i. evacuation annex · • ensure annex based role & responsibilities are trained to staff,...

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I. EVACUATIONANNEXA. Purpose

Thisannexfocusesonthecoursesofactionthattheschoolwillexecutetoevacuateschoolbuildingsandgrounds.Includedareschoolpoliciesandproceduresforon-siteandoff-siteevacuationincludingevacuationroutes,transportationneeds,andshelteringsites.

B. Scope

Evacuationshouldtakeplaceifitisdeterminedthatitissaferoutsidethaninsidethebuilding(fire,explosion,intruder,hazardousmaterialspill)andstaff,studentsandvisitorscansafelyreachtheevacuationlocation(playground,footballstadium,oroff-sitelocationinthecommunity)withlessdanger.

AdditionalFunctionalAnnexesthatmaybeusedin“Evacuation”include:Communications,Shelter-In-Place,AccountingforAllPersons,andReunification.

C. ConceptofOperations

1. General

• Faculty shall remainwith students until relieved of their responsibility by thebuildingIncidentCommander/Principal.

• Whenboththeschoolattendedandtheparents'homesarelocatedwithinthedeclaredemergencyareathestudentswillbeevacuatedtoalocationwheretheywillbesheltereduntilreleasedtotheirparentsorguardians.Predefinedprimaryassemblyarealocationsinclude:

• [Location1]

• [Location2]

• [Location3]

• Secretaries from District Administration Office, Cafeteria Employees, andCustodialpersonnelshallreporttotheassemblyareatoreceivedirectionfromtheadministrator/designeeinchargeatthatsight.

• MaintenanceStaffwillassistintrafficcontroluntilsuchtimeaspolice/firepolicearriveonscene.

• When the school is outside a declared community evacuate area, and thestudent'shomeisinsidethecommunityevacuationarea,studentswillbekeptatschooluntilreturntoparent/guardianarrangementscanbemade.

• Schoolbusesavailablefrom[NameBusSource]maybeusedtoevacuatestudentsfromanaffectedbuilding.

• AtthedirectionoftheIncidentCommander,studentswhowalkto/fromschoolmaybepermittedtowalkhomeiftheirsafetyisassuredanditiscertainaparentorguardianishome.

• Localnewsmediawillbeutilizedindisseminating informationaboutthecrisis.SeeCommunicationsAnnex.

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• TheSuperintendent,Principle,Police,FireandCountyEmergencyManagementwillcommunicateandcollaboratethroughouttheevacuationprocess.

2. SchoolIncidentCommander/Principal

BeforeEvacuation

• Annuallyreviewthisannex;andlikewisereviewannexafteranylikedrillorevent.

• Maintaincommunicationsandcollaborativepartnershipswithexternalentitiessupportingthisprocess.

• Annuallyreview,negotiate,andupdateallexternalsupportingentitiesMemorandumsofUnderstanding.

• Ensureannexbasedrole&responsibilitiesaretrainedtostaff,students,andexternalpartners.

DuringEvacuation

• Callordesignateanothertoimmediatelycallpublicsafety(911)(police,fireandemergencyresponders)togivenoticetheschoolwillbeevacuated.

• Notifyappropriatedistrictstaffthatanevacuationoftheschoolwilloccur.

• Determineorrefineevacuationroutesbasedonlocationoftheincidentandtypeofemergency.

• Communicateanychangesinevacuationroutestostaffandpublicsafetypersonnel(911).

• Communicatetheneedtoevacuatethebuilding,oraspecificareaofthebuilding,tothestaffandotheroccupantsbyactivatingthefirealarm;byapublic-addresssystem;orbullhorn.

Makethefollowingannouncement:

YOURATTENTION,PLEASE.WENEEDTOEVACUATETHEBUILDING.TEACHERSTAKEYOURSTUDENTSTO[THEDESIGNATED]ASSEMBLYAREA.TEACHERSTAKEYOURGO-KIT&CLASSROSTER.UPONARRIVALATTHEASSEMBLYAREA,TAKEAHEADCOUNTANDCALLTHEINCIDENTCOMMANDPOST.

• Designateas-neededadditionalstaff,equippedwithassignedradiosand/orcellphones,toassistevacuation.

• Assignstafftowalktheevacuationrouteinadvancetoensurethepathandassemblyareasissafe;includingfreefromsuspiciouspackages,devices,orpersons.

• Monitorthesituationandprovideupdatesandadditionalinstructionsasneeded.

• Duringinclementweather,considerrequestingbusesforshelteringstudents.

• Communicatewhenitissafetore-enterthebuildingorre-occupyasectionoftheschoolbybellsystem,radiotransmission,publicaddresssystem,designatedrunnerstaff,orbullhorn.

• ConsultCommunicationsAnnexforcommunity/parentnotice,asappropriate.

• Whensafe,give“All-Clear”announcementusingthebuildingPublicAddresssystem,2-wayradio,telephone,and/ormegaphone:

YOURATTENTIONPLEASE.THEEMERGENCYSITUATIONHASCLEARED;WEARE“ALL-CLEAR,REPEAT,WEARE“ALL-CLEAR.”RETURNTONORMALSCHOOLFUNCTION.

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AfterEvacuation

• Reportstatustodistrict/dioceseleads,externalpartners,andEmergencyManagement.

• RefertoCommunicationsAnnexforguidancerelativetocommunity,media,andparentcommunication.

• EnsureAfterActionReportingiscompletedtoincorporatelessonslearnedintothisplan.

3. Teachers/Staff

BeforeEvacuation


• Ensureemergencyexitroutesdiagramsarepostednearthelightswitchinsideeachroom.

• Regularlyinventory,update,andmaintainareaGo-Kit’s

• Maintaincommunicationsandcollaborativepartnershipswithfellowstaffsupportingthisprocess.

• Maintaincurrentstudentrostersandinternal/externaltelephonecontactlists.

• Ensureannexbasedroles&responsibilitiesaretrainedtosupportstaffandstudents.

DuringEvacuation

• TakeGo-Kit,classroster,phonelists,first-aidkitandotheremergencysupplieswithyou.

• InstructstudentstoexitthebuildingusingthedesignatedemergencyexitroutesorasdirectedbytheSchoolIncidentCommander/Principal.

• Uponexitingtheclassroomdonotlockclassroomdoorswhen,closedoorandturnofflights.

• Donotstoptoretrievestudentorstaffbelongings.

• Helpthoseneedingspecialassistance.

• Checkthebathrooms,hallwaysandcommonareasforvisitors,stafforstudentswhileexiting.

• Gotodesignatedevacuationassemblyarea.

• Uponarrivalatthedesignatedassemblycheckforinjuriestopersoninyourcare.ReportallinjuriestotheIncidentCommandPost.

• Accountforallstudents.ImmediatelyreportanyadditionalormissingstudentstotheSchoolIncidentCommandPost.

• Careforstudentsandkeepthemquietandcalm.

• Waitadditionalinstruction.

AfterEvacuation

• Monitortheemotional/mentalhealthofstudentsandreferforcrisiscounseling.

• SupportAfterActionReportingbyprovidinglessonslearnedforplanimprovement.

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4. OfficeStaff

BeforeEvacuation


• Ensureemergencyexitroutesdiagramsarepostednearthelightswitchinsideeachroom.





DuringEvacuation

• TakeofficeGo-Kit,telephonelists,visitorlogs,andstudentsignoutsheetstodesignatedevacuationassemblyarea.

• Gatherheadcountinformationfromteachers/staffandinformtheSchoolIncidentCommander/Principalofanymissingorinjuredstudentsorstaff.

AfterEvacuation



D. OtherSpecialProcedures

1. BusesUtilized

Whenanevacuationoftheschoolisdeclaredandbusesareutilized,timemayormaynotpermittheutilizationofnormalafter-schooldismissalprocedures.

• Shouldtimepermitandthesafetyofthestudentsisassured,studentswillbedismissedfollowingthenormalafter-schoolprocedures.

• Shouldtimenotpermitthenormalafter-schooldismissalprocedures,studentswillboardbusesastheyarrivewithnoregardtonormalbusassignments.Studentswillboardeachbus,63studentsperbus.TheIncidentCommander/Principalwillassigntwofacultymemberstosuperviseeachbus.Thestudentswillbeevacuatedtoanotherlocationforfamilyreunification.

2. BusesNotUtilized

Whenanevacuationoftheschoolisdeclaredandtimedoesnotpermittheuseofbuses,facultyandstudentswillfollowtheevacuationproceduresasdirectedbytheIncidentCommander/Principal.

3. StudentswithPhysicalDisabilitiesandSpecialNeeds

Teachersassignedtostudentswithdisabilitiesimpactingthestudent’sabilitytoareresponsiblefortheirevacuationinaccordancewiththeseguidelines.ThePrinciplewillensuretrainingprovidedtothosefacultyassignedtoassistdisabledorchallengedstudentsduringanevacuation.Studentsgivenpermissiontoridetheelevatorformedicalreasonswillberequiredtousestairsduringanemergencyevacuation.Challengedstudentswillexitthebuildingfollowingthebuilding'sfireprocedures.Upon

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reachingthetopoftheneareststairwell,thestudentwillbeassistedindescendingthestairsduringtheleasthazardoustime.

FacultyResponsibilities:

• Superviseand/orassisttheevacuationofthestudentwithphysicaldisabilities.

• Pre-assignanotherteachertoevacuatenon-disabledclassroomstudents.Anaccurateclassrollmustbeprovidedtothisspecifiedteacher.Thenameofthedesignatedteacherwillalsoberecordedontheotherclassattendancereport.

• Intheeventofanevacuation,superviseand/orassistthemovementofthestudentwithphysicaldisabilitiestotheneareststairwell.Followoneoftheproceduresbelow;

• SubmitinformationtotheSuperintendenttoensurecomplianceandtoarrangeforsubsequenttrainingandin-service.

Procedure1—StudentswhoUseWheelchairs:

1. Seekstudentand/orstaffvolunteerstoassiststairwellevacuation.

2. Leavethestudentinthechair,alreadyinamodeoftransport.

3. Securethestudentwiththechair'swaistbelt.Ifthereisnowaistbelt,securethestudentinthechairusingalternatemeans(i.e.otherkindofbelt,necktie).

4. Besurethechairbrakesareoff.

5. Reassurethestudentbyexplainingwhatyouareabouttodo.

6. Givetheminstructionsto:

a. Becalmandremaininthechair

b. Keeparmsfoldedacrossthechest

c. DONOTgrabhandrailorvolunteers.

7. Tiltthechairabout10to20degreesback.Guidethechairdownthestairsfeetfirst.

8. DONOTLIFTTHECHAIR-Letthelargerearwheelstouchthestepsbearingweight.

9. Thevolunteersshouldliftusetheirlegs,notliftwiththeirback.

10. DONOTRUSH-Descendthestairsslowly.Undermostconditions,thereisnoneedtohurry.

Procedure2–OtherStudentswithPhysicalDisabilities:

• Proceedwiththedescentprovidingassistancethroughanarm/shouldersupportorone-toonepersonarmcarry(Example:studentwearingalegcast).

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II. REVERSEEVACUATIONANNEXA. Purpose

Reverseevacuationshouldoccurwhenstudentsareoutsideforphysicaleducationclassesorrecessandconditionsaresaferinsidethebuildingthanoutside,generallywhenconditionsinvolvesevereweather,communityemergencies,orahazardousmaterialreleaseoutsideoftheschoolbuilding.

B. Scope

Reverseevacuationshouldtakeplaceifitisdeterminedthatitissaferinsidethanoutsidethebuilding(hazardousweather,dangerousanimal,suspiciousperson,policechase,explosion,orhazardousmaterialspill)andstaff,studentsandvisitorscansafelyreturntotheschoolbuilding.

AdditionalFunctionalAnnexesthatmaybeusedinreverseevacuationinclude:Communications,Shelter-In-Place,DropCover&Hold,AccountingforAllPersons,andFamilyReunification.



BeforeReverseEvacuation




DuringReverseEvacuation

• Orderastudentsandstaffoutsidetomoveinsidethebuilding.Usethebuildingpublicaddresssystem,megaphone,2-wayradio,telephonesorrunnerstogatherstudentsandstaffinside.


YOURATTENTION,PLEASE.WENEEDTOREVERSEEVACUATEINTOTHEBUILDING.TEACHERSANDSTAFFOUTSIDETHEBUILDING,TAKEYOURSTUDENTSINSIDETHEBUILDINGIMMEDIATELY.UPONRETURNTOHOMECLASSROOMS,TEACHERSTAKECLASSHEADCOUNTANDCALLRESULTSTOTHEOFFICE.

• Orderstafftocloseandlockallexteriorwindowsanddoors.

• Notifypublicsafetybycalling911:police,fireandemergencyservicesresponders,asappropriate.

• Notifythedistrictofficeofthesituation.

• Designatestafftomonitorradio,Internet,andothermediaforinformationonincidentconditions.

• Maintaincontactwithpublicsafetyofficialsandconsultonwhetheradditionalproceduresshouldbeactivatedduetochangingconditionsoftheincident.


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AfterReverseEvacuation




2. Teachers/Staff

BeforeReverseEvacuation




DuringReverseEvacuation

• Immediatelymovestudentsbacktoclassroomsorsafeareasusingtheclosestentry.

• Ensurenostudentsorstaffremainoutsidethebuilding.

• Closeandlockallexteriordoorsandwindows.

• Ifmovementintothebuildingwouldpresentadanger,teachersandstaffoutsidewilldirectstudentstodesignatedassemblyareasoroff-siteassemblyareas.

• Uponarrivalinclassroom,orassemblyarea,teacherswilltakeattendanceandaccountforallstudentsandreportanymissingorinjuredstudentstotheSchoolIncidentCommander/Principal.

• WaitforfurtherinstructionsfromtheSchoolIncidentCommander/Principalorfromapublicsafetyofficial.



• Monitorthemainentriesuntilthe“AllClear”isgiven.

AfterReverseEvacuation



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III. LOCK-DOWNANNEXA. Purpose

Thisannexdescribesthecoursesofactionsfollowedtoprotectschoolstudents,staff,andvisitorsfromapossibleimminentthreattothoseinandaroundthebuilding.Theprimaryobjectiveofa“Lock-Down”istoquicklyensureallschoolstaff,students,andvisitorsaresecuredintheschoolbuildingawayfromtheoutsidedanger.

B. Scope

Theprimaryobjectiveofalockdownistoquicklyensureallschoolstaff,students,andvisitorsaresecuredintheroomsawayfromimmediatedanger.Examplesof“Lock-Down”insidebuildingimminentthreatissuesincluded:armedintruder,dangerousanimal,orsuicidalstudent.

AdditionalFunctionalAnnexesthatmaybeusedinLock-Downinclude:Communications,Evacuation,Shelter-In-Place,AccountingforAllPersons,andFamilyReunification.


1. GeneralLock-DownProcedures

• Intheeventofpossibleimminentthreattostudents,staff,andvisitorsinandaroundthebuildingourprincipletoactquickandgohigh.

• InthefaceofapossibleimminentthreatwewilldefertomorestringentLock-Downprotocolknowingwecandeescalatetoamorerelaxedprotectiveactionstateslike“Keep-Out”or“Stay-Put,”asdevelopinginformationorconditionsallow.


BeforeLock-Down




DuringLock-Down

• MakethefollowingannouncementusingthebuildingPublicAddresssystem,2-wayradio,telephone,and/ormegaphone:

YOURATTENTIONPLEASE.WEAREEXPERIENCINGANEMERGENCYSITUATIONANDWEARENOWUNDER“LOCK-DOWN.”REMAININ“LOCK-DOWN”STATEUNTIL“ALL-CLEAR”NOTICEISGIVEN.REPEAT,WEAREINCONDITION“LOCK-DOWN”.

• Designatestafftocall911andreportthefollowing:

Thenameandaddressoftheschool;describetheemergency;state,“Theschoolisin“Lock-Down;”provideintruderdescriptionandweapon(s),asrelevant,provideknowninjuredinformation,andidentifythelocationoftheschoolcommandpost.

Directthestafftostayonthephonewith911toprovideupdatesandadditionalinformation.

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• Notifystaffandclassesoutsidetheschooltoimmediatelymovetotheoff-siteassemblyarea(s),accountforthestudentsandbepreparedtomovetoarelocationsite.

• Notifythetransportationdirectororcontractualbusservicetostopallinboundbusesandredirectthemtodesignatedrelocationsite(s).

• Notifydistrictoffice.

• EstablishIncidentCommandandstaffCommandPost.

• AssignstaffpersontomeetfirstresponderswithcopyofschoolEOPandfloorplans.

• Gatherinformationfrominternalandexternalsourcestodeterminecontinuationorde-escalationoflock-downstatus.

• ConsidertheneedtotransitiontoEvacuatepartsoralloftheschool.

• ConsidertheneedtotransitiontoKeep-OutorStay-Putstatus.






AfterLock-Down




3. Teachers

BeforeLock-Down




DuringLock-Down

• Clearthehallwayandbathroomsbyyourroom,moveeveryoneintothecommonroomorclassroom.

• Lockdoorsandturnofflights.

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• ContinuetoSecureClassroom:

o Openexteriorwindowblinds.

o Placeroomnumbersigninexteriorwindow.

o Obscureorcoverwindowsfromthehallwaysintotheclassroom.

o Aspractical,movelargeobjectsinfrontofthedoortobarricadedoor.Allmoveableitemssuchaschairsshouldbeusedaswell.

• Placestudentsinareaofroom,oradjoinroom,thatprovidesthegreatestprotectionfromgunfire.

• TakeattendanceandpreparedtonotifyCommandPostofmissingstudentsoradditionalstudents,stafforguestsshelteringinroom.

• Seekcalmandkeepquiet.

• Aspossible,reportstatustoCommandPostbyusetextmessageoremail.

• Ifconfrontedbyin-roomthreat,staffandstudentsmayutilizemethodstofightordistracttheintruder’sabilitytocauseharm;suchasmakingloudnoises,hitting,orthrowingobjectsatthefaceoftheintruder.

• Ifflight(RUN)isrequired,guidestudentstoassemblysiteandreportstatustoCommandPost.

• KeepeveryoneinsideroomuntiltheIncidentCommandergivesthe“AllClear”signal;unlessalife-threateningsituationexistsandameanstosafeexitisavailablethroughawindoworothersafepassage.

AfterEvacuation



4. OfficeStaff

BeforeLock-Down






DuringLock-Down

• MonitorphonesandwaitforadditionalproceduresfromdistrictofficeandIncidentCommander.

• PreparetotakeofficeGo-Kit,telephonelists,visitorlogs,andstudentsignoutsheetstoCommandPost.

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• RemotelycheckstatusofclassroomsviaPA,telephone,computer,orothermethod.

• AssisttheprincipalorIncidentCommandertoestablishtheschoolcommandpost.

• InCommandPostmonitorphonesandreferinformationto/fromtheIncidentCommander.

AfterLock-Down



5. Custodians

BeforeLock-Down




DuringLock-Down

• MonitorradioandwaitspecificinstructionfromIncidentCommander.

• Closeandlockalldeliverydoors.

• Directanycontractors,deliverydrivers,vendorsorrepairmenlocatedinsidethebuildingintoasafeareaandlockthedoor.

• Obtainmasterkey(s)forfirstresponders.

AfterLock-Down



D. OtherSpecialProcedures

Whileevaluatingapossibleimminentthreattostudents,staff,andvisitorsinoraroundthebuilding,otherlessordegreesofmovementrestrictingprotectiveactionsmaybeemployedtomeetthenatureoftheriskorthreat.Lessordegreesofmovementprotectiveactionsinclude“Keep-Out”and“Stay-Put.”Theuseof“Keep-Out”or“Stay-Put”protectiveactionsmaybeusedafterthecallfor“Lock-Down,”ormaybeusedattheonsetofspecificemergencyevents.Beinglessrestrictingofmovementbutlike“Lock-Down,”theseprotectiveactionshavebeenincludedinthisannex.Duetotheselikenesses,theaboverole-basedactionscanbesimilarlyappliedwhentheneedtostep-downfrom“Lock-Down”to“Keep-Out”or“Stay-Put,”orsuchfirstusepresents.

1. “Keep-Out”Call

“Keep-Out”proceduresareusedtoprotectschoolstudents,staff,andvisitorsfromapossiblethreatlocatedoutsideoftheschoolbuildingorschoolcomplex.Examplesofoutsidebuilding/complexthreatsresultingin“Keep-Out”actionsinclude:inareapolicechaseorpursuit;outsidedangerousanimal;orneargroundsareasuspiciousperson.

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Standardstepstakenin“Keep-Out”include:reverseevacuatestudentsandstaffoutsidethebuilding;lockallexteriordoors;closeshadesonallexteriorwindows;openshadesonallinteriorhallanddoorwindows;continueinteriorschoolmovements;continuein-classroominstruction;andremainin“Keep-Out”stateuntil“allclear”protocolisfollowed.

Likedetailedabove,intheneedtocall“Keep-Out”theIncidentCommanderwillmakethefollowingannouncementbybuildingPublicAddresssystem,2-wayradio,telephone,and/ormegaphone:

YOURATTENTIONPLEASE.WEAREEXPERIENCINGANEMERGENCYSITUATIONANDWEARENOWUNDER“KEEP-OUT.”REMAININ“KEEP-OUT”STATEUNTIL“ALL-CLEAR”NOTICEISGIVEN.REPEAT,WEAREINCONDITION“KEEP-OUT.”

2. “Stay-Put”Call

“Stay-Put”actionsarefollowedtorestrictthemovementofschoolstudents,staff,andvisitorsawayfromhallwaysandcommonareas.Examplesofneedsresultingincallinga“Stay-Put”stateinclude:contrabandlockersearches;sweepsforpossiblesuspiciouspackages;orgeneralhealth/safetyissuesincommonareasorhallways.

Standardstepstakenin“Stay-Put”include:reverseevacuatestudentsandstafffromoutsidethebuilding;requirestudentstoreporttotheirclassroom;preventingstudentsandstafffromleavingclassrooms;continuein-classroominstruction;andremainin“Stay-Put”stateuntil“allclear”protocolisfollowed.

Likedetailedabove,intheneedtocall“Stay-Put”theIncidentCommanderwillmakethefollowingannouncementbybuildingPublicAddresssystem,2-wayradio,telephone,and/ormegaphone:

YOURATTENTIONPLEASE.WEAREEXPERIENCINGANEMERGENCYSITUATIONANDWEARENOWUNDER“STAY-PUT.”REMAININ“STAY-PUT”STATEUNTIL“ALL-CLEAR”NOTICEISGIVEN.REPEAT,WEAREINCONDITION“STAY-PUT.”

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IV. SHELTER-IN-PLACEANNEXA. Purpose

Thisannexdefinesthetacticalcourseofactionsnecessarytoprotectoccupantswhenanon-violentthreatisoccurringormayoccuroutsidethebuildingthatmayormaynotrequiremovementtoanotherlocation.

B. Scope

Theprimaryobjectiveofa“Shelter-in-Place”isaprecautionaimedtokeeptheoccupantssafewhileremainingindoorsfromahazardousmaterial(orsimilareventthatrequiresrespiratoryprotection)incident.

AdditionalFunctionalAnnexesthatmaybeusedin“Shelter-in-Place”include:Communications,Evacuation,AccountingforAllPersons,andFamilyReunification.



BeforeShelter-in-Place




DuringShelter-in-Place

• Determineanddirect“in-classroom”or“common-area”Shelter-in-Placelocation(s).

• Immediatelyorderastudentsandstaffoutsidetomoveinsidethebuilding.

• MakethefollowingannouncementusingthebuildingPublicAddresssystem,2-wayradio,telephone,and/ormegaphone:

YOURATTENTIONPLEASE.THEREISASITUATIONREQUIRINGYOUTO“SHELTER-IN-PLACE.”REMAININ“SHELTER-IN-PLACE”STATEUNTIL“ALL-CLEAR”NOTICEISGIVEN.REPEAT,WEAREINCONDITION“SHELTER-IN-PLACE.”

• Orderstafftocloseandlockallexteriorwindowsanddoors.






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AfterShelter-in-Place




2. Teachers






• Closeallexteriordoorsandwindows.

• Clearthehallwayandbathroomsbyyourroom,moveeveryoneintothecommonroomorclassroom.

• Turnoffin-roomfans,heating,andairconditioningsystems.

• ContinuetoSecureClassroom:

o Openexteriorwindowblinds.

o Placeroomnumbersigninexteriorwindow.

o Openallblindshallwayswindowstoroom.

o Useducttapeandplasticsheetingtosealallvents,windows,anddoors.

• Placestudentsinareaofroom,oradjoinroom,thatprovidesthegreatestprotectionfromairbornecontaminates.

• Ifavailable,guidestudentsandstafftocovernoseandmouthwithrespiratorymask,handkerchief,town,orcloth.

• TakeattendanceandpreparetonotifyCommandPostofmissingstudentsoradditionalstudents,stafforguestsshelteringinroom.


• Aspossible,reportstatustoCommandPostbylandlinephone.

• Preparetoshelter-in-placeforextendedperiodsincludingarrangementsforfood/water,sleeping,hygiene,medicalneeds,etc.

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• KeepeveryoneinsideroomuntiltheIncidentCommandergivesthe“AllClear”.




3. Custodians



• Regularlyinventory,update,andmaintainShelter-in-Placeneededitems:ducttape,plasticsheeting,respiratorymasks.



• Closeanddoorsandwindows.

• Turnoffschool-wideHVAC(heating,ventilationandairconditioning)



• Directbuildingdecontaminationactions.

• Replenishutilizedmaterialsorsupplies.



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V. SAFE-COVERANNEXA. Purpose

Thisannexdefinesthetacticalcourseofactionsnecessarytoprotectstudents,staff,andvisitorswhenanon-violentthreatisoccurringormayoccuroutsidethebuildingrequiringmovementtoastructurallysafelocation.

B. Scope

Thisisaprecautionaimedtokeeptheoccupantssafewhileremainingindoorsfromprimarilyaweatherrelated(tornado,hurricane,etc.)event.

AdditionalFunctionalAnnexesthatmaybeusedin“Safe-Cover”include:Communications,Evacuation,AccountingforAllPersons,andFamilyReunification.



BeforeSafe-Cover




DuringSafe-Cover

• MakethefollowingannouncementusingthebuildingPublicAddresssystem,2-wayradio,telephone,and/ormegaphone

YOURATTENTIONPLEASE.THEREISASITUATIONREQUIRINGYOUTO“SAFE-COVER.”REMAININ“SAFE-COVER”STATEUNTIL“ALL-CLEAR”NOTICEISGIVEN.REPEAT,WEAREINCONDITION“SAFE-COVER.”

• Directallstudents,staff,andvisitorstomoveawayfromallglasswindowanddoorsandgatherinthein-buildingstructurallysafelocation.







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AfterSafe-Cover




2. Teachers

BeforeSafe-Cover




DuringSafe-Cover


• TakeGo-Kit,classroster,phonelists,first-aidkitandotheremergencysupplieswithyou.

• Instructstudentstoexittheroomusingthedesignatedroutestothedesignatedin-buildingstructurallysafelocation.

• Uponexitingtheclassroomdonotlockclassroomdoorswhen,closedoorandturnofflights.

• Donotstoptoretrievestudentorstaffbelongings.

• Helpthoseneedingspecialassistance.

• Checkthebathrooms,hallwaysandcommonareasforvisitors,stafforstudentswhileexiting.

• Gotodesignatedin-buildingstructurallysafelocation.

• Uponarrivalatthedesignatedin-buildingstructurallysafelocationcheckforinjuriestopersoninyourcare.ReportallinjuriestotheIncidentCommandPost.




• PreparetoSafe-Coverforextendedperiodsincludingarrangementsforfood/water,sleeping,hygiene,medicalneeds,etc.

• KeepeveryoneinplaceroomuntiltheIncidentCommandergivesthe“AllClear”orgivesothermovementguidance.

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AfterSafe-Cover



3. Custodians

BeforeSafe-Cover

• Directengineeringdeterminationofbestin-buildingstructurallysafelocation(s).

• Providedeterminationofbestin-buildingstructurallysafelocation(s)informationtoIncidentCommander.



DuringSafe-Cover

• Turnoffschool-wideutilities(gas&power)andHVAC(heating,ventilationandairconditioning)


AfterSafe-Cover

• Directbuildinginspection,includingnaturalgas,water,andelectricalsystemsfordamage,

• ReturnserviceofutilitiesandHVACassoonaspractical.



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VI. DROP,COVER,ANDHOLDANNEXA. Purpose

Thisannexdefinesthetacticalcourseofactionsnecessarytoprotectstudents,staff,andvisitorswhenanexteriorthreatisoccurringormayoccuroutsidethebuildingwithlimitedornowarning,makingmovementtoanotherlocationisnotpossible.

B. Scope

Thisisaprecautionaimedtokeeptheoccupantssafewhileremainingindoorsfromaneventwithlimitedornowarning;suchas:suddenweathereventorearthquake.

AdditionalFunctionalAnnexesthatmaybeusedin“Drop,Cover,&Hold”include:Communications,Evacuation,AccountingforAllPersons,andFamilyReunification.



BeforeDrop,Cover,&Hold




DuringDrop,Cover,&Hold

• Immediatelyorderastudentsandstaffoutsidetomoveinsidethebuilding.


YOURATTENTIONPLEASE.THEREISASITUATIONREQUIRINGYOUTO“DROP,COVER,&HOLD.”REMAININ“DROP,COVER,&HOLD”STATEUNTIL“ALL-CLEAR”NOTICEISGIVEN.REPEAT,WEAREINCONDITION“DROP,COVER,&HOLD.”

• Directallstudents,staff,andvisitorstomoveawayfromallglasswindowanddoorsaspractical.







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AfterDrop,Cover,&Hold




2. Teachers






• Instructstudentsandstafftoimmediatelydroptothefloor.

• Instructstudentsandstafftotakecoverundersturdydesktotable,aspractical.

• Instructstudentsandstafftoholdontosomethingsturdyandstayputuntiltheeventsubsides.

• Aseventsubsides,prepareforpossibleneedtomovetoasaferlocation.


• TakeattendanceandpreparedtonotifyCommandPostofmissingstudentsoradditionalstudents,stafforguestsshelteringinroom.

• Aspossible,reportstatustoCommandPostbylandline.

• PreparetoDrop,Cover,&Holdforextendedperiodsincludingarrangementsforfood/water,sleeping,hygiene,medicalneeds,etc.

• KeepeveryoneinplaceroomuntiltheIncidentCommandergivesthe“AllClear”orIncidentCommandergivesothermovementguidance.




3. Custodians




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• Turnoffschool-wideutilities(gasandpower)andHVAC(heating,ventilationandairconditioning)



• Directbuildinginspection,includingnaturalgas,water,andelectricalsystemsfordamage,

• ReturnserviceofutilitiesandHVACassoonaspractical.



4. OtherSpecialProcedures

i. OutdoorProcedure

Whenoutdoors,students/staffshould:

• Moveawayfrombuildings,streetlightsandutilitywires.

• Droptotheground.

• Covertheirfaceandheadwiththeirarms.

• WhendirectedbythePrincipal/designeeand/orwhenitissafetodoso,staffmemberswillevacuatestudentstopre-assignedlocations.

ii. MovingVehicleProcedure

Wheninamovingvehicle,drivers/staffshould:

• Stopasquicklyassafetypermits.

• Instructallstudents/stafftostayinthevehicle.

• Whenitissafetodoso,proceedcautiouslyorevacuatethevehicle.

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VII. HOLD-STUDENTSANNEXA. Purpose

Thisannexdefinesthetacticalcourseofactionsnecessarytoprotectstudents,staff,andvisitorswhenanon-violentthreatisoccurringoutsidethebuildingthatdoesnotthreatenthesafetyofoccupantswhoremainindoors,butisunsafeoutsideofthebuilding.

B. Scope

Thisisaprecautionaimedtokeeptheoccupantssafeandremainingindoorsfromaweatherrelated(severestorm,heavysnow,etc.)incidentafternormaldismissalhours.

AdditionalFunctionalAnnexesthatmaybeusedin“Hold-Students”include:Communications,AccountingforAllPersons,andFamilyReunification.



BeforeHold-Students




DuringHold-Students


YOURATTENTIONPLEASE.THEREISASITUATIONREQUIRINGYOUTO“HOLD-STUDENTS.”REMAININ“HOLD-STUDENTS”STATEUNTIL“ALL-CLEAR”NOTICEISGIVEN.REPEAT,WEAREINCONDITION“HOLD-STUDENTS.”






• Notifybusserviceprovidersandconsidertranspirationimpacts.



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AfterHold-Students




2. Teachers

BeforeHold-Students




DuringHold-Students





• PreparetoHold-Studentsforextendedperiodsincludingarrangementsforfood/water,sleeping,hygiene,medicalneeds,etc.

• KeepeveryoneinplaceroomuntiltheIncidentCommandergivesthe“AllClear”orIncidentCommandergivesothermovementguidance.

AfterHold-Students



3. Office/Custodial/Medical/FoodServiceWorkers

BeforeHold-Students



DuringHold-Students

• Prepareforafterhourfood,water,andpossibleovernightneedsofstudents,staff,&visitors.

• Monitorandattendtomedialneedsofstudents,staff,andvisitors(Medical).


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AfterHold-Students

• Replenishsuppliesusedintheevent.



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VIII. ACCOUNTINGFORALLPERSONSANNEXA. Purpose

Thisannexdefinesthetacticalcourseofactionsnecessarytoaccountingforthewhereaboutsandwell-beingofstudents,staff,andvisitors,andidentifyingthosewhomaybemissing.

B. Scope

Facultyandstaffassignedstudentsupervisionatthetimeofanemergencymustaccountforeachstudentassignedtothem.Thenameofeachstudentinaclassorstudyhallmustbelistedintheteacher’sgradebook.Thisgradebookshouldaccompanytheteacherwhenanevacuationisdeclared.Rollwillbetakenandanattendancereportcompletedbyeachteacherwhohasanassignedsupervisoryactivityatthetimeoftheprotectiveactionevent.Thiswillincludeallstudentswhoareontheroll,butarenotphysicallypresentinclass.Assoonastheteacherhascompletedhisorhercheckoftheroll,andconditionspermit,thereportwillbeforwardedtoIncidentCommand.

1. General

Whentheprotectiveactionsorderisgiven,theteacherwillfollowthefollowingsteps.Studentaccountabilityistheresponsibilityoftheteacher.

• Attendancereportformswillbekeptinplanbooksbyeachteachertohavethemreadyduringanemergency.

• AllfacultymemberswhodonothaveasupervisoryassignmentatthetimeofanincidentwillreportavailablytosupporttheincidenttoIncidentCommand.

• Shouldaparentorguardianarrivetowithdrawastudentfromthebuilding,theparentorguardianwillfollowreunificationproceduresforthereleaseofstudents.

• BuildingsecretariesshallberesponsibleforbringingadministrativeGo-Kits,includingallitemsneededforreunificationstudents.


BeforeAccountingforAllPersons




DuringAccountingforAllPersons

• CommunicatetheneedtoAccountforAllbyapublic-addresssystem;orbullhorn.


YOURATTENTION,PLEASE.DUETOTHECURRENTSTATEOFEMERGENCYWENEEDTO“ACCOUNTFORALLPERSONS.”TEACHERSANDSTAFFCONDUCT“ACCOUNTINGFORALLPERSONS”ANDREPORTRESULTSTOINCIDENTCOMMANDBY[XXXX]MEANS.REPEAT,“ACCOUNTANDREPORTFORALLPERSONS.”

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• Designateas-neededadditionalstaff,equippedwithassignedradiosand/orcellphones,toassistaccountingforallpersons.

• Monitorthesituationandprovideupdatesandadditionalinstructionsasneeded.

• Directstafftolocateandreportunaccountedstudentsandstaff.

• Reportmissingstudentsandstafftolawenforcement.

• Informdistrictofstatusofaccounting.


AfterAccountingforAllPersons




3. Teachers/Staff






• Takeroleofstudentsandstaff.

• ImmediatelyreportanyadditionalormissingstudentstotheSchoolIncidentCommandPost.






4. OfficeStaff



• Regularlyinventory,update,andmaintainareaGo-Kit’s;including,formsorothertoolsusedtoreport,record,andresolvestudentandstaffattendance.


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• Gatherheadcountinformationfromteachers/staffandinformtheSchoolIncidentCommander/Principalofanymissingorinjuredstudentsorstaff.




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IX. COMMUNICATIONSANNEXA. Purpose

Thisannexincludescommunicationandcoordinationduringemergenciesanddisasters(bothinternalcommunicationandcommunicationwithexternalstakeholders,aswellasthecommunicationofemergencyprotocolsbeforeanemergencyandcommunicationafteranemergency.Additionally,proceduresshallbeincludedforemergencynotificationofpersonsinaparentalrelation.

B. Scope

TheSchoolEOPincludepoliciesandproceduresgoverningschoolincidentcommunicationswithemergencyresponders,aswellaswithstudents,parents,staff,theschoolcommunityandthemediabefore,during,andaftertheincident.

Templatesforstatements/pressreleases,thecommunicationplanandmediacontactsatthemajortelevision,Internet,andradiostationsaremaintainedbytheSuperintendentandlocatedintheBusinessandSuperintendentsoffice.

1. Responsibilities

Toimplementthecommunicationsproceduresallstaffwillbetrainedonthecommunicationsproceduresinthisannex.

2. SpecializedProcedures

I. BEFOREANINCIDENT

Communicatingwiththelargerschoolcommunitybeginsbeforeanincidentoccurs.Intheeventofanincident,parents/guardians,media,andfirstresponderswillrequireclearandconcisemessagesfromtheschoolabouttheincident,whatisbeingdoneaboutit,andthesafetyofthechildrenandstaff.

Beforeanincidentoccurs,theschoolwill:

§ Developarelationshipwithparents/guardianssothattheytrustandknowhowtoaccessalertsandincidentinformation.

§ Informparents/guardiansabouttheschool’sEmergencyOperationsPlan,itspurpose,anditsobjectives.InformationwillbeincludedintheschoolnewsletterandapresentationdeliveredatBack–to-SchoolNight.

§ Bepreparedwithtranslationservicesfornon-English-speakingfamiliesandstudentswithlimitedEnglishproficiency.

§ MaintainalistofcontactsforthemajortelevisionandradiostationsandWebsites.

II. DURINGANINCIDENT

A. InternalCommunications

FacultyandstaffwillbenotifiedbytheIncidentCommanderwhenanincidentoccursandkeptinformedasadditionalinformationbecomesavailableandasplansformanagementofthesituationevolve.Thefollowingpracticeswillbeutilizedtodisseminateinformationinternallywhenappropriate:

§ TelephoneTree:Atelephonetreeisasimple,widelyusedsystemfornotifyingstaffofanincidentwhentheyarenotatschool.Thetreeoriginateswiththeprincipal,whocontactsthe

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membersoftheIncidentManagementTeam.Teammemberstheninturnwillcontactgroupsofstaff(teachers,administrators,andsupportstaff).

§ MorningFacultyMeeting:Asappropriate,updatedinformationaboutanincidentwillbepresentedatthemorningfacultymeeting.Anynewproceduresforthedaywillalsobereviewedatthistime.

§ End-of-DayFacultyMeeting:Asappropriate,updatedinformationandareviewoftheday’seventswillbepresentedattheend-of-daymeeting.Staffwillalsohavetheopportunitytoaddressanymisinformationorrumors.

§ PublicAddressSystem.

§ SchoolMessenger:Email,Voice,MassCall,andSMSnotificationsystem.

§ Two-WayRadioSystem:SchoolIncidentCommandwillusethefollowingEmergencyRadioChannelsforthelistedfunctions.

RadioChannel: ChannelFrequency: ChannelPurpose:

1 SchoolIncidentCommand

2 Tac1–GroupFunctionAssignedbyIC




B. CommunicationBetweenSchoolOfficialsandStudents

Communicationofemergencyinformationbetweenschoolofficialswillprimarilytakeplacethroughtheschool’spublicaddresssystemorface-to-facebetweenfacultyandstudents.Othermethodsofcommunicationwithstudentsmayincludethefollowing:

• PublicAddressSystem

• Facetofaceclassroomvisit

• Assembly

• Email

• SchoolMessenger

1. ExternalCommunications–Parents

SchoolIncidentCommandwillcommunicatewithparentsduringanincidentby:

§ Beforeanincidentoccurs,theschoolwill:o Informparentsonhowtoaccessalertsandincidentinformation.

o InformparentsthattheschoolhasdevelopedanEmergencyResponseProtocol(EPG),itspurposeanditsobjectives.Detailedresponsetacticsshouldnotbesharediftheywillimpedethesaferesponsetoanincident.

o InformationwillbeincludedintheSchoolNewsletterandStudent-ParentHandbook.

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o Translationservicesfornon-English-speakingfamiliesandstudentswithlimitedEnglishproficiency,shouldbeconsidered.

• Intheeventofanincident,theschoolwill:

o Disseminateinformationbynotificationsystemstoinformparentsaboutwhatisknowntohavehappened.

o Implementaplantomanagephonecallsandparentswhoarriveattheschool.

o Describehowtheschoolandschooldistrictarehandlingthesituation.

o Provideaphonenumber,websiteaddressorrecordedhotlinewhereparentscanreceiveupdatedincidentinformation.

o Informparentsandstudentswhenandwhereschoolwillresume.

• Afteranincident,schooladministratorswillschedule,andattendanopenquestionandanswermeetingforparents/guardiansassoonaspossible.

2. EmergencySchoolClosing/EarlyDismissals

Inthecaseofsevereweatherconditions,itmaybecomenecessarytocloseschoolfortheday,ordurationofthestorm.Everyeffortwillbemadetonotifyparents,students,staff,andthepublicattheearliestpossiblehourusingtheDistricttelephonenotificationsystem.SchoolclosingswillbeannouncedontheDistrictwebsite,andoverthefollowingradio,television,andsocialmediavenues:

TVStationName TVStationName TVStationName

RadioStationName

RadioStationName

RadioStationName

SchoolMessenger FacebookSite TwitterAddress

3. ExternalCommunications–Media

SchoolIncidentCommandwillcommunicatewiththemediaduringanincidentby:

§ DesignatingaPublicInformationOfficer.§ Establishinganoff-campusbriefingareaformediarepresentatives.§ DeterminingtheneedtoestablishorparticipateinaJointInformationCenter.§ Coordinatingmessageswithallincidentpartners.§ RequestingthemediacontactsbroadcasttheSchool’sexternalcommunicationsplans,including

theinformationhotlineforparentsandguardians.

Communicationisacriticalcomponentofcrisismanagement.Staff,students,parentsandcommunityexpectaccurateinformation.Duringacrisis,itisquitelikelythatthemediawillbepresent.Infact,muchofwhatthecommunityknowsaboutacrisiswillcomethroughthemedia.Therefore,itisvitalthattheschooldistrictandthemediaworkcooperatively.Oncetheemergencysituationorcrisisisstabilized,theSuperintendent,ordesignee,shallprepareastatementforthepressbaseduponinformationprovidedontheCrisisManagementandInformationSheet.Thisindividualwillrepresentthedistricttothemedia.Staffshouldreferreporterstothedistrictspokesperson.

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Intheeventofanincident,theSchoolIncidentCommanderortheemergencyresponderIncidentCommander(intheeventcommandhasbeentransferred),willcoordinatewiththepublicinformationofficerand/orparticipateinajointinformationeffortto:

• EstablishamediasiteandreceptionareaawayfromtheschoolandanyestablishedIncidentCommandPost,EvacuationsiteorReunificationsite.

o Determineamedialocationforlowimpactevents(suchasawatermainbreak)andhighimpactevents(suchasanactiveshooterincident)whenmediainterviewsattheschoolwouldbedeemedimpracticableduetothenatureandseverityoftheincident.

o LowImpacteventscanbehandledattheSchoolDistrictCentralOfficesorsimilartypefacilitiesasthenumberofmediaoutletsanddurationofmediacoveragecanbeexpectedtobelow.

o HighImpacteventscanbehandledatacommunitycenter,parkorotherfacilitythatisofappropriatesizetoaccommodatealargenumberofmediaoutletsforanextendedduration.DONOTusegovernmentfacilities(firestations,etc.)asthiswillinterferewithgovernmentadministrationandoperations.

• Pre-designatedMediaStagingSites:

LocationandAddress HighorLowImpactSite

LOW

HIGH

• Provideregularupdatestothemediaandschoolcommunity.

• TheSchoolPIOwillworkwithotherPIO’sfromrespondingagenciesandestablishaJointInformationSystemtominimizemixedmessages.

• ProvideonlyinformationthathasbeenapprovedtobereleasedbytheIncidentCommanderinchargeofthescene.

• Monitorthereleaseofinformationandcorrectmisinformation.CoordinatemessageswiththeIncidentCommanderorPIO.

Thefollowingconsiderationsandsuggestionsmaybehelpfulwhenworkingwiththemedia.

• Theprimarycommunicationgoalshouldbetokeepthepublicinformedaboutthecrisiswhilemaintainingstudentprivacyandaslittleinterruptiontotheeducationalprocessaspossible.

• Assoonaspossible,givethedistrictsuperintendentaclearandconcisestatementofthebasicfactssothatheorshecanpreparethedistrict'sofficialstatement(SeeCrisisAssessmentandInformationSheet).Newspeoplewillalwayswanttoknowwho,what,where,whyandhow."Facts"shouldbeconsistentinallcontactswithnewsmedia.

• Ifreportersandcamerasarriveatschoolwhilestudentsareinclass,guidereporters'activitiessothattheywillnotdisrupttheeducationalprocess.Reportersmaybepermittedoncampus,buttheyshouldnotbepermittedtoenterclassroomsduringanemergencysituation.

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• Don'tpresumetotellareporterwhatisorisn'tnewsworthy.Thatdecisionismadebythe

reporterandhisorhereditor.Andneverlietoareporter.Tellthenewsquickly;getitoverwith.Itmaybeyouronlychancetosettherecordstraight.

4. RumorControl

Inaddressingrumors,themosteffectivestrategyistoprovidefactsassoonaspossible.Tocombatrumors,theIncidentCommanderorDesigneewill:

§ Provideappropriateinformationtointernalgroupsincludingadministrators,teachers,students,custodians,secretaries,instructionalassistants,cafeteriaworkers,andbusdrivers.Thesepeopleareprimarysourcesofinformationandarelikelytobecontactedintheirneighborhoods,atgrocerystores,etc.

§ Holdafaculty/staffmeetingbeforestaffmembersareallowedtogohomesothatwhatis(andisnot)knowncanbeclearlycommunicated.

§ Designateandbriefpersonnelansweringcallstohelpcontrolmisinformation.§ Conductbriefingsforcommunityrepresentativesdirectlyassociatedwiththeschool.§ Enlistthehelpofthemediatoprovidefrequentupdatestothepublic,particularlyproviding

accurateinformationwhererumorsneedtobedispelled.

III. AFTERANINCIDENT

Afterthesafetyandstatusofstaffandstudentshavebeenassured,andemergencyconditionshaveabatedfollowinganincident,staff/facultywillassembletosupporttherestorationoftheschool’seducationalprograms.Definingmission-criticaloperationsandstaffingwillbeastartingpointfortherecoveryprocess.Collectinganddisseminatinginformationwillfacilitatetherecoveryprocess.

Afteranincident,SchoolAdministrationwill:

§ Scheduleandattendanopenquestion-and-answermeetingforparentsandguardiansassoonaspossible.

§ Conductpublicmeetingsasneeded.Thesemeetingaredesignedtoprovidetheopportunityforpeopletoaskquestionsandreceiveaccurateinformation.

§ Conductacomprehensiveassessmentofthephysicalandoperationalrecoveryneeds.§ Assessphysicalsecurity,dataaccess,andallothercriticalservices(e.g.,plumbing,electrical).§ Examinecriticalinformationtechnologyassetsandpersonnelresources,anddeterminethe

impactontheschooloperationsforeachassetandresourcethatisunavailableordamaged.§ Documentdamagedfacilities,lostequipmentandresources,andspecialpersonnelexpenses

thatwillberequiredforinsuranceclaimsandrequestsforStateandFederalassistance.§ Providedetailedfacilitiesdatatotheschooldistrictofficesothatitcanestimatetemporary

spacereallocationneedsandstrategies.§ Arrangeforongoingstatusreportsduringtherecoveryactivitiesto:(a)estimatewhenthe

educationalprogramcanbefullyoperational;and(b)identifyspecialfacility,equipment,andpersonnelissuesorresourcesthatwillfacilitatetheresumptionofclasses.

§ Educateschoolpersonnel,students,andparentsonavailablecrisiscounselingservices.§ ApprisetheColumbiaCountyOfficeofEducationofrecoverystatus.§ IdentifyrecordkeepingrequirementsandsourcesoffinancialaidforStateandFederaldisaster

assistance.§ Establishabsenteepoliciesforteachers/studentsafteranincident.

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§ Establishanagreementwithmentalhealthorganizationstoprovidecounselingtostudentsandtheirfamiliesafteranincident.

§ Developalternativeteachingmethodsforstudentsunabletoreturnimmediatelytoclasses:correspondenceclasses,videoconferencing,telegrouptutoring,etc.

§ Createaplanforconductingclasseswhenfacilitiesaredamaged(e.g.,alternativesites,half-daysessions,portableclassrooms).

§ Getstakeholderinputonpreventionandmitigationmeasuresthatcanbeincorporatedintoshort-termandlong-termrecoveryplans.

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IV. COMMUNICATIONTOOLS

Somecommoninternalandexternalcommunicationtoolsthattheschoolmayuseincludethefollowing:

§ Standardtelephone:heschoolhasdesignatedaschooltelephonenumber[ListNumber]asarecorded“hotline”forparentstocallforinformationduringincidents.Thegoalistokeepothertelephonelinesfreeforcommunicationwithfirstrespondersandothers.

§ Mobilecommunicationtechnology:Mobiledevicesmaybetheonlytoolworkingwhenelectricserviceisout;theyareusefultofaculty/staffenroutetoorfromasite.

§ PublicAddress/Intercomsystems:Theintercomsystemincludesteacher-initiatedcommunicationwiththeofficeusingahandsetratherthanawall-mountedspeaker.

§ Bullhornsandmegaphones:Abattery-poweredbullhornispartoftheschool’semergencyto-gokittoaddressstudentsandstaffwhoareassemblingoutsidetheschool.Proceduresgoverningstorageandusewillhelpensurereadinessforuse.

§ Two-wayradio:wo-wayradiosprovideareliablemethodofcommunicationbetweenroomsandbuildingsatasinglesite.Allstaffwillbetrainedtounderstandhowtooperatethetwo-wayradio.

§ Computers:Awirelesslaptopcomputermaybeusedforcommunicationbothwithintheschoolandtoothersites.Emailmaybeausefultoolforupdatinginformationforstaff,otherschoolsinanaffectedarea,andthedistrictsuperintendent.Anassignedstaffmember(s)willpostinformationsuchasschoolevacuation,closure,orrelocationonthehomepageoftheschoolanddistrictWebsite.

§ Faxmachines:Possibleusesincludeoff-campusaccidentswherelistsofstudentsandstaffmembersinvolved,theirlocations,andneededtelephonenumberscanbequicklyandaccuratelycommunicated.Medicalinformation,releaseforms,andauthorizationsincludethedesignatedfaxnumber.

§ Alarmsystems:Bellsorbuzzersareinplaceandsoundindifferentwaystosignaldifferenttypesofincidents–forexample,fire,lockdown,orspecialalert(withinstructionstofollow).Allstaff/faculty,supportstaff,students,andvolunteerswillbetrainedonwhatthesoundsmeanandhowtorespondtothem.

§ Whistles:Whistlesshouldbeincludedincrisiskitsinordertosignalaneedforimmediateattentionorassistance

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Informationbelowthislineisinrawdraftformat,editingneededbeforeuse.

X. CONTINUITYOFOPERATIONSA. Purpose

ThepurposeofaContinuityofOperationsPlan(COOP)istoensurethattheschoolhasproceduresinplacetomaintainand/orrapidlyresumeessentialoperationsafteranincidenthasdisruptednormalschooloperations,activitiesorservices.COOPiscriticaltosafetyplanningandagoodbusinesspractice.Theplanshouldanticipateafullrangeofpotentialincidentsthatcouldcauseatemporaryinterruptionofschooloperationstoacompleteshut-downoftheschool,requiringsuspensionofnon-essentialfunctionsand/orrelocationofessentialfunctionstoanalternativesiteforsomeperiodoftime.

B. ConceptofOperations

DelegationofauthorityandmanagementresponsibilitiesshouldbedeterminedbySchoolofficialspriortoanincident.COOPproceduresshouldaddressresponsibilitiesbefore,duringandafteranincident.Safetyofstudentsandschoolpersonnelisthefirstconsideration.Stronginternalandexternalcommunicationssystemsandpartnershipswithappropriateorganizations,contractorsandprovidersofservicesshouldbedevelopedsothatresourcesarereadilyavailableifneeded.Legalcounselshouldreviewdelegationsofauthoritytoidentifyandaddressanypossiblelegalrestrictions.

Designatedschoolpersonnel,inconjunctionwiththePrincipal/SchoolDecision-Maker,willperformtheessentialfunctionslistedinTable1onnextpage.

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Table1.EssentialFunctionsPerformedbyCOOPPersonnel

Superintendent,AssistantSuperintendent(s)andPrincipal(s)

• Determinewhentocloseschools,and/orsendstudents/stafftoalternatelocations.

• Disseminateinformationinternallytostudentsandstaff.

• Communicatewithparents,media,andthelargerschoolcommunity.

• Identifyalineofsuccession,includingwhoisresponsibleforrestoringbusinessfunctionsforschool.

Principal/AssistantPrincipalandAssistantSuperintendent(s)

• Ensuresystemsareinplaceforrapidcontractexecutionafteranincident.

• Identifyrelocationareasforclassroomsandadministrativeoperations.

• Createasystemforregisteringstudents(outofdistrictorintoalternativeschools).

• Briefandtrainstaffregardingtheiradditionalresponsibilities.

• Secureandprovideneededpersonnel,equipmentandsupplies,facilities,resources,andservicesrequiredforcontinuedoperations.

• Identifystrategiestocontinueteaching(e.g.,usingtheInternet,providingtutorsforhomeboundstudents,rearrangingtests).

• Reevaluatethecurriculum.

FacilitiesManager,CustodialManagerandtheCustodial/MaintenanceStaff

• Workwithlocalgovernmentofficialstodeterminewhenitissafeforstudentsandstafftoreturntotheschoolbuildingsandgrounds.

• Managetherestorationofschoolbuildingsandgrounds(debrisremoval,repairing,repaintingand/orre-landscaping).

BusinessManager,AssistantBusinessManager,SchoolSecretary/OfficeStaff

• Maintaininventory.

• Maintainessentialrecords(andcopiesofrecords)includingschool’sinsurancepolicy.

• Ensureredundancyofrecords(recordsarekeptatadifferentphysicallocation).

• Secureclassroomequipment,books,andmaterials.

• Restoreadministrativeandrecord-keepingfunctionssuchaspayroll,accountingandpersonnelrecords.

• Retrieve,collect,andmaintainpersonneldata.

• Provideaccountpayableandcashmanagementservices.

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Counselors,HomeSchoolVisitors,andSchoolNurses/NurseAssistants,Psychologists

• Establishacademicandsupportservicesforstudentsandstaff/faculty.

• Implementadditionalresponseandrecoveryactivitiesaccordingtoestablishedprotocols.

BusinessManager,FoodService/Cafeteria/BusDrivers

• Determinehowtransportationandfoodserviceswillresume.

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C. SpecificProcedures

1. ActivationandRelocation

ThePrincipal/SchoolDecision-MakerwilldeterminewhentoactivateandimplementCOOPproceduresand/ortorelocateoperationstoanalternatesite.Authorityforactivationmaybedelegated.ThePrincipal/SchoolDecision-MakerwillactivateCOOPprocedureswheneveritisdeterminedtheschoolisnotsuitableforsafeoccupancyorfunctionaloperation.Thedistrictofficewillbenotifiedandprovidedinformationanddetailsregardingarelocationofoperations.

2. Alert,Notification,andImplementationProcess

ThePrincipal/SchoolDecision-MakerwillactivatetheSchoolEOPcommunicationplan(telephonetree,cellphone,textmessage,hot-line,automatednotificationsystem,etc.)tonotifystudentsandschoolpersonnelofCOOPactivationandprovidesituationinformation,asavailable.Parentsand/orguardianswillalsobealertedandnotifiedofCOOPactivationandasimportantinformationbecomesavailable.

3. RelocationSites

ThePrincipal/SchoolDecision-Makerwillidentifyrelocationsitestomaintainand/orrestoreoperationsandessentialfunctionsdisruptedbyanincident.Eachschoolshouldhavemorethanonepotentialrelocationsite.Onesiteshouldbeaccessedbywalking,ifappropriate,andothersite(s)bytransportationservices.Sitesmusthavereliablelogisticalsupport,services,andinfrastructuresystemsthatcansustainoperationsforupto30days.Considerationshouldalsobegiventoessentialfunctionsorservicesthatcanbeconductedfromaremotelocationinadditiontoapredeterminedalternativefacility.

4. AlternativeFacilities

Forestimatedshort-term(2-14days)payrollandpersonneloperations,thealternativefacilityforDistrictOperationswillbe[facility].Forrelocationofoperationsandessentialfunctions,alternativefacilitiesarelistedbelow:

Building AlternateFacility StreetAddress ContactInformation

Foreachalternatefacility,theessentialresources,equipment,andsoftwarethatwillbenecessaryforresumptionofoperationsatthesitewillbeidentifiedandplansdevelopedforsecuringthoseresources.ITsystemsavailableatthesitewillneedtobetestedforcompatibilitywithschool’sbackupdata.

5. InteroperableCommunications/BackupSites

Asnotedabove,thehighschoolormiddleschoolwillbeusedastemporaryalternativesitesforshort-termdisruptionsinvolvingpayrollandpersonnelactions.

Withalongertermand/ormorecomprehensiveincapacityofthebuilding,alternativerelocationsiteshavebeenidentifiedasnotedabove.ThealternativesiteswithintheDistricthavetheinfrastructurecapacitiesandcapabilitiesneededforcontinuedoperations.Examplesofthisinfrastructureneedsinclude:

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• Thetelephonesandcomputersaremaintained,protected,andbackedupoffsite.

• Thehardwareandphysicallinesareprotectedbythefireprevention,humiditycontrols,temperaturecontrols,andelectricalgeneratingcapacityofthebuildings.

• Thetelephonelineswillworkevenduringpowerfailures.

• Thebuildingsalsohavegeneratorsforemergencypower.

• Thecomputerstorageroomshousingtheserversareprotectedbyanarrayofoptimalcontrolssuchasfireprevention,humiditycontrols,airconditioners,andtemperaturecontrols.

6. VitalRecordsandRetentionFile

Vitalrecordsarearchivedand/orretainedonbackupdatasystemsstored[identifyoffsitelocationandanyimportantdetails,asappropriate].Vitalrecordsareelectronicandhardcopydocumentsthatareneededtosupporttheessentialfunctionsandoperationsofaschool,includinglegalandfinancialrecords,suchaspersonnelandstudentrecords;payrollrecords;insurancerecords;andcontractdocuments.

7. HumanCapitalManagement

Schoolpersonnelresponsibleforessentialfunctionsshouldbecross-trainedtoensureeffectiveimplementationofCOOPprocedures:

• AllCOOPdesignatedpersonnelaswellasseniorstaffwillundergoannualtrainingonexecutingCOOPprocedures.Trainingwillbedesignedtoinformeachparticipantofhis/herresponsibilities(andthoseofothers)duringimplementationofCOOPprocedures.Itisessentialthatallemployeeshaveaclearunderstandingofwhattheyaresupposedtodo.Trainingshouldincludespecificprotocolsforidentifyingandassistingemployeeswithdisabilities.

• DesignatedCOOPpersonnelwillparticipateinexercisestotestacademic,physical,andbusinesssystems.Trainingwillincludetestingtheinformationtechnology(IT)systemsandbackupdataincludingtestingofoffsitebackupsystemdataandIToperatingsystems.

• Allschoolpersonnelneedtobeinformedofwhentheyareexpectedtobereadytogobacktoworkand/oriftheyarebeingrecalledtosupportschoolCOOPefforts.

8. Reconstitution

InmostinstancesofCOOPimplementation,reconstitutionwillbeareverseexecutionofthosedutiesandprocedureslistedabove,including:

• Informstaffthatthethreatorincidentnolongerexists,andprovideinstructionsfortheresumptionofnormaloperations.

• Superviseanorderlyreturntotheschoolbuilding.

• Conductanafter-actionreviewofCOOPoperationsandeffectivenessofplansandprocedures.

9. EmergencyChainofCommand

TheBuildingCrisisManagementTeamshouldconsistofthebuildingprincipal,counselor,psychologist,nurseandotherEmergencyCareResponders(staffwhohavecompletedparamedic,RedCrossFirstAid,CPR,orotherskillsappropriateforassistingduringacrisis).

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Inthecaseofadistrictemergency,thesuperintendentwillmakedecisions.Whenconditionspermit,thesuperintendentwillconsultwiththeDistrictCrisisManagementTeam.Intheabsenceofthesuperintendent,thefollowingemployees,inorderofsequence,shallberesponsiblefordecisionmaking:

Senior/JuniorHighPrincipal

ElementaryPrincipal

BusinessManager

Intheeventofacrisisoremergency,theDistrictCrisisManagementTeamwillmeetinaccordancewiththefollowing:

• Eventsrequiringbuildingevacuation–TheteamwillmeetattheLeechburgPoliceDepartment.Teamsmemberswillbedisbursedbasedonthenatureoftheevent.

• Eventsnotrequiringbuildingevacuation–TheteamwillmeetintheBoardRoomoftheJ.D.OrrBuilding.TheSuperintendentandBuildingPrincipalwilldeterminetheappropriatecourseofaction.

Inthecaseofabuildingemergency,principalwillmakedecisions.Whenconditionspermit,theprincipalwillconsultwiththesuperintendentandtheBuildingCrisisManagementTeam.Teamworkisanimportantelementofagoodcrisisintervention.

DistrictAdministratorswillbeequippedwithtwo-wayradiostoenabledirectandimmediatecommunicationthroughoutthestateofemergencyorcrisissituation.

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XI. RECOVERYA. Purpose

Theseprocedureshavebeendevelopedtoprovideanemotionalcatharsistostudents/staffimpactedbytraumaatschoolorinthecommunity.Followingatraumaticeventorincident,thefollowingrecoveryproceduresshouldbeimplementedtoassiststudents,staff,andtheirfamiliesinthehealingprocess.

B. Scope

Thefourmostfundamentalkindsofrecoveryareacademicrecovery,physicalrecovery,fiscalrecovery,andpsychologicalandemotionalrecovery.


1. AcademicRecovery

Learningistheprimarypurposeofschools,andtheabilitytoresumeacademicactivitiesisessentialtoaschool’srecovery.Theresumptionofacademicactivitiesbeginstorestorenormalcytotheschoolenvironment,whichcanbeveryimportantinthepsychologicalandemotionalhealthofstudents.

Planningshouldincludewhentheschoolshouldbeclosedandreopened,andwhohastheauthoritytodoso.Howtoprovidealternateeducationalprogrammingintheeventthatstudentscannotphysicallyreconvene.Whenschoolbuildingshavebeendamaged,creativityandflexibilityareinordertobeginrestoringstructureandroutineforstudents.Identifytemporaryspace(s)theschoolmayuseifschoolbuildingscannotbeimmediatelyreopened,considerpossiblememorandumofunderstandingswithcommunityfacilities.

2. PhysicalRecovery

Documentingandkeepingredundantrecords(back-upfiles,hardcopies,etc.)ofschoolassets(facilities,computers,buses,etc.)atallschoolsandrelatedfacilitiessuchasdistrictoffices,storage/warehousefacilities,etc.

Theplanshouldincludehowtheschoolwillworkwithutilityandinsurancecompaniesbeforeanemergencytosupportaquickerrecovery.Establishingrelationshipsandemergencycontactlistsforutilityproviders,insurancecompanyrepresentatives,city/countyengineers,anddisasterrecoverycompaniesshouldbecompleted.

3. FiscalRecovery

Theplanshouldincludewhatrolesthedistrictadministrationwillhaveinfiscalrecoveryandwhoisresponsibleformakingfinancialdecisions,approvingresourceexpenditures,trackingexpenses,etc.UtilizingtheCommunicationsandWarningAnnex,developaplanforstafftoreceivetimelyandfactualinformationregardingreturningtowork,benefits,paychecks,schoolclosures,etc.Thispartoftheplanwillalsoincludeacompletelistingofpotentialemergencyrelieffundingsourcesandmethodsorformstotrackexpenses.

4. PsychologicalandEmotionalRecovery

Toimplementtherecovery:psychologicalhealingprocedures:

• Allstaffwillundergotrainingtolearnhowtorecognizesignsoftrauma.

• MembersoftheCrisisResponseTeamwillundergoin-depthtrainingtolearnhowtoassistinmanagingtrauma.

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• Parentsandguardianswillbeofferedtipsonhowtorecognizesignsoftrauma.

• Mentalhealthexpertswillreviewandprovideinputintotheplan.

SpecializedProcedures

Thefollowingprocedureswillbeimplementedbystaff/facultywhendirectedbytheprincipalorwhendeemedappropriatebythesituation.

• ImmediatelyFollowingaSeriousInjuryorDeathand/orMajorIncident

o Conveneastaffmeetingimmediatelytodiscusshowthesituationisbeinghandledandtodiscusswhatresourcesareavailabletostaff,students,andfamilies(refertothecommunicationproceduresinthebasicplan).

o Setupcrisiscentersanddesignateprivateroomsforprivatecounseling/defusing.Staffshouldincludeoutsidementalhealthprofessionalstoassistwithstaffgrief.

o Encourageteacherstofacilitateclassdiscussionsabouttheincidentandallowstudentstoopenlydiscussfeelings,fears,andconcernsshortlyaftertheincident.Anystudentswhoareexcessivelydistraughtshouldbereferredtothecrisisresponseteam.

o Acceptdonations.Inthefirsthoursanddaysafteramajorincident,offersofhelpwillprobablybeplentiful;however,offerswilldiminishconsiderablyastimepasses.Donationsgivenandnotusedcanalwaysbereturned.

o Designateaplaceforstaff,students,andcommunitymemberstoleavewell-wishes,messages,anditems.

• Hospital/FuneralArrangements

o Providestaffwithinformationregardingvisitationand/orfuneralarrangements(time,location,customs)whenavailable.Ifthefuneralisscheduledduringaschoolday,allstudentandstaffwillbeexcusedfromschool.

o Encouragestaffandstudentstoattendthefuneraltoprovidesupportforthefamilyandbringclosuretotheincident.

o Designatestaffperson(s)tovisitthehospitaland/orattendthefuneraltorepresenttheschool.

• Post-IncidentProcedures

o Allowforchangesinnormalroutinesorschedulestoaddressinjuryordeath;however,recommendstudentsandstaffreturntotheirnormalroutineassoonaspossibleafterthefuneral.

o Followupwithstudentsandstaffwhoreceivecounselingandreferthemtooutsidementalhealthprofessionalsasneeded.

o Donateallremainingmemorialitemstocharity.

o Discussandapprovememorialswiththeschoolboard’sconsent.

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XII. PUBLICHEALTH,MEDICAL,ANDMENTALHEALTHA. Purpose

PublicHealth,medicalandmentalhealthcoursesofactionwillbeimplementedtoaddressemergencymedical(e.g.,firstaid),publichealth,andmentalhealthcounselingissues.Theseeffortswillbecoordinatedwiththeappropriateemergencymedicalservices,publichealth,mentalhealth,lawenforcement,firedepartment,andemergencymanagementrepresentatives.MentalhealthneedsafteranemergencywillbeaddressedintheRecoveryAnnex.

B. Scope

TheDistrictiscommittedtoprovidingfunctionalneedssupportservices(FNSS)tohelpensurechildrenandadults,withorwithoutdisabilities,whohaveaccessandfunctionalneedsmaintaintheirhealth,safety,andindependenceduringpublichealthandmedicalresponse.


Emergencyfunctionstendtoparallelday-to-dayfunctions.Therefore,totheextentpossible,thesamepersonnelandresourcesuseddailyformedicalsupportwillbeemployedduringemergencies.Personnelandequipmentmaybelimited,sosomeroutinefunctionsandactivitiesthatdonotcontributetotheemergencyresponsemaybesuspendedand/orredirectedtoaccomplishemergencytasks.Personnelwithspecialtrainingorcapabilitiesmaybeaskedtoperformtasksotherthantheirdailyassignments.

Wheneverpossible,thedistrictwillprovidepublicinformationandinstructionspriortoandduringemergenciesandwillcoordinateresponseandrecoverywithlocalemergencymanagersandfirstresponders.

1. InitialResponse

Schoolpersonnelareusuallyfirstonthesceneofanincidentinaschoolsetting.StaffandfacultyareexpectedtotakechargeandmanagetheincidentuntilitisresolvedorcommandistransferredtoamemberoftheSchoolDistrictEmergencyManagementTeamorafirstresponderagency.

TheSchoolNurse,Psychologist,SpecialProgramsCoordinator,ordesigneeisresponsibleforactivatingtheDistrictPublicHealthandMedicalPlan.TheSuperintendentordesigneewillassignanIncidentCommanderbasedthecommandstructure.

2. Strategies

Thestrategiesdescribedbelowhighlightthedistrict’sstrategiesforapublichealthormedicalresponse.

• Strategy1:Surveillance

• Strategy2:VectorControl

• Strategy3:Exposure

• Strategy4:PandemicResponse

• Strategy5:MassCasualtyResponse

• Strategy6:BehavioralHealth

Eachstrategydescribesanimportantpieceofthedistrict’sresponse.Additionalannexesandappendicestotheplanprovidesupplementaldetailonspecializedfunctions.

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D. Strategy1:Surveillance

School-agechildrenpronetocontractingandspreadingillnessduetotheirinconsistentuseofproperhandhygiene,coughetiquette,andsocialdistancing.Localcommunitiesmustdealwithon-goingillnessesthatcontinuetothreatenthewell-beingofstudentsandstaff.

InanattempttoreducehealthriskinschoolsthedistrictpartnerswiththePennsylvaniaDepartmentofHealthtomonitorcommunityhealththroughabsenteeratesandschoolnursereportsofspecificillnesses.

Keycomponentsofaschool-basedhealthprogramincludethepromotionofvaccines;individualandschool-wideinfectioncontrolmeasures;andhowtocontain,manage,andpreventfurtherspreadofinfectiousdiseases.Theschoolnurseischargedwithdiseasesurveillanceandreporting,coordinatingwithpublichealthofficialsinthecommunity.

1. ReportableIllness

Surveillanceisanessentialcomponentofanypublichealthsystemandisusedtomonitordiseasetrendsovertime,detectillnessoutbreaks,andincreaseknowledgeofriskfactors.

ItisrecommendedthatschoolsreporttotheDepartmentofHealthwhentherearecurrently70notifiableconditions.Thoughitisnotrequiredforallillnesstobereported,itisrecommendedthatschoolsreportcasesoffluandnorovirusiftheyhaveabsenteeratesgreaterthantenpercent.

ReportableconditionswillbesubmittedtotheDepartmentofHealthforinclusioninthestatewidereport.Casesorsuspectedcasesofillnessthatappeartobeanemergency,outbreaks,exoticdiseases,and/oranunusualgroupingofdiseasemustbereportedtothelocalhealthdepartmentortheimmediately.

2. NotificationProcedures

Diseasesurveillanceisacollaborationthatenablesalllevelsofpublichealthtosharehealthinformation,tomonitor,control,andpreventtheoccurrenceandspreadofreportablediseases.

TheState,localhealthdepartments,schools,andprivatesectorpartnersreportavarietyofinformationthroughappropriatechannels.Thisinformationisusedtocollect,manage,share,analyze,interpretanddisseminatehealth-relateddataforreportableandnotifiablediseasesandconditions.

E. Strategy2:VectorControl

Thedistrictsupportscampusandfacilityprogramsforpestmanagement.

1. Prevention

Thedistrictwillmonitorconditionsthatcanleadtothebreedingofpestsincludinggarbageaccumulation,overgrownvegetation,andstagnantwater.Thedistrictwillalsoprovidesupportforthecontrolofmosquitopopulationsaroundcampusesandfacilities,throughsafeintegratedpestmanagementtechniques.

Provideinformationandeducationtostudents,staff,andparentsconcerningpestcontrolmeasuresandsafety.Campusesandbuildingswithinthedistrictwillbemonitoredforpotentialpests.

2. IntegratedPestManagement

Integratedpestmanagementisastrategythatreliesonaccurateidentificationandscientificknowledgeoftargetpests,reliablemonitoringmethodstoassesspestpresence,preventativemeasurestolimit

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pestproblems,andthresholdstodeterminewhencorrectivecontrolmeasuresareneeded.Underthissystem,whenitiseconomicalandpractical,multiplecontroltacticsmaybeusedtoachievecontrolofpests.

Schoolsshouldhavethresholdsandactionsplansforspecificpestproblems.Integratedpestmanagementplanshelpschoolssetastandardforthemanagementofpest.

3. Rabies

Thereareseveralanimalsconsideredhigh-riskforrabiestransmission.

Rabiesistransmittedprimarilythroughthebiteofaninfectedanimal.Virusparticlesintheanimal’ssalivaenteravictimthroughthebitewound.Unlesspost-exposurevaccinationsareadministeredpromptly,rabiesmaydevelop.Withouttreatment,rabiesisanultimatelyfatalinfectionofthecentralnervoussystem.

Schooladministratorsandintegratedpestmanagementwillprotectstudents,faculty,andstafffrombatsassociatedwithrabiesandotherpotentialrabiesexposures.

Intheeventastudentorstaffisbittenbyasuspectedinfectedanimal,immediatecareisneededfortheindividual.Ifpossibleandsafetodosotheanimalshouldbecapturedandevaluatedbythelocalanimalcontrolagencyoraveterinarian.

Thepersonwhowasbittenshouldfollowthestepsbelow:

1. Immediatelywashthewound,withsoapandwater.

2. Reporttheincidenttotheappropriatecampuspersonnel.ThisindividualshouldcontactanimalcontrolandthePennsylvaniaHealthDepartment.

3. Capturetheanimalifsafetodoso,andholdforanimalcontrol.

4. Notifytheschoolnurseforwoundcare.Iftestingoftheanimalconfirmsrabies,thoseexposedshouldconsultaphysician.

4. Responsibilities

Districtand/orcampusadministratorsshouldworkwithIPMstaffmembersandanimalcontrolagenciesorthePennsylvaniaDepartmentofHealth.Nooneshouldcaptureortrytocaptureananimalotherthatdesignatedpersonnel.

Districtandcampusadministersshouldperformthefollowingtaskstoensurethesafetyofstudentsandstaff.Onlytrainedpersonnelshouldremove.Accesstotheareashouldbelimited.

F. Strategy3:Exposure

Toeliminateorminimizestudentsandstaffexposuretohumanbloodorotherinfectiousbodyfluids.Thisexposurecontrolplanappliestoalldistrictemployeesandstudentswhomaycomeintocontactwithhumanbloodorpotentiallyinfectiousbodilyfluids.

1. Responsibilities

Employeesofthedistrictareexpectedtofollowdistrictpoliciesandproceduresastheypertaintobloodbornepathogensandexposure.

TheDistrictEmergencyManagementTeammustensuretheSafetyOfficerordesigneehasensuredemployeeshavereceivedpropertrainingandthatanannualprogramreviewandupdateisperformed.

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TheDistrictEmergencyManagementTeamisresponsiblefortheprogram.Thisincludesbutisnotlimitedtothecoordinationoftraining,controls,andexposureresponsethroughtheappropriatechannels;andmaintainingneededrecords.

2. Safety

Asitmaybecomenecessarytoadministerfirstaidtoanotherpersonwhoisillorinjured,staffmustbeawareofbloodorotherbodilyfluids.Bodilyfluidsthatdonotcontainbloodincludedvaginalsecretions,semen,cerebrospinalfluid,synovialfluid,pleuralfluid,peritonealfluid,pericardialfluid,oramnioticfluidandshouldbeconsideredinfectious.Ifabodilyfluidispresentbutitisnotpossibletodetectblood,thefluidshouldbetreatedasifbloodwerepresent.

Theguidelinesoutlinedinthisplanareforemployeesexposedtohumanblood,vaginalsecretions,semen,orotherbodilyfluidsandotherpotentialinfectiousdisease.

Ifanindividualisexposed,theyshouldalerttheirimmediatesupervisorandtheschoolnurseasappropriate.

3. AvoidContact

Considerallbloodorotherpotentiallyinfectionsmaterials(OPIM)tobeinfectious.Bloodborneillnessesincludebutarenotlimitedtohumanimmunodeficiencyvirus(HIV),hepatitisBvirus(HBV),hepatitisCvirus(HCV),andotherbloodbornepathogens.

• Toavoidcontactwithblood,allowastudentorinjuredpartytotendtotheirowninjuriesastheyareable.Allowthemtodiscardthecontaminatedmaterialsappropriately.

• Donoteat,drink,applycosmeticsorlipbalm,orhandlecontactlensesinworkareaswherethereisareasonablelikelihoodofexposuretobloodorOPIM.

• Donotstorefoodordrinksinrefrigerators,freezers,shelves,cabinets,countertops,orbenchtopswhereexposuretoblood,bodilyfluids,orOPIMmayexist.

• Useamouthpieceresuscitationbag,pocketmask,orotherventilationdevicewhengivingrescuebreathing.

4. PersonalProtection

Itisimportanttounderstandwhathazardsbloodbornepathogenspresentandwhatpreventativemeasuresyoucantaketolimitexposure.Thethreemainareasofprotectionincludepersonalprotectiveequipment(PPE)andhousekeeping.

• Wearlatex,vinyl,orplasticglovesapprovedforworkwithbloodwhenhandsareincontactwithbloodorOPIM.Removeglovesfollowingproperremovalproceduresanddiscardinanapprovedcontainer.Otherpersonalprotectiveequipmentmayberequired.Washhandsimmediatelyafterremovinggloves.

• Useself-sheathingneedlesorothermethodstopreventneedlestickswhengiveninjections.

• Avoidmouthpipetting/suction,bending,recapping,shearing,orbreakingofcontaminatedneedles.

• Discardneedlesandothersharpobjectsinthesharpscontainer,locatedinthenurse’soffice.

• Pickupcontaminatedglassandotheritemsthatcouldpunctureprotectivegloveswithtongs,forceps,orotheritemstopreventexposure.

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• Ifthereisdangerofhumanbites,wearlongsleevesorotherprotectiveclothing.

• IfcontactwithbloodorOPIMtakeplaceand/orimmediatelyafterremovalofcontaminatedgloves,washhandsthoroughlywithwarmwaterandsoapanddryhandsusingasingle-usetowel.

• Ifhand-washingfacilitiesarenotimmediatelyavailable,washhandswithanantisepticorhandsanitizer.Onceaplacetowashhandsbecomesavailablewashhandsthoroughlywithsoapandwarmwater,dryingwithasingle-usetowel.

5. Cleaning

ThemethodusedforcleaninganddecontaminationofinfectedsurfacesandthedisposalofbloodandOPIMisvitaltothestudentandstaffsafety.Alldecontaminationmustincludetheuseofanappropriatedisinfectingsolution.

• Minimizehandlingofcontaminatedlaundryifpossible-usepersonalprotectiveequipmentasnecessary.

• Bagallcontaminatedmaterialsattheareainleak-proofbagswithabiohazardorcolor-codedlabelandsealthebagspriortoremoval.Removecontaminatedclothingfromthearea.Placeinanapprovedcontainer.

• SanitizeareascontaminatedbybloodorOPIMimmediatelyaftercontaminationwithanapprovedantibacterialsolution.

G. Strategy4:PandemicResponse

Apandemicisawidespreadoutbreakofanillnessordisease,affectinglargenumbersofpeople.Themostcommonlyknownpandemicistheinfluenzaorfluvirus.Pandemicflulevelsoccurwhenanon-human(novel)influenzavirusisspreadthroughsustainedhuman-to-humantransmissionandthenspreadsthroughoutacommunity.

ShouldapandemicoutbreakoccurintheCommonwealthofPennsylvania,asignificantpercentageofthepopulationcouldbecomeill.Withalargeportionofthepopulationbeingsymptomatic,thedistrictmustconsiderthefollowing:

• Attendanceratesmaylowerforstudents,faculty,andstaff.

• Firstresponderresourcesmaybelimited.

• Massgatheringsmaybelimitedinordertopreventthespreadofthedisease.

• Schooloperationscouldbeaffected.

Thecampussafetyteamisresponsiblefortheimplementationandmanagementofthisplan.

1. PandemicPhases

Therearethreeprimaryperiodsforapandemic:inter-pandemicperiod,pandemicalert,andpandemic.Theseperiodscorrespondwithphasesthatreflecttheprogressionofthedisease.

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Inter-pandemic

Phase Description

Phase1 Nonewinfluenzahasbeendetectedinhumans.

Phase2 Nonewinfluenzasubtypeshavebeendetectedinhumans;however,animalcasesoftheillnesspresentpossiblehumanillness.

PandemicAlert

Phase Description

Phase3 Humanisinfected,butthereisnohuman-to-humantransmission.

Phase4 Therearesmallclustersofhuman-to-humantransmission,andspreadislocalized.

Phase5 Largeclustersofpeopleareill;however,human-to-humanspreadisstilllocalized.

PandemicPeriod

Phase Description

Phase6 Thereisanincreasedandsustainedtransmissioninthegeneralpopulation.

Duringallphasesofapandemicoutbreak,thedistrictwillmonitoranddocumentthenumberofstudentsandfacultywhoareabsentandmeetthedefinitionoftheillness.Thesenumberswillhelpschoolandhealthofficialsmakeadecisiononappropriateactionsneededtomaintainthehealthandsafetyofstudents,faculty,andstaff.Thisdocumentationalsodetermineswhethertheincidentisincreasingordecreasinginscopeandwhethertheincidentwillqualifyforreimbursement.

Decisionsastohowandwhentoimplementdiseasecontrolmeasureswillbemadeonacampus-tocampusbasis.Thedistrict,incoordinationwiththePennsylvaniaHealthDepartment,willprovidetechnicalsupportandguidancetocampusesregardingcontrolmeasuresandresponseactivities.

2. Mitigation

Inanattempttomitigatetheeffectsofapandemicthedistrictwillfocusoneducationandpreventionthroughhealtheducationprograms.Theseprogramswillencouragetheimportanceofpersonalhygieneandensuringthatallclassrooms,restrooms,andpublicareasareequippedwithanadequatesupplyofsoapand/orhandsanitizer.

Thedistrictwillfollowcurrentpoliciesandproceduresastheypertaintoabsences;however,studentsandstaffwillbeeducatedtostayhomeifsymptomsarepresent.Thedistrictwillprovideinformationresourcestoparents,students,andstaff,regardingthepandemicandwhatstepsthedistrictistakingtokeepthemsafe.

3. Surveillance

InpartnershipwithPennsylvaniaDepartmentofHealth,identifyadtrackstudentabsencesduetoillness.Thisallowspartneragenciestheopportunityforrapiddetections,unusualchangesand/ortrendsinstudenthealth,andallowsforearlydetectionandresponsetoapandemic.

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4. Response

Duringthisphasethedistrictwillfocusonthemanagementofconfirmedcases.Thisincludestheprocessofmonitoringstudentsandstaffforillness.Studentsandstaffwhoaresymptomaticwillbesenthome.

Healtheducationprocedureswillcontinuetofocusontheimportanceofpersonalhygiene.Custodialserviceswillbeginemergencysanitationprocedurestoincludeamorefrequentcleaningschedule.

Ifthereisahighnumberofabsenteeismamongstudentsandstaff,theSuperintendentwilldeterminetheappropriatecourseofactiontosustaintheeducationalprocess.Thesafetyteamwillalertstafftoprioritizefunctionstoensurethatbasicneedsanddeadlinesaremet.Teachersshouldplantheirlessonsuptofourweeksinadvanceincaseofabsence.

Responsepoliciesandproceduresalignwiththeneedsofthewholecommunity.Thisensuresstudentsandstaffwithfunctionalandaccessneedsreceivethesupplementalservicesneededtomaintaintheirday-to-daylives.

5. Cancelation

Whenanincidentposesanunduethreatorhascausedseveredamage,injuryorlossoflife,oritappearscapableofdoingso,thedistrictsuperintendentmay,incollaborationwiththeschool’sBoardofTrustees,declareadistrictemergencyandimplementallappropriateemergencyprocedures,uptoandincludingcurtailmentorsuspensionofeducationalactivities.

6. Documentation

Asisthecasewithanyemergency,documentationisrequired.Theextentofdocumentationisbasedonthesizeandscopeoftheincident.Itistheresponsibilityofeachcampus,facility,ordistrictdepartmenttocompile,maintain,andsubmitdocumentationandreportsinatimelyfashion;and,toassistwithpreparationofsituationreports,damageassessment,studentaccountability,afteractionreportsandrelateddocumentationneededtoensurecompliancewithrecordsmanagementandopenrecordrequirements.

Alloriginalnotesandrecordsarelegaldocumentsthatshouldbepreserved.DuringactivationthedistrictEOCwillmaintainanincidentloganddocumentation.Individualdepartments,facilities,andcampuseswillmaintainlogsofmajordecisions,timelines,logisticaldeployment,andotheractionsrelatedtotheirareasofresponsibilityandaccountability.

7. Communication

TheDistrictusesInternetWebSites,SocialMedia,andothertechnologyasanotificationservicetoinformthepublicofbothnormalandemergencyoperations.Duringapandemic,thedistrictwillworkcloselywiththehealthdepartmenttoreleaseinformationtothenewsmediatoprovideclearandconsistentinformationaboutthesituationathandandannouncewhethercorrectiveoremergencyactionsareunderway.

Totheextentpossible,emergencyinformationwillberelatedtowhatoccurred,areasaffected,impact/potentialimpactuponthedistrictanditsstakeholders,measuresthedistrictistakingtoensurethesafetyandwell-beingofstakeholders,informationregardingexpectationsofstakeholders,andwheretoturnformoreinformation.

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8. ContinuityofOperations(COOP)

Asneeded,thedistrictmayneedtoactivatetheCOOPplanwhichoutlinesproceduresforcontinuedfunctionduringanextendedemergency.Thisplanoutlinesproceduresformaintainingthefollowingobjectives.

• Essentialfunctions,goods,andservicesthatmustbemaintainedunderavarietyofconditions.

• Essentialtasksthatcanbeperformedfromotherlocationsandimplementationstrategiesforimplementingthesemeasures.

• Essentialpeopleandmaterials.

• Delegationofauthority.

• Personnel/humanresourcepoliciesforleave,absenteeism,andpayroll.

9. Recovery

Thedistrictwillcontinuetomonitorstudentsandstaff.Whenthenumberofsickindividualsbeginstodecrease,thedistrictshouldbegintherecoveryphase.Thisphasefocusesongettingstudentsandstaffbacktoaregularschedule.

Thisincludescommunicationandhealtheducationprocedurestoensurethatstaff,students,andparentscontinuepersonalhygieneprocedurestolimittheeffectsoffuturepandemicevents.

Custodialstaffwillcontinuesanitationprocedurestopreventasecondwavefromoccurring.

Thedistrictwillfollowcurrentpoliciesandprocedurestoensurestudentswhomissednumerousdaysofinstructionduetoillnessarebroughtbackuptospeed.Counselingserviceforeducationalprocessaswellasbehavioralandmentalhealthsupportwillbemadeavailabletostudentsandstaffasneeded.

Thesafetyteamwillperformanafter-actionreviewtoensurelessonslearnedarecaptured.Theselessonswillbetranslatedintoarevisionofthisplan.

Thedistrictwillthenreturntonormaloperationsincludingthecontinuedmonitoringofstudentsandstaffforillness.

H. Strategy5:MassCasualtyResponse

Masscasualtyincidentsmayoccurwhereverpeoplecongregate—inelementaryandsecondaryschools,oncollegecampuses,orinothervenues.Naturalorman-madeincidentshavethepotentialtogeneratelargenumbersofcasualties.

Mostincidentsonlylastafewminutes.Evenwhenemergencypersonnelrespondquickly,peoplearealreadyatthescenefaculty,staff,students,andvolunteersaretypicallythefirsttorespond.

Assoonasanincidentoccursseveralthingsneedtohappen.Theseincludebutarenotlimitedto:

• Assessthesituation,choosetheappropriateresponse,andtakeimmediateaction.

• Takeactiontoprotectyourselfsoyoucanprotectandhelpothers.

• Takeactiontoprotectthoseinyourimmediatearea.

• Communicationtheneedforotherstotakeimmediateprotectiveactions.

• Notify9-1-1foremergencyresponders.

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• Initiatethechosenresponseactionandemergencyprotocols.

• Triageinjuriesandapplyemergencyfirstaidasneeded.

1. Response

Responsetoanincidentwillvarydependingonthesituation;gettingpeopletosafetymaybeaccomplishedindifferentways.DistrictresponseactionsareoutlinedintheEmergencyOperationPlan.

2. Communication

FullcommunicationproceduresareoutlinedintheEmergencyOperationsPlan.Duringemergencies,thedistrictwillworkcloselywithlocalnewsmediatoprovideclearanddirectinformationaboutthesituationathandandcurrentemergencyprocedures.

Totheextentpossible,emergencyinformationwillberelatedtowhatoccurred,areasaffected,impact/potentialimpactuponthedistrictanditsstakeholders,measuresthedistrictistakingtoensurethesafetyandwell-beingofstudentsandstaff,informationregardingexpectationsofparents,andwheretoturnformoreinformation.

3. TriageandEmergencyFirstAid

Faculty,staff,students,andvolunteersaretypicallythefirstonsceneandtherefore,mayberequiredtorenderaid.Assuchthedistrict’ssafetyteamhasbeentrainedinemergencyfirstaidtopreformbasiclife-savingmeasuresuntilfirstrespondersarrive.

Theschoolnursemayprovidesupportassheisablebuthasappointedamedicalresponseteamconsistingofstaffmemberstoassistasneeded.

MedicalGo-Kitsarestoredinthenurse’sofficeandcontainavarietyofsuppliesneededtosustainresponseuntilfirstrespondersarrive.

4. FirstResponderSupport

Itisimportantforstudents,staff,andvolunteerstounderstandwhattoexpectwhenfirstrespondersarriveonthescene.Responsetacticsvarydependingontheincident.

5. Reunification

IfanyDistrictbuildinghastobeevacuatedforanextendedperiodoftime,studentsandstaffmemberswillbesafelytransportedbybustoadesignatedparent-studentreunificationcenter.TheDistrictwillinitiateitsFamilyReunificationPlanlocatedintheFunctionalAnnexesoftheEmergencyOperationsPlan.

6. Transport

Oncethesceneissecured,firstresponderswillworkwithschoolofficialsandvictimsonavarietyofmatters.Thismayincludethetransportofinjured,students,staff,orvolunteers.

DuetothecomplexitiesofHealthInsurancePortabilityandAccountabilityAct(HIPAA)andtheFamilyEducationalRightsandPrivacyAct(FERPA)thedistrictmustmaintainasinglepointofcontactwithinthemedicalbranchtoensureinformationiscollectedinrealtime.

Withthisinmind,thedistrictwillassignaliaisontothemedicalbranchwithintheincidentcommandsystem.Thispersonwilltrackinrealtimetheprimaryandsecondaryfacilitiesthatstudents,staff,andvolunteersmaybetransported.

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Intheeventthatastudenthasbeeninjuredand/ortransportedtothehospital,parentswillbeaccompaniedbyadistrict/campussafetyteammemberand/orcouncilor.Theseindividualswillprovideneededinformationtotheparentsprivatelyandprovidementalhealthsupportasappropriate.

BasedonFERPArequirementswrittenconsentmustbegivenbeforeinformationisdisclosed.However,theFERPAregulationspermitschoolofficialstodiscloseinformationwhenthereisanactual,impending,orimminentemergency,suchasanarticulableandsignificantthreat.

7. Recovery

Recoverybeginsduringresponsewiththeprimaryfocusbeingtoreturntotheeducationalprocess.Afteramasscasualtyincident,thefocuswillbeonprovidinganenvironmentthatwillhelpemotionalrecovery.

Inthewakeofatraumaticincident,recoveryeffortswillbedevotedtoprovidingcounselingandsupportservicestosupportemotionalrecovery.Counselingservicewillbemadeavailablethroughdistrictresources.Theseresourcesmaybesupplementedwithlocaland/orregionalmentalhealthresourcesasneeded.

Facultyandstaffwillreceivejust-in-timetrainingsothattheycanassessemotionalneededandsupportstudentsasneeded.Counselorsmayprovidestudents,staff,andvolunteerswithneededreferralsformentalhealthsupportasneeded.

Students,faculty,andstaffwillbeprovidedwithinterventionssuchasgroupdiscussions,supportgroups,andotherservicesneededtohelpthemcopewiththeemotionaltrauma.

Crisisteamswillbeavailabletosupportstudents,families,andcommunitypartnerswhoneedassistanceforthemselvesortheirchildren.Sincemembersofthecrisisresponseteamcanbecomeoverwhelmedoveralongperiod,itisimportanttoensurethattheyarealsoprovidedwiththesupporttheyneed.

8. ManagingDonations

Itiswithinhumannaturetowanttohelp,assuchpeoplemaywanttoexpresstheircondolencesthroughcards,memorabilia,giftsandmonetarydonations.Thedistrictwillfollowcurrentpoliciesandproceduresastheypertaintodonations.Thisincludestheearlyreleaseofinformationconcerningdonationsandmonetarycontributions.

I. Strategy6:BehavioralHealth

Childrenareoneofthemostvulnerablepopulationswhenitcomestobehavioralhealthimpactofpublichealthemergenciesanddisastersastheymaylacktheexperience,skills,andresourcestocope.Facultyandstaffaffectedbythedisastermustalsodealwiththestressorsontheirownwhichcanimpactthebehavioralhealthofthechildrenundertheircare.

Behavioralhealthisanintegralpartoftheoveralllearningenvironment.Itincludespsychological,emotional,cognitive,developmental,andsocialinfluencesonbehavior,mentalhealth,andsubstanceabuse,andtheeffectoftheseonthedistrict.

Behavioralfactorsdirectlyandindirectlyinfluenceindividualandcommunityrisks,health,resilience,andthesuccessofemergencyresponseandrecoverystrategies.Inthewakeofanincidentinwhichstudentsandstaffmayhaveexperiencedtraumathesebehavioralhealthaspectsplayanintegralroleinreturningtothenewnormal.

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Thedistrict’sabilitytorespondtoadisasterbehavioralhealthconcernwillvarydependingonthenatureoftheincident.Individualswhoareaffectedmayexperiencevaryinglevelsofstressandanxiety.

Appropriatebehavioralhealthserviceswillbemadeavailableforstudents,staff,volunteers,andcommunitymembersseekingmentalhealthsupportforthemselvesortheirchildren.Servicesmayincludecrisiscounseling,criticalincidentstressmanagement(CISM),orreferraltootherservicesandorganizations.

1. WholeCommunity

Individualswithpre-existingbehavioralhealthconditionswhorelyonthebehavioralhealthcareinfrastructuretoaidtheirwell-beingandindependencemaybegreatlyaffectedbydamagetothatinfrastructure.Alsoofconcernisthesafetyandwell-beingofat-riskindividualswithaccessandfunctionalneeds.

Iftheseissuesarenotappropriatelyaddressedbycareprofessionalsinatimelyfashiontheymayaccumulateresultinginfurtherdeteriorationofbehavioralhealthfollowinganincident.

2. Communications

Communicationandeducationisamajorcomponentofbehavioralhealthasitinfluencesdecisionmakingintheaffectedpopulation.Thedistrict’spublicinformationofficerandbehavioralhealthpractitionerscandevelopmessagingthataddressestheneedsofthewholecommunity,encouragingpeopletofollowspecificmeasures,andpreventmisinformationfromgainingcredibility.

Appropriatemessagingcaneducatethepublicontherecoveryprocess,astowhattheycanexpectandhowtocopewiththesituationenhancethedistrict’sresilience.

3. Response

Immediatelyfollowingacriticalincident,thedistrictshouldbegintheprocessofprovidingbehavioralhealthsupporttostudents,faculty,andstaff.

Districtsurveillancesystemsprovidestaffwithvaluableinformationconcerningrisksandprotectivefactorsaffectingstudentsandstaff.Thisresearchidentifiestrendsandallowspractitionerstogearrecoverytacticstothespecificincident.

Disasterbehavioralhealthactionsduringtheresponsephasewillfocusonsupportive,strengths-basedinterventionssuchaspsychologicalfirstaid,crisiscounseling,andriskcommunication.Theseinterventionsmaybeprovidedbybehavioralhealthprofessionalswithinthedistrict,butinsomecasesmaybeprovidedbyparaprofessionals,otherhealthworkers,volunteers,andlaypeoplewhohavereceivedtraininginbasicbehavioralhealthsupport.Withthisinmindthedistricthassignedintoamutualaidagreementwithlocalandregionalmentalhealthserviceproviderstoensureneededsupportisavailable.

4. LocalResources

ThedistrictmaypartnerwithLocalMentalHealthAuthorities,communityhealthauthoritiesthatprovideservicestoaspecificareaasneededtosupporttostudents,staff,andcommunitypartners.Thoughthesearethefirstresourcestoassistthedistrict,Stateresourcescanberequestedformajorincidents.

Thisisdonethroughtheappropriateemergencymanagementchannels.

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5. StateResources

Onceprocessed,thePennsylvaniaDepartmentofHealthand/orDepartmentofHumanServicesmaydeploytheDisasterBehavioralResponseTeamwhoarechargedwithprovidingandmanagingdisasterbehavioralhealthpreparedness,response,andrecoveryeffortsforthestateduringandafterastateorfederallydeclaredemergency.

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XIII. SECURITYA. Purpose

Planthecoursesofactiontoimplementonaroutine,ongoingbasistosecuretheschoolfromcriminalthreatsoriginatingfrombothinsideandoutsidetheschool.

B. Scope

Thisannexfocusesonthecoursesofactionthatschoolswillimplementonaroutine,ongoingbasistosecuretheschoolfromcriminalthreatsoriginatingfrombothinsideandoutsidetheschool.


1. CoursesofAction

CollaborationwithLawEnforcement:

TheSuperintendentshallexecuteandupdate,onabiennialbasis,amemorandumofunderstandingwitheachlocalpolicedepartmenthavingjurisdictionoverschoolpropertyoftheschoolentity.Amemorandumofunderstandingbetweenaschoolentityandalocalpolicedepartment,includingitsdevelopmentandimplementation,mustmeettherequirementsofsection1303-A(c)oftheSafeSchoolsAct(24P.S.§13-1303-A(c)).Indevelopingamemorandumofunderstandingtoexecutewithalocalpolicedepartment,aschooldistrictshallconsultandconsiderthemodelmemorandumofunderstandingpromulgatedbytheBoard.

Onabiennialbasis,theschooldistrictentityshallfilewiththePennsylvaniaDepartmentofEducation’sOfficeforSafeSchoolsamemorandumofunderstandingwitheachlocalpolicedepartmenthavingjurisdictionoverpropertyoftheschoolentity.AspartofitsfilingwiththeDepartment,theschooldistrictshallidentifysubstantivedifferencesbetweenthememorandumofunderstandingadoptedbytheschooldistrictandthemodelmemorandumofunderstandingandprovideastatementofreasonsforthedifferences.

TheSchoolBoard,onabiennialbasis,willreviewand,asnecessary,reviseitsmodelmemorandumofunderstanding.Aspartofitsbiennialreview,theBoardwillconsiderthememorandaofunderstandingfiledbyschoolentitieswiththeDepartment’sOfficeforSafeSchoolsandstatementsexplainingschoolentities’reasonsforadoptingmemorandaofunderstandinghavingsubstantivedifferenceswiththemodelmemorandumofunderstanding.

ArrivalandDismissalSafety:

AspertheElementarySchoolHandbook:

Studentsmaynotarriveatschooluntil8:35am.Duringthefirstthreedaysofschool,parents/guardiansmaywalktheirchildtotheirhomeroom.Afterthethreedayperiod,parents/guardiansmustescorttheirchildtothecafeteriaat8:35a.m.Parentswhosechildrenareassignedtorideabusbutwishtopickthemuponaregularbasisshouldcompleteaformthatdesignatestheirchildasa“walker”.Allwalkers,includingthosewhoarebusstudentsbutwhoseparentshavedesignatedthemaswalkers,willbedismissedonCenterAvenueat3:10p.m.Parentswillpickuptheirchildrenatthisentrancepromptlysoasnottocreatetrafficcongestion.Studentsshouldwalkstraighttoschoolandstraighthomeeachdayandalwaysrememberthesafetyrules:Walkwithafriendandneveracceptaridefromastranger.Studentswholiveintownandwalktoschoolshouldproceedhomeimmediatelywhendismissed.

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AspertheJunior/SeniorHighSchoolHandbook:

1. Allstudentsaretousethecafeteriaentrancewhenarrivingtoschooluntil9:00am.StudentsarenottousetheFirstStreetEntrancewhenenteringthebuildinginthemorning.After9:00am,studentsaretoenterthroughtheHighSchoolOffice.

2. Studentsarerequestedtoleavehomeandtimetheirwalkorridesothattheywillarriveatapproximately7:25a.m.Studentswillbedismissedfromthecafeteriatogototheirlockersat7:33a.m.

3. Whileinthecafeteria,studentsaretobeseatedandshouldnotstandinthemainwalkway.Theyshallreportdirectlytotheirlocker/homeroomwhendismissedfromthecafeteriaat7:33am.

4. Oncestudentsarriveoncampus,theyshouldenterthebuilding.Studentsarenottoleavecampuswithoutadministrativeapprovaloncetheyarrive.

5. TheLeechburgElementaryPlaygroundsare"OffLimits"forallstudentsingrades7through12whenschoolisinsession.

ProhibitedItems:

AspertheStudentDisciplinaryCode:

• Radios,tapeplayers,andCD/MP3playerstoclassunlessauthorizedbytheclassroomteacherforeducationalpurposesorasincludedinthestudent’sIndividualEducationPlan(IEP).

• Playingcards,dice,tradingcardsand/orelectronicgames.

• Laserpointersorotherobjectsthatdisrupttheeducationalprocess.

• Weapons:shallincludebutnotbelimitedtoanyknife,cuttinginstrument,cuttingtool,nunchaku(nun-chuckstick),brassormetalknuckles,firearm,shotgun,rifle,pelletgun,BBgun,look-a-likegun,chemicalagentsuchasmace,explosivedevice,andanyothertool,instrumentorimplementcapableofinflictingbodilyinjury.Weaponincludesanyobjectpurportedbythepossessiontobesuchaweapon.Aweaponpossessedandusedinconjunctionwithalawfulsupervisedschoolactivityorcourseshallbepermitted.Weapondoesnotincludeanydevicewhichisauthorizedbytheschoolforalegitimateeducationalpurpose,suchastools,scissors,compasses,pencils,implementsforartclass,andthelikeoranydeviceorobjectwhichhasbeengivenpriorapprovalbytheprincipalinconnectionwithanyeducationalprogramorextracurricularactivity.Anystudent,however,usinganysuchobjectinanaggressivethreateningand/orintimidatingmannershallbeconsideredinpossessionofaweapon.

Threats:

HowtorespondtothreatsidentifiedbythebehavioralTAT.WhathappensiftheTATidentifiesastudent,throughtheircomprehensiveassessmentapproach,thatmightbeathreattotheschool?Whoisnotified?Whatactionsaretaken?Howisthiscommunicatedtotheschoolcommunitytoquellpotentialrumorsorfears?

InformationSharing:

TheSchoolDistrictisrequiredtonotifylawenforcementinspecificsituationslistedinthePoliceMOU,andhasdiscretionoverwhethertonotifylawenforcementaboutcertainincidentsasperthePoliceMOU.Lawenforcement’sdecisiontoinvestigateandfilechargesmaybemadeinconsultationwithschooladministrators.

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WhensharinginformationandevidencenecessaryfortheLawEnforcementAuthoritytocompleteitsinvestigation,theSchoolEntityshall:

• ComplywiththeFamilyEducationalRightsandPrivacyAct(hereinafter• ―FERPA‖),20U.S.C.§1232g,anditsimplementingregulationsat34C.F.R.§99.1etseq.,and

22Pa.Code§§12.31-12.33,includinganyamendmentsthereto.• ComplywiththerequirementsoftheSafeSchoolsAct,24P.S.§§131303-Aand13-1313-A,and

anyamendmentsthereto.• Completereportsasrequiredbysection1303-AoftheSafeSchoolsAct,24P.S.§13-1303-A,

andanyamendmentsthereto.

Allschoolentitiesarerequiredtosubmitanannualreport,whichwillincludeviolencestatisticsandreports,totheDepartmentofEducation’sOfficeforSafeSchools.

2. StrategiesforPhysicalBuildingSafety

Naturalsurveillance

Arrangingphysicalfeaturestomaximizevisibility(Forexample–Doyourschoolofficepersonnelhaveaclearlineofsightoutoftheirwindowstotheparkinglottoseewhoisapproachingthemaindoors?Ifnot,considertrimmingtreelimbstoa7-footheightandshrub/bushestoa3-footheighttopromotebetternaturalsurveillance.).

Naturalaccesscontrol

Guidingpeoplewithsignage,well-markedentrancesandexits,andlandscapingwhilelimitingaccesstocertainareasbyusingrealorsymbolicbarriers(Forexample–Putyourselfintheplaceofavisitorwhohasneverbeenonyourcampus.Issignageadequatearoundtheentrancetoguidethevisitortoanappropriatevisitorspotintheparkinglot?Wouldthevisitorthenknowwhatdoortoentertoregisterasavisitorintheoffice?Doesshrubbery(naturallandscapebarriers)orothermechanismsguidevisitorsinadirectionthatyouwouldlikeforthemtotraveltogettothemainoffice?

Territorialityreinforcement

Clearlydelineatingspace,expressingprideandownership,andcreatingawelcomingenvironment.Examplesmightincludepostingstudentgeneratedartworkinthehallways(checkapplicablelocalandstatefirecodesforanyrestrictions),murals,orfloordesignsthatleadvisitorstocommonareasintheschoolversusclassroomorprivateworkspaces,etc.

Managementandmaintenance

Ensuringbuildingservicesfunctionproperlyandsafely,andtheexteriorisproperlymaintainedandorganizedwithlandscapingandplantingsmaintainedandtrimmed(Forexample–Makesurethatmechanicalareasareclean,functional,andofflimitstounauthorizedpersonnel)

i. evacuation annex · • ensure annex based role & responsibilities are trained to staff,...

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