stated that the Council may choose to utilize the full amount. Rogers stated she was glad to see the project. Brown-Kovacic asked where the remainder of the additional funds would go.


Lady stated that the funds would be utilized for each of the items. Hallett asked if there was a timeline as to when everything would be addressed. Lady explained that there is not a definite timeline for the other areas to be completed.

Rogers motioned to approve the 2017 Concrete Maintenance Bid Award. Brown-Kovacic seconded the motion. With all in favor, THE MOTION CARRIED.

2. Short-Term Business Licensing Amendment, 2nd Reading & Public Hearing (Guy Patterson)

Ordinance 2017-06 an ordinance of the City Council of the City of Salida, Colorado, to repeal and replace Article VI, Chapter 6 of the Salida Municipal Code pertaining to Short-Term Business Licensing Guy gave an introduction and provided background information. Mayor LiVecchi opened the public hearing. There was no comment from the public. Mayor LiVecchi closed the public hearing.

Brown-Kovacic motioned to approve Ordinance 2017-06 an ordinance of the City Council of the City of Salida, Colorado, to repeal and replace Article VI, Chapter 6 of the Salida Municipal Code pertaining to Short-Term Business Licensing and ordering the ordinance to be published by title only. Granzella seconded the motion. With all in favor, THE MOTION CARRIED. 3. Court Clerk Appointment, 2nd Reading & Public Hearing (Christian Samora)

Ordinance 2017-16 repealing and re-enacting Section 2-5-60 of the Salida Municipal Code regarding the appointment of the Municipal Court Clerk Samora gave an introduction and provided background information. Mayor LiVecchi opened the public hearing. There was not any comment from the public. Mayor LiVecchi closed the public hearing.

Granzella motioned to approve Ordinance 2017-16, an ordinance of the City Council, City of Salida repealing and re-enacting Section 2-5-60 of the Salida Municipal Code regarding the appointment of the Municipal Court Clerk and ordering the ordinance to be published by title only. Brown-Kovacic seconded the motion. With all in favor, THE MOTION CARRIED.

4. Regional Transportation Planning Commission IGA (Guy Patterson)

Resolution 2017-27 approving an intergovernmental agreement for a Regional Planning Commission for transportation planning within the San Luis Valley Transportation Planning Region Patterson gave an introduction and provided background information. He stated that the IGA should be adopted annually. Brown-Kovacic asked how the board interacts with the commission interacts with the County commission. Patterson stated that the planning is really long range and he did not feel there was direct interaction. Rogers stated that she is on the County Transportation Board. She stated that it is long term planning and the importance of attending is getting ideas on the list of long term planning. She stated that there is an eventual need at the intersection of 291 and Hwy 285. Hallett stated that she is hearing that smaller projects go through the Transportation Advisory Board.


Rogers stated that there is representation from all of the districts there. Patterson stated that he has seen these before. He stated that the overlay of the Vail Valley was in the pipeline and this is where those types of discussions happen. Granzella clarified that the direct contact is CODT.

Bowers motioned to approve Resolution 2017-27, a resolution of the City Council, City of Salida, approving an intergovernmental agreement for a Regional Planning Commission for transportation planning within the San Luis Valley Transportation Planning Region. Rogers seconded the motion. With all in favor, THE MOTION CARRIED. 5. Boathouse Cantina Revocable License Agreement (Christian Samora)

Resolution 2017-28 approving a revocable license agreement with the Boathouse Cantina, LLC for a portion of sidewalk right-of-way adjacent to 228 N F Street in the City of Salida for the purpose of allowing temporary improvements Samora gave an introduction and provided background information. Brown-Kovacic asked if staff had a recommendation. Samora stated that staff did not have a recommendation, but did note that there is significantly more space on the sidewalk adjacent to 228 N F Street in contrast to the other locations that have been approved.

Brown-Kovacic motioned to approve Resolution 2017-28, a resolution of the City Council, City of Salida, approving a revocable license agreement with the Boathouse Cantina, LLC for a portion of sidewalk right-of-way adjacent to 228 N F Street in the City of Salida for the purpose of allowing temporary improvements. Granzella seconded the motion. With all in favor, THE MOTION CARRIED. 6. Approving Short Term License Inspection Worksheet (Guy Patterson)

Resolution 2017-29 approving a short term rental inspection worksheet Patterson gave an introduction and provided background information. Hallett asked if they only rented one day a year, would it still be required. Patterson stated that it is currently a self-inspection. Patterson stated that $200 is a rough estimate to have an inspector inspect the home. He stated that the application fee is $50 and the renewal fee is less than that. Patterson stated that he did not believe the fee covered the cost to administer the program. Granzella asked if it would be an annual inspection. Patterson stated that the self-inspection is also an annual inspection. Granzella asked if the first could be completed by an inspector and following be self-inspection. Rogers stated that she has been giving the issue a lot of consideration and felt the Council was overdoing it. She felt it seemed to be way overdone. She would like to see it back at the work session. Patterson stated they could adopt it, not adopt it or put it off to a work session. Brown-Kovacic stated that she felt it should go back to a work session. Brown-Kovacic stated that the existing list is very practical.

Brown-Kovacic motioned to continue the item. Granzella seconded the motion. Lawton Eddy stated that it should be continued. She stated that it seemed to create a lot of work for the City. James Miller suggested that at the work session a letter be sent to all of the license holders. With all in favor to continue, THE MOTION CARRIED.


Patterson stated that there is no need to consider item number 8.

7. Pickup Truck Donation to South Ark Fire (Doug Bess) Resolution 2017-30 approving the donation of the City’s portion of ownership of a 2005 Chevrolet pickup truck to the South Arkansas Fire Protection District Bess gave an introduction and provided background information. Hallett asked how many miles were on the vehicle. Bess stated there is approximately 122k on the vehicle.

Rogers motioned to approve Resolution 2017-30, a resolution of the City Council, City of Salida, approving the donation of the City’s portion of ownership of a 2005 Chevrolet pickup truck to the South Arkansas Fire Protection District. Bowers seconded the motion. With all in favor, THE MOTION CARRIED.

8. Building Regulation Amendment Regarding Section 18-14-30 (Guy Patterson)

Ordinance 2017-17 amending Section 18-14-30(2) of the Salida Municipal Code regarding the scope of the property Maintenance Code of the City of Salida

Bowers motioned to continue to a date to be determined. Brown-Kovacic seconded the motion. With all in favor, THE MOTION CARRIED.

9. Amendment to City Council Procedures (Guy Patterson)

Resolution 2017-31 amending the Salida City Council Meeting Rules of Procedure

Patterson gave an introduction and provided background information.

Granzella motioned to approve Resolution 2017-31, a resolution of the City Council, City of Salida, amending the Salida City Council Meeting Rules of Procedure. Bowers seconded the motion.

Brown-Kovacic stated that she is concerned about the three minute time limit to Council comments. She suggested that it be changed to 5 minutes. Rogers stated that she felt it should stay at three minutes.

With all in favor, THE MOTION CARRIED.

10. Administrator/Deputy City Clerk

• City Administrator Report –Guy Patterson Patterson stated that the City received loan forgiveness in the amount of 656k. Granzella asked how the cashflow is changes by the loan forgiveness. Patterson stated the original loan amount was $1,505,000. Patterson stated that he will get more information out to the City Council. Patterson will follow up on any TABOR issues. Orion provided an update about more through backups on all 15 of the City’s servers. There is still risk that a user could trigger another virus. Now that backups are in place, it will be easier to restore files. There is a Citywide meeting on Thursday for the open enrollment lunch and Orion will be doing a presentation regarding how to safely use technology. Bowers asked if there was currently the protection needed. Patterson stated that they are working with Orion and Colorado Central Telecom. Patterson passed out the 2016 goals. Brown-Kovacic asked about the recycle relocation. Patterson stated that the City did not get the grant money. Brown-Kovacic asked if there are other options. Patterson stated that the provider has a contract with the County and the County has an IGA with the City. Patterson stated that the company wants to exercise the 60 day option to terminate the IGA. Rogers stated that the budget report is ending 5/31/2017

• Deputy City Clerk Report – Christian Samora


Samora presented a request from the Central Colorado Foodshed Alliance requesting a waiver of vendor fees. The City Council requested additional information; more specifically, whether or not the Farmer’s Market is collecting fees from the vendors. Samora presented a street closure request for the Fred Lowry dedication event. The City Council was in favor of allowing the street closure. Samora presented a request submitted by Elisha McArthur seeking the use of public property for a river safety education event. The City Council was in favor of allowing the use of public property. McArthur will be in contact with the City Administrator to decide what the most feasible location would be.

11. Elected Official Reports

• City Clerk – Betty Schwitzer

• City Treasurer – Theresa Cortese

• City Council- Michael Bowers, Hal Brown , Cheryl Brown-Kovacic, Rusty Granzella, Melodee Hallett and Eileen Rogers.

• Mayor – Jim LiVecchi

VIII. NEW BUSINESS

The need for a Human Resources position was raised.

Patterson stated that he felt it could be a full HR/Risk Management for about ¾ time. Looney still needs additional help in her office to keep on top of required tasks.

Hallett asked how many more are needed. Patterson stated that two half times could suffice to where it needs to be.

Patterson suggested a specialized land use attorney.

Rogers stated that she appreciated it and asked if the other positions have been backfilled. Police is full. Rogers suggested that the staffing levels of 2008 be looked at to see where they were at.

IX. OLD BUSINESS

Bowers stated the flag pole at Riverside is in bad condition. The attempt to buy a flag pole will not likely work.

Brown-Kovacic mentioned that the caboose needed to have repairs done. Bowers stated that he spoke with Kevin Crowley and they will be resolving it.

Granzella stated that the Audit Committee cancelled their meeting. Granzella asked what the plan was for the audit. Patterson stated that there is a consultant to help prepare for the audit. They are anticipating that the trial balances should be done in the next two or three weeks.

Granzella asked where the City is at with the cyber-attacks. Patterson stated that Orion was engaged to back up the system and take their suggestions on what can be done. Patterson stated that Telecom will be working on the communication systems.

X. ADJOURN –


Rogers motioned to adjourn. Brown-Kovacic seconded the motion. With all in favor, THE MOTION CARRIED.

[SEAL]

________________ ___ ________________________ Deputy City Clerk Mayor


SPECIAL MEETING MINUTES OF THE CITY COUNCIL City Council Chambers

448 East 1st Street, Room 190 City of Salida, Colorado

Tuesday, May 30, 2017 6:00 p.m.

I. CALL MEETING TO ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL All of the Elected Officials and staff were present with the exxception of Mayor LiVecchi, Betty Schwitzer, & Theresa Cortese.

IV. EXECUTIVE SESSION

Bowers motioned to adjourn to Executive Session for a conference with the City Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b). AND THE FOLLOWING ADDITIONAL DETAILS ARE PROVIDED FOR IDENTIFICATION PURPOSES: SNRCDC Legal Matters & SNRCDC Solar Granzella seconded the motion. With all in favor, THE MOTION CARRIED.

V. REPORT/ACTION

The Executive Session concluded at 8:25 P.M. Brown reported that the Council received legal advisement on three issues regarding the SNRCDC; The indemnity demand, the solar panels, and regarding title to the property. Brown stated that there will be discussion and the Council will make appropriate decisions. Brown stated that he would like to suggest that Lee Phillips engage the SNRCDC attorney to see if there is a way to get global resolution regarding indemnity and property title.

Granzella motioned to allow Lee Phillips to pursue global resolutions to the aformentioned issues. Rogers seconded the motion. With all in favor, THE MOTION CARRIED.

Regarding the solar panels, Brown stated that an AR report had been received and that the electrical rates are exceeding the rates that would otherwise be paid to Xcel Energy. Brown stated that they need to pay the amount owed, proceed with removing the panels and to create a committee to engage the vendor in receiving more favorable rates. Rogers volunteered to assist on the committee.

Brown-Kovacic motioned to direct the City Administrator to move forward with arrangements to move the solar panels, come current and form a committee to renegotiate the rates. Rogers seconded the motion.

The formation of the committee will be discussed Monday at the City Council Work Session. Granzella felt the discussion on Monday should possibly entail engaging a consultant to discuss the


rates.

With all in favor, THE MOTION CARRIED.

VI. ADJOURN

Rogers motioned to adjourn. Brown-Kovacic seconded the motion. With all in favor, THE MOTION CARRIED.

[SEAL]

________________ ___ ________________________ City Clerk Mayor


ITEM:

Council Action Final Settlement 2017 Marvin Park T-Ball Artificial Turf Project, Project No 2017-011

BACKGROUND:

Public Works requested proposals for resurfacing the Marvin Park T-Ball infield with artificial turf on February 8, 2017 with bid opening February 22, 2017. The project was to include all labor and materials necessary to install approximately 5,500 sf of artificial turf. The projects primary purpose was to allow more balls to reach the outfield for this age group. The turf would also lower the maintenance and irrigation costs currently provided by our Parks Department Staff. Performance Recreation out of Pueblo was the only contractor to submit proposals for this project.

FISCAL NOTE:

City Council awarded a Construction Contract to Performance Recreation on March 7, 2017 for the resurfacing on Marvin Park T-Ball infield with artificial turf in the amount of $48,263.63. The 2017 budget for this project was set at $48,500.00.

All work was completed May 10, 2017 and has been accepted by Public Works. Payment of $43,437.27 has been paid to date and ten percent of the project cost in the amount of $4,826.36 was withheld pending approval of final settlement by council. Public Notice of Final Settlement was advertised on May 23 and May 29, 2017.

STAFF RECOMMENDATION: To approve final settlement to Performance Recreation in the amount of $4,826.36 for the 2017 Marvin Park T-Ball Artificial Turf Project. SUGGESTED MOTIONS: A Council person should make a motion to “To authorize final settlement of $4,826.36 to Performance Recreation for the 2017 Marvin Park T-Ball Artificial Turf Project.” Followed by a second and then a voice vote.


PUBLIC NOTICE NOTICE OF FINAL SETTLEMENT

NOTICE is hereby given by the City Council of the City of Salida, Colorado,

that final settlement of a contract with Performance Recreation for the 2017 Marvin Park T-Ball Artificial Turf Project will be held at the regular meeting of the City Council of the City of Salida on the 6th day of June, 2017, at City Council Chambers, 448 East 1st Street, Salida, Colorado 81201. Payment to contractor is scheduled to be released no sooner than June 8, 2017.

Any person co-partnership, association of persons, company or corporation that has furnished labor, materials, team hire, sustenance, provisions, provender or other supplies used or consumed by the Contractor, or his or her sub-contractors, in or about the performance of the work contracted to be performed who has not been paid by the Contractor or its subcontractor may file with the City of Salida a verified statement of the amount due and unpaid on account of such claim.

Upon receipt of such claim, on or before the date and time of such final settlement, the City of Salida shall withhold from all payments to the Contractor sufficient funds to insure the payment of said claim. The City of Salida shall hold such funds until the claim has been paid as filed or withdrawn. Such funds shall not be withheld longer than ninety (90) days following the date fixed for final settlement unless an action is commenced within that time to enforce such unpaid claims and a notice of lis pendens is filed with the City of Salida.

Run dates: May 23 & 29, 2017


InvoiceDate

5/30/2017

Invoice #

2017-121

Bill To

City of Salida340 W. Highway 291Salida, CO 81201

Ship To

Marvin Park830 W. 1st St.Salida, CO 81201

Performance RecreationA Division of Ridgeline Construction, IncP.O. Box 8603Pueblo, CO 81008

P.O. Number Terms

Due on Completion

Ship

5/30/2017

Project

[email protected]

Total

Subtotal

Sales Tax (0.0%)

Item Code DescriptionQuantity Price Each Amount

TURFZONE Pro... Retainage for the Marvin Park T-Ball Artificial Turf Project 4,826.36 4,826.36

$4,826.36

$4,826.36

$0.00



VI. - 2.


Administration

PRESENTED BY:

Guy Patterson

ITEM:

Bike Light Display on Tenderfoot Mountain

BACKGROUND:

Recently, administration was approached by Mr. Jerry McCabe about the concept of putting lights on Tenderfoot Mountain in the outline of a bicycle. This display would be turned on Friday, June 16th (the night before Ride the Rockies) and left on through Wednesday, June 21st (the night before the Bike Tour of Colorado leaves). After this six day trial run, Council can give an indication if they would like the display left up or taken down. If left up, the display would be turned on during bike events (RTR, BTC, Salida Classic, Salida Bike Week, Vapor Trail). Turning it on or off would be a matter of plugging it in.

Mr. McCabe suggests using lights from the Christmas display. He would still need rebar and orange bailing twine.

At the Council meeting he will give a short presentation and display a mock-up. Council can approve by a voice-vote if they agree with the project. The suggested motion below allows for Council to add conditions to this approval as they see necessary.

FISCAL NOTE:

The cost of this project to the City is currently unknown.

STAFF RECOMMENDATION: No recommendation SUGGESTED MOTIONS:

I move to approve the Bike Light Display on Tenderfoot Mountain to be lit beginning Friday, June 16th and running through June, 21, 2017 with the following conditions: (add conditions as necessary). After June 21, 2017 Council will decide if they would like the display to be turned on for the following future bike events (add list).



VI. - 3.


Salida Airport

PRESENTED BY:

Zech Papp

ITEM: Airport Commercial Operators Agreement

BACKGROUND:

This is a formal request for the approval of the Salida Airport’s commercial operator agreement. This document is what will be signed by anyone operation at a commercial capacity out at the airport. For instance this would be the agreement used for: maintenance, sub-leasing-aviation business, rentals, etc. This agreement was presented to the Chaffee County Commissioners on May 9th and was subsequently approved. The agreement is the same document that was previously adopted except that the fee schedule has been removed from the document.

FISCAL NOTE:

N/A

STAFF RECOMMENDATION: This has been approved by both the Airport Advisory Board as well as the BOCC.

SUGGESTED MOTIONS: A council member should make a “motion to approve Resolution 2017-31, a resolution of the City Council, City of Salida, approving the Commercial Operators Agreement for the Salida Airport at Harriett Alexander Field.” Followed by a second and a roll call vote.


CITY OF SALIDA

RESOLUTION NO. 31

(Series 2017)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALIDA,

COLORADO, APPROVING THE COMMERCIAL OPERATORS

AGREEMENT FOR THE SALIDA AIRPORT AT HARRIETT ALEXANDER

FIELD

WHEREAS, the Commercial Operators Agreement for Salida Airport at Harriett Alexander

Field must be approved by both Chaffee County and the City of Salida; and

WHEREAS, the attached Commercial Operators Agreement has been modified to omit the

fee schedule; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE

CITY OF SALIDA, COLORADO APPROVES THE COMMERCIAL OPERATORS

AGREEMENT FOR SALIDA AIRPORT AT HARRIETT ALEXANDER FIELD.

RESOLVED, APPROVED AND ADOPTED this 6th day of June, 2017.

CITY OF SALIDA

By:_______________________________________

James LiVecchi, Mayor

[SEAL]

ATTEST:

____________________________________

City Clerk/Deputy City Clerk


REQUEST FOR CITY COUNCIL ACTION Meeting Date: June 6, 2017:

AGENDA ITEM NO.

VI. - 4.


Public Works

PRESENTED BY:

David Lady

ITEM:

Council Action Resolution 2017-31 Palmer Street Rehabilitation Project Bid Award

BACKGROUND:

Public Works has planned 2017 reconstruction of Hunt Street, Palmer St., two blocks of 5th Street west of Poncha Blvd., and the intersection of Teller and C Street. Due to the scope of work and size, Hunt Street was designed and bid out separately. Currently, Hunt Street is under construction and is expected to be completed within budget.

The condition of Palmer Street warranted complete reconstruction of the driving surface and drainage improvements. In additional to surface improvements, aging water line replacements were included in the project. During the design phase, council approved a reconstructed street section including the addition of sidewalks, curb, and gutter.

Palmer Street was bid as a stand-alone project. The base bid (original budget) included construction of the first four blocks beginning at Park Ave. The bid alternate included the remaining blocks up to Hwy 50. Bids were received on May 9, 2017 as follows.

Bidder Base Bid (Park to Nichols)

Base Bid + Alternate (Park to US-50)

Y & K $ 808,298.80 $ 1,201,437.95

Avalanche $ 726,757.75 $ 1,106,333.18

Pridemore $ 691,204.18 $ 1,076,652.98

Pridemore Construction is the low bidder. They have performed multiple projects for the City and are qualified to complete the work.



AGENDA ITEM NO.

VI. - 4.


Public Works

PRESENTED BY:

David Lady

Base Bid

(1)

Base Bid + Alternate

(2)

Soft Costs (3)

Palmer Total (2+3)

Total Street Rehabilitation

Project Budget

Remaining Budget

Surplus/ Deficit

STREET CONSTRUCTION

$488,540.00 $809,898.02 $109,336.23 $919,234.25 $2,025,000.00 $1,057,830.03 $138,595.78

WATER CONSTRUCTION

$202,664.18 $266,754.96 $36,011.92 $302,766.88 $665,000.00 $357,318.29 $54,551.41

SEWER CONSTRUCTION

$0.00 $0.00 $0.00 $0.00 $75,000.00 $61,472.39 $61,472.39

TOTAL $691,204.18 $1,076,652.98 $145,348.15 $1,222,001.13 $2,540,000.00 $1,251,620.71 $254,619.58

1. Base Bid: Beginning at Park Ave. and continuing to Nichols Ave. (see attached exhibit)

2. Bid Alternate: Additional Work beginning at Nichols and continuing to Highway 50.

3. Soft costs ~13.5% of total construction costs which include 1.5% QA/QC, 8% Minor Contract Revisions, and 4% Construction Mgt. & Insp.

Fig. 1: Palmer Street Evaluation

FISCAL NOTE:

A budget allocation of $2,765,000 included in the 2017 Streets Fund budget for rehabilitation projects is itemized below:

Streets - $2,025,000 o 31-30-6020-3 ~ Hunt $995,000 o 31-30-6021-3 ~ Palmer $500,000 o 31-30-6022-3 ~ 5th Street $305,000 o 31-30-6017-3 ~ Teller Intersection $225,000

Water $665,000 o 31-30-6018-3

Sewer $75,000 o 31-30-6019-3

Construction of Palmer Avenue from Park Avenue to Nichols Ave. (Option 1: base bid) could be completed with available funds identified for the project.



AGENDA ITEM NO.

VI. - 4.


Public Works

PRESENTED BY:

David Lady

Whereas, construction of Palmer Avenue from Park Avenue to Highway 50 (Option 2: base bid + alternate) would require use of street funds including line items for 5th and Teller. Remaining budget is shown in Fig 1 as surplus/deficit. STAFF RECOMMENDATION:

Option 1: Park Ave. to Nichols Award a construction contract for the base bid excluding the alternate for the 2017 Palmer Street Project and authorizing the City Administrator to enter into a Construction Agreement between the City and Pridemore Construction in the amount of $691,204.18 with a total project budget of $785,000. Option 2: Park Ave. to US-50 (recommended based on anticipated cost savings) Award a construction contract for the base bid plus additional alternate for the 2017 Palmer Street Project and authorizing the City Administrator to enter into a Construction Agreement between the City and Pridemore Construction in the amount of $1,076,652.98 with a total project budget of $1,222,000. Option 2 would be the most cost effective construction method for the City as it would allow for one mobilization to Palmer Ave., one construction management contract, and would complete all improvements at one time limiting disruption to residents and providing a new roadway section for the entire length of Palmer. SUGGESTED MOTIONS:

Option 1: Park Ave. to Nichols A Council person should make a motion to “To award a construction contract for the base bid excluding the alternate for the 2017 Palmer Street Project and authorizing the City Administrator to enter into a Construction Agreement between the City and Pridemore Construction in the amount of $691,204.18 with a total project budget of $785,000.00.” Option 2: Park Ave. to US-50 (Recommended)



AGENDA ITEM NO.

VI. - 4.


Public Works

PRESENTED BY:

David Lady

A Council person should make a motion to “award a construction contract for the base bid plus additional alternate for the 2017 Palmer Street Project and authorizing the City Administrator to enter into a Construction Agreement between the City and Pridemore Construction in the amount of $1,076,652.98 with a total project budget of $1,222,000.00 and approve Resolution 2017-32.” Followed by a second and then a voice vote.



AGENDA ITEM NO.

VI. - 4.


Public Works

PRESENTED BY:

David Lady


CITY OF SALIDA, COLORADO

RESOLUTION NO. 32

(Series 2017)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO, APPROVING

THE APPROPRIATION OF FUNDS TO FUND THE PALMER STREET REHABILITATION PROJECT

AND AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO A CONSTRUCTION

SERVICES AGREEMENT BETWEEN THE CITY AND PRIDEMORE CONSTRUCTION.

WHEREAS, the City Council of the City of Salida, Colorado (the “City”) has agreed to enter into a

contract with PRIDEMORE CONSTRUCTION; and

WHEREAS, the City agrees to pay PRIDEMORE CONSTRUCTION, the sum of $1,076,652.98 for 2017

PALMER STREET PROJECT subject to the terms and conditions of the Construction Agreement to be executed

by the parties; and

WHEREAS, the City agrees to a budget amendment reallocating the funds for 5th Street (31-30-6022-3)

and Teller Intersection (31-30-6017-3) in the Streets Fund for the 2017 budget to provide a total project budget of

$1,222,000.00 for the 2017 PALMER STREET PROJECT.

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SALIDA

COLORADO, THAT:

1. The Salida City Council incorporates the foregoing recitals as its conclusions, facts,

determinations, and findings.

2. The Construction Agreement with PRIDEMORE CONSTRUCTION; for the 2017 PALMER

STREET PROJECT is hereby approved, and the City Administrator is authorized to sign the

contract on behalf of the City.

3. The budget amendment for the reallocation of funds is hereby approved, and the Finance

Department is authorized to reallocate funds to budget line item 31-30-3021-3.

RESOLVED, APPROVED, AND ADOPTED this 6th day June, 2017.

[SEAL]

ATTEST:



BY:




VI. - 5.


Administration

PRESENTED BY:

Guy Patterson

ITEM:

A Resolution providing for the exchange of sewer taps for water taps at 7251 County Road 105.

BACKGROUND:

On May 19, 2017, the Salida City Council received correspondence from Mr. Drew Peternell requesting a transfer of sewer taps for water taps and meters. This letter is attached to this Resolution as Exhibit A.

The proposed transaction is structured as follows:

That the City Council approve a proposal (detailed in Exhibit A) for Big Springs, LLC to relinquish 15 sewer taps (currently valued at $5,206 per unit for a total of $78,090). In return the City provide Big Springs, LLC a 2-inch commercial water tap and meter (currently valued at $52,472 and $1928 respectively) and provide Mr. and Mrs. Peternell a ¾-inch residential water tap and meter (currently valued at $8,512 and $352 respectively). The total transaction will be for a current value of $72,128.

In this letter, Mr. Peternell offered support of this request. The first point is important for the City Council to consider. Mr. Peternell states:

“…There is precedent for this type of exchange. In a situation analogous to ours, in October of last year, city council approved unanimously a request from the developers of the 505 Illinois project to exchange 1-inch water and sewer taps for ¾-inch taps. The developers were given a credit for the difference in cost of the 1-inch and ¾ inch taps, which they exchanged for other water and sewer taps that better suited their project…”

This is a reference to Resolution No. 78-2016 A RESOLUTION PROVIDING FOR THE CREDIT FOR THE CONVEYANCE OF CERTAIN WATER RIGHTS FOR 505 ILLINOIS AVENUE, SALIDA, COLORADO. In this transaction, the City Council, in accordance with Section 13-2-70 of the Salida Muncipal Code, provided a credit in an amount not-to-exceed $14,686 for the downsizing of the existing commercial water tap from 1-inch to ¾-inch.

Section 13-2-70 Credit for Water Rights states:

“…The City may, at its sole discretion, provide credit in an amount and form determined by City Council, to any person who conveys water rights to the City. Such credit shall be based upon the City's valuation of the water rights and shall not exceed the system development fee for the project…”

The proposal put forth by Mr. Peternell is not analogous as he will not be conveying water rights to the City. Rather, he is proposing trading sewer taps for water taps.



VI. - 5.


Administration

PRESENTED BY:

Guy Patterson

FISCAL NOTE:

This transaction will cost the City of Salida $72,128. Sewer taps only have value if there is a corresponding water source (metered tap, well, etc) that creates a condition that necessitates the carrying of solid wastes, liquid and/or water wastes from residences, commercial buildings, industrial facilities and the like.

In this particular transaction, the City will see no value in having sewer taps returned to their possession.

STAFF RECOMMENDATION: Staff recommends a veto of this resolution.

SUGGESTED MOTIONS:

“I move to (approve/deny) Resolution No. 2017-33, a resolution providing for the exchange of sewer taps for water taps at 7251 County Road 105.



VI. - 5.


Administration

PRESENTED BY:

Guy Patterson


Drew Peternell 401 East Third Street, Salida, Colorado 81201 • (303) 204-3057 • [email protected]

________________________________________________________________________________

May 19, 2017 City Council, City of Salida 448 East First Street Salida, Colorado 81201 Dear Council Members,

On February 3, 2017, my wife and I and a limited liability company of which I am the managing member acquired two adjacent parcels of property in the City of Salida. Though the two parcels are distinct and separate lots, they currently share a single address, 7251 County Road 105. My wife and I acquired the eastern of the two lots, which is assigned Chaffee County parcel number 38070400053. The company, named Big Springs Properties, LLC, acquired the western of the two lots, which is assigned Chaffee County parcel number 38070400030.

At one time, both parcels were used as a trailer park. Today, the eastern lot is vacant, aside

from a shed, while the western lot remains an active trailer park, with spaces for 11 trailers. My wife and I plan to build one or two single-family homes on the eastern lot. Big Springs Properties, LLC plans to continue to operate the trailer park on the western lot for the indefinite future.

The properties are connected to the city’s sewer system, and there are 28 city sewer taps

allocated to them. The city invoices for the sewer taps on three separate accounts (account numbers 99-000008423-00; 99-000008424-00; and 99-000008599-00). Currently, the company is using the equivalent of eight sewer taps for the ten existing trailers on the western property.

Neither property is connected to city water. Instead, Big Springs Properties, LLC provides

domestic water to the trailer park by a spring water right the company acquired with the land. Prior to home construction on the eastern lot, we would like to discontinue use of the spring on the western lot and to connect both properties to city water.

The purpose of this letter is to request city council’s approval to exchange sewer taps for

water taps. Specifically, I proposed to relinquish 15 of the 28 sewer taps to the city, maintaining 11 taps for the western lot and two taps for eastern lot. In exchange, I would request that Big Springs Properties, LLC be assigned a 2-inch commercial water tap and meter for the western lot and that my wife and I receive two ¾-inch residential water taps and meters for the eastern lot.

At the current fee of $5206 each, the 15 sewer taps I propose to relinquish have a value of

$78,090. The current fees for a 2-inch commercial water tap and meter are $52,472 and $1928, respectively, and the current fees for a ¾-inch residential water tap and meter are $8512 and $352, respectively. Therefore, the total value of the facilities I am requesting is $72,128.


In support of this request, I would point out the following: • There is precedent for this type of exchange. In a situation analogous to ours, in October

of last year, city council approved unanimously a request from the developers of the 505 Illinois project to exchange 1-inch water and sewer taps for ¾-inch taps. The developers were given a credit for the difference in cost of the 1-inch and ¾-inch taps, which they exchanged for other water and sewer taps that better suited their project.

• Monthly fees have been paid to the city to maintain our sewer taps, even during a period

of time when they were not in use. For many years, the properties have required no more than eight sewer taps. Yet, my predecessor-owners and I have paid monthly fees to the city to maintain all 28 taps, at a current rate of nearly $600 per month.

• Even without the expense of city water taps, our cost for delivering water to the

properties is substantial. The Two Rivers development, which sits immediately across the road from our properties, has installed a water main down County Road 105. Under a utility extension agreement with the city, the Two Rivers development would recover a share of the cost of the water main from neighboring properties. The current draft of the agreement allocates 23% of the $131,000 pipeline to my properties. The total cost to us would be approximately $30,000.

• Big Springs Properties, LLC is providing affordable housing and intends to continue to

do so. To secure this commitment, the company is willing to enter into an agreement with the city, binding on itself and any successor-owner of the property, under which the city would refuse to approve any application for development on the western lot other than affordable housing for a period of three years unless the company pays to the city the full price of the facilities we are requesting today.

I am aware that the city has not yet accepted the new County Road 105 water line as an

official city water main and that my request to access water from this source would be conditioned on such final acceptance.

Thank you, council members, for considering this request. I look forward to the opportunity

present the request and to answer your questions at your earliest convenience.

Sincerely,

Drew Peternell



RESOLUTION NO. 33

Series of 2017

A RESOLUTION PROVIDING FOR THE EXCHANGE OF SEWER TAPS FOR

WATER TAPS AT 7251 COUNTY ROAD 105.

WHEREAS, On May 19, 2017 the Salida City Council received correspondence from Mr.

Drew Peternell requesting a transfer of sewer taps for water taps and meters (Exhibit A); and

WHEREAS, in Exhibit A Mr. Peternell has offered support of this request; and

WHEREAS, the Salida City Council believes such a transaction is beneficial to the City.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

SALIDA, COLORADO THAT:

1. That the City Council approve a proposal (detailed in Exhibit A) for Big Springs, LLC to

relinquish 15 sewer taps (currently valued at $5,206 per unit for a total of $78,090). In

return the City provide Big Springs, LLC a 2-inch commercial water tap and meter

(currently valued at $52,472 and $1928 respectively) and provide Mr. and Mrs. Peternell

a ¾-inch residential water tap and meter (currently valued at $8,512 and $352

respectively). The total transaction will be for a current value of $72,128.

2. That the City Council direct the City Administrator to consummate this transaction in a

timely manner.



By: _________________________________


[SEAL]

ATTEST:

______________________________

City Clerk



VI. - 6.


Administration

PRESENTED BY:

Guy Patterson

ITEM:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO AMENDING THE 2017 EMPLOYEE PAY PLAN TO INCLUDE THE POSITION OF GIS TECHNICIAN AND HUMAN RESOURCES.

BACKGROUND:

Last December, the City Council approved the employee pay plan to encompass market adjustments. This plan took effect January 1 of this year. Since that time two employment events have transpired. The first is that the Public Works department has formalized a part-time GIS position. The Council has already seen the results of Dave Henman’s work at this position in the form of the City property map that was distributed last month. Currently this position is producing maps to be used as reference in the affordable housing issue.

Second is the direction of Council to begin developing a Human Resources position. One of the steps in creating this position is to add it to the employee pay plan.

FISCAL NOTE:

There will be a fiscal impact with the adoption of both these positions. The extent of such impacts are yet to be determined. In terms of total payroll for public works, the impact will be minimal as for the first quarter of the year at least one position was unfilled, but now has currently been filled. The Human Resources position will be a Level 7 position (Supervisor III/Senior Worker III) with an annual budget impact $48,904-$74,856 not including benefits associated with this full-time position.

STAFF RECOMMENDATION: Staff recommends approval of this resolution.

SUGGESTED MOTIONS: I move to approve Resolution No. 34-2017, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO AMENDING THE 2017 EMPLOYEE PAY PLAN TO INCLUDE THE POSITION OF GIS TECHNICIAN AND HUMAN RESOURCES.



RESOLUTION NO. 34

(Series of 2017)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO

AMENDING THE 2017 EMPLOYEE PAY PLAN TO INCLUDE THE POSITION OF GIS

TECHNICIAN AND HUMAN RESOURCES.

WHEREAS, the City Council recognizes that its employees are critical to attain the mission and goals of

the City; and

WHEREAS, the City Council currently operates with an employee pay plan adopted by the City Council

by Resolution No. 95-2016 which became effective on January 1, 2017; and

WHEREAS, the City Council desires to add the positions of GIS Technician and Human Resources to

the employee pay plan; and

WHEREAS, the City Council desires these amendments to the employee pay plan to become effective

immediately upon adoption.

NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SALIDA

THAT:

1. The Salida City Council incorporates the foregoing recitals as its conclusions, facts,

determinations and findings.

2. The amended employee pay plan attached hereto as Exhibit A incorporated herein by this

reference is hereby adopted as the official employee pay plan of the City of Salida; and

3. With the exception of the City Administrator’s salary the City Council authorizes the City

Administrator to set individual employee compensation within the adopted salary ranges subject

to annual review and approval of such aggregate changes for all employees as part of the annual

budget process.

4. The City Administrator’s salary shall be set annually by the City Council and such salary shall be

within the adopted employee pay plan for the City Administrator.



By: ____________________________________


[SEAL]

ATTEST:

_______________________________



City of Salida, ColoradoSalary Classification Plan EXHIBIT A

Fiscal Year 2017 RESOLUTION NO. xx-2017

Hourly Current

Jobs by LevelSalary Range

Minimum Midpoint Maximum Minimum Midpoint Maximum Minimum Maximum

Level 10 $88,883 $111,103 $133,324 $42.73 $53.41 $64.10 $86,294 $129,441City Administrator

Level 9 - Director $68,479 $85,598 $102,718 $32.92 $41.15 $49.38 $66,484 $99,726Arts and Recreation Director

Community Development DirectorDirect of Finance and Admin. Services

Fire ChiefPolice Chief

Director of Public Works

Level 8 - Manager $55,771 $69,713 $83,656 $26.81 $33.52 $40.22 $55,771 $83,656City Engineer/Project Manager

Recreation ManagerWastewater Plant Manager

SteamPlant DirectorWater Plant Manager

Level 7 - Supervisor III/Senior Worker III $49,904 $62,380 $74,856 $23.99 $29.99 $35.99 $48,925 $73,388Deputy City Clerk

Fire CaptainPlant Operator - Class A

Police Operations LieutenantUtilities InspectorHuman Resources

Level 6 - SupervisorII/Senior WorkerII $44,205 $55,255 $66,306 $21.25 $26.56 $31.88 $42,917 $64,375Building & Grounds Supervisor

Fire MarshallStreets Supervisor

Planner IIPlant Operator - Class B

Senior Police InvestigatorPolilce Sergeant

Senior Accountant

Level 5 - Supervisor/Senior Worker $40,010 $50,013 $60,015 $19.24 $24.04 $28.85 $36,373 $54,559Accountant II

Events Coordinator IIMechanic

Municipal Worker IVPatrol Officer II

Planner IPlant Operator - Class CRecreation SupervisorSenior Firefighter/EMT

Level 4 - Worker III $35,448 $44,210 $53,173 $17.04 $21.25 $25.56 $30,824 $46,237Accountant I

Administrative CoordinatorEvent Coordinator I

Firefighter/EMTFront Desk Coordinator

Lesson CoordinatorLifeguard CoordinatorMunicipal Worker III

Patrol Officer IPlanning Technician II

Plant Operator - Class DPolice Investigator

Facility Maintenance CoordinatorRecreation Coordinator

GIS Technician

-- Approved --


Level 3 - Worker II $27,975 $34,969 $41,964 $13.45 $16.81 $20.18 $25,203 $37,805Accounting Assistant

Administrative AssistantAudio/Video Technician

Bus DriverCode Enforcement Officer

Community Development InternEvent Assistant

Lifeguard IIIMunicipal Court ClerkMunicipal Worker II

Planning Technician ISpecial Projects Technician

SteamPlant Facility Worker II

Level 2 - Worker I $24,165 $30,206 $36,247 $11.62 $14.52 $17.43 $21,013 $31,519BartenderLifeguard II

Municipal Worker IFront Desk Clerk II

Parks and Recreation InternPlant Operator - Trainee

Pool Instructor (WSI)Reserve Firefighter/EMT

SteamPlant Facility Worker I

Level 1 - Entry Level/Seasonal Worker $21,840 $25,480 $29,640 $10.50 $12.25 $14.25 $18,720 $28,020Front Desk Clerk I

CustodianSeasonal Worker

Lifeguard IRecreation Staff



VI. - 7.


Administration

PRESENTED BY:

Guy Patterson

ITEM:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BUTLER SNOW LLP TO PROVIDE LEGAL COUNSEL REGARDING A “DE-BRUCING” ELECTION BALLOT QUESTION AND OTHER GENERAL TABOR COMPLIANCE QUESTIONS.

BACKGROUND:

Since last year, the Council has seriously considered the idea of referring “De-Brucing” language to Salida voters for their consideration in the Fall of 2017. Butler Snow LLP and Mr. Dee Wisor have prior associations with Salida TABOR issues. This professional service agreement is to retain Butler Snow LLP to assist with putting such a question on the ballot as well as address any other TABOR-related legal issues that might have arisen from loans or grants the City might have received in recent years. Please note, Butler Snow is not being retained to work on any issues pertaining to the NRCDC.

The time necessary for counsel from Butler Snow should be rather constrained as the scope of their responsibilities is limited.

FISCAL NOTE:

There will be a fiscal impact to the City. The amount is currently unknown. This will be taken from Administration and Elected Officials- Contracted Services and will most likely necessitate a supplemental appropriation in the future. STAFF RECOMMENDATION: Staff recommends approval of this resolution.

SUGGESTED MOTIONS: I move to approve Resolution 2017-35, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BUTLER SNOW LLP TO PROVIDE LEGAL COUNSEL REGARDING A “DE-BRUCING” ELECTION BALLOT QUESTION AND OTHER GENERAL TABOR COMPLIANCE QUESTIONS.



RESOLUTION NO. 35

(Series of 2016)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BUTLER SNOW

LLP TO PROVIDE LEGAL COUNSEL REGARDING A “DE-BRUCING” ELECTION

BALLOT QUESTION AND OTHER GENERAL TABOR COMPLIANCE QUESTIONS.

WHEREAS, the City of Salida, (the City) seeks assistance for the conducting of a “De-Brucing”

election this fall; and

WHEREAS, the City also seeks additional legal assistance on other TABOR compliance issues;

and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

SALIDA, COLORADO, THAT:

1. The forgoing recitals are incorporated herein as the findings of the City Council.

2. The City Council hereby approves a Professional Services Agreement (Attachment A)

with Butler Snow LLP to provide legal counsel as defined in Attachment A.

RESOLVED, APPROVED, AND ADOPTED this 6th day of June, 2017.


By: ______________________________


[SEAL]

ATTEST:

_______________________________



REQUEST FOR CITY COUNCIL ACTION Meeting Date: May 16, 2017: AGENDA ITEM NO.

VI. - 8.


Administration

PRESENTED BY:

Guy Patterson

ITEM:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO, AMENDING ARTICLE VI OF CHAPTER 6 OF THE SALIDA MUNICIPAL CODE REGARDING THE TERM OF A SHORT-TERM RENTAL BUSINESS LICENSE.

BACKGROUND:

In May of 2016, Council approved Ordinance 2016-11 which created Article V, Chapter 6 of the Salida Municipal Code establishing short-term rental licenses. Recently, Council passed on second reading Ordinance 6-2017 which amended Article V, Chapter 6. That ordinance will become effective June 16, 2017.

Neither of these ordinances assigned a term to the length of short-term rental license. Nor did it indicate what date the license would lapse. This ordinance currently before you for consideration amends this section of code to establish a license is valid for no longer than one year from the date of issuance and shall lapse on May 31 of each year and may be renewed as provided in Article V.

FISCAL NOTE:

No fiscal impact is expected with the passage of this ordinance.

STAFF RECOMMENDATION: Staff recommends passage of this Ordinance on first reading.

SUGGESTED MOTIONS: “I move to approve Ordinance 2017-18, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO, AMENDING ARTICLE VI OF CHAPTER 6 OF THE SALIDA MUNICIPAL CODE REGARDING THE TERM OF A SHORT-TERM RENTAL BUSINESS LICENSE and setting a public hearing for June 20th, 2017 and ordering the ordinance published in full.”


REQUEST FOR CITY COUNCIL ACTION Meeting Date: May 16, 2017: AGENDA ITEM NO.

VI. - 8.


Administration

PRESENTED BY:

Guy Patterson



ORDINANCE NO. 18

(Series of 2017)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SALIDA, COLORADO,

AMENDING ARTICLE VI OF CHAPTER 6 OF THE SALIDA MUNICIPAL CODE

REGARDING THE TERM OF A SHORT-TERM RENTAL BUSINESS LICENSE.

WHEREAS, On May 16, 2017 the Salida City Council passed on second reading Ordinance No.

6-2017, AN ORDINANCE TO REPEAL AND REPLACE ARTICLE VI CHAPTER 6 - OF

THE SALIDA MUNICIPAL CODE PERTAINING TO SHORT TERM BUSINESS

LICENSES; and

WHEREAS, The Salida City Council wishes to amend Article VI of Section 6 of the Salida

Municipal Code to clarify the term applicable to a short-term rental license; and

WHEREAS, the Salida City Council adopts and incorporates by reference herein the remaining

WHEREAS provisions in Ordinance No. 6-2017.

NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF

SALIDA, COLORADO:

Section 1. That the Article VI, Chapter 6 of the Salida Municipal Code is amended to

read as follows:

Sec. 6-6-20 - Licensing.

It shall be unlawful for any person or entity to engage in the short-term rental business without

first applying for and procuring a license from the City Administrator. The initial license fee,

renewal license fee and penalty for operating without a license shall established by resolution of

City Council, as may be amended from time to time, and payable annually in advance.

Upon approval of a business license pursuant to this Article, the City Administrator shall issue a

business license number to each short-term rental business.

Short-term rental businesses shall include their business license number in all public advertising,

including but not limited to webhosting services such as Airbnb, Home Away, Trip Advisor,

VRBO, etc.

Each license issued pursuant to this Article shall be valid for no longer than one (1) year from the

date of issuance and shall lapse on May 31st of each year and may be renewed as provided in this

Article.

INTRODUCED ON FIRST READING on June 6, 2017, ADOPTED AND ORDERED

PUBLISHED IN FULL in a newspaper of general circulation in the City of Salida by the City

Council on ______ 2017 and set for a second reading and public hearing on the ____ day of

June, 2017.


INTRODUCED ON SECOND READING, FINALLY ADOPTED AND ORDERED

PUBLISHED IN FULL by the City Council on the _____ day of June, 2017.


____________________________________


[SEAL]

ATTEST:

___________________________________


PUBLISHED IN FULL in the Mountain Mail after First Reading on the 6th of June, 2017

and BY TITLE ONLY, after final adoption on the ___ day of ______, 2017.

____________________________________



City Administrator Report City of Salida, CO

June 6, 2017 Park User Fees: According to the recreation department the Scout Hut and Chisholm Park both

rent for $25/hour as they are indoor facilities. Outdoor Parks rent for $50 for 4 hours or less and

$100 for 4 hours plus, extra $10 for electrical use. Of the approximately 103 park rentals last year,

it is estimated that 56 would have reduced fees. That would equate to an estimated $2,600 in lost

revenue.

Currently the City is not getting complaints about park fees by private users. Park rentals do put

an extra burden on staff as it takes time to do the paperwork, monitor the calendar, do park

maintenance due to use and the Scout Hut and Chisholm and have a custodian that works those

two facilities (even though the City asks users to clean behind themselves).

Various Small Public Works Items:

• The City was contacted by the Salida Business Alliance about the possibility of re-

painting lines behind the Safeway. There was adequate room for compact parking stalls.

This was re-striped and it created 10 extra spaces.

• Public parking signs were ordered for the lot west of Safeway next to the trail. This will

complement the compact stalls well. As vehicles come out of the parking lot there will be

additional parking on 2nd St.

• Kevin has been working on the caboose; decking, rotton wood repair, etc. Painting will

be completed soon. A permanent sign in lieu of the paper behind the glass is being

installed today.

• A flag and flag pole was ordered for Riverside and should be installed by the forth.

Patio Policy: Administration would like to inquire if the City Council would entertain enacting a

moratorium at the July 20th Council meeting regarding the downtown patio policy. As the City is

discovering, there are several concerns developing with the implementation of this policy.

Administration would like to propose a moratorium, then work with the Planning Commission to

develop a process in the land use code akin to a limited use review instead of a purely

administrative policy.

Annual Staff Benefits Fair: On May 18th, all benefited City employees met at the Steamplant for

lunch, a presentation, and open enrollment for benefits. The presentation this year was a departure

from the normal “state of the city” address of past years and instead featured Patrick Jackson,

owner of Orion Integration Services, Inc. This is the City’s IT consultant. His presentation focused

on corporate and government cyber-security and how the average employee can help defend

against cyber-attack.

Grants Administrator: The City has signed a agreement for professional services with Mr. Ben

Doon to serve as the grants administrator on a contract basis. Mr. Doon has years of experience

working with grants and is currently the Administrator of Costilla County in southern Colorado

which is a position that is less than full-time. He will be in charge of the organizing, tracking and

reporting on all grants after they have been awarded to the City. He will liaison with the various


department heads and the city finance director. This important position will be key in tracking the

nearly $2million in grants the City is participating in this year alone. In the future, the scope of

this position may be expanded to also include locating and writing grants, but for now it is designed

to only manage the paperwork side of the grants after they are awarded.

This contact position will be “as needed” and has a not-to-exceed of $5,000 for FY2017.

Xcel Reservoir Tour: Administration and Councilwoman Hallett joined representatives from

Xcel and the Forest Service to tour the two reservoirs and the power plant. Administration would

be available to provide a verbal update on the tour during my report if the Council desires.

Continued Updates: In between the time of this report being written and the Council meeting

administration expects the possibility of more items to be added as a verbal update.


i. regular meeting called to order - salida,...

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