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I-PAD APPS FOR LAWYERS
By Patricia A. Yevics
Maryland State Bar Association May 30, 2012
[email protected] 443-703-3039
Got Information??
• iPhone v iPad Apps
• Buying Apps
• Apps for being organized and productive
• Creating and Organizing Documents – A Tip Editing and Sending a Document via Email
• Working with PDF files
• File Storage
• Printing
iPad v iPhone Apps
Currently over 500,000 iPhone apps and all will “work” on iPad
Three “types” of apps from App Store
iPhone only apps
iPad only apps
Universal – work on both iPad and iPhone
How to tell an iPhone Only App You will know an app is a iPhone only
app because it will not take up the entire screen on the iPad
You can get a full view by clicking on the 2X in the right corner although it will be a little blurry
Buying Apps
• Two ways to Buy – Through iTunes to your computer
– Directly to the iPad
– Can also update either through your computer or your iPad but much faster through your iPad
Organization and Productivity
• Calendars and To Do Lists – Many calendar and To Do List apps for iPad
and iPhones
– Consider using the iCal and Reminders that come with iPad before spending money
– Keep it simple
– Find one you like and use only one
– Make sure you sync it with all your devices
Remember the Milk • Free but Pro version is $25.00
• Syncs easily (once a day with free, unlimited with Pro) with online to do list
• Can access tasks online
• Smart Lists are special lists that are created based on criteria that you define, and are automatically updated as your tasks change.
• Organize by lists, location, Smart Lists
2Do by Guided Way Technologies
• Supports Dropbox and iCloud • $9.99 • Tabs along side
• Good if you need to be
reminded
• Review by AppStorm • http://ipad.appstorm.net/reviews/productivity/2do-easy-elegant-task-management
Fast Calendar and Tasks
• Good FAQ’s
• Tasks are part of the calendar
• Can be landscape or portrait
• Very easy to add events and tasks
• Syncs easily with desktop
Pocket Informant HD • Looks like a “daytimer” • Brings together calendar, tasks, notes • Currently $6.99 • Very robust • Syncs easily with other calendars • PC Magazine Review • http://www.zdnet.com/blog/mobile-news/maximizing-mobile-productivity-with-pocket-informant-review/7400
• Demo http://www.youtube.com/watch?v=xHm4ypdCVgA
Creating and Organizing Documents
• Still not the best device for creating formatted documents
• Still need laptop or PC
• Best for:
– Editing documents
– Taking notes
– Creating or annotating pdf documents
Docs To Go from DataViz
Works with a variety of Office versions including 2007, 2008, 2010 and 2011.
Can create/edit/email MS Office Docs but best for editing documents
Can view PDF Files
$10 – Standard / $16 Premium
Needs to be on Mac/PC and iPad
Can sync using Dropbox, Google Docs, iCloud, Box.net, iDisk and SugarSync meaning users may not even need to email themselves the documents, spreadsheets or presentations. Desktop synchronization is yet another option.
Review from TechRepublic http://www.techrepublic.com/blog/mac/documents-to-go-premium-enables-ms-office-app-use-on-ipad/989
QuickOffice Pro
Easy to create and edit documents, slideshows, and
presentations.
View PDF files
$19.99
Access, transfer, and manage files on Dropbox, Google Docs, Box, SugarSync, Evernote, and many other cloud-based services.
Mac/PC/Android
Easier to use than Docs to Go
Deep sharing options to Facebook, Twitter, and more.
Review from PC Magazine
http://www.pcmag.com/article2/0,2817,2396440,00.asp
Cloudon from Cloudon, Inc
Newest app Well reviewed by PC Magazine http://www.pcworld.com/article/253620/cloudon_puts_office_on_your_ipad_for_freefor_now.html
Enables remote versions because of seamless integration with the Web-based file storage services Box.com and Dropbox – Can track changes – Currently free
Editing/Sending a Document
1. Message I sent
2. Open the message and press on the attachment with the cursor until you see
3. Click on “Open In” until you see the Word Processing App you are using – in my case Docs to Go
Note Taking Apps
• Many apps available
• Find one you like as they are different
• Decide how simple or complicated a device you need.
Penultimate Notes Use stylus or finger, $.99 - easy to use
Can send to Dropbox , add Photos
Can use color
Noteshelf by Ramki • $6.99
• Does not offer is importing and annotating but allows you to export to email, iTunes, Dropbox, Evernote, your iPad album, or printer.
• Good search feature by creating tags
• Can share just individual pages from a note.
• Can use keyboard
• Notebooks are customizable
• Can password protect
• Can create groups
Noteability by Ginger Labs
$ .99
Can record while note taking
Can type notes
Can pull up PDFs and annotate them
Web Clipping feature
Autosync to Dropbox
Remarks by Readdle
$ 4.99
Can annotate pdfs and take notes
Syncs with Dropbox and Google Docs
Can type notes using keyboard
Excellent comparison of Noteshelf, Noteability and Remarks http://www.imore.com/2012/03/19/noteshelf-remarks-notability-ipad-handwriting-app-shootout
And Finally
http://www.notetakerhd.com/
$4.99, Stylus and Finger
Save to pdf
Lots of features
$2.99 Really designed for finger note taking but can use stylus
Lots of features
PDF Expert by Readdle
• $9.99 – Highly rated and recommended • Excellent Manual with App • Sync any folder on Dropbox or any WebDAV storage with a
local folder on the iPad • Use iTunes file sharing to transfer files directly to your iPad via
USB cable. • Syncs changes back to original folder • Typical annotations allow you to write comments, highlight
text, underline etc • Complete fillable PDF Forms • Sign PDF documents. Sign contracts, agreements or
statements with your own handwritten signature.
Easy to create folders and move/copy
documents.
To move a document click EDIT in right hand corner
Click on the document you want moved, and choose
the Move Icon
Choose where you want it moved and click Move
Annotating Documents Pencil icon turns on/off
Annotation Bar
Pens icon turns on/off handwriting
Other icons are for Highlighting Sticky Note Underline Font
Adding a Signature To add a signature, click on the quill icon in the document
It will ask you to sign the document
and click Save
In the document you want to sign, you will “tap and hold to add the signature.
Click on signature and choose whose which signature you want to add
GoodReader
Can create folders
Can rename folders
Can Preview documents
Can move documents
Can password protect documents
Can open in other apps
Can email directly from Goodreader
File Storage
• Should not store ALL files on iPad (IMHO)
• Need online storage service
• Allows you to access all your files where ever you are
• Dropbox is one of the best but not the only one – Free for 2 GB online storage
Accessing Files Through the Cloud 1. Download at www.dropbox.com onto your desktop and/or laptop.
Can download to Mac and PC. Will allow you to sync all your files online.
Free account for 2GB. 50GB for 9.95 month and 100GB for 19.95 month.
It will create a folder on your computer.
On a Mac it will be on the bar at top
On PC , it will be at the bottom
2. Download the app to your iPad from iTunes
3. Files which you choose will then be available to all the computers that have Dropbox installed
Storing with Dropbox Save your document to the
Dropbox Folder where you
created the document.
If you wish to share the document with others can save in Public Folder
Otherwise save to main folder
NOTE: If you want to save a file on your desktop as well, you need to save it a second time
Finding the Document
• Go to any other device with Dropbox
• Open the App and it will update ALL devices with any changes
• It will show when documents were last updated
Opening the Document • You cannot work on Documents in Dropbox
• It is for storage only but you can open it in other apps to make changes or viewing.
• Open the document you want to work on and choose which app you want to use.
Other Storage Apps www.sugarsync.com 4.99 mo/49.99 yr – 30 MB
6.99 mo/99.99 yr – 60 MB
14.99 mo/149.99 yr – 100 MB
PC/Mac/All Mobile Devices
Access date from anywhere
Edit using Docs to Go or QuickOffice
www.box.net Free
Unlike Dropbox can now view and edit as well as share them
Apps that allow you to print from iPad
http://www.ecamm.com/mac/printopia/
$19.99
Works only with Macs
Printing on Mac and PC
App For both Mac and PC
www.eurosmartz.com
For iPad and iPhone
$8.99
Can print over 3G network in offices where wifi is not available
EuroSmartz has a variety of printing apps
http://readdle.com/
App For both Mac and PC
For iPad and iPhone, $6.99
Can get demo before purchasing
Readdle has many excellent apps
Need more help??
• Use YouTube for excellent tutorials
• Best way to Find Apps – iPhone J.D www.iphonejd.com
– iPad 4 Lawyers www.ipad4lawyers.squarespace.com
– TabletLegal www.tabletlegal.com
• www.twitter.com/msbaloma
• Pat Yevics, [email protected]
or 800-492-1964, ext 3039