Back to contentFinal PresentationFinal PresentationMr. Phay Sok Thea, class “2B”, group 3, NetworkingMr. Phay Sok Thea, class “2B”, group 3, Networking

Topic: Mail Client “Outlook Express”Topic: Mail Client “Outlook Express”*At the end of the presentation the audiences will be able to*At the end of the presentation the audiences will be able to

I- create and set up Outlook Express client to work with gmailII. how to create new identities to switch your Outlook Account

III. how to manage identities in outlook account

IV. how to switch your identity and login identity in outlook V. how to add contact record

VI. back up and to restore Mail Outlook Express items 1- copy message files to a backup folder A- locate the Store folder B- back Up or Copy Mail Files in Outlook Express C- back Up Your Outlook Express Mail Files Automatically 2- restore Mail Files in Outlook ExpressVII- export Mail Account to a fileVIII- import the mail account file

Back to contentI- create and set up Outlook I- create and set up Outlook

Express client to work with G-Express client to work with G-mailmail

*Follow the below configuration steps:*Follow the below configuration steps: Click Start button Click Program Click Outlook Express

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* Note before doing:* Note before doing: Enable POP in your email accountEnable POP in your email account. Don't . Don't forget to click forget to click Save ChangesSave Changes when you're done. when you're done.

Click the Click the ToolsTools menu, and select menu, and select AccountsAccounts......

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Click Click MailMailClick Click AddAdd, and then click , and then click Mail...Mail...

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Enter your name in the Enter your name in the Display nameDisplay name:: field, and click field, and click NextNext..

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* Enter your full Gmail email address * Enter your full Gmail email address (username@gmail.com)(username@gmail.com) in the in the Email addressEmail address:: field, and field, and click click NextNext. Google Apps users, enter your full address in the . Google Apps users, enter your full address in the format 'format 'username@your_domain.comusername@your_domain.com.'.'

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Enter pop.gmail.com in the Incoming mail (POP3, IMAP or HTTP) server: field. Enter smtp.gmail.com in the Outgoing mail (SMTP) server: field. Google Apps users, enter the server names provided; don't add your domain name in this step.

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Click Next. Enter your full email address (including '@gmail.com'

or '@your_domain.com') in the Account name: field. Enter your email password in the Password: field, and click Next.

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Click Finish.

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Highlight pop.gmail.com under Account, and click Properties.

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Click the Advanced tab. – Fill in the following information:*

• Check the box next to This server requires a secure connection (SSL) under Outgoing Mail (SMTP).

• Enter 465 in the Outgoing mail (SMTP): field. • Under Outgoing Mail (SMTP), check the box

next to This server requires a secure connection (SSL).

• Under Incoming mail (POP3), check the box next to This server requires a secure connection (SSL). The port will change to 995.

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*The order of *The order of OutgoingOutgoing and and IncomingIncoming mail server fields varies by mail server fields varies by

version. Make sure you enter the correct information in each field.version. Make sure you enter the correct information in each field.

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Return to the Servers tab, and check the box next to My server requires authentication.

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Click OK. • Congratulations! You're done configuring your

client to send and retrieve Gmail messages. • If you experience problems using POP with Outlook,

please check the Common Errors or Troubleshooting tab

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II. How to create new identities to switch your Outlook account

– Click File– Click identities– Click Add identities

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– In New Identity dialog type you outlook account name and password

– Click OK

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– For this dialog if you want to switch to dara outlook account now Click OK

and it will automatically log to dara outlook account;If not, click No– Click close

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III. How to manage identities in outlook account

– Click File

– Click Identities

– Click Manage Identities

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– In Manage Identities dialog, if you click use this identity when starting a program, you assign which outlook account start default when you open outlook express.

– *Note: if you don’t want to assign which outlook account start default when you open outlook express, you don’t need to click it.

– Click Close

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IV. How to switch your identity and login identity in outlook account

– Click File– Click Switch identities

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– In switch identities– Select which account you want to switch – Click Log off Identity– Click Yes

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– To start your outlook account:

– Open outlook express

– In Identity Login, select which Identity account you want to login

– Ex: (sokthea)

– Click ok

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– click New– click New Group

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– Type your Group name– Click Ok

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– Click new button – Click New Contact

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V. How to add contact record– Click contact button – In Name button– Assign your name and which mail address you want to add contact– Click Ok

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VI. To back up and to restore Mail Outlook Express items

1- How to copy message files to a backup folder

A- How to locate the Store folder Start outlook Express Click Tools, and then click Options

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On the Maintenance tab, click Store folder.

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In the store location dialog box, copy the store location. To do this, follow these steps:

Put he mouse pointer at one end of the box under the Your personal massage store is located in the following folder box.

Press and hold the left mouse button, and then drag the mouse pointer across the Your personal message store is located in the following folder box.

Click Cancel, and then click Cancel again to close the dialog box.

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B- Back Up or Copy Mail Files in Outlook Express

You can never have enough backup copies of your important mail files. Outlook Express lacks a backup feature, but backing up your mail data is still easy. In addition to the manual procedure described below, you can also automate the backup process

* To back up or copy your Outlook Express mail: ›› Start by opening your Outlook Express Store Folder in Windows

Explorer. Select Edit | Select All from the menu in this folder.

Or press Ctrl-A. – Make sure all files (including Folders.dbx in particular) are

highlighted.

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Select Edit | Copy from the menu to copy the files.

Alternatively, press Ctrl-C.

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Open the folder where you want to keep the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer.

Select Edit | Paste from the menu to paste the files to your backup folder. – Alternatively, press Ctrl-V.

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C- How to Back Up Your Outlook Express Mail Files Automatically

If you want to copy your Outlook Express folders and emails from one computer to another, doing it by hand works fine. You can even manage casual backups this way.

Click on the link with the right mouse button. Select Save Target As... or Save Link Target As... from

the menu. Open the downloaded file in Notepad. Customize it for your needs.

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You need to enter your Outlook Express store folder as source and

the folder where you want to keep your backup copies as destination.

You can move oebackup.bat to any folder, but I recommend either your My Documents folder or a sub-folder.

Open Scheduled Tasks in your Windows Settings. Double-click Add Scheduled Task.

Click Next. Click Browse.... Find and select backup.bat. Click Open. Select a scheduling option under Perform This Task. Click Next. Click Finish.

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2- Restore Mail Files in Outlook Express*To import mail folders from a backup copy in Outlook Express:

Select File | Import | Messages... from the menu in Outlook Express.

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Highlight Outlook Express 6 or Outlook Express 5 as the email program to import from.

Click Next >.

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Make sure Import mail from an OE6 store directory or Import mail from an OE5 store directory is selected.

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Click OK. Use the Browse button to select the folder containing

your backup copy of the Outlook Express mail store.

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Click Next >. – If you get the message No messages can be found in this

folder or another application is running that has the required files open., make sure the files you try to import are not read-only: copy the .dbx files off any read-only medium (from a CD-ROM to a folder on your Desktop, for example), highlight the .dbx files in Windows Explorer, click with the right mouse button, select Properties from the menu, make sure Read Only is not checked and click OK.

Now either – select All folders to import all mail or – Highlight specific mailboxes under Selected folders: to

restore only the highlighted folders. Click Next > Click Finish.

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VII- How to Export Mail Account to a file 1- On the Tools menu, click Account

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2- On the mail tab, click the mail account that you want to export, and then click Export.

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In the Save in box, select the Mail Backup folder, and then click Save

-Repeat these steps for each mail account you want to export-Click close

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VIII- How to import the mail account file On the Tools menu, click Account On the mail tab, click the mail tab, click Import.

Repeat these steps for each mail account that you want to export.Click Close.

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Click log in box, select mail back up folder Click the mail account you want to import, then click import

Repeat these steps for each mail account that you want to exportClick Close.

-Repeat these steps for each mail account you want to export-Click close

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Repeat these steps for each mail account that you want to exportClick Close.

Question?Question?

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Repeat these steps for each mail account that you want to exportClick Close.

Thank You!

God bless you!