SAUK CENTRE CITY COUNCIL

REGULAR MEETING

WEDNESDAY, FEBRUARY 17, 2010

6:30 P.M.

AGENDA -

1. Call to Order/Roll Call/Pledge of Allegiance

2. Approval of Agenda

3. Approval of Minutes

a. February 3, 2010, Regular Meeting (P. 1-9)

4. Public Open Forain (Comments Limited to 3 Minutes)

5. Public Hearings

6. Reports/Presentationsa. Police Department Monthly Reports, Police Chief (P. 10-14)b. Planning Commission Report, City Planner (P. 15-16)c. Finance Committee Report (P. 17)

7. Action Items

a. Resolution No. 2010-08, Accepting Quote for Cleaning Services (P. 18-19)b. Resolution No. 2010-09, Approving Minor Subdivision (P. 20-22)c. Resolution No. 2010-10, Approving Minor Subdivision (P. 23-24)d. Resolution No. 2010-11, Declaring Property to Be Hazardous (P. 25-29)e. Resolution No. 2010-12, Authorizing Solicitation of Quotes (P. 30-31)f. Resignation of Volunteer Firefighter (P. 32)g. Arena Advertising Agreement (P. 33-34)h. Resolution No 2010-13 Implementing Employee Recognition Program (P. 35-36)

8. Unfinished Business

9. New Business

a. City Administrator Performance Review (P. 37)

10. Consent Agenda (P. 38-44)a. Schedule of Claims

b. List of Checks

c. Application to Conduct Excluded Bingo - Sauk Centre Elementary PTA

d. Resolution No. 2010-14, Accepting Contribution

11. . Informational Items (P. 45-47)a. Board ofAppeal and Equalization Meetingb. Census Bureau Trainingc. Reminder Fire Assessment Meeting Feb. 23

d. Annual Bridge Inspection Reporte. Campground Hosts

f. Hazardous Waste Collection

12. Adjournment

SAUK CENTRE CITY COUNCIL

REGUL-AR-MEETING - -

WEDNESDAY, FEBRUARY 3, 2010

I -CALL- TO ORDER/-ROLL CALL/ PLEDGE-OFALLEGIANCE- - - - - - - - -The Sauk Centre City Council met in a Regular Meeting on Wednesday, February 3, 2010 at6:30 p.m. in the City Hall Council Chambers pursuant to due notice being given thereof. Presentwere Mayor Brad Kirckof, Council Members David Thomas, Warren Stone, Keith Johnson andAl Coenen. Also present were City Administrator Vicki Willer, City Planner Sarah Morton,Police Chief Bryon Friedrichs, Ambulance Director Struffert, Assistazai ~ ni-bulance Director TimDeschene, Fire Chief Polipnick and Administrative Assistant =Nicki Vogt. Mayor Kirckofpresided thereat.

2. APPROVAL OF AGENDA t"A motion was made by Council Member Stone and wlas seconded by Council' Member Thomasto approve the agenda as presented. A vote being x' ::orded as.. follows: For: ""Co'-vncil.. MembersStone, Thomas, Johnson, Coenen and Mayor Kirckc,1 1 ~ainst ilNone. The motion passed.

3. APPROVAL OF MINUTESThe January 20, 2010 Regular Meeting M4nutes were approve`d,as presented.

4. PUBLIC OPEN FORUM

Judith Newby, 614 Birch St. S., Sauk Centre: 11 `~ ewby was present to discuss thefires of April and September 2009 at 606 Birch ~,Lre'et which is the home next to hers. Due tothese fires there was $25 00 ~jal1lage to her hoio'e'and she ha; 6pent $2,000 in medical bills. Shefeels that this home is ,~;scl~~tic ally, displeasing and an unattractive nuisance and is asking theCouncil to set a tirno_,Jlmit on which this home must be cleaned up. She is requesting to benotified of the clean up Sao Ali` can 1p ~epare herself a la her home.

Mayor Krc],o.f ailed th~o this issue has been referred to the City Attorney for hisrecommendation.

5. PUBL'110 HEARINGSNone.

F .

6. REPORTS/1 "SENTNTIONSa. Ambulance ,D"f cct r Struffert presented the Ambulance Year End Report as follows:

t~Current roster of 20 EMTs

Three ambulances in use:

0 561 - Primary rig (468 calls) which is also used for ALS transfers. 2008Ford E-450 type 3 with 13,000 miles. This rig was purchased in March2009.

0 562 - Secondary rig (79 calls) which is also used for BLS transfers. 1999Ford E-350 type 3 with 90,000 miles.

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o 563 - Back-up rig (59 calls) which is used for non-emergency transfers

and-stand-by-events. 2000-FordE-350-type-2-with-60;000-miles.Other services provided by the Ambulance Department are stand-by for I-94

Speedway, Stearns County Fair, demotion derby, sporting events and EMS Week.PR and First-Aid-classes-are also-providedfor schools,-community education

and hospital staff.

The total number of calls in 2009 was 606 which is an increase of 12.85% from2008.

The total number of transported patients in 2009 was 466. which was an increaseof 11.61/o from 2008.

Sauk Centre Ambulance transported patients to 14 ii;l rent health care facilitieswithin the State of Minnesota during 2009.`

The largest cause of injury (43%) is from fall.

b. Assistant Ambulance Director Deschene pres_,elaied the Ambulance \Dq,~.,l ri ment Year End

Billing Report asfollows:{,. rr

The total amount billed in 2009 was $43;x.1 UU which was an Increase of 7%t

from 2008.

The total amount collecteel in 2009 was $295. 1 0.14 which was an increase of52,299.21 (18%) from 2008 ,n~ifh the breakdown ,r~ 1'611ows:

o Billing - $285,437.59o Revenue Recapture - $-1]o ColleCtiOM - $1,030.60o Other= $5 -.28 w

The totiil unount to fie written offi, $137,354.46.Thelotal a ioLint o 't'eturned files is 3 930.14.

C. Fire ChifF sLaied ihai-thcr~: v ere a total of 92 calls in 2009 which was an

increase froiri ih, 2(0,11 tnt,--J;,f 70.

writs, reimbursemcrns andd6rnations to the Fire Department received in 2009 are asPC'

fol]u~~~s: ,

Dairyland P :)ch $ 425.00Wal N1ar' $ 1,000.00Day Cart hispection $ 50.00StearnAAlectric $ 500.00Dark House Association $ 750.00State of MN Training Reimbursement $ 4,000.00Centerpoint Energy (Community Partnership) $ 750.00DNR -Wildfire Grant (2010) $ 1,100.00

TOTAL $ 8,575.00

d. The Airport Commission met on Monday, January 25, 2010 and discussed the following:

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TomWenker -was-appointed -Chairperson -and-Jerry -Beuning-was-appointed Vice-

Chairperson.A complaint was received regarding salt being used on the runway. Urea, which

is a formof salt,- is used to-de-ice because rock saf-and/or sand-is not-permitted.-- - -

AWOS was installed and staff is waiting for a permit number from N4NDOT.

Total fuel sales in 2009 were 12,945.

e. The Park Board met on Tuesday, February 2, 2010 and discussed).-;the following:

Recommend Council approval of the Hockey AsOkk_111`ati.on Agreement at a rate of

3,000 with the Hockey Association being xdspon,~ihle. for sign maintenance.

This Agreement to be reviewed annually. S.ee'action item F.

The Campground Host/Manager job desetiptiowas approv6&t and the Park Board

recommended Council approval to re-l=ike CurtPangburn at a raft of $8,500. See

action item 7g.

Approval to apply for the Dairyland reach/LCiv1 Publishers Community Affairs

Council Grant to install new or fix the oldbenches at the band shell.Recommend Council approval for the Chamber, of Commerce to use the Sinclair

Lewis Park on July 16-17; 20-10 for Sinclair Lewis,,Days.A refund request from a il,)WILIJIM-- camper who canehl'ed his monthly site was

denied because the cancellation wabzii) ~vdue to an mitigency.

Recommend Council approv'V',,: o mill, : w. :_,:ception and allow the Chamber of

Commerce to-remove tables at the arena at p,, curt to be used for the February 13,2010 Farm 'I, w.

f. The Operations Committe,2 met on Tuesday J,,inuary 26, 2010 to discuss unfinished and

new business items as Follow

F

Gopher ;Prairie c 1 c: i t v Street storm water issue has been repaired and will bef seeded in the si~rin 41

Ash Street BoulevdrJ turf establishment will be monitored after snow melt.

Although theprgject is closed, there have been a few concerns raised by propertyowners. Any riprovements would come before the Council. Sentence to Serve

liar 'peen aske'. to assist with the agreed upon drainage work for the Swedenburg

proper~~• The 9`'' .s r at sidewalk from Ash to the school was proposed for improvement inthe Safe Routes to School program. That program is not going forward. The

Committee has requested that staff provide them with a proposal to complete the

project along with funding ideas. This would include the widening of the

sidewalk to six feet and installing accessibility ramps at all driveway and street

openings.The Committee is beginning work on a recommendation for 2010 mill and

overlay projects.

T_ _ 1

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The Committee is recommending that the. City engage the City Engineer to

resume-work-on-the-O' Street-Storm Water project planning-(up-to-the-budgeted- -amount of $25,000).The Committee agreed that the rolled towel dispensers be removed at the Info

Center and replaced with hand dryers. Costto purchasean -insta - $580.00-. -Will

save approximately $400 per year.

Committee agreed to contracting to have the PD floors stripped and waxed and

the library tile floors to be deep scrubbed and sealed.

The Committee agreed to cancellation of the American:Linen contract at city hall

and the info center due to the cleaning contract. , 'fir `year expenses at Info

Center of $650 and City Hall $776 (mop head's' cleaning towels, roll towel

dispensers).A photo cell to be installed at the library to reguhate thelig:hting in the cupola. Itwill now go on and off based on daylight. "Sayings per year 1'( r electric costs of

approximately $300.00. Cost to install X50.00 (PUC and City).

Computer purchase for Receptioni, (,Pfice approved. Current' mpt%ter is fivetr:

years old and undersized to efficiently YiL n programs.Reviewed cleaning contract for suppliv-4 'U equipment to be provided bycontractor and those to be provided by Cit3., Council expected to act on cleaningcontract at the February Nineeting.

g. The 2009 Bryant Library report is a O ll o vv

85,974 items

There wef~, X

30 prodji.tms were

instruction

400 children and ad ici.patud in the above programs.a

S,('*' events'planiled al the Library for 2010 is Author Julie Kramer, scrapbooking for

F adults and teens, l oo-il obil . ruthrie Theatre Presents, etc.

7. ACTION ITEMS

a. See 7a.;

Annually, the C ityI i required by generally accepted accounting principles to remove or

write off any jaceipts deemed uncollectible. In 2009 $139,354.46 was adjusted from

patient billing; alost as a result of writedowns from insurance including Medicare and

Medicaid.

In addition, it is requested that files totaling $216.07 also be written off as uncollectible

that are not part of the above adjustments.

A motion was made by Council Member Thomas and was seconded by Council Member

Stone to approve writing off Ambulance receivables of $137,354.46 for write downs and

216.07 as uncollectible for 2009. A vote being recorded as follows: For: Council

In n1 age It

checked out

im.mer Reading Program youth participantsoffered including, movie nights, story hours and computer

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Members Thomas, Stone, Johnson, Coenen and Mayor Kirckof. Against: None. The

motion-pas

The Council asked that Ambulance Director Struffert provide a Medicare/Medicaid

report-at -a future-meeting.

b. On January 13, 2010 Fire Chief Polipnick, City Administrator Willer and CouncilMembers Stone and Thomas met with representatives from the Townships/Cities that theFire Department provides fire protection services to discuss,and get feedback on the

IZ .calculation of the annual fire service assessments. This meeting was set due to questionsraised at the last annual meeting and a letter sent by the,To v, nship of Sauk Centre. Themain issue was the call history calculation and how the fonu rila works when there is a

single large fire in one jurisdiction and the impact thatlas on Ih annual assessments.

This agenda item was tabled at the February 3.A2010 meeting for clarijiication whether the

proposed memorandum was correct in that clilis up to 200 would be ailooated against thecall history of the township and only the hours above 200 on a single call would be

spread out and absorbed by the balance of the Jurisdicti~,n-4.:r This was confirmed by the

Fire Chief and also by review of the motion made at;that meeting.i<n

A motion was made by Council hlcri her Stone and wtt1 econded by Council Member

Thomas to authorize Execution of ih` Fire' Service Me.»i t~ ~~idum of Understanding. Avote being recorded s follows: For °COlul i I vleMT)er- Thomas, Johnson, Coenen

and Mayor Kirckof. Against: None. nr m~~tion`pac~l.

C. The CAPX 202! hermit application has b,;en submitted by Xcel Energy to the State ofMN. The ~5'&LIL ii-, now conducting public hearings to solicit comments regarding the

proposed route as ,they relEi&, to environmental and other concerns. They have requestedinput or spec i 1-1 t h in t h,~ I , p~ -mittin,b body may not be aware of.

preferred roLrn~° u i l , i riternate route have been presented. The preferred route isa long I-94 with dir i l ternate i oute passing south of town. The route permitted generallyiii l tiJes a 1,000 foot;,corridor tin which Xcel would have to locate. The actual easement

areal Jed is 150 but the 1,600 foot permit area gives flexibility in placement.

The preferr d route area in Sauk Centre is much larger and extends from the south side ofthe freeway tlu the north side of 12t" Street/County Road 186 and the Wobegon Trial

giving Xcel a"3;500' wide corridor allowing placement anywhere in that area. Thiswould includefplacement along 12t" Street in a commercial are with close proximity to

buildings and parking areas, Stearns County Fairgrounds and the residential homes alongthe route which gives some cause for concern. The route also passes along the southborder of the McCormick Lake WPA.

The reason Xcel has requested this larger permit area because of the location of the

municipal airport south of town and the restricted fly zones (the Xcel poles are 150').

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It is staffs suggestion that the City submit public comment informing the State of our

willingness to work -with Xcel-on-anyissues- that- may-arise _as_a-result_of_the airportslocation and also of our concerns if they were to allow the lines to go along 12t" Street. It

is suggested that the preferred route corridor along I-94 be reduced to 1,000' the same as

along-the freeway-to theeast and west-of Sauk -Centre-.--This -would-essentially -move-l2t"

Street out of the corridor if the State were to ultimately select the I-94 preferred route.

A motion was made by Council Member Thomas and was seconded by Council Member

Stone to submit public comments (noted above) on behalf of-the City. A vote beingrecorded as follows: For: Council Members Thomas, Stone,` Johnson, Coenen and

Mayor Kirckof. Against: None. The motion passed. 41

d. In 2007 the City started the process of developing a piaii . correct the storm water

flooding issues from Walnut Street, Oak Grove and =a variety of other areas. At that time

a preliminary feasibility report was developed"to lay` out a plan with associated costs.

The Operations Committee is recommendins, that the process be resur],~2 c red and that the

City Engineer be engaged to resume work ) n,-the plan -,up to the amou»1 in the 2010

budget of $25,000.``

City Engineer Yapp stated that the following can be,~:oir pleted/updated within the 2010I _

41Pbudgeted amount: -

Define scope ofproject.Define costs

Determine lictlic' It be street rest, )scion andil-ir reconstruction

Prelimir~ar\ ~»s~sments

Finai'dn: i i i ii l

r

It was flie ge.Deral Council to set a date for a workshop to discuss.

e. T1 e Ladies N:I ht 1Outt'~,mmittee_is requesting to have Gerard's Dining and Banquet

ji-Rize their on-saleliquor hcenseat Ladies Night Out at the Arena on April 22, 2010.

Mn.`""`Stat.,§ 340A.404. Subd. 4 reads as follows:

The governing body of a municipality may authorize the holder of a retail on-sale

intoxicating liquor license issued by the municipality or by an adjacent municipality to

dispense intoxicating liquor at any convention, banquet, conference, meeting or social

affair conducted on the premises of a sports, convention or cultural facility owned by the

municipality or instrumentality thereof having independent policy making and

appropriating authority and located within the municipality. The licensee must be

engaged to dispense intoxicating liquor at an event held by a person or organizationpermitted to use the premises and may dispense intoxicating liquor only to persons

attending the event."

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A motion was made by Council Member Joluison and was seconded by Council Member

Coenen-to-approve-the-temporaryoff-premise-one-da-y-on-sale -intoxicating - liquor-license-to Gerard's Dining & Banquet for Ladies Night Out at the Arena on April 22, 2010. A

vote being recorded as follows: For: Council Members Johnson, Coenen, Thomas, Stone

and-MayorKirckof: Against: -None..-- Themotionpassed.---

The Sauk Centre Youth Hockey Association approached the Park Board with a proposalf.

to purchase the advertising rights in the arena. This would include both the wall

advertising and advertising on the boards.F

ol

They have proposed to purchase the rights for $3,000 annually (this is the average rental

currently generated by the City). The Association would .then be responsible for

marketing with funds generated in excess of $3,000 to be bhcced in a fund for arena

improvements to include new boards, etc.

The Park Board recommends Council approa al of the Hockey Associabion..:Agreement at

a rate of $3,000 with the Hockey Associat 1 o n t , cing responsible for sigp liaintenance.

This Agreement to be reviewed annually.k

A motion was made by Council ember Thomas and as seconded by Council Member

Stone to table action on this item~an&3refer it to the Finance Committee for clarification

on costs, insurance, etc. A vote berg recorded as follows ""For: Council Members

Thomas, Stone, Johnson, Coenen aj id I ~ ro r h i rck , ~ I . against: None. The motion

passed.

g. Each year the"C '1., appui t or re-app,,ints seasonal employees. The CampgroundManager posi-4. )ii is a seasonal appointnitmt yet to be made in 2010. The previousCampground Mann ~_:r Cru t Pangburn has with the City for three seasons. The total

amount htidgeted j r 11 is 1-),,,~ pion in 2010° is $8,100 along with the use of a campsite

including u

f i he Park Board recommeixt~d 'approving the Job Description and re-hiring. Curt

Pail chum for the 20'10 camping season at a rate of $8,500/season.

A motive) %,,,as made by Council Member Stone and was seconded by Council Member

Thomas t~_ approve the job description. A vote being recorded as follows: For: Council

Members Stone, Thomas, Johnson, Coenen and Mayor Kirckof. Against: None. The

motion passed11

A motion was made by Council Member Thomas and was seconded by Council Johnson

to offer the Campground Manager position to Curt Pangburn at a rate of $8,100. A vote

being recorded as follows: For: Council Members Thomas, Johnson, Stone, Coenen and

Mayor Kirckof. Against: None. The motion passed.

h. City Administrator Willer stated that every year the Chamber of Commerce uses Arena

tables at no cost for the Farm Toy Show. The Chamber is again making this request and

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the Park Board recommended Council approval -to allow the Chamber of Commerce to

remove-tables-at-the-arena-at-no-cost-to-be-used-for the-February 1-3,201.0_Farm-T-o-yShow.

It-was the-gencral- consent- of -the- Council- to -allow -the-Chamber -of -Commerce-to -use

tables from the Arena for free of charge.

8. UNFINISHED BUSINESS

a. A new building lease for the Chamber has been prepared and,presented to the Chamber

Board for approval. Language in the lease includes sixty ;daynotice provisions and

language that the City will continue to maintain the interici `'and exterior of the building.The lease has been forwarded to the Chamber for action liy'its ():-ird.

b. The City has advertised for cleaning services for~Gity Hall and tl~ Information Center.

We have received two requests for more information. The deadline is February 10, 2010

with awarding of the contract to take place at"-fine February 17t" meeting.

C. The Policy Committee is working on the following PI I ici~ Ordinances: z=='

1. Employee Recognition Polie~.•

2. Ordinance Amendments - Liquol'3. Special Assessment Policy

9. NEW BUSINESS

a. As reported by the Qperations CommitL,c. dig deNchopinent of the 2010 mill and overlayproject list is uYiderw-av: A recommendation will come before the City Council in the

future requesfin forbids.

b. The Operations Coi»,iii1r~"_1 i a, plopjnL ~i plan for the repair and enlargement of the 9th

Streef"~~icie,, ai"k ,c i v'. : n _ 1 d Imi the school. The current plan calls for a six foot

sAewallc at driveways and East Street. The Committee is

king any council input.

Issur~, include narro ~ right of way, sidewalk immediately adjacent to the curb, trees,

small h~uise setbacks, 41.fgh traffic both vehicular and pedestrian and a retaining wall.

f,,`V

10. CONSENT AGL?VD,

The Council then consdeied the following consent agenda:

a. Schedule of Claims - Total of unpaid claims $99,963.07 and paid claims of $1,411.17for a total of $101,374.24

b. Resolution No. 2010-07, Resolution Accepting Contributions. The contribution

totaled $306.70 from the Men's Card Playing Group to be used towards the Senior

Center.

c. Gambling Application for Exempt Permit request from the Sauk Centre Area

Chamber of Commerce for a raffle on June 30, 2010 at the Chamber Office.

Un Y1 age V

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A_motionwas_made_by Council-Member _Stone _andwas seconded by Council-Member Johnson_

to approve the consent agenda. A vote being recorded as follows: For: Council Members

Stone, Johnson, Thomas, Coenen and Mayor Kircko£ Against: None. The motion passed.

The Council thanked the Men's Card Playing Group for their donation.

11. INFORMATION ITEMS

a. Nominations for the vacant HRA Board opening will be accepting until Thursday, March

11, 2010 at 12:00p.m.,b. January 14, 2010 Safety Committee Meeting Minutes.

C. January 2011 Municipal League Meeting.d. 2010 Loss Control Workshops

12. ADJOURNMENT

A motion was made by Council Member Thomas and was seconded by"Council Member

Johnson to adjourn the meeting. A vote being i ebrded as tt•,l.,lnws: For: Council Members

Thomas, Johnson, Stone, Coenen and Mayor Kirckof. ; t: N ne. The motion passed.

With no further business to come before the Council, Mayor 'Kirckof adjourned the meeting at

8:15 p.m.

Respectfully submitted,

y

Mayor Brad A. Kirckol City Administrator Vicki M. Willer

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City of Sauk Centre

Staff Report

Meeting Date: February 7, 2

Subject: Police Department Monthly Report

Agenda Item: 6a

Description/Summary

See attachments 6a - January 2010 Monthly Report.

Action Requested:

Action Taken:

Motion: Second:

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Sao UK CENTRE JANUARY 20' 0 OFFENSES

Offense Description UCR_CodTotal Number

911 HANG UP 09837 1

ADMINISTRATIVE CITATION 09099 4

ALARM - FALSE 09807 7

ALL OTHER MOVING VIOLATIONS 09000 1

APPLICANT GUN PERMIT (PURCHASE) 09903 2

ASLT4-GM-INFLCTATTMPT BOD HARM-- HANDS=F 357-

ASLT 5 FE-INFLICT ATTMPT HRM-HANDS-ADLT-F/AG351 1

ASLT5-MS-INFLICT ATTEMPTS HRM-HANDS-ADL'A5351 1

ASLT5-MS-INFLICT BD HRM-HANDS-ASLT-AC A5352 1

ASLT-DOMESTIC-MS-INFLT BODLY HRM-HNDS-AIAL352 1

ASSIST BUSINESS 09866 3

ASSIST MELROSE PD 09862 3

ASSIST OTHER LAW ENFORCEMENT AGENCY 09878 1

ASSIST STATE PATROL 09860 5

ASSIST STEARNS COUNTY 09863 5

ASSIST TODD COUNTY 09864 1

ASSIST TRI-CAP, SALVATION ARMY, ETC. 09812 1

BACKGROUND CHECKS 09858 4

BURG-UNK DEG-UN000 RES NO FRC-U-UN WEAB0495 1

CANCELLED IPS 09208 1

CIVIL MATTER 09831 1

CRIM AGNST ADM JUST-GM-GIVE FLSE NAM-PO LX2200 1

CRIM AGNST ADMN JUST-GM-OBST LEGAL PROCX2080 1

CRIM AGNST ADMN JUST-MS-OBST LEGAL PROCX3080 1

CRM AGNST FAM-UNK LVL-MALIC PUNISH-B HRN10075 1

DISTURB PEACE-FE-VIOL DOM ABUSE NO CONT/N1390 2

DISTURB PEACE-MS-DISORDERLY CONDUCT N3030 1

DOG COMPLAINTS 09562 5

DOG IMPOUNDS 09563 1

DRIVING AFTER REVOCATION 09201 4

DRIVING AFTER SUSPENSION 09207 1

DRIVING COMPLAINT 09839 1

DRUGS-DRUG PARAPH-POSSESS-UNK-UNK DC500 3

DRUGS-SM AMT IN MOT VEH-POSS-MARIJ-UNK DA540 1

ESC-FE-FLEE AN OFFICER E2700 1

ESC-MS-FLEE AN OFFICER OTHER THAN MTR VEE6700 1

FELONY WARRANT 09921 3

FINGERPRINT 09849 3

GAS NO PAY 09042 2

GROSS MISD WARRANT 09922 1

HARASSMENT 09801 4

HIT AND RUN / PROPERTY DAMAGE PRIVATE PR09455 2

HIT AND RUN / PROPERTY DAMAGE VEHICLE 09450 1

INTOXICATED PERSON 09844 3

ISSUE DEER PERMIT 09855 1

JUVENILE PROBLEM 09834 5

LIQUOR-UNDERAGE CONSUMPTION 18-21 M4140 4

MATTER OF INFORMATION 09970 12

MEDICAL CALL 09731 15

MISDEMEANOR WARRANT 09924 1

MOTORIST ASSIST 09843 4

NO PROOF OF INSURANCE 09021 7

NO REPORT/PRIVATE PROPERTY VEHICLE ACC1109426 1

NO VALID DRIVER'S LICENSE 09113 3

PERSONAL ASSIST 09732 12

PERSONS MISSING 09304 1

PROPERTY DAMAGE VEHICLE ACCIDENT 09440 5

PROPERTY FOUND 09313 2

PROPERTY LOST 09303 1

REQUEST FOR EXTRA PATROL 09998 1

SEMAPHORE VIOLATION 09038 1

SNOWMOBILE COMPLAINT 09504 1

P . 112/10/2010, Page 1

SA UDC CENTRE JANUARY 2010 OFFENSES

DescriptionOffense UCR_CodTotal Number

SPEEDING 09004 2

STALLEDVEHICLE - 09840 3

SUSPICIOUS ACTIVITY 09826 5

SUSPICIOUS SMELL 09799 1

SUSPICIOUS VEHICLE 09868 2

THEFT-201-500-GM-BUILDING--0THPR

THEFT-LESS 200-MS-BUILDING-OTH PROP TG029 3

THEFT-LESS 200-MS-FRM PERSON-MONEY TG011 1

THEFT-MS-FALSE REPRESENTATN-250 OR LES S U305D 1

TRAF-ACC-M-4TH DEG DWI-UI ALCOHOL-MV JG501 3

TRAF-ACC-MS-UND AGE DRINK DRIVE-UNK-MOT(J3T01 1

TRAF-ACC-UN AL 08 MORE 2 HRS-UNK INJ-MV JOX01 3

TRANSPORTS/ESCORTS 09856 6

UNWANTED PERSON 09830 3

VEHICLE IN DITCH 09842 2

VERBAL WARNING 09035 250

VISION OBSCURED 09011 1

WARNING TAG - OTHER MOVING VIOLATION 09032 1

WARNING TAG - OTHER NON-MOVING VIOLATIOP09185 35

WARRANT/PAPER ATTEMPT 09999 3

WELFARE CHECK 09811 1/500

2/10/2010, Page 2

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City of Sauk Centre

Staff-Report

Meeting-Date: - - February 17,-2010-

Subject: Planning Commission Report, City Planner

Agenda Item: 6b

Description/Summary

See attached agenda from Planning Commission meeting on February 9, 2010.

Action Requested:

Action Taken:

Motion: Second;

P.15

SAUK CENTRE PLANNING COMMISSION

REGULAR MEETINGTUESDAY, FEBRUARY 9, 2010 - 4:30 P.M.

AGENDA

1. Call to Order/Roll Call/Pledge of Allegiance

2. Approval of Agenda

3. Approval of Minutes -December 8, 2009 (P.1-3)January 12, 2010 (No Meeting Held)

4. Public Open Forum (Comments Limited to 3 Minutes)

5. Public Hearings

6. Reports/Presentationsa. December 2009 & January 2010 Building Permit Reports (P. 4-5)b. 2009 Year End Totals (P. 6-12)

Building Official PaymentLand Use Request LogBuilding/Zoning Permit HistoryZoning Permit SummaryHousing Units

Land Use Summary

7. Action Items

a. Boyer Lot Split (Robert & Patricia) (P. 13-24)b. Boyer Lot Split (Brian) (P. 25-36)

8. Informational Items

a. Hazardous Waste Collection (P. 37-39)b. Sauk River Watershed Rules Hearing (P. 40-51)

9. Unfinished Business

10. New Business

11. Commission Comments

12. Adjournment

P.16

City of Sauk Centre

Staff Report

Meeting Date: February 17~ 2010--

Subject: Finance Committee Report

Agenda Item: 6c

Description/Summary

Finance Committee met on Thursday, February 11, 2010 to discuss various finance

items.

1. Investments - Purchase of CDs

2. Review of banking institutions

3. Review Workers Comp Reimbursement Calculations

4. Internal Revenue Code re: Clothing Reimbursements

5. Review cleaning bids

Action Requested:

Action will be taken under Action Items A and E.

Action Taken:

Motion: Second:

P.17

City of Sauk Centre

Staff-Report,

Meeting _Date: - February -1-7,-20-10-_--

Subject: Resolution No. 2010-08 Accepting Quotes for CleaningServices

Agenda Item: 7a

Description/Summary

Quotes for cleaning services for City Hall and the Information Center were received until

Wednesday, February 10, 2010. The quotes were reviewed by the Finance Committee.

Four quotes were received as follows:

1. Fuss Bug Cleaning Plus 25,650.002. Austin's Cleaning Service 17,313.723. WACOSA 11, 068.944. Sally Vogt 9,139.00

Staff is working with the lowest quote to secure insurance and finalize backgroundinvestigation.

Action Requested.

Approve Resolution No. 2010-08 Entering into a Cleaning Services Agreement.contingent upon receipt of acceptable insurance and background investigation.

Action Taken:

Motion; Second.

P.18

RESOLUTION NO. 2010-08

RESOLUTION ACCEPTINGQUOTES FOR_CLEANING SERVICES_

WHEREAS, pursuant to availability of bids for Cleaning Services, bids have been

received, opened and tabulated according to law, and the following bidders have

complied:

FIRM NAME ANNUAL

Fuss Bug Cleaning Plus 25,650.00Austin's Cleaning Service 17,313.72WACOSA 11, 068.94

Sally Vogt 9,139.00

AND WHEREAS, it appears that Sally Vogt is the lowest responsible bidder.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK

CENTRE, MINNESOTA:

That the Mayor and City Administrator are hereby authorized and directed to

enter into a contract with Sally Vogt in the name of the City of Sauk Centre, MN, for

cleaning services.

Adopted this 17t" day of February, 2010.

Mayor Brad A. Kirckof

ATTEST:

City Administrator Vicki M. Willer

P.19

City of Sauk Centre

Staff-Report

Meeting-Date:--- ---February-17, _2010-----

Subject: - - - - - - Minor Subdivision - Boyer

Agenda Item: 7b

Description/Summary

LUR 2010-01 Minor Subdivision (Lot Split) Request of Robert N. & Patricia M. Boyer to BrianR. Boyer. The applicants requests a minor subdivision (lot split) to split off 800 square feet fromthe North side of parcel 94.580990.0000 to add to parcel 94.58104.0000. No new lots will becreated with this minor subdivision.

On attached survey, the parcel in question is Tract C. This tract will be combined with Tract A.

Action Requested:

Approve Resolution 2010-09 Approving Minor Subdivision

Action Taken:

Motion: Second:

P.20

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P.21

RESOLUTION NO. 2010-09

RESOLUTION APPROVING A MINOR SUBDIVISION (LOT SPLIT)FROM-ROBERT N.-& PATRICIA-M, BOYER-T-O-BRIAN R. BOYER-

WHERE, AS, ail application for a minor subdivision was submitted by Thomas J. Mayer,attorney-on behalf-ofRobert N &-Patricia M. Boyer-for-the purpose of-splitting-the northerly800 square feet of the following described property, lying within the County of Stearns, State of

Minnesota, to-wit:

Insert Legal Here

WHEREAS, the applicants, Robert N. & Patricia M. Boyer, 1730 Sinclair Lewis

Avenue, Sauk Centre, MN., wish to convey said northerly 800 square feet of the above described

property to Brian R. Boyer 1065 Getty Street, Sauk Centre, MN, parcel number: 94.58104.0000

and:

WHEREAS, the Sauk Centre Plarming Commission has reviewed the application at

their February 9, 2010 Meeting and have recommended that the subdivision of the northerly 800

square feet of the above described property be disposed of by Robert N. & Patricia M. Boyer,1730 Sinclair Lewis Avenue, Sauk Centre, MN and be acquired by Brian R. Boyer 1065 GettyStreet Centre, MN and:

WHEREAS, the property in question is zoned General Business (C-2) in its entirety,and; the lot split will not create a non-conforming lot.

WHEREAS, the Sauk Centre City Council was presented with said recommendation at

its February 17, 2010 meeting and have consented that the dedication of the northerly 800 squarefeet of said tract is appropriate.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK

CENTRE, MINNESOTA: The request by Robert N. & Patricia M. Boyer to convey said

northerly 800 square feet of parcel number 94.58099.000 to Brian R. Boyer, and combine with

parcel number: 94.58104.0000, is hereby approved.

Adopted this 17h day of February 2010.

Mayor

ATTEST:

City Administrator\Clerk Vicki Willer

Document Drafted by:Sarah Morton

City Planner/Zoning Administrator

320 Oak Street South

Sauk Centre, MN 56378

P.22

City of Sauk Centre

Staff-Report

Meeting Date: February 179-2010---

Subject: Minor Subdivision 2 - Boyer

Agenda Item: 7c

Description/Summary

LUR 2010-02 Minor Subdivision (Lot Split) Request of Brian R. Boyer to Robert N. & Patricia

M. Boyer. The applicant requests a minor subdivision (lot split) to split off 5,544 square feet

fiom the East side of parcel 94.58104.0000 to combine with parcel 94.58099.0000. No new lots

will be created with this minor subdivision.

Tract B.

Action Requested:

Approve Resolution 2010-10 Approving Minor Subdivision

Action Taken:

Motion: Second:

P.23

RESOLUTION NO. 2010-10

RESOLUTION APPROVING A MINOR SUBDIVISION (LOT SPLIT)FROM BRIAN R. BOYER TO ROBERT N. & PATRICIA M. BOYER

WHEREAS, an application for a minor subdivision was submitted by Thomas J.

Mayer, attorney on behalf of Brian R. Boyer for the purpose of splitting the easterly 89

feet of the following described property, lying within the County of Stearns, State of

Minnesota, to-wit:

Insert Legal Here

WHEREAS, the applicant, Brian R. Boyer, 1065 Getty Street, Sauk Centre, MN.,wishes to convey said easterly 89 feet of the above described property to Robert N. &

Patricia M. Boyer, 1730 Sinclair Lewis Avenue, Sauk Centre, MN, parcel number:

94.58099.0000 and:

WHEREAS, the Sauk Centre Planning Commission has reviewed the applicationat their February 9, 2010 meeting and have recommended that the subdivision of the

easterly 89 feet of the above described property be disposed of by Brian R. Boyer, and

be acquired by Robert N. & Patricia M. Boyer Centre, MN and:

WHEREAS, the property in question is zoned Low & Medium DensityResidential (R-1) in its entirety, and; the lot split will not create a non-conforming lot.

WHEREAS, the Sauk Centre City Council was presented with said

recommendation at its February 17, 2010 meeting and have consented that the dedication

of the easterly 89 square feet of said tract is appropriate.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF

SAUK CENTRE, MINNESOTA: The request by Brian R. Boyer to convey said

easterly 89 feet of parcel number 94.58104.000 to Robert N. & Patricia M. Boyer, and

combine with parcel number: 94.58099.0000, is hereby approved.

Adopted this 17h day of February 2010.

Mayor

ATTEST:

P . 2 4

City of Sauk Centre

Staff Report-

Meeting Date: -------February -17,-20-10--- - - - - - - - - - -

Subject: Resolution 2010-11 Declaring Property to Be Hazardous

Agenda Item: 7d

Description/Summary

See attached Resolution prepared by City Attorney Tom Mayer Declaring Property to beHazardous at 606 Birch Street South.

The Resolution empowers the City Attorney to:

1. Direct the owner(s) of the property to remove the hazard.2. Obtain consent of the owners for the City to remove the hazard.3. Obtain a court order for the City to remove the hazard.

Any expenses incurred by the City will become the responsibility of the owner.

Action Requested.

Approve Resolution 2010-11 Declaring the Property of Hazardous and Directingthe City Attorney to Take Steps Necessary to Remedy.

Action Taken:

Motion: Second.

P.25

CITY OF SAUK CENTRE

RESOLUTION NO. 2010-

WHEREAS, the City of Sauk Centre, through its agents and employees, conducted a

review of a residential property located at 606 Birch Street South in the City of Sauk Centre and

legally described as Lot 2, Block 15, Robbins and Mendenhall's Addition to the City of Sauk

Centre; and

WHEREAS, the Planning and Zoning Coordinator of the City of S auk Centre has taken

photographs of the structure and the situation that presently exists on the said lot as a result of a

fire that took place several months ago; and

WHEREAS, the City has secured a report fiom its Fire Chief concerning the condition of

the property after the fire; and

WHEREAS, said inspections and photographs reveal that the said property contains the

remains of a hazardous building and that the exposed foundation and basement areas constitute a

hazardous excavation; and

WHEREAS, the situation that presently exists on the lot constitutes a safety and health

hazard to the City of Sauk Centre.

NOW, THEREFORE, be acquainted with the physical condition of the property, and

having reviewed the reports prepared by the Planning and Zoning Department and the local Fire

Chief,

BE IT RESOLVED BY THE CITY OF SAUK CENTRE, MINNESOTA:

1. That the City Council having considered the condition of the property at 606

Birch Street South, Sauk Centre, Minnesota, and having reviewed the reports

prepared by the Sauk Centre Planning and Zoning Administrator and the Sauk

Centre Fire Chief, hereby declare that said property is deemed to be a hazardous

building within the definition of hazardous buildings as set forth in Mimnesota

Statute 463.15, Subdivision 3, and also constitutes a hazardous excavation within

the definition of hazardous excavations as established in Minnesota Statute

463.25.

2. That the City makes the following findings relative to said property:

a. A fire totally destroyed the residence on the property on the day of

2009.

I

P . 2 6

b. That with the exception of a small portion of exterior walls and the

foundation, the residence previously located on the property has been

totally destroyed.

e. - --That-the SaukCentre Fire-Chief has- indicated-that-the-building _ constitutes-

a hazard to the health and safety of the citizens of Sauk Centre and

neighboring properties.

d. That the costs of repairs for the building would exceed the value of the

property as it presently exists.

That the property cannot be secured to prevent persons from entering the

premises.

The Council further directs the City Attorney to notify the record owners,

lienholders and tenants of the property of this resolution declaring said property to

be a hazardous building and a hazardous excavation, and to further request the

consent of the owners of record to the removal or razing of said building and/or

foundation.

4. That the Council further directs that the City Attorney notify the owners of record

that if they do not raze the improvements and fill the foundation that the City will

seek a court order authorizing the City to complete said work and to assess the

cost thereof against the subject real estate.

5. That attached hereto and incorporated by reference are copies of the reports filed

by the Sauk Centre Planning and Zoning Administrator and the Sauk Centre Fire

Chief.

Adopted by the Council this day of , 2010.

CITY OF SAUK CENTRE

Its Mayor

ATTEST:

Sauk Centre City Administrator/Clerk

P.27

P.28

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P.29

City of Sauk Centre

StaffReport

Meeting-Date:-- --_February 17,_2010- - - - - -

Subject: Resolution 2010-12 Requesting Solicitation of Quotes

Agenda Item: 7e

Description/Summary

Past practice by the City has been to rotate financial institutions we use for checking and savingsaccounts. In past years the City switched between banks every two years. Five years ago the

practice was changed to five years. At the time the City obtained costs for services and retainedMinnesota National Bank (then First National Banlc).

Now that the five years have concluded, the Finance Committee is recommending that the Citysolicit quotes from the three financial institutions for costs for providing banking services to the

City. The Council will then make a recommendation at an upcoming meeting on whether a bank

change should be made taking costs as well as available services into consideration.

Staff is preparing a list of items to be considering including bank fees, ACH fees, stop payment fees,along with the cost of checks, deposit tickets, stamps etc. In addition there may be fees for changingelectronic transfer information for various vendors.

Action Requested:

Approve Resolution 2010-12 Soliciting Quotes for Banking Services

Action Taken:

Motion; Second:

P.30

RESOLUTION NO. 2010-12

RESOLUTION SOLICITING QUOTES FOR BANKING SERVICES

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAUK

CENTRE, MINNESOTA: that staff be directed to solicit quotes for banking services from the

three local financial institutions: MN National Bank, First State Bank, Central MN FederalCredit Union.

Adopted this 17t1i day of February, 2010.

Mayor Brad A. Kirckof

ATTEST:

City Administrator Vicki M. Willer

P.31

City of Sauk Centre

Staff Report

Meeting Date: ______Febru_ary 17,_2010____

Subject: Resignation of Volunteer Firefighter

Agenda Item: 7f

Description/Summary

Keith Toenies has submitted his resignation from the Fire Department effective February6, 2010. Mr. Toenies has been with the Fire Department for 20 years.

Action Requested:

Accept the resignation of Keith Toenies as a volunteer firefighter.

Action Taken:

Motion: Second:

P.32

City of Sauk Centre

Staff Report

Meeting Date: -----February_17,_2010-- - -

Subject: Arena Wall Advertising Agreement

Agenda Item: 7g

Description/Summary

The Sauk Centre Youth Hockey Association has approached the Park Board with a

proposal to purchase the advertising rights in the arena. This would include both thewall advertising and advertising on the boards.

They have proposed to purchase those rights for $3,000 annually (this is the averagerental currently generated by the City). The Association would then be responsible for

marketing with funds generated in excess of $3,000 to be placed in a fund for arena

improvements to include new boards etc.

When this was presented to the Council on February 3, several questions were raisedwhich have been answered by the Association.

1. They have Liability Insurance for their volunteers and will be

providing the City with a copy with the City as and Additional

Insured.

2. They will be performing the maintenance on the signs includinginstallation and removal.

3. They will be providing "Guidelines for Installation" that they will

adhere to for liability purposes.4. The funds raised will not be included in their $50,000 annual

obligation.5. The funds raised will be retained by them for purchase of capital

project items or for debt service on capital project items. Anypurchases will first be approved by the City. If they have excess

funds after completion of projects, funds will be remitted to the City.A budget will be provided.

6. The agreement is for advertising for the walls, boards and Zamboni.

Action Requested:

Approve proposal to enter into a contract with Sauk Centre Youth HockeyAssociation.

Action Taken:

P.33

dv_e r ~ ii s -ng--Agreement

This agreement Is between the Saul: Centre Youth Hockey Association and the City of Sauk Centre and Is

a5 follows;

The City of Saul; Centre shall lease.the right to price and sell advertising at the Clvlc Arena to the Saul,

Centre Youth Hockey AsSDdatlon, In exchange for this right, the Sauk Centre Youth Hockey Association

will pay-the city $3,000,00 per year, This agreement will run from Oct. 1, 2010 to Sept. 30, 20:11 and

shall be renewed annually automatlcal.ly unless one of the parties gives the other party written notice

within 60 days of the renewal date of Oct, 1. Payment Is due by Oct, 1Stn each year,

This agreement covers all forms of advertising In the Civic Arena Including but now limited to the

following Hockey Boards, Wall Signs, Zambonl, Ice Surface, etc. Before any new form or advertising Is

implemented, the Sauk Centre. Hockey Association will consult with the City of Sauk Centre.

This agreement signed this day of

City of 5auk Centre

2010.

Saul; Centre Youth Hockey AS-SO iatiDn

P.34

2 11C

City of Sauk Centre

Staff--Report

Meeting_Date:______ _-February -17,_2010---

Subject: Resolution 2010-13 Employee Recognition Policy

Agenda Item: 7h

Description/Summary

At the January 20, 2010 City Council meeting, the Policy Committee was directed to

review a potential policy change by implementing an Employee Recognition Policy forthe Ambulance Department.

The attached Resolution defines what the Policy is and meets criteria established byMinnesota Statute.

Action Requested:

Adopt Resolution 2010-13 Implementing an Employee Recognition Policy.

Action Taken:

Motion: Second:

P.35

RESOLUTION NO. 2010-13

RESOLUTION AMENDING AMBULANCE POLICY

BY IMPLEMENTING AN EMPLOYEE RECOGNITION PROGRAM

WHEREAS, the City of Sauk Centre has determined to amend the Ambulance Persomiel

Policy by implementing an employee recognition program for the benefit of the eligibleemployees; and

WHEREAS, it is determined that recognizing employees for years of service promotesemployee morale; and

WHEREAS, it is determined that increased employee morale promotes a public purposeand serves the best interest of the citizens of the community.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK

CENTRE, MINNESOTA:

That employees that retire from service with the Sauk Centre Ambulance

Department will be eligible to receive a recognition plaque from the Departmentand

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE,MINNESOTA:

The City Council has determined that awards resulting as a part of the employeerecognition program are considered a part of the employee's compensation, and

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE,MINNESOTA:

That the amendment to the Ambulance Personnel Policy shall become effective

with the adoption of this resolution, and that the Mayor and CityAdministrator/Clerk are hereby authorized, without further City Council approval,to execute any related documents or amendments which may be necessary or

appropriate to amend the Policy or maintain its compliance with applicablefederal, state and local law.

Adopted this 17t" day of February, 2010.

Mayor Brad A. Kirckof

ATTEST:

City Administrator/Clerk Vicki Willer

P.36

City of Sauk Centre

Staff--Report

Meeting Date:_ _ February-17, _201.0____

Subject: City Administrator Performance Review

Agenda Item: 9a

Description/SummarV

City Administrator/Clerk Vicki Willer has been with the City four years as of February 21,2010.

Each councilor will be given a performance review form to complete and return to MayorKirckof for review at next meeting.

Action Requested:

No action

Action Taken:

Motion: Second.

P.37

City of Sauk Centre

Staff Report-

Meeting_Date:------February 17,_2010- - - - - - -

Subject: Consent Agenda

Agenda Item: 10a-d

Description/Summary

The Council to consider the following Consent Agenda Items:

a. Schedule of Claims - Total of unpaid claims $68,327.45 and paid claims

56,481.58 for a Total of $124,809.03. See attachment 10a.

b. List of January checks totaling $1,564,004.29 (Check #29824 through Check

29908). See attachment 10b.

c. Gambling Application to Conduct Excluded Bingo from Sauk Centre ElementaryPTA on March 6, 2010 at Sauk Centre High School.

d. See attachment 10d - Resolution No. 2010-14, Resolution AcknowledgingContributions. The contribution totaled $10,000.00 from Sauk Centre Youth

Hockey Association. It is recommended that the City acknowledge the contribution

received and commend the Sauk Centre Youth Hockey Association.

Action Requested:

Approval of Consent Agenda presented.

Action Taken:

Motion: Second:

P.38

Schedule of Claims

City of Sauk Centre

2nd Meeting - February 2010

Date of Meeting: 02.17.10; dated prepared 02.12.10

Vendor Dept. Purpose Amount Notes

A & J Lawncare & Concrete Street Snow removal: 31 sidewalks 1/29110 945.00Affordable Disposal Various Refuse disposal: all locations - Jan 2010 457.42

American Legal Publishers . GnGvt Supplemental ordinance update: 2007 -

2009 (Pmt 2 of 2)

1,655.00

AmeriPride Linen StreeUlnfoCtr, CtyHall Towels, cleaning supplies: Jan10 98.59

Bernick Companies Arena Soda & beverages for resale 365.00

Bonestroo Ar rt Hangar/Street Engineering services: 11/15 - 12/31/09 2,060.00

Borgmann, Robert Library Installation of baby changing station in

women's restroom

62.25

Bound Tree Medical Ambulance Med supplies: restraint straps, catheters,

suction canisters, adult masks

112.20

Cal-Quest Auto Parts Street/Park Vehicle parts, supplies: Jan10 280.45

Cartridge on Wheels Police/Adm/Street Printer ink cartridges 274.63

Cartridge World Ambulance Printer ink cartridge: HP#92 Blk (refill) 11.80

Classic Auto Service Street Brake repairs (T-7) 197.89

Culligan Water Service Various Softener salt(Amb/SrCtr): bottled water:

City Hall, Police Dept

38.36

Dell Marketing, L.P. Adm New Dell computer, keyboard,accessories (Drobny wk station

1,011.01

F & W Exhaust, Inc. Street Casting for snow blower 212.43

Fastenal Company Street 10 single roll chains, 100 twisted chain

links

626.93

Felling Trailers Park Rebuild shaft for JD1435 sweeper 57.45

Friedrichs Tire & Oil OutdrRink Propane for Tennant 182.98

George's Food-N-Fuel Street/Arena/Police Fuel for vehicles: Jan10 454.47

Granite Electronics Street/Park Cell phone cases & chargers 138.94

Hlldi, Inc. Adm Consulting: Actuarial study GASB 45 (City, PUC,

Hospital); Pmt 1 ( Cost share: 20/20/60)

950.00

Hoffman Tree Service Street Sidewalk snow removal (3,475 ft.) 1,536.75

Jim's Wholesale Cty Hall Kleenex scottfold paper towels (1 cs) 41.63

John Wiese Ford Police Rotate winter snow tires (Squad 1) I 14.95

Jorson & Carlson Co. ShadeTree/Arena Sharpen chipper & zamboni blades 124.00

Kranz Superstop Amb/Fire/Street Fuel for vehicles: Jan 10 2,863.82

Lars Engineering Street I Build 2 sprockets for snow blower 500.00

League of MN Cities Ins Trst Various Work Comp Ins prem: Full Yr 2010 (alldepts)

48,953.00

Melrose Truck Repair Street Filter for T-8 32.29

MN Chiefs of Police Assn Police Training @ StCloud: Chief Apr 12-15 325.00

MN Dept of Labor & Industry Street/Park Boiler license renewal: 3 Public Wks

employees

75.00

MN Dept. of Public Safety Airport Annual hazard chemical fee (Tier II) 25.00

Office Depot Inc. Police/Adm Copy paper, binding combs, calc rolls 156.85

Peters, Jeff Street Reimb: mailbox damage by snowplow 25.00

Rahn's Oil & Propane Arena 4 cylinders propane 100.47

Sauk Centre Fleet SupplySauk Centre Herald

Various

Various

Operating supplies: Jan10

Publishing costs: Jan10

529.87

782.55Sauk Centre Public Utilities Library Energy efficient lampsf/library cupola 62.91

St. Michaels Hospital Ambulance ALS wages-Jan 10 427.50

Stearns Elec Assn Airport Elec usage: 4 accts (Jan 1 - Feb 1, 2010) 1,193.92

Stretchers I Police Uniform shirt & pants for Jensen 132.97

Trisko Plumbing & Heating Arena Bathroom stool & plumbing parts 231.17

TOTAL Unpaid Claims $ 68,327.45

211212010 1:04 P.M.

X:1Fina ncelClaims\Claims.02.17.10.xis

P.39

Vendor Dept. Purpose Amount Notes

rIaimc paid after Feb 3 2010 maatinrt ranuirinn annroval:

Vendor Dept Description Amount Date Pd Ck

No. -

Kane-Beckermann, Sue Fire WkComp survivors benefits: Feb 2010 2,684.84 2.01.10 29909

Schneider, Elizabeth Cty Hall Loan Pmt#2 of 43: Feb 2010 484.72 2.01.10 29911

CenterPoint Energy Lib/fnfoCtr/Arena Monthly gas heat to 1.25.10 1,908.66 2.04.0 29915

diversiCOM Adm Video card + labor to install (Willer) I 102.91 2.04.10 29920

Mainstreet Communications various Monthly local phone & internet serv: 10 accounts 1,261.35 2.04.10 29929

Sauk Centre CVB GnCVB 95% lodging tx Dec09 (Hillcrest - late) 39.10 2.04.10 29943

Mayer, Atty Thomas J.-Trust

Acct

Revolving Fd 227 Revolving loan disbursement for 2/16/10

closing: Schilling Management Group,LLC -Palms Motel

50,000.00 2.16.10 29952

Total Pd Claims $ 56,481.58

Total unpaid claims for approval 68,327.45Total PAID claims for approval 56,481.58TOTAL 124,809.03

2/12/2010 1:04 PM

X:\Finance\Cla ims\CI aims.02.17.10.xis

P.40

CITY OF SAUK CENTRE

Check Summary Registe

January 2010

Name Check Date Check Amt

10100 MN National Bank/SC

02/10/10 12:14 PM

Page 1

Januarv 2010

MN National Bank/SC: ACH

Paid Chk# 000924E SELECTACCT/FSA 1/7/2010 4.08 MedFSA reinpmts #924E-942E; AP Ck.

Paid Chk# 000925E SELECTACCT/FSA 1/14/2010 34.48 MedFSA rein429824 - Ck. #29908, dated

Paid Chk# 000926E ING - HCSP 1/15/2010 666.04 GnPR/HCSP

01/01-1/25/10; 2 BiweeklyPaid Chk# 000927E ING - MSCDP 1/15/2010 525.00 GnPR/DefC1

Paid Chk# 000928E NATIONWIDE RETIREMENT 1/15/2010 285.00 GnPR/DefCoi Payroll ACH Xfers dated

Paid Chk# 000929E US Treasury 1/15/2010 7,486.51 GenPR/FedT 1115 & 1/29/10; total forPaid Chk# 000930E MINNESOTA REVENUE 1/15/2010 1,733.88 GenPR/MnPF

January 2010:Paid Chk# 000931E Public Employees Retirement 1/15/2010 6,129.25 PERA:Coordi

Paid Chk# 000932E MN CHILD SUPPORT PMT CTR 1/19/2010 479.55 GenPR/Child:004.295641

Paid Chk# 000933E MINNESOTA REVENUE 1/20/2010 379.00 GnGvt/Sales. 5

Paid Chk# 000934E SELECTACCT/FSA 1/21/2010 953.89 MedFSA rein

LECTACCT/FSA 1/28/2010 2 550 04 MedFSA rein'Paid Chk# 000935E SE

Paid Chk# 000936E US Treasury 1/29/2010 7,851.00 GenPR/FedTxDep:PP#2.2010

Paid Chk# 000937E MINNESOTA REVENUE 1129/2010 1,817.02 GenPR/MnPRTxDep: PP2.2010

Paid Chk# 000938E Public Employees Retirement 1/29/2010 6,259.34 PERA:Coordinated-PP#2.2010

Paid Chk# 000939E ING - HCSP 1/29/2010 681.09 GnPR/HCSP Contrib: PP#2.2010

Paid Chk# 000940E ING - MSCDP 1/29/2010 525.00 GnPR/DefCmp:' ( PP#2.2010)

Paid Chk# 000941E NATIONWIDE RETIREMENT 1/29/2010 285.00 GnPR/DefComp: ( PP#2.2010)

Paid Chk# 000942E MN CHILD SUPPORT PMT CTR 1/31/2010 479.55 GenPR/ChildSupport:' 3-PP

Paid Chk# 029824 SCHNEIDER, ELIZABETH ANN 1/1/2010 484.72 CtyHall/Loan Principal pmt #1 o

Paid Chk# 029825 KANE-BECKERMANN, SUE 1/1/2010 2,954.18 Fire/WkCmpSurvivorsBenefits: J

Paid Chk# 029826 Resource Training & Solutions/ 1/1/2010 20,589.25 BCBS/Prem-Single(3): Jan 2010

Paid Chk# 029827 AFFORDABLE DISPOSAL 1/7/2010 395.52 CtyHall/MthlyRefuseDisposal: D

Paid Chk# 029828 BANYON DATA SYSTEMS, INC. 1/7/2010 2,357.00 Finance/BDS Accting Support 20

Paid Chk# 029829 BERG, WILLIAM D. 1/7/2010 29.95 Pk(70%)/Reimb - Wk gloves (Sch

Paid Chk# 029830 CITIES DIGITAL INC 1/7/2010 682.00 GnGvt/Laserfiche software supp

Paid Chk# 029831 MN COUNCIL OF AIRPORTS 1/7/2010 100.00 Arprt/MCOA dues, non-commercia

Paid Chk# 029832 MN CRIME PREVENTION ASSN 1/7/2010 45.00 Police/MCPA membership dues: 2

Paid Chk# 029833 MN DEPT. OF AGRICULTURE 1/7/2010 10.00 Park/Renewal: Pesticide appl I

Paid Chk# 029834 MN DEPT. OF LABOR & INDUSTR 1/7/2010 100.00 Library/Renewal: Annual elevat

Paid Chk# 029835 MN ELEVATOR, INC. 1/7/2010 3,634.29 Library/Annual elevator mainte

Paid Chk# 029836 MN MUNICIPAL UTILITIES ASS'N 1/7/2010 203.00 PW/Annual D&A ParticFee(1):Wes

Paid Chk# 029837 MN NCPERS LIFE INSURANCE 1/7/2010 48.00 GnPR/PERA LlfelnSPrem: Jan 201

Paid Chk# 029838 MN TEAMSTERS UNION #320 11712010 598.96 GenPR/PW Dues: Jan 2010

Paid Chk# 029839 NEXTEL COMMUNICATIONS 1/7/2010 221.91 Park/MonthlyCellPhonChgs(Berg)

Paid Chk# 029840 RESOURCE TRAINING & SOLUTI 1/7/2010 135.00 GnGvUSvc Co-op - Basic member

Paid Chk# 029841 STEARNS CO. ENVIRONMENTAL 1/7/2010 30.00 PZ/Shoreland & StrmWtr Trainin

Paid Chk# 029842 TRIERWEILER, GEORGE W. 1/7/2010 240.00 Pol/RetireeHealthlnsReimb: Jan

Paid Chk# 029843 VERIZON WIRELESS 1/7/2010 289.25 Fire/CellPhonChgs(1) to 1.22.1

Paid Chk# 029844 CENTERPOINT ENERGY 1/15/2010 1,629.42 InfoCtr/MnthlyGasHeatTo 12.22.

Paid Chk# 029845 MAINSTREET COMMUNICATION 1/15/2010 1,246.55 Adm/LocalPhonSvc(4lines): Jan

Paid Chk# 029846 MII LIFE ---VEBA 1/15/2010 23,750.00 PW/VEBA(Wessel): FullYr 2010

Paid Chk# 029847 RESOURCE TRAINING & SOLUTI 1/15/2010 20,589.25 BCBS/Prem-Single(3): Feb 2010

Paid Chk# 029848 MN DEPT OF LABOR & INDUSTR 1122/2010 3,915.00 Fire/Reimb WCRA benefit assmt:

Paid Chk# 029849 SAUK CENTRE PUBLIC UTILITIE 1/22/2010 944.66 GnGvURemit delinquent util Ce

Paid Chk# 029850 STEARNS CO AUD-TREAS 1/22/2010 200.00 Adm/Notary renewal filing fee:

Paid Chk# 029851 AMERIPRIDE LINEN & APPAREL 1/22/2010 167.11 CityHall/Mops,BlueTowels: DecO

Paid Chk# 029852 APPLIED CONCEPTS, INC. 1/22/2010 18.12 Police/Replacement key for rad

Paid Chk# 029853 BANK OF ZUMBROTA 1/22/2010 37,351.61 98C TIF/CCI RevBd:Principal:

Paid Chk# 029854 RARTEN RON 1/22/2010 198.89 SrCtr/Materials & labor: Repai

P.41

CITY OF SAUK CENTRE02/10/1012:14 PM

Page 2

Check Summary Register@

January 2010

Name Check Date Check Amt

Paid Chk# 029855 CARQUEST AUTO PARTS-SAUK 1/22/2010 58.26 Street/Hydraulic hose (T-4)

Paid Chk# 029856 CARTRIDGE WORLD 1/22/2010 23.60 Amb/Refill 2 HP#92 Blk ink car

Paid Chk# 029857 CENTRAL MN ALARMS, INC. 1/22/2010 744.75 Library/QtrlyAlarmServ: Q1.201

Paid Chk# 029858 CENTRE JOBBING CO., INC. 1/22/2010 260.17 SrCtr/Styro cups (1 cs); 6" pa

Paid Chk# 029859 CLAREY'S SAFETY EQUIPMENT, 1/22/2010 761.41 Fire/Thermal imager batteries

Paid Chk# 029860 COBORN'S PHARMACY 1/22/2010 56.41 Amb/One-touch ultra strips

Paid Chk# 029861 CULLIGAN WATER SERVICE 1/22/2010 81.51 CtyHall/Bottled water: 30 gal

Paid Chk# 029862 DANIELSON, DARREN L. 1/22/2010 5.36 Police/Meal reimb: Crime scene

Paid Chk# 029863 DELTA CONSULTANTS 1/22/2010 498.75 CtyHall/Consulting: Close MPCA

Paid Chk# 029864 DEPUTY REGISTRAR#45 1/22/2010 20.00 PolForfeit/Title Xfer fee: 200

Paid Chk# 029865 DESCHENE, TIMOTHY J. 1/22/2010 45.00 Amb/Mileage reimb: Training @

Paid Chk# 029866 FASTENAL COMPANY 1/22/2010 3.79 Street/SalesTx - Inv.#MNSAK 23

Paid Chk# 029867 FLOWERS COLLISION REPAIR C 1/22/2010 144.28 PolForfeit/Tow chg: 98 Silhoue

Paid Chk# 029868 FROSETH, PAUL M. 1/22/2010 40.00 AnCntrl/Reimb: Animal surrende

Paid Chk# 029869 GRANITE ELECTRONICS, INC. 1/22/2010 302.67 Police/Siren repair - Squad #1

Paid Chk# 029870 KRANZ SUPER STOP 1122/2010 4,779.54 Street/Fuelf/DeptVehicles: De

Paid Chk# 029871 LARSON ALLEN, LLP 1/22/2010 3,500.00 GnFin/Audit services: Progress

Paid Chk# 029872 MARTHALER SALES & SERVICE 1/22/2010 9.57 Street/Oil filter for roller (

Paid Chk# 029873 METRO FIRE 1/22/2010 78.55 Fire/Air mask supplies, repair

Paid Chk# 029874 MN AMBULANCE ASSOCIATION 1/22/2010 275.00 Amb/MAA membership dues: 2010

Paid Chk# 029875 MN DEPT. OF LABOR& INDUSTR 1/22/2010 45.00 Park/Boilers license renewal 2

Paid Chk# 029876 MN ICE ARENA MANAGERS ASS' 1/22/2010 140.00 Arena/Annual MIAMA membership

Paid Chk# 029877 MN POLLUTION CONTROL AGEN 1/22/2010 450.00 CtyHall/Petro Leak#15200 closu

Paid Chk# 029878 MN STATE FIRE DEPT ASSN 1/22/2010 216.00 Fire/Annual MSFDA dues: 2010

Paid Chk# 029879 MODERN FARM EQUIPMENT, IN 1/22/2010 22.47 Park/Filter for New Holland ga

Paid Chk# 029880 NAPA AUTO PARTS 1/22/2010 177.01 CtyHall/Two Batteries for floo

Paid Chk# 029881 NORTHLAND TRUST SERVICES, 1/22/2010 953,074.59 07A GO RefBd/Annual Bd Princip

Paid Chk# 029882 PACIFIC INTERPRETERS INC 1122/2010 7.25 Police/Hindi translation by ph

Paid Chk# 029883 RAHNS OIL & PROPANE, INC. 1/22/2010 50.24 Arena/1 cylinder propane 12.28

Paid Chk# 029884 RIVERVIEW TOWNHOMES/SAUK 1/22/2010 4,820.58 TIF Dist#1/PayGoAssistance: 2n

Paid Chk# 029885 ROACH'S CENTRE CROSSING 1/22/2010 24,818.87 TIF Dist#1-7/PayGoAssistance,

Paid Chk# 029886 SAUK CENTRE CHAMBER/COMM 1/2212010 750.00 GnGvt/Remit Community Connecti

Paid Chk# 029887 SAUK CENTRE FLEET SUPPLY 1/22/2010 422.51 Fire/Chop saw blades

Paid Chk# 029888 SAUK CENTRE HERALD 1/22/2010 565.44 Arena/FigureSkatingPrgm ads: 1

Paid Chk# 029889 SAUK CENTRE PUBLIC UTILITIE 1/22/2010 1,050.00 Adm/MMUA SharedSafetTraining:

Paid Chk# 029890 ST. MICHAELS HOSP & NURSIN 1/22/2010 810.00 Amb/ALS wages for Dec 2009 (20

Paid Chk# 029891 STEARNS CO AUD-TREAS 1/22/2010 3,000.00 Police/Renew APS system suppor

Paid Chk# 029892 STEARNS CO. SHERIFF'S DEPT. 1/22/2010 205.08 Police/Qtrly MDI support: Q4.2

Paid Chk# 029893 STEARNS ELECTRIC ASSOCIATI 1/22/2010 1,059.90 Arprt/ElecUsage:'85 hangar: 12

Paid Chk# 029894 SUMMIT FIRE PROTECTION 1/22/2010 395.00 CtyHall/Sprinkler heads lowere

Paid Chk# 029895 TOENIES, RITA 1/22/2010 70.28 Amb/Refund: Patient Acct Overp

Paid Chk# 029896 UNITED LABORATORIES 1/22/2010 293.43 Arena/Disinfectant Plus (6 gal

Paid Chk# 029897 US BANK TRUST N.A. 1/22/2010 342,518.13 99A GO PIR Bd/Interest: Feb 2

Paid Chk# 029898 VAIT WELDING & REPAIR 1/2212010 15.00 Street/Weld cylinder cap (T-8)

Paid Chk# 029899 WAL-MART STORE, INC. 1/22/2010 1,000.00 Police/Refund donation ovrpmt:

Paid Chk# 029900 WEST UNION SERVICE 1/22/2010 64.13 Street/Brake partsf/boiler tr

Paid Chk# 029901 AFLAC 1/25/2010 663.32 GL/Payroll: AFLAC prem - Janua

Paid Chk# 029902 BENTON TROPHY &AWARDS, 1 1/25/2010 91.41 Amb/Employee recognition plaqu

Paid Chk# 029903 CHASE CARD SERVICES 1/25/2010 245.35 Adm/Mobile file cart (Willer)

Paid Chk# 029904 NEXTEL COMMUNICATIONS 1/25/2010 211.34 Park/MonthlyCellPhonChgs(Berg)

Paid Chk# 029905 QWEST 1/25/2010 94.42 Library/ElevPhonLineServTo 2.0

P.42

CITY OF SAUK CENTRE . 02/10/1012:14 PM

Page 3

Check Summary Register©

January 2010

Name Check Date Check Amt

Paid Chk# 029906 SPRINT 1/25/2010 79.98 Police/Monthly In-CarModemServ

Paid Chk# 029907 TELRITE CORPORATION 1/25/2010 188.67 GnGvt/MonthlyLD ChgsTo 1.08.10

Paid Chk# 029908 US POSTAL SERVICE 1/25/2010 500.00 G nGvt/Postage-By-Ph one Deposit

Paid Chk# 054835E Bi-Weekly ACH 1115/2010 25,561.13 13'j-Weeddw, PP I. a e' u

Paid Chk# 054870E Bi-Weekly ACH 1/29/2010 26,355.78 B',uar~l<<y~ 2orc>Total

Checks $1, 564,004.29FILTER:

None P.

43

RESOLUTION NO. 2010-14

RESOLUTION ACCEPTING CONTRIBUTION

WHEREAS,--a- contribution of-$I0,000.00 -was- received--by-the- City-from -the

Sauk Centre Youth Hockey Association.

WHEREAS, the Sault Centre Youth Hockey Association have requested that the

City allocate the contribution to Sauk Centre Civic Arena.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OFSAUK CENTRE, MINNESOTA that the City accept the contributions received andcommend the Sauk Centre Youth Hockey Association for their generosity.

Adopted by the Sauk Centre City Council this 17"' day of February, 2010.

Mayor Brad A. Kirckof

ATTEST:

City Administrator Vicki M. Willer

P.44

City of Sauk Centre

Staff Report- - - -

Meeting-Date:-------February-17,-2010

Subject: Informational Items

Agenda Item: 11 a-f

Description/Summary

a. The Board of Review will be held on Monday, May 10, 2010 at 1:00 p.m. at the Sauk

Centre City Hall Council Chambers for the purpose of reviewing and correcting the 2010

assessment of said City property tax values for taxes payable in the year 2011. At least

three Council Members need to be present.

b. The Census Bureau has scheduled 4 days of training on February 22-25, 2010

from 8:00 a.m. - 5:00 p.m. in the Council Chambers.

C. Reminder of Fire Assessment Meeting on February 23.

d. See attached Annual Bridge Inspection Report

e. Campground Host Curg Pangburn has accepted position for 2010.

f. Stearns County Hazardous Waste Collection June 19, 2010

Action Requested.

Action Taken:

Motion; Second:

P.45

COUNTY OF ST EARNS

MITCHELL A. ANDERSON, P.E.

Highway Engineer

JEFF MILLER, P.E.

Asst. Highway Engineer

JODI TEICH, P.E.

Asst. Highs-way Engineer

Department ofHighwaysPO Box-246 • St Cloud, MN-56302

320) 255-6180 • FAX (320) 255-6186

February 9, 2010

Certified Mail

Vicki Willer

City of Sauk Centre

320 Oak St. South

Sault Centre, MN 56378

RE: 2009 Annual Bridge InspectionStearns County, Minnesota

Dear Vicki,

Stearns County's annual inspection was carried out in the late fall and earlywinter of 2009-2010. Each bridge requiring annual inspection, was inspected in

accordance with the State of Minnesota condition codes and appraisal ratings,and is recorded in the Annual Inspection Report.

Beginning in 1996, according to Minnesota law, many bridges meeting certain

criteria may be inspected on a bi-annual basis. We will be sending you copies of

the annual inspection report for only those bridges, which were done this year.

We would like to pass on to you any deficiencies, which were found on the

bridge(s) in your township so that appropriate action may be taken. The

following deficiencies were found:

1. L2476 -None

Also, enclosed along with the inspection forms is a map indicating the location

of your township bridges. If you have any questions, please call our office at the

number listed above.

Very truly yours,

Mitchell A. Anderson, P.E.

County Engineer

m:shared\word\brid_ze\brd_gfrm. doe

875-8898 " Affirmative Action /Equal Opportunity Employer"

P.46

CLEAN UP T1 ME ?SWhat are you going to do with

Ar

all those hazardous or ~ ~

nuisance products lyingh=t.rt,around your home? All

TAKE ADVANTAGE OF THE.HOUSEHOLD

HAZARDOUS WASTE COLLECTION!

Products accepted include:

OPaints ® Automotive Chemicals OAdhesives

OCleaners OSealers OAerosols

OPoisons OGarden Chemicals OSolvents

ORoofing Tar OPool Chemicals OMothballs

OFuels OFluorescent Bulbs OMercury

Products NOT accepted include:

OUsed Motor Oil * OAntifreeze OElectronics

OUnknowns OExplosives OHousehold Garbage

OAppliances OFurniture OTires

D Pharmaceutical OMedical Waste 9Business Waste

Waste

Place: City Sanitation, Sauk Centre

Date: Saturday June 19th, 2010

Time: gam - 1 pm

Residents are encouraged to use the public used oil facilities

located throughout Stearns County.

For more information call Stearns CountyEnvironmental Services at1-800-450-0852 or (320)

656-3613. THANK YOU!

Clean Up Time 2007.01

P.47