i. a pproval of agenda ii. adoption of previous no tes cow... · 2019-12-04 · foip s. 21 & 24...

COMMITTEE-OF-THE-WHOLE MEETING AGENDA MONDAY, FEBRUARY 13, 2017 AT 5:00 P.M.

LEDE ROOM, LEDUC CIVIC CENTRE 1 ALEXANDRA PARK, LEDUC, ALBERTA

PAGE 1

Admin. Est. of Time

I. APPROVAL OF AGENDA

II. ADOPTION OF PREVIOUS NOTES

a) Approval of Notes of the Committee-of-the-Whole Meeting held Monday, January 23, 2017

III. DELEGATIONS & PRESENTATIONS

IV. BUSINESS ARISING FROM PRESENTATIONS

V. IN-CAMERA ITEMS

B. Sutherland / B. Diepeveen

a) Annexation Update for February 13, 2017 (FOIP s. 21, 24 & 25) Verbal Presentation

1 hour

VI. RISE AND REPORT FROM IN-CAMERA ITEMS

VII. REPORTS FROM COMMITTEE & ADMINISTRATION

M. Hay a) Strategic Planning Committee - 2017 Agenda Review

15 minutes

VIII. INFORMATION ITEMS

IX. ADJOURNMENT

APPROVAL OF AGENDA

This is your opportunity to make an addition, deletion or revision

to the Agenda

I.

UNCONFIRMED COMMITTEE-OF-THE-WHOLE MEETING NOTES

MONDAY, JANUARY 23, 2017 PAGES

Present: Deputy Mayor B. Young, Councillors B. Beckett, G. Finstad, T. Lazewski and D. Smith

Also Present: D. Melvie, A/City Manager and S. Davis, City Clerk

Absent: Mayor G. Krischke, Councillor D. MacKenzie and P. Benedetto, City Manager

Deputy Mayor B. Young called the meeting to order at 5:03 p.m.

I. I APPROVAL OF AGENDA

Moved by Councillor G. Finstad that the Committee approve the agenda with the following additions:

V. IN-CAMERA ITEMS

c) Growth Management Board Discussion Guide FOIP s. 21 & 24


a) Fentanyl Comment Motion Carried Unanimously

11. ADOPTION OF PREVIOUS NOTES

a) Approval of Notes of the Committee-of-the-Whole Meeting held Monday, January 16, 2017

Moved by Councillor D. Smith that the notes of the Committee-of-the-Whole Meeting held Monday, January 16, 2017, be approved as presented.

Motion Carried Unanimously

Ill. I DELEGATIONS & PRESENTATIONS

There were no presentations.

IV. BUSINESS ARISING FROM PRESENTATIONS

V. IN-CAMERA ITEMS

MOVED by Councillor G. Finstad that the Committee-of-the-Whole move In. Camera at 5:04 p.m. to discuss:

a) Maclab Operational Review FOIP s. 16, 24 & 25

b) Annexation Update for January 23, 2017 FOIP s. 21, 24 & 25


MONDAY, JANUARY 23, 2017 PAGES

c) Growth Management Board Discussion Guide FOIP s. 21 & 24


MOVED by Councillor B. Beckett that the Committee-of-the-Whole move In-Public at 6:36 p.m.


VI. RISE AND REPORT FROM IN-CAMERA ITEMS

a) Maclab Operational Review FOIP s. 16, 24 & 25

0. Dexter, Oksana Dexter & Associates made a PowerPoint presentation (Attached).

0. Dexter, D. Melvie, NCity Manager, and B. Pouteau, NGeneral Manager, Corporate Services, answered the Committee's questions.

Administration will bring back a supplemental report on the Maclab Centre for the Performing Arts operational review.

b) Annexation Update for January 23, 2017 FOIP s. 21, 24 & 25

G. Thomas, Manager, Long Range Planning, and S. Olson, Director, Engineering, made a PowerPoint presentation (Attached) and answered the Committee's questions.

c) Growth Management Board Discussion Guide (Report Attached) FOIP s. 21 & 24

B. Kelly, Government Relations Advisor, made a presentation and answered the Committee's questions.

The Committee supports Administration's proposed changes and feedback.

VII. REPORTS FROM COMMITTEE & ADMINISTRATION

a) Proposed Amendments to the City's Land Use Bylaw Regarding Industrial Land Uses and Land Use Districts

K. Woitt, Director, Planning & Development, C. Hampton, Manager, Current Planning, and M. Smith, Golder Associates, made a PowerPoint presentation (Attached) on the outcomes of the Land Use Bylaw review relative to industrial land uses.

C. Hampton, M. Smith, Fire Chief G. Clancy and Deputy Fire Chief G. Kelly, City of Leduc Fire Services, answered the Committee's questions.

The Committee recessed at 6:58 p.m.


MONDAY, JANUARY 23, 2017 PAGE7

The Committee reconvened at 7:15 p.m.


a) Fentanyl Comment

Councillor B. Beckett advised that the drugs of choice in the City of Leduc are cocaine and methamphetamine. At times, both of these drugs have been found to contain traces of fentanyl.

On May 11 , 2017, a Fentanyl Conference will be held at the Maclab Theater from 6 - 9 p.m. The Conference will share pertinent information with members of Council, Administration and the community.

IX. ADJOURNMENT

By unanimous consent the meeting adjourned at 7: 18 p.m.

B. Young DEPUTY MAYOR

S. Davis CITY CLERK

ADOPTION OF PREVIOUS NOTES

Notes of the Committee-of-the-Whole Meeting – January 23, 2017

V.a. Maclab Operational Review (Attachments Removed Pursuant to Sections 16, 24 & 25 of the FOIP

Act)

V.b. Annexation Update for January 23, 2017 (Attachments Removed Pursuant to Sections 21, 24 & 25 of the FOIP

Act)

V.c. Growth Management Board Discussion Guide4 (Attachments Removed Pursuant to Sections 21 & 24 of the FOIP Act)

DELEGATIONS

&

PRESENTATIONS

III.

BUSINESS ARISING

FROM

PRESENTATIONS

IV.

IN-CAMERA ITEMS

Annexation Update for February 13, 2017

(Removed Pursuant to Sections 21, 24 & 25 of the FOIP Act)

Presented by:

B. Sutherland B. Diepeveen

V.a.

RISE AND REPORT FROM

IN-CAMERA ITEMS

VI.

DATE: January 23, 2017

MEETING DATE: February 13, 2017

SUBMITTED BY: Michelle Hay, Director Intergovernmental Affairs and Corporate Planning

PREPARED BY: Cristal Bole, Corporate Performance Advisor

REPORT TITLE: Strategic Planning Committee - 2017 Agenda Review

REPORT NUMBER: 2017-CoW-011

REPORT SUMMARY

Council will be conducting their annual review of their strategic plan on March 17, 2017. This report conveys the draft agenda for the meeting of the Strategic Planning Committee.

BACKGROUND PREVIOUS COUNCIL/COMMITTEE ACTION:

In June 2014, Leduc City Council adopted a five-year strategic plan that was the culmination of robust citizen and staff engagement. In January 2015, Council passed Bylaw 882-2015 that created and established a mandate for the Strategic Planning Committee. In accordance with the bylaw, Council has reviewed the plan annually.

KEY ISSUES:

The strategic planning process is particularly important given the opportunities and challenges that the City of Leduc will experience over the next decade. Leduc has become an attractive mid-sized city, playing a key leadership role in the Edmonton Metro Region. It is important to ensure that resources are used strategically and economically.

To assist, the City of Leduc continues to refine its strategic and business planning processes. A vital step is the annual ·review of the goals, outcomes and key performance indicators that comprise the City of Leduc 2014-2018 Strategic Plan. It is both prudent and necessary to review the progress made on achieving the goals, understand any challenges that exist and what, if anything, has occurred that might affect the plan at a very high, strategic level.

As we near the end of the City of Leduc 2014-2018 Strategic Plan, the 2017 review will follow the same basic framework as the years prior. A draft is attached for consideration with the following five objectives:

• Review progress toward plan goals and outcomes • Understand community realities and discuss emerging issues • Review current goals and outcomes in context of emerging issues • Provide direction on goal and outcome priorities • Gather feedback on the strategic planning process

Beyond the review of the City of Leduc 2014-2018 Strategic Plan, we provided time for Council and the City Manager to conduct a facilitated governance check-in session with WMC. Consideration may want to be given to holding this session separately, and perhaps, ahead of the strategic review.

Updated: January, 2017 Page 1 of_,2=--

Others Who Have Reviewed this ReportP. Benedetto, City Manager

As well , the committee may elect to identity high-level, strategic items for discussion and administration will endeavour to develop the supporting report. However, items that are not of an overarching strategic nature (i.e. more granular or specific) and are not related to the City of Leduc 2014-2018 Strategic Plan will be addressed through duly constituted committee-of-the-whole or council meetings. This will ensure the focus is crisp and the time demands are manageable.

ATTACHMENTS: • City of Leduc Strategic Planning Committee Bylaw No. 882-2015 • Draft Agenda

DECISION Accept Report for Information Only

Forward item on to a meeting of City Council.

Updated: January, 2017 Page 2 of_2~-

Bylaw No. 882-2015 STRATEGIC PLANNING COMMITTEE BYLAW

A BYLAW OF THE CITY OF LEDUC IN THE PROVINCE OF ALBERTA, TO ESTABLISH THE STRATEGIC PLANNING COMMITTEE BYLAW

Whereas, pursuant to section 145 ·of the Municipal Government Act, R.S.A. 2000, c. M-26, Council may by bylaw establish Council committees and prescribe rules for their conduct and procedure;

And Whereas, pursuant to sections 196 through 198 of the Municipal Government Act, Council committee meetings must be conducted in public unless the matters under discussion is within one of the exceptions to disclosure under the Freedom of Information and Protection of Privacy Act, R.S.A. 2000, c . F-25, or a member of the public is expelled for improper conduct;

And Whereas, pursuant to section 208 of the Municipal Government Act, the chief administrative officer must ensure that the enumerated administrative functions under that section are performed, including recording minutes, identifying members present at meetings, providing minutes for adoption at the next meeting, safekeeping Council and Council committee records, and informing Council and Council committees in writing of their legal responsibilities under the Municipal Government Act;

And Whereas, section 95 of the Freedom of Information and Protection of Privacy Act requires every public body to, by the means by which it makes decisions, appoint a FOIP Head and establish a fee schedule for answering information requests, but the fee schedule may not exceed the maximum fees set in the Freedom of Information and Protection of Privacy Regulation, AR 31/2012, as amended;

Leduc City Council enacts:

PART I - PURPOSE, DEFINITIONS AND INTERPRETATION

PURPOSE

1. The purpose of this bylaw is to establish a Council committee named the Strategic Planning Committee, and to prescribe a mandate, terms of ·reference, composition and procedural rules for that Committee.

DEFINITIONS

2. In this bylaw, unless the context otherwise requires:

a. "City Manager" means the chief administrative officer of the municipal corporation of the City of Leduc;

b. "Committee" means the Strategic Planning Committee, established


by this bylaw;

c. "Council" means the municipal council of the municipal corporation of the City of Leduc;

d. "Election" means an election held for all the members of an elected authority to fill vacancies caused by the passage of time,

. as required by the Local Authorities Election Act, R.S.A. 2000, c. L-21, as amended;

e. "Mayor" means the chief elected official of the municipal corporation of the City of Leduc.

RULES FOR INTERPRETATION

3. The marginal notes and headings in this bylaw are for reference purposes only.

PART II - ESTABLISHMENT

ESTABLISHMENT

4. The Strategic Planning Committee is hereby established as a Committee of Council.

MANDATE

5. The mandate of the Committee is to set a strategic plan for each session of Council and to review that plan annually between Elections.

TERMS OF REFERENCE

6. The Committee will fulfill its mandate by:

(a) recommending a five-year strategic plan to Council following each Election;

(b) annually reviewing the strategic plan and recommending to Council any modifications or additions that the Committee

. deems appropriate; and

(c) gathering and reviewing reports and other evidence to assist in the creation or review of the strategic plan.


PAGE 3

PART Ill -MEMBERS

MEMBERS

7. . The Committee will be comprised of all members of Council.

CHAIR

8. ( 1) The Committee will be chaired by the Mayor.

(2) In the absence of the Mayor, the Deputy Mayor will chair the Committee.

PART IV - PROCEEDURE

MEETINGS

9. ( 1) The Committee will ~eet once per year, on or before March 31 .

(2) Notwithstanding subsection ( 1), the Committee will meet on or before the last day of February in the year following an Election.

QUORUM

1 O. Quorum is established by the attendance of 5 out of 7 of the members of Council at a properly called meeting of the Committee.

PROCEDURES

11. The Committee will follow the procedures set out in the Council Procedu(es Bylaw, No. 493-2001, as amended.

RESOLUTIONS

12. Committee decisions will be made by show of hands, with passage of resolutions being established by a majority vote of those present at the meeting.

MINUTES AND RECORDS

13. The Committee must prepare and keep safe minutes and records rela.ting to its decisions or reports. · '

FOIP

14. The Committee will pass resolutions appointing a head and adopting a fee schedule for information requests as required by the Freedom of Information and Protection of Privacy Act, R.S.A. 2000, c. F-25, as amended.

REPORTING


15. The Committee will report to Council following each meeting of the Committee.

EFFECTIVE DATE

16. This bylaw comes into force on March l, 2015.

READ A FIRST TIME IN COUNCIL THIS 12TH DAY OF JANUARY, AD 2015.

READ A SECOND TIME IN COUNCIL THIS l 2TH DAY OF JANUARY, AD 2015.

READ A THIRD TIME IN COUNCIL AND FINALLY PASSED THIS 12TH DAY OF JANUARY, AD 2015.

JAN 12, 2015

Date Signed

'original signed'

Robert Young DEPUTY MAYOR

'original signed'

Sandra Davis CITY CLERK

City of Leduc Strategic Planning Committee

2014-18 Strategic Plan Review

March 17, 2017 I 8:00 am - 4:30 pm

Lede Rooms, Civic Centre

Objectives of the Session:

• Review progress toward plan goals and outcomes • Understand community realities and discuss emerging issues • Review current goals and outcomes in context of emerging issues • Provide direction on goal and outcome priorities

Agenda

8:00 a.m. - Key Events from 2016 • Council and the Executive Team will present their artifact of a key event either

happening in Leduc, or influencing Leduc, within the past 12 months.

o Artifacts could include: • A newspaper headline • A political cartoon • An invitation to an event • A card from a citizen • A photograph

• A letter • A report • A lapel pin • Anything that is 'tactile' and

can be placed on the board

• WMC will collect and arrange the artifacts on a whiteboard to develop a visual representation of the year, and compare it to the visual completed last year.

• WMC will facilitate a discussion of common themes and ideas.

8:45 a.m. - Our Progress is Moving towards Strategic Plan Outcomes • Staff presentation of progress reports including KPl's

9:15 a.m. - Changing Assumptions? • Input

o Economic outlook refresher o Environmental scan and trends presentation

10:15 p.m. - Comfort Break (15 minutes)

• Opportunities and Positioning o Emerging issues that challenge our assumptions

• Small group exercise and plenary discussion

12:00 p.m. - Lunch

12:40 p.m. - Reviewing Goals and Outcomes • Round 1: Attendees will be divided into three groups. Each group will be

assigned two goal areas to review and assess against changed assumptions. (12:40 - 1 :10 p.m.)

• Round 2: Groups move to next table and evaluate the next two goal areas, and build on the work done by the previous group. (1: 10 - 1 :30 p.m.)

• Round 3: Groups move to the flnal table and follow .the same process. (1 :30 -1 :40 p.m.)

1 :40 p.m. - Member of Council Reports Back from Groups

2:05 p.m. - Comfort Break (15 minutes)

2:20 p.m. - Review of 2017 Corporate Business Plan Priorities • Executive will highlight how council's priorities are being actioned in 2017

• Major initiative review current status, next steps and timelines for major projects

• Plenary Discussion

3:00 p.m. - Council Feedback • Council will be asked for feedback on the strategic planning process

3:20 p.m. - Next Steps

3:30 p.m. - Adjournment

3:30 - 4:30 p.m. - Governance Check-in

2

INFORMATION ITEMS

VIII.

ADJOURNMENT

IX.

i. a pproval of agenda ii. adoption of previous no tes cow... · 2019-12-04 · foip s. 21 & 24...

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