humble independent school district “focus on … · jackson, allan griffin, elaina ancarrow, walt...

HUMBLE INDEPENDENT SCHOOL DISTRICT “FOCUS ON LEARNING”

REGULAR MEETING OF THE BOARD OF TRUSTEES

Notice is hereby given that a regular meeting of the Board of Trustees will be held on Tuesday, December 11, 2007 at 6:00 p.m. for Closed Session and Regular Public Session at 7:00 p.m. The meeting will be held in the Board Room at 20200 Eastway Village Drive, Humble, Texas. The subjects to be discussed or considered or upon which any formal action might be taken are as follows: Call to order

Adjourn to closed session - 6:00 p.m.

Pursuant to the Texas Government Code:

Section 551.071 Consultation with Board’s attorney to receive legal advice and recommendations concerning pending litigation, including possible settlement offer, in case No. 2005-08417; Diane C. Fitzpatrick v. Humble Independent School District, in the 234th Judicial District Court of Harris County, Texas

Section 551.071 Consultation with Board’s attorney regarding pending

litigation actions and issues, including settlement offer, in C.A. No. 4:07-cv-0128, G.B., et al. v. Humble Independent School District

Section 551.071 Consultation with Attorney for legal advice, opinion and recommendations.

Section 551.074 Personnel – Deliberate appointment, employment, evaluation, re-assignment, duties, discipline or dismissal of a public employee.

Section 551.074 Discuss Superintendent’s Contract Section 551.082 Student Expulsions If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act

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Reconvene regular session – 7:00 p.m. • Welcome and introduction of Board and administration • Pledge of Allegiance • Salute to the Texas flag • Moment of Silence • Commendations and recognitions • Questions and comments by patrons or employees of the district regarding agenda

items or any other matters • Comments by individual Board members

(Recognitions, thanks, and personal comments) • Comments by the Administration

• Superintendent regarding student issues, staff issues, facilities issues, funding issues, safe and secure campus issues and Board and district events

• Cabinet members

Cecilia Hawkins: Deputy Superintendent (HHS Vertical Team, KPHS Vertical Team International Baccalaureate)

Paula Almond: Associate Superintendent (AHS Vertical Team, KHS Vertical Team, AVID, High Schools of the Future Task Force)

Janet Orth Learning Support Services (Academics, Professional Development, Instructional Coaching, Science Grant, Kingwood College partnership planning)

Jim Parsons: Accountability (Curriculum Based Assessments, CWT, SWIS Data Analysis, Demographic Study Update, Needs Assessment, Process Mapping and Systems Review)

Mary Widmier: Human Resources (Employee Retention and Recruitment, Retire-Rehire program) Lynn Lynn: Finance Services (Budget Development, Process Mapping and Systems Review, FIRST Accountability)

Mark Krueger: Support Services (Facilities planning and maintenance, Transportation services, Safety, and Child Nutrition services)

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Mike Drachenberg: Technology Services (Process Mapping and Systems Review, Instructional Technology training and enhancements)

Karen Perkins: Community Development (Learning support resources)

Karen Collier: Public Information (Communications and Teacher of the Year program)

Stephanie Rosenberg General Counsel, (Contract Review, Legal Counsel)

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BOARD ACTION AGENDA

Action: Closed session

Consideration of and action on items addressed in closed session a) Approval of personnel recommendations b) Approval of amendment to the Superintendent’s contract c) Consideration student expulsions

d) Consideration of possible settlement concerning pending litigation styled as No. 2005-08417; Diane C. Fitzpatrick v. Humble Independent School District, in the 234th Judicial District Court of Harris County, Texas

Action: Minutes

Consideration of minutes for the regular Board meeting held on November 13, 2007

Action: Consent agenda

Consideration of items placed on the consent agenda

1. LEARNING REPORTS, CONSIDERATIONS AND PURCHASES

A. Action: Cognitive Coach Training

Consideration of Cognitive Coach Training for Math and Science Instructional coaches.

ADMINISTRATIVE RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve Cognitive Coach Training in the amount of $40,000 for math and science instructional coaches.

2. GOVERNANCE REPORTS AND CONSIDERATIONS

A. Action: Update 81

Consideration of Texas Association of School Boards (TASB) Policy Update 81

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ADMINISTRATIVE RECOMMENDATION

The Superintendent recommends that the Board review updated (LEGAL) policies and act on (LOCAL) policies as recommended in TASB Update 81, except as to policy GBAA (LOCAL) which shall remain unaltered.

B. Action: GE (LOCAL) Policy Revision

Consideration of Proposed Amendments to GE (LOCAL) Policy regarding relations with parent organizations.

ADMINISTRATIVE RECOMMENDATION The Superintendent recommends that the Board of Trustees approve the updated GE (LOCAL) policy previously present as an information/discussion item at the November board meeting.

C. Action: Extension of Board of Trustees Terms from 3 to 4 Years

Consideration of (1) Changing Term Lengths of Humble ISD Board of Trustees Members from 3 to 4 years; and Consideration of (2) Resolution and Order Altering Term Lengths of Humble ISD Board of Trustees Members from 3 to 4 years and Transition Plan

RECOMMENDATION If the Board of Trustees initially votes to adopt a change in trustee term lengths from 3 to 4 years, then the Board of Trustees should subsequently vote to adopt a Resolution and Order outlining the change in term lengths and an appropriate transition plan (see attached). Prior to adopting a Resolution and Order with the transition plan, the Board should draw lots as necessary to extend any applicable trustee position terms under the transition plan.

D. Report: Bond 2008 Study Committee Report

Report on Bond 2008 Study Committee

3. FINANCIAL SERVICES REPORTS, CONSIDERATIONS AND PURCHASES

A. Action: Tax Refunds

Consideration of Petitions for Refunds in Excess of $500

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ADMINISTRATIVE RECOMMENDATION The Superintendent recommends that the Board of Trustees approve the petitions for tax refunds.

B. Action: Budgetary Amendments

Consideration of Budgetary Amendments

ADMINISTRATIVE RECOMMENDATION The Superintendent recommends that the Board of Trustees approve the budgetary amendments as described in the accompanying attachments.

C. Report: Financial Reports

Report on Year-to-Date Financial Reports and Monthly Cash and Investment Reports

4. SUPPORT SERVICES REPORTS. CONSIDERATIONS AND PURCHASES

A. Action: Payment for Widening of Woodson Park Drive

Consideration of funding for the widening of a portion of Woodson Park Drive along the front of the site for Humble ISD’s future Middle School No. 8

ADMINISTRATIVE RECOMMENDATION The Superintendent recommends that the Board of Trustees approve payment in the amount of $32,273.42 to Genstar Summerwood L.P. for the 50% share of the paving costs for the widening of the segment of Woodson Park Drive which is directly in front of the site for Middle School No. 8 in Summerwood.

B Action: Additional Funding for Kingwood High School Project

Consideration of additional funding for Kingwood High School Project

ADMINISTRATIVE RECOMMENDATION The Superintendent recommends that the Board of Trustees approve increasing the Owner’s Contingency in the Vaughn Construction Company’s contract for the Kingwood High School project by $550.000.

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5. BOARD REPORTS, CONSIDERATIONS AND PURCHASES

A. Report: Disclosure of Board of Trustee Training Hours

B. Update: Legislative Issues

C. Update: Associations and Committees

D. Future Board business

Consideration of and action on topics for future Board business: a) Posted agenda items requiring Board action b) Posted agenda items for information, with no action required c) Written reports, with no posting or discussion planned d) Appointment of Board committees or representatives

Adjournment

This notice is given pursuant to Section 551.001 et.seq.of the Government Code. Dated: December 6, 2007 _______________________________________

Dan Huberty — Board Secretary

Note: Copies of attachments and other documentation may be requested from Peggy Young in the Superintendent’s Office at 281-641-8001. Full documentation of the items considered by the Board may be viewed on the Humble ISD web site on the day following the Board meeting at www.humble.k12.tx.us.

HUMBLE INDEPENDENT SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES

The Humble Board of Trustees held the regular meeting on November 13, 2007 at 7:00 p.m. in the Board Room, 20200 Eastway Village Drive, Humble, Texas. Board Members Present: Jim Eggers Dave Martin Dan Huberty Lynn Fields Bonnie Longnion Charles Cunningham Board Members Absent: Keith Lapeze Staff Members Present: Guy Sconzo, Peggy Young, Mary Widmier, Cecilia Hawkins, Karen Collier, Janet Orth, Lynn Lynn, Mark Krueger, Jim Parsons, Mike Drachenberg, Karen Perkins, Stephanie Rosenberg, Donna Boyd, Janice Himpele, Marilyn Farrell, Ida Schultz, Shelley Vineyard, Deborah Connors, Shawn Facaine, Janet Griffin, Allen Miller, Mike Townsend, Carol Atwood, Deborah Yocham, Debbie Smith, Kendra Jackson, Allan Griffin, Elaina Ancarrow, Walt Winicki, Mike Townsend, Janis McCorkle, Solomon Cook The Board met at 6:04 p.m. and adjourned to hear items posted for closed session at 6:05 p.m. The regular meeting was called back to order at 8:00 p.m. by Mr. Eggers COMMENDATIONS AND RECOGNITIONS Janis McCorkle – RMS Staff – Texas Art Education Association Middle School Teacher of the Year QUESTIONS AND COMMENTS BY PATRONS OR EMPLOYEES OF THE DISTRICT

R. Scarfo – Raise Your Hand Texas W. Winicki – Creekwood Middle School Learning Project B. Rider – Water Polo P. Pinkley, A. Wilcox, T. Jones – Students penalized for attending State Water Polo

Championship

Student

Approved

COMMENTS BY INDIVIDUAL BOARD MEMBERS

The Trustees thanked all of the patrons who came forward with their concerns. The Board recognized the terrific ceremony at Humble High School “Salute to Veterans”. Congratulations to Creekwood Middle School for their service learning project. And recognized the distinguished art award presented to Ms. McCorkle job well done. The successful water polo program was also recognized. COMMENTS BY THE SUPERINTENDENT

Due to the late hour the Superintendent had no comment at this time. ACTION ITEMS FROM CLOSED SESSION

Personnel - A motion was made by Mr. Huberty to approve the personnel recommendations as presented by administration with an addendum. The motion was seconded by Mrs. Fields. The motion passed unanimously. Please see Personnel Recommendations on the following pages.

HUMBLE INDEPENDENT SCHOOL DISTRICT PERSONNEL RECOMMENDATIONS

November 13, 2007 RETIREMENT

Campus Assignment Eff. Date Clark Susan Pine Forest Elementary Special Education Teacher December 21, 2007 Gaddis Susan Ross Sterling Middle Special Education Teacher December 21, 2007 RESIGNATIONS

Campus Assignment Reason Eff. Date

Barbin Melody Ross Sterling Middle Reading/Language Arts Teacher Unable to perform job due to physical limitations October 23, 2007 Hassett Kathleen Atascocita Middle Language Arts Teacher Pursuing other interests December 21, 2007 Hutton Gary Construction Project Manager Accepted position with Tomball ISD November 2, 2007 Johansen Summer Kingwood Park High Social Studies Teacher Husband transferred to London December 21, 2007 Lacy Chelisa Timbers Elementary Fifth Grade Teacher Timbers Elementary October 19, 2007 Monti Michelle Administration Dir. Benefits & Risk Management Pursuing other opportunities October 23, 2007 Neumueller Allison Humble High English Teacher Pregnancy complications October 9, 2007 Papazis Christina Humble High World History Teacher Husband transferred out of the country December 21, 2007 Shepherd Callie Ross Sterling Middle Special Education Teacher Attending graduate school December 21, 2007 Starkes Meredith Pine Forest Elementary Fourth Grade Teacher Spouse transferred December 21, 2007 Vono Sandi Pine Forest Elementary Fourth Grade Teacher Husband transferred to Atlanta December 5, 2007 RECOMMENDATIONS FOR PROFESSIONAL EMPLOYMENT Degree Certification Assignment Exp. Eff. Date Previous Emp. Humble High Smith Wendy B.A./Sam Houston State Univ. ACP Intern Social Studies Teacher None October 13, 2007 A+ Texas Teachers ACP Atascocita High Borden Theresa B.A./University of Houston Special Education, TX Special Education Teacher 6 years October 10, 2007 Humble ISD Christy Renee B.S./Youngstown State Univ. Special Education, TX Special Education Teacher 10 years October 19, 2007 Aldine ISD

CLC/Quest Johnson Leslie M.B.A./Keller Graduate School ACP Intern Special Education Teacher None October 13, 2007 Iteachtexas ACP Timberwood Middle Graham Penny B.S./Western Illinois Univ. ACP Intern Special Education Teacher None October 12, 2007 A+Texas Teachers ACP Lakeland Elementary Harper Donna B.M./Sam Houston State Univ. Generalist EC-4, TX Pre-Kindergarten Teacher 6 years October 9, 2007 Humble ISD Timbers Elementary Davis Brenda B.S./University of Houston Elementary Education, TX Fifth Grade Teacher 13 years October 23, 2007 Aldine ISD Jack Fields Elementary LaBorde Jessica B.S./Louisiana State Univ. Generalist EC-4, TX Third Grade Teacher None November 15, 2007 Recent graduate Itinerant Badipour Ladonna Ph.D./Nova Southeastern Univ. LSSP, TX LSSP 32 years November 7, 2007 Spring ISD VanBuren Jay M.S./N. Illinois University Special Education, TX Teacher of Visually Impaired 2 years November 19, 2007 School District U-46 TERMINATION Polk Daniel Humble High Theater Tech Teacher Contract voided due to deficiencies in October 31, 2007 certification credentials

HUMBLE INDEPENDENT SCHOOL DISTRICT ADDENDUM TO PERSONNEL RECOMMENDATIONS

November 13, 2007

RESIGNATIONS

Campus Assignment Reason Eff. Date

Farah George Humble High Math Teacher Personal October 12, 2007 King Yvonne Administration Purchasing Director Personal November 13, 2007 RECOMMENDATION It is recommended that Karl Lundquist be appointed to the position of Project Manager effective November 15, 2007. Mr. Lundquist was previously employed by The Solutions Group as a consultant. Degree: B.S./University of Washington – Seattle Experience: 35 years

Student Expulsions – A motion was made by Mr. Huberty to accept the student placement in an alternative education program as presented by the Superintendent as follows: J.P., effective: 10-01-07; J.A., effective: 10-04-07; J.G., effective: 10-30-07; and C.L., effective: 10-30-07 . The motion was seconded by Dr. Longnion. The motion passed unanimously. Complaint (Level III) against G. Sconzo brought by C. Burbano regarding open record request A motion was made by Mr. Huberty as to complaint No. 070919-1 filed by Cheryl Burbano against Dr. Guy Sconzo regarding open records, that the Board holds that the Board of Trustees has considered the record, the arguments of the parties, and the policies, laws and regulations raised by the complainant. The Board of Trustees finds that Dr. Sconzo did not violate any of the policies, laws or regulations raised by the complainant and denies the complaint and the relief requested in the complaint. The motion was seconded by Mr. Cunningham. The motion passed unanimously. Potential settlement, in Cause No. D-1-GV-07-000097; Humble Independent School District v. Greg Abbott, Attorney General for the State of Texas A motion was made by Mr. Huberty that the Board of Trustees, direct the District administration to enter into the settlement agreement as presented in Cause No. D-1GV-07-000097; Humble Independent School District v. Greg Abbott, Attorney General for the State if Texas. MINUTES FROM THE PREVIOUS MEETING

A motion was made by Mr. Martin to approve the minutes for the regular board meeting held on October 9, 2007. The motion was seconded by Mrs. Fields. The motion passed with the vote five (5) for and one (1) abstention. Dr. Longnion abstained. CONSENT AGENDA – After review, a motion was made by Mr. Huberty to approve the following board items by consent: Learning: A, B & C; Governance: A; Financial Services: A, B. C & D and Support Services: A, D & E. The motion was seconded by Mr. Cunningham. The motion passed unanimously.

1. LEARNING REPORTS, CONSIDERATIONS AND PURCHASES

A. Science Equipment

Consideration of Award for Science Equipment and Supplies Catalog Discount Percentage Pricing

The Superintendent recommends that the Board of Trustees approve the award for science equipment and supplies catalog discount percentage pricing to various vendors.

Approved by consent.

B. Fund Raising

Consideration of Award for Fund Raising Vendors

The Superintendent recommends that the Board of Trustees approve the award for the selection of qualified fund raising vendors. Approved by consent.

C. Auction Awards and Photos

Consideration of Award for Livestock Show Auction Photography Services and Livestock Awards

The Superintendent recommends that the Board of Trustees approve the award for the purchase of livestock show auction photography services to Scott Tate Photography and the livestock awards to Superior Trophy.

Approved by consent.

2. GOVERNANCE REPORTS, CONSIDERATIONS AND PURCHASES

A. Debt Policy

Consideration of Debt Management Policy

The Superintendent recommends that the Board of Trustees approve the Debt Management Policy previously reviewed and discussed with the Bond Sales Committee and presented as information at the October board meeting. Approved by consent.

B. Campus Improvement Plan Goals

Consideration of Campus Improvement Plan Goals

A motion was made by Mrs. Fields to accept the Superintendent’s recommendation that the Board of Trustees approve the goals for the 34 campuses as represented in the Campus Improvement Plan Goals. The motion was seconded by Mr. Huberty. The motion passed with the vote five (5) for and one (1) abstention. Mr. Huberty abstained.

C. Update 81

The report on Texas Association of School Boards (TASB) Policy Update #81 information was provided to the Trustees. There was no discussion.

D. 2007 Demographic Update for Humble ISD (this item was taken out of order)

The Population and Survey Analysts (PASA) staff reviewed with the Trustees, the 2007 Demographic Update for Humble ISD.

E. GE (LOCAL) Policy Revisions

The report on Proposed Amendments to GE (LOCAL) Policy regarding Relations with Parent Organizations was provided to the Trustees. There was no discussion.

3. FINANCIAL REPORTS, CONSIDERATIONS AND PURCHASES

A. Refunds in Excess of $500


The Superintendent recommends that the Board of Trustees approve petitions for refunds. Approved by consent.

B. Waiver of P & I

Consideration of Requests for Waiver of Penalty and Interest on Delinquent Taxes

The Superintendent recommends that the Board of Trustees deny the request for waiver of penalty and interest on delinquent tax accounts. Approved by consent.

C. Budgetary Amendments


The Superintendent recommends that the Board of Trustees approve budgetary amendments. Approved by consent.

D. Audit Report

Comprehensive Annual Financial Report for the Year Ended June 30, 2007, Single Audit Report for the Year Ended June 30, 2007, and Consideration of the Independent Auditors’ Report included in the Comprehensive Annual Financial Report.

The Superintendent recommends that the Board of Trustees approve the Independent Auditors’ Report by Null Lairson included in the Comprehensive Annual Financial Report for the year ended June 30, 2007. Approved by consent.

E. Financial Report

There was no discussion on the on the Year-to-Date Financial Reports or the Monthly Cash and Investment Reports.

4. SUPPORT SERVICES REPORTS, CONSIDERATIONS AND PURCHASES

A. ERP System Selection

Consideration of the Purchase of Enterprise Resource Planning System Software and Implementation Services

The Superintendent recommends that the Board of Trustees approve the purchase of Enterprise Resource Planning System Software and Implementation Services from Tyler Technologies for business applications and from SunGard Pentamation for student information applications.

Approved by consent. B. Design Development for Middle School No. 8

Consideration of Design Development Documents for Middle School No. 8 in Summerwood

A motion was made by Mr. Huberty to accept the Superintendent’s recommendation that the Board of Trustees approve the design of Middle School No. 8 to be located in the Summerwood area west of West Lake Houston Parkway and north of Beltway 8 as presented by Joiner Partnership. The motion was seconded by Mr. Martin. Following discussion, the motion passed unanimously.

C. Construction Manager at Risk for Middle School No. 8

Consideration of approval to Use Construction Manager at Risk Process for Constructing Humble ISD’s Middle School No. 8

A motion was made by Mr. Martin to accept the Superintendent’s recommendation that the Board of Trustees approves the alternative project delivery method of Construction Manager at Risk for constructing the Middle School No. 8 in Humble ISD. The motion was seconded by Mrs. Fields. The motion passed unanimously.

D. Close-out and Final Payment for River Pines Elementary

Consideration of Final Payment to Brae Burn Construction Company

The Superintendent recommends that the Board of Trustees approves the final payment of $498,838.00, for a total project cost of $9,978,768.00, to Brae Burn Construction Company for River Pines Elementary. Approved by consent.

E. Phase 5 Major Renovations (2005 Bond Program)

Consideration of approval for the Design Development for Phase 5 Major Renovations

The Superintendent recommends that the Board of Trustees approve the design development documents prepared by PBK Architects, Inc. for Phase 5 Major Renovations. Approved by consent.

F. Architect Selection for Elementary School No. 25

Consideration of approval of architect for Elementary School No. 25

A motion was made by Mr. Martin to accept the Superintendent’s recommendation that the Board approve PBK Architects, Inc. to provide architectural services for the design and construction of Elementary School No. 25. The motion was seconded by Mrs. Fields. The motion passed with the vote five (5) for and one (1) opposed. Mr. Cunningham opposed.

5. BOARD REPORTS, CONSIDERATIONS AND PURCHASES

A. Class Size - Current school year class size information was provided to the Trustees.

B. Legislative Issues - It was noted that it is again that time to begin contacting legislators and looking at issues. C. Associations and Committees – no update at this time

D. Future Board business

• Board of Trustees – Term Limit There being no further business, the meeting was adjourned at 9:55 p.m. ______________________________ _________________________________ Secretary President Note: Copies of attachments and other documentation may be requested from Peggy Young in the Superintendent’s Office at 281-641-8001. Full documentation of the items considered by the Board may be viewed on the Humble ISD web site on the day following the Board meeting at www.humble.k12.tx.us.

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Meeting Date: December 11, 2007 Occasion:

Regular Meeting

Special Meeting /Workshop

Agenda Placement Learning Considerations Governance Considerations Financial Svcs. Considerations Support Svcs. Considerations

Agenda Item Type Administrative Report Action Item Information

/ Discussion Item

District Target References (Check all that apply): Achieve Academic Excellence Number of Board Meetings item Plan for Our Future is planned to be presented: Maximize Our Financial Resources This Agenda Only Develop and Retain Our People Other, Explain:

Title: Mentoring Innovations Cognitive Coach Training

Consideration of Cognitive Coach Training for Math and Science Instructional Coaches Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve Cognitive Coach Training in the amount of $40,000 for math and science instructional coaches. Background /Impact Information: One of the critical components in achieving the Superintendent's charge for a breakthrough in math and science is the effective use of instructional coaches. Most coaches are very proficient in content, however, to enhance and hone their skills in working with adult learners, the district has embarked on a partnership with Mentoring Innovations to deliver ongoing professional development in cognitive coaching during the 2007-08 school year. Providing this professional development will ensure that instructional coaches will be well equipped to assist teachers with lesson development, delivery of instruction, building assessments and use of data. Mentoring Innovations, LLC, met District specifications and was added as a qualified vendor to the board approved Educational Consulting Services list. Fiscal Impact Statement: Cost: $40,000 Budgetary Codes:

Recurring Fund Func Object Sub-Object Org PIC

One-Time - - - - - - - - - - Funding Source:

General Fund

Board of Trustees Agenda Item

Student

Approved

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Grant Funds (Specify): Fiscal Year: 2007-2008 Title II

Bond Funds (Specify): Amendment Required? Yes No

Other Funds ( Specify): Attachments: None Campus/Department Submitting Form: Learning Support Division - Professional Development Date Submitted: November 26, 2007 Resource Personnel: Janet Orth (281) 641-8116 [email protected] Sirtrenia Turknett (281) 641-8437 [email protected]

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Regular Meeting




/ Discussion Item

District Target References (Check all that apply): Achieve Academic Excellence Number of Board Meetings item Plan for Our Future is planned to be presented: Maximize Our Financial Resources this agenda only Develop and Retain Our People other, explain:

Title: Update 81

Consideration of Texas Association of School Boards (TASB) Policy Update #81 Superintendent’s Recommendation: The Superintendent recommends that the Board review updated (LEGAL) policies and act on (LOCAL) policies as recommended in TASB Update #81, except as to policy GBAA (Local), which shall remain unaltered. Background /Impact Information: The district subscribes to a service provided by TASB to propose and assist with the management and revision of Board policies. This Localized Policy Manual Update #81, previously distributed to the Board, includes two types of policies. There are a number of (LEGAL) policies that are being amended to reflect changes in legal citations or deleted because the legal provisions have expired. These changes to (LEGAL) policies do not require Board action since they reflect laws already in effect. There are also (LOCAL) policies in this Update that do require Board action, and are being brought to the Board at this time for adoption. The (LOCAL) policies in Update #81 are described in detail in the Explanatory Notes and Vantage Points (previously provided). The Local policies requiring action are BDAE, DC, DGBA, FD, FEA, FEC, FFH, GKC and GKG. The only recommended change to the TASB information provided to the Board in November 2007 is that the Board should not delete policy GBAA (Local) as instructed by TASB. The Board acted in September 2007 to revise GBAA (Local) to reflect a recent change in the Texas Public Information Act, and the Superintendent recommends maintaining GBAA (Local) as is. Fiscal Impact Statement: Cost:

Recurring PIC

One-Time


Student

Approved

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Funding Source:

General Fund Grant Funds (Specify): Fiscal Year:


Other Funds ( Specify):

Attachments: 1) Update 81 – Packet 2) Update 81 - Vantage Points TASB Board Policy Update #81 attachments 1-2 were previously provided to Board members. Patrons or staff members may request a copy from Mrs. Peggy Young at 281-641-8001. Campus/Department Submitting Form: Dr. Guy Sconzo Date Submitted: December 3, 2007 Resource Personnel: A & B policies Guy Sconzo 281-641-8001; [email protected] C policies Lynn Lynn 281-641-8006; [email protected] D policies Mary Widmier 281-641-8161; [email protected] Mark Krueger 281-641-8712; [email protected] E & F policies Janet Orth 281-641-8115; [email protected] Cecilia Hawkins 281-641-8103; [email protected] Paula Almond 281-641-8102; [email protected] G policies Karen Collier 281-641-8202; [email protected]

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Regular Meeting




/ Discussion Item


Title: GE (LOCAL) Policy Revision

Consideration of Proposed Amendments to GE (LOCAL) Policy regarding relations with parent organizations. Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the updated GE (LOCAL) policy previously presented as an Information/Discussion item at the November board meeting. Background /Impact Information: Board Policy GE Local was reviewed for the purpose of updating Humble Independent School District's board policy regarding booster club organizations and other parent groups that support our schools. The guidelines set forth in this policy establish the minimum requirements a parent or community organization must meet and follow in order to be recognized by the District. The update provides gudiance related to the formation of booster clubs, fundraising activities, and the organization of parent groups. The new guidelines established here are not governed by other board policy. Please see proposed changes in the attached revised policy. Fiscal Impact Statement: Cost:

Recurring

One-Time Funding Source:




Student

Approved

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Attachments: Proposed changes to GE Local Policy Campus/Department Submitting Form:Internal Audit, General Counsel Date Submitted: December 3, 2007 Resource Personnel: Shawn K. Faciane, Internal Audit 281-641-8009 [email protected], Stephanie Rosenberg, General Counsel 281-641-8001 [email protected]

Proposed changes to GE Local Humble ISD

RELATIONS WITH PARENT ORGANZIATIONS

District-affiliated school-support or booster organizations shall organize and function in a way that is consistent with the District’s philosophy and objectives, within adopted Board policies, in accordance with applicable UIL guidelines and financial and audit regulations [See also CFD]. The guidelines set forth in this policy [GE] establish the minimum requirements a parent or community organization must meet and follow in order to be recognized by the District.

USE OF DISTRICT FACILITIES

District –affiliated school support or booster organizations may use District facilities with prior approval of the appropriate administrator. Other parent groups may use District facilities in accordance with policy GKD.

PURCHASES FOR THE SCHOOL

Before parent groups or other groups working with the school purchase equipment for the schools, including computer hardware and software, they shall notify the principal of their plans. In consultation with the Superintendent or designee, the principal shall determine the type or brand of equipment to buy to ensure compatibility with current District equipment, and whether the school would be better served with other equipment.

PARENT OR COMMUNITY ORGANIZATIONS

Parent or community organizations may be formed to promote the school program or to complement a particular student group or activity. Examples of parent or community organizations include PTO’s, booster clubs, and volunteer groups. A parent or community organization may not represent the District nor bind the District or any of its employees to a third party with whom the organization may conduct business. A parent or community organization may not hold itself out as acting on the District’s behalf or that it has any authority to do so.

SUPERINTENDENT’S DESIGNEE

The Superintendent’s designee for overseeing the activities of parent and community organizations is the principal of the campus where the organization functions. As the responsible District employee, the principal shall:

1. Approve the formation of any such organization; 2. Approve the constitution and bylaws of such organizations; 3. Ensure that an organization’s sole function is to support the educational

activities of the designated program area; 4. Have the authority to disallow the continued association of any school

program with a parent or community organization that has been judged by the principal to be disruptive to the educational activities or goals of the program or group, or fails to meet the requirements of this policy or other District policies applicable to such organization [GKD, CFD].

FORMATION All parent or community organizations must obtain a unique tax identification



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number⎯Employer Identification Number (EIN). Such organizations may not use the District’s tax identification number. All PTO’s and booster clubs should:

1. Obtain federal tax-exempt status as a public 501(c)(3) charitable organization by applying for and obtaining a Letter of Determination from the Internal Revenue Service (IRS) that states the organization is tax-exempt from federal taxes. If an organization is new, the organization should apply for and receive tax-exempt status from the IRS within one year from the date the organization’s constitution and bylaws are adopted. If an organization loses its public 501(c)(3) tax-exempt status or if this tax-exempt status expires, the organization should take the necessary steps to regain the tax-exempt status as a public 501(c)(3) organization within one year from the date of notification from the IRS of the loss of exemption or within one year from the tax-exempt expiration date.

2. Submit the organization’s EIN and a copy of the IRS’s Letter of Determination to the District’s internal auditor.

LIAISON The designated faculty sponsor of a student activity area shall serve as the

liaison, under the supervision of the principal, between any parent group formed in connection with a student group and the District. The designated faculty sponsor acting as the liaison shall:

1. Review and approve all student/school-related activities of such organizations for consistency with District policy and goals;

2. Work with such organizations to establish approved goals and student

support activities for the respective organizations; 3. Assist in setting the budgets of such organizations and ensuring that

expenditures of such organizations are in direct support of the goals of the designated programs;

4. File lists of officers of the respective organizations with the school

principal at the beginning of each school year, and revise such lists as officers change during the school year;

5. File lists of organization activities for the coming year with the principal

at a date established by the principal. Additional activities should be submitted at least 30 days prior to the event, to aid in the development of the master calendar for the school.



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AUTHORIZED SIGNERS

Appropriate written approval must be received before a District employee, substitute, or temporary worker may be an authorized signer on the bank accounts of a PTO or booster club. No principal, principal’s secretary, financial secretary, or designated faculty sponsor who serves as a liaison between the parent group and the District may be approved as a signer on the bank accounts of a PTO or booster club. Written approval must be received from the person’s principal or supervisor, the principal or supervisor where the organization is located, and the appropriate assistant superintendent for learning. This written approval must be kept on file with the District’s internal auditor. If a District employee, substitute, or temporary worker is requested by a PTO or booster club to be a signatory, then that individual status is one of a parent or citizen only, not as a representative of the District.

FUNDRAISING All community/school support organization fund-raising efforts shall be within federal, state, and District guidelines and shall be for the purpose of supporting the school program or group activity for which the organization was formed. [GKB] According to the IRS, revenues generated from fund-raising activities by tax-exempt organizations should benefit the organization, the sponsored student group, or student activity area as a whole, not individuals. Therefore, individual accounts that credit individuals for their fund-raising efforts may not be used. All members of the organization, the sponsored student group, or the student activity area must receive an equal opportunity to benefit from the fund-raising activities, regardless of whether or not a person participated in the fund-raising activities. In addition, according to the IRS, tax-exempt organizations may not require people to participate in fund-raisers. Benefits given by a parent organization cannot be distributed disproportionately to students/members based on their participation in a fund-raiser or based on revenues individually generated in a fund-raiser. Therefore, a person cannot be denied the opportunity to receive a benefit because of lack of participation in a fund-raiser or because a specified amount of revenue was not raised. An organization may establish written criteria for giving certain benefits to an individual with a financial hardship. If a student meets the written criteria, the student may then receive a benefit that others do not receive. Such a benefit is an approved exception by the IRS to having all members receive an equal opportunity to benefit from fund-raising activities. In no event, however, shall such benefit be in the form of a scholarship or financial incentive to attend the



4

school to participate in that school organization. The criteria for financial hardship should not change to allow a particular individual to meet the criteria. Therefore, the financial hardship criteria should be applied consistently to all recipients, and the criteria must be established prior to a financial hardship situation arising. In the event that students pay a designated amount to attend a trip, a student who meets the financial hardship criteria may have the full amount of his/her trip paid by the organization. Careful consideration should be given to limiting the number of major fund-raising activities involving students. All such activities require the approval of the designated sponsor(s) and the principal prior to the event.

NOTICE OF FUND-RAISING ACTIVITIES

A parent or community organization desiring to conduct a fund-raising for a school program shall submit the following information to the designated faculty sponsor on the appropriate District or campus form at least 30 days prior to the event:

1. Purpose of the fund-raiser. 2. Type of fund-raising activity (i.e. candy sale, carnival, and the like). 3. Date(s), time(s), and place(s) of the activity. 4. Name of sponsoring organization and representative. 5. Name and phone number of the organization and representative. 6. Name and phone number of the person(s) in charge of the fund-raiser. 7. Name and phone number of the person(s) who shall be handling the

money for the fund-raiser.

BONFIRES Bonfires shall be prohibited as school-related activities.

BOOSTER ORGANIZATIONS

School-related booster organizations shall organize and function in a way that is consistent with the District’s philosophy and objectives, within adopted Board policies, and in accordance with UIL guidelines as applicable. District booster clubs shall:

1. Be voluntary and provide unified support for student activities of the school.

2. Encourage involvement by all parents of students participating in the supported activity.

3. Use school facilities only with the prior approval of the principal or designee.

4. Not be involved in decision-or policy-making activities for a student group.

5. Have no authority to and shall not attempt to direct or influence District



5

employees in the administration of duties. 6. Comply with all UIL guidelines. 7. Comply with administrative regulations and Board policy when offering

money/gifts to the District [CDC]. 8. Submit a copy of current adopted bylaws and operating procedures to

the principal. 9. Prepare a written report of actual revenues and expenditures (financial

report) for the school year. The treasurer of the booster club should prepare the financial report.

10. Have an organizational review committee conduct an annual review of the organization’s financial report and the related financial report and the related financial activity for the school year and prepare a written report communicating the results of the committee’s review to the organization.

11. Submit the annual financial report and the review committee’s report to the school principal and to the District’s internal auditor by August 1st of each year.

12. Pay all taxes and other debts incurred by the organization. 13. Issue receipts for all money received.

1


Regular Meeting




/ Discussion Item


Title: Extension of Board of Trustees Terms from 3 to 4 Years

Consideration of (1) Changing Term Lengths of Humble ISD Board of Trustees Members from 3 to 4 years; and Consideration of (2) Resolution and Order Altering Term Lengths of Humble ISD Board of Trustee Members from 3 to 4 Years and Transition Plan Recommendation: If the Board of Trustees initially votes to adopt a change in trustee term lengths from 3 to 4 years, then the Board of Trustees should subsequently vote to adopt a resolution and order outlining the change in term lengths and an appropriate transition plan (see attached). Prior to adopting a resolution and order with the transition plan, the Board should draw lots as necessary to extend any applicable trustee position terms under the transition plan. Background /Impact Information: Senate Bill 670, recently enacted during the 80th Legislative Session and amending Texas Education Code section 11.059, states that, by December 31, 2007, a board of trustees may adopt a resolution changing the length of the terms of its trustees. The resolution must provide for a term of either three or four years and specify the manner in which the transition from the length of the former term to the modified term is made. The transition must begin with the first regular election for trustees that occurs after January 1, 2008, and trustees who serve on that date shall serve the remainder of that term -- current terms should not be shortened. The new law requires that the transition begin with the first election held after December 31, 2007, and the District is still required by law to conduct a joint election with a municipality or county located within its boundaries. The District will be able to maintain its joint elections with the City of Humble on the May uniform election date (via Resolution and Order dated January 9, 2007) because the City holds officer elections annually.


Student

Not Approved

2

The District currently operates on a 2-3-2 annual election cycle, with two trustee positions set to expire in 2008, three positions set to expire in 2009, and the remaining two positions set to expire in 2010. At this time in the election cycle, the most efficient transition plan to a four-year terms takes advantage of a 4-3 biennial election cycle, with elections occurring in odd-numbered years. The attached draft resolution lays out a proposed transition plan. Under the proposed transition plan, the terms of trustee positions 6 and 7 (currently set to expire in 2008) are extended by one year to expire in 2009, and the terms of trustee positions 4 and 5 (currently set to expire in 2010) are extended by one year to expire in 2011. If the Board votes to extend the term lengths to four years, then trustee positions 1, 2, 3, 6 and 7, which would all expire and be up for election in 2009, will draw lots to determine which of these positions will be included in the "2011, 2015, 2019, etc." election cycle, and which will be included in the "2013, 2017, 2021, etc." election cycle. In order to transition to a 4-3 cycle, only one of these positions (1, 2, 3, 6 or 7) will draw a short lot to give that position an initial two-year term expiring in 2011, thus linking that position up with the 2011, 2015, 2019, etc. election cycle with positions 4 and 5. Therefore, under the transition plan, the next trustee election will occur in 2009, with five positions open, one of which will have an initial two-year term, and the remaining four positions will have a four-year term. Thereafter, the 2011 election will have three positions open to serve four-year terms. The 4-3 biennial cycle will continue thereafter. If the Board of Trustees chooses to alter the term lengths from 3 to 4 years for trustees, then the District will experience a major governance shift. Under the Texas Education Code section 11.059(c), elections for trustees with four-year terms shall be held biennially. The terms of one-half of the trustees, or as near as one-half as possible, shall expire every two years. This means that every four years, a majority of the board positions will be up for election. Under the current structure, a majority of the board will never be up for election at the same time unless a position becomes vacant and a special election is held. By altering term lengths from three to four years, the District will save the costs of running an annual trustee election. The May 2007 election cost the District approximately $22,300.00. Fiscal Impact Statement: Cost:

Recurring





Attachments: Resolution Campus/Department Submitting Form: Office Date Submitted: December 4, 2007 Resource Personnel: Stephanie S. Rosenberg, General Counsel, 281-641-8101

RESOLUTION OF THE

HUMBLE INDEPENDENT SCHOOL DISTRICT WHEREAS, the Humble Independent School District ("District") is a political subdivision of the State of Texas; WHEREAS, Texas Education Code section 11.0581 requires that an election for school board trustees must be held as a joint election on either the election date for the members of the governing body of a municipality located in the school district or the general election date for state and county officers; WHEREAS, the City is located partially or wholly within the boundaries of the District;

WHEREAS, the City currently conducts the regular elections for the members of the governing body of the City annually on the May uniform election date;

WHEREAS, the District passed a resolution on January 9, 2007 to conduct elections for its

trustees jointly with the City of Humble, Texas ("City") on the May uniform election date;

WHEREAS, the District's Board of Trustees currently conducts its general trustee elections annually on the May uniform election date, with three-year terms of office for school board trustees; WHEREAS, Texas Education Code section 11.059 authorizes a board of trustees to adopt a resolution changing the length of the terms of its trustees from three to four years and specifying the manner in which the transition from three-year terms to four-year terms will occur; WHEREAS, the District's Board of Trustees determines it to be in the best interest of the District and the voters of this District to change from three-year trustee terms and annual elections to four-year trustee terms and biennial elections, in order to hold general trustee elections as joint elections with the City and comply with Texas Education Code section 11.0581;

NOW, THEREFORE, using authority granted by Texas Education Code section 11.059(e) and all other applicable law, BE IT RESOLVED and ORDERED by the Board of Trustees of the Humble Independent School District that:

1. All of the above paragraphs are incorporated into and made part of this Resolution and Order;

2

2. The District's Board of Trustees has determined that the following implementation schedule provides the most efficient transition from three-year terms and annual elections to four-year terms and biennial elections, which will result in the trustee term expiration/election cycle changing from a 2-3-2 annual cycle to a 4-3 biennial cycle:

Prior to passage of this Resolution and Order, the District's Board of Trustee members served three-year terms, with elections occurring annually on a 2-3-2 cycle as follows:

Positions 1, 2, & 3 Positions 4 & 5 Positions 6 & 7

2006, 2009, 2012, and so forth. 2007, 2010, 2013, and so forth. 2008, 2011, 2014, and so forth.

If the District maintained the current 2-3-2 election cycle, the following trustee positions would expire in May of the year indicated: Trustee Position Current Trustee Serving Current Term Expiration

6 D. Martin 2008 7 L. Fields 2008

1 D. Huberty 2009 2 K. Lapeze 2009 3 B. Longnion 2009 4 C. Cunningham 2010 5 J. Eggers 2010

In order to facilitate the transition of all trustee positions to four-year terms, while allowing each currently elected trustee to complete the remainder of their specific term, trustee positions 6, 7, 4 and 5 will be automatically extended by one year so that the trustee's term will expire, and the elections for such position will occur, in the years indicated in the table below. Positions 1, 2, 3, 6, and 7 will expire in 2009, and those positions will be included in the May 2009 election. In order to accommodate a 3-4 biennial election cycle, one of the positions elected in 2009 will serve a two-year term, with a term expiring in 2011 (and a four-year term thereafter), and the remainder of the positions elected in 2009 will serve four year terms, with their initial four-year terms expiring in 2013. The new expiration dates of trustee positions 1, 2, 3, 6, and 7, which are listed in the table below as either 2011 or 2013, were determined by drawing lots during the public portion of the regularly scheduled December 11, 2007 meeting of the Board of Trustees of the District. Lots were drawn after the Board initially voted to extend trustee terms from three to fours years. Trustees elected to fill each trustee position from this point forward will serve a four-year term, with the exception of one position, indicated in the table below, which will initially expire in year 2011, but will thereafter be a four-year term.

3

Position Current Trustee Serving

New Election Cycle

6 D. Martin

Term automatically extended to expire in 2009. Thereafter, term cycle shall be:

[2013, 2017, 2021and so forth or 2011, 2015, 2019 and so forth]

7 L. Fields

Term automatically extended to expire in 2009. Thereafter, term cycle shall be:


1 D. Huberty

Term expiration remains 2009. Thereafter, term cycle shall be:


2 K. Lapeze



3 B. Longnion



4 C. Cunningham Term automatically extended to expire in 2011.

Thereafter, term cycle shall be 2015, 2019, 2023 and so forth.

5 J. Eggers Term automatically extended to expire in 2011.

Thereafter, term cycle shall be 2015, 2019, 2023 and so forth.

3. To the extent that the Resolution and Order adopted by the Board on January 9, 2007 concerning the District's general trustee elections is inconsistent with this Resolution and Order, it is superseded by this Resolution and Order.

4. This Resolution shall become effective from and after its passage subject to approval under the Voting Rights Act of 1965, as amended.

RESOLVED FURTHER, that the District's Board of Trustee terms are changed to four years, except as otherwise provided in the transition plan (no. 2) above, and, beginning with the May 2009 election, general trustee elections shall be held biennially on the general election date for members of the governing body of the City of Humble, Texas (May of odd-numbered years) as outlined in resolution no. 2 above, to comply with Texas Education Code section 11.0581; and

RESOLVED FURTHER, that the District shall continue to participate in joint elections with the City on the terms and conditions to be determined by the City and the District in a joint election agreement, in accordance with Texas Education Code section 11.0581 and Texas Election Code chapter 271, including the use of joint polling places, as needed, to comply with Texas Election Code section 43.004.

4

On motion of Trustee _________________________, and seconded by Trustee ______________________, the above Resolution and Order was adopted by the Board of Trustees of the Humble Independent School District at its regularly scheduled meeting on December 11, 2007, and it was so ordered.

_______________________________ Jim Eggers, President

_______________________________ Dave Martin, Vice President

_______________________________ Dan Huberty, Secretary

_______________________________ Keith Lapeze, Parliamentarian

______________________________ Dr. Bonnie Longnion, Trustee

_______________________________ Lynn Fields, Trustee

_______________________________ Charles Cunningham, Trustee

_______________________________ Attested to by Dr. Guy M. Sconzo, Superintendent

1


Regular Meeting




/ Discussion Item

District Target References (Check all that apply): Achieve Academic Excellence Number of Board Meetings item Plan for Our Future is planned to be presented: Maximize Our Financial Resources this agenda only Develop and Retain Our People other, explain: Board

Information Item on January 15, 2008 and Board Action Item on February 12, 2008 Title: Bond 2008 Study

Report on the Bond 2008 Study Committee Work

Background /Impact Information: An aggressive timeline began with a meeting on October 18, 2007 to launch the 2008 Bond Study Committee (BSC). A total of 167 community members, parents, teachers and administrators responded to the open invitation to join the Bond 2008 Study Committee, and ninety-three members were present at the first meeting. At this October 18th meeting, participants were given charges approved by the Board of Trustees on January 9, 2007 to define the scope of their work. The charges are:

• Review the district’s demographic study student enrollment projections through 2011 • Evaluate the district’s capital needs, both educational and operational through 2011 • Evaluate the district’s financial capacity for completing the bond 2005 projects and

determine if additional funding is required • Review the district’s financial debt capacity for addressing capital needs in Bond 2008 • Make recommendations to the Superintendent and Board of Trustees on Bond 2008

needed projects and cost estimates Additionally, participants were given a timeline of meetings (attachment #1) as well as a proposed timeline of the scope of subcommittee work (attachment #2). At this October 18th meeting, participants were allowed to self-select tiers of BSC involvement as well as self-select onto one of four subcommittees: New Schools, Existing Campuses, New and Existing Administrative and Support Facilities and Other Programs and Technology. Each subcommittee was facilitated by Mark Krueger, Deborah Yocham, Janet Orth, and Mike Drachenberg respectively. Each subcommittee self-selected chairs and co/chairs (attachment #3). That evening subcommittee members analyzed their respective scopes of


Student

Information Only

2

work, developed plans of action, and determined subcommittee meeting schedules. In addition to the four general Bond 2008 Committee meetings, subcommittees met a range of three to six times to work to determine their recommendations. At the November 15th general meeting, the following preliminary recommendations were made by the subcommittees. New Schools $186,488,766.00 Existing Schools $ 66,394,880.00 New and Existing Admin/Support Facilities and Other Programs $ 98,136,000.00Technology $ 27,550,000.00 Total $378,569,646.00 After the presentation of these preliminary recommendations, the general membership reached consensus on extending the timeline through December 6, 2007 to complete subcommittee work (see attachment #4 for the revised timeline). Rather than a general membership meeting on November 29th, a Process Committee of subcommittee chairs and co-chairs met with BSC chairs Cecilia Hawkins and Paula Almond as well as subcommittee facilitators. The purpose of the Process Committee was to synthesize and organize the work of the subcommittees for presentation and vote at the final BSC general meeting on December 6, 2007. Additionally, the Process Committee developed the agenda for this final meeting. The following subcommittee information will be presented at the December 6, 2007 meeting for vote by eligible voters. Additionally, the Process Committee will ask for a BSC vote on whether to recommend an investigation to repeal the 1959 taxpayers’ decision to limit the District’s outstanding bond indebtedness to 7% of assessed valuation. New Schools $147,059,069.00 Existing Schools $ 55,586,115.00 New and Existing Admin/Support Facilities and Other Programs $ 75,370,519.00 Technology $ 27,050,000.00Total $305,065,703.00 The Process Committee discussed and acknowledged that the recommendations that will be voted on by eligible BSC voters on December 6th would require further review by the Superintendent and the Board of Trustees to ensure compliance with debt limitations and appropriate use of bond funds. Per the timeline, the 2008 Bond Study Committee will present written recommendations to the Superintendent on December 14, 2007. An information item will be presented to the Board of Trustees on January 15, 2008 and an action item is scheduled to be presented to the Board of Trustees on February 12, 2008.

3

Fiscal Impact Statement: Cost:

Recurring One-Time

Funding Source:




Attachments: Attachment 1 Bond Timeline Attachment 2 Scope of Subcommittee Work Attachment 3 Subcommittee Members, Chairs, and Co-Chairs Attachment 4 Revised Bond Timeline Campus/Department Submitting Form: Dr. Cecilia Hawkins, Deputy Superintendent Date Submitted:12-5-07 Resource Personnel: Dr. Cecilia Hawkins--281-641-8110 [email protected] Ms. Paula Almond--281-641-8110 [email protected]

Attachment 1

BOND 2008 TIMELINE 9-25-07

DATE ACTION October 1, 2007

Bond 2008--Call for Participation

October 18, 2007 Launch Bond 2008 Meeting #1

7:00 P.M. ADM Boardroom November 1, 2007 Meeting #2

7:00 P.M. ADM Boardroom November 15, 2007 Meeting #3

7:00 P.M. ADM Boardroom Demographics Study available

November 29, 2007 Meeting #4 7:00 P.M. ADM Boardroom

December 6, 2007 Possible Meeting #5 7:00 P.M. ADM Boardroom

December 11, 2007

Bond 2008 Update to Board

December 14, 2007 Submit Bond Committee Recommendations to the

Superintendent January 8, 2008

Board Meeting Bond Information Item

February 12, 2008 Board Meeting Bond Action Item

May 2008

Bond Referendum to Voters

Attachment 4

BOND 2008 TIMELINE Revised 11-15-07

DATE ACTION

October 1, 2007

Bond 2008--Call for Participation

October 18, 2007 Launch Bond 2008

Meeting #1 7:00 P.M. ADM Boardroom

November 1, 2007 Meeting #2

7:00 P.M. ADM Boardroom

November 15, 2007 Meeting #3 7:00 P.M. ADM Boardroom

Demographics Study available

November 29, 2007 Process Committee Meeting Sub-committee meetings as needed

December 6, 2007 Final Bond Study Committee meeting

7:00 P. M. ADM Boardroom

December 11, 2007

Bond 2008 Update to Board

December 14, 2007 Submit Bond Committee Recommendations

to the Superintendent

January 15, 2008

Board Meeting Bond Information Item

February 12, 2008 Board Meeting

Bond Action Item

May 2008

Bond Referendum to Voters

1


Regular Meeting




/ Discussion Item


Title: Tax Refunds


Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the petitions for tax refunds. Background /Impact Information: The Texas Property Tax Code, Section 31.11(c) states “If a taxpayer applies to the tax collector of a taxing unit for a refund of an overpayment or erroneous payment of taxes and the auditor for the unit determines that the payment was erroneous or excessive, the tax collector shall refund the amount of the excessive or erroneous payment from available current tax collections or from funds appropriated by the unit for making refunds. However, the collector may not make the refund unless: (1) in the case of a collector who collects taxes for one taxing unit, the governing body of the taxing unit also determines that the payment was erroneous or excessive and approves the refund if the amount of the refund exceeds:…(B) $500 for a refund to be paid by any other taxing unit;…An application for a refund must be made within three years after the date of the payment or the taxpayer waives the right to the refund.” Detailed information and rationale for each correction or refund has been documented in the attachment. If the Board approves this consideration, Humble ISD will be in compliance with the Texas Property Tax Code. If the Board does not approve this consideration, the District will not be in compliance. If approved, the total effect of the refund(s) will result in a reduction of total collections received of $5,506.39. Overpayments are recorded as a liability on the general ledger upon receipt and, therefore, do not cause a decrease in recorded revenue when refunded.


Student

Approved

2


Recurring


General Fund

Grant Funds (Specify): Fiscal Year:


Other Funds ( Specify): Attachments: Summary of Petitions for Refunds Campus/Department Submitting Form: Tax Office/Financial Services Date Submitted: November 30, 2007 Resource Personnel: Lynn Lynn 281-641-8014 [email protected] Janice Himpele 281-641-8185 [email protected]

Humble Independent School DistrictSummary of Petitions for Refunds in Excess of $500

Reason for Refund Year Property Description Account No. Refund Amount

Overpayment (3) 2007 LT 14 BLK 5 115-538-005-0014 $549.41GOLFERS VILLAGEWALDEN ON LAKE HOUSTON PH 1

Overpayment (1) 2006 LT 13 BLK 29 116-378-029-0013 $2,007.36ATASCOCITA SOUTH SEC 3

Overpayment (1) 2006 LT 34 BLK 5 119-430-005-0034 $2,949.62MILLS CREEK VILLAGE SEC 3

Totals $5,506.39

(3) Taxpayer paid incorrect amount.

Attachment - Refunds Over $500

November 30, 2007

(1) Double payment: two payments made on the same account.(2) Payment made in error by property owner or mortgage company.

Refunds 11-30-07.xls 1 11/30/20073:15 PM

1


Regular Meeting




/ Discussion Item


Title: Budgetary Amendments


Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the budgetary amendments as described in the accompanying attachments. Background /Impact Information: The Texas Education Code Section 44.006, the Texas Education Agency Resource Guide Sections 2.10.5 and 5.3.4 and Humble ISD Board Policy Ce (LOCAL), page 2, require that certain budgetary amendments be approved by the Board of Trustees. Changes to budgetary accounts in the General Fund, Food Service Fund and Debt Service Fund that affect functional expenditure categories must be approved by the Board of Trustees according to TEA regulations. By approving these amendments, Humble ISD will be in compliance with both state law and local policy regarding approval of budgetary amendments. Upon approval, there is no change to the General Fund Balance, Food Service Fund Balance or the Debt Service Fund Balance. Fiscal Impact Statement: Cost:

Recurring One-Time

Funding Source:





Student

Approved

2

Attachments: Budgetary Amendments Detail Campus/Department Submitting Form: Budget Department Date Submitted: November 29, 2007 Resource Personnel: Lynn Lynn 281-641-8014 [email protected] Marilyn Farrell 281-641-8012 [email protected]

Humble I.S.D. Budgetary Amendments Detail

Net Change in Change in Transfers Media Staff Instruct School Guidance/ Social Health Pupil Cocurric/ Gen Maint & Security Data Commun Debt Facility Juvenile

General Fund Effect Reserves/ Estimated Out Instruction Svcs Develop Leadershp Leadershp Counsel Svcs Svcs Transp Extracurr Admin Operation Svcs Process Svcs Svc Acquisit Justice TIRZ

Explanation of Amendment on F/B Designations Revenues 00 11 12 13 21 23 31 32 33 34 36 41 51 52 53 61 71 81 95 97

Items Affecting Fund Balance/Reserves:

Items Affecting Revenues and Functional Categories:Revenue received by Athletics Dept for partial funding of entry fees, 49,138 46,638 2,500

maintenance and other cocurricular expenses.

Donations from Penn Imaging of Humble, LP ($5,000), Bank of 15,000 15,000

Texas, N.A. ($5,000) and Berkerley Eye Center ($5,000) for the purchase of a scoreboard at Kingwood High School.

Increase revenue and expenditure budgets for reimbursement from 141,127 6,000 135,127

North Harris Montgomery Community College District ck#357612 for $141,127 related to dual credit services provided by the District.

Transfers Between Functional Categories:Transfers between functional categories for proper coding of 0 0 (7,984) (538) 1,418 (748) 7,446 (100) (89) 395 200 0 0 0 0

substitute wages, extra duty pay, stipends, temporary wages, hourlywages, professional salaries, paraprofessional salaries, benefits,other professional svcs, misc contracted svcs, fuel, general supplies,employee travel, insurance, field trips, fees & dues and capital outlay.

Totals 0 0 205,265 0 (1,984) (538) 136,545 (748) 7,446 (100) 0 (89) 0 62,033 0 2,700 0 0 0 0 0 0 0

Net Change Change in Transfers Food Maint & Security Debt

Food Service Effect in Estimated Out Service Operation Svcs Service

Explanation of Amendment on F/B Reserves Revenues 00 35 51 52 71


Transfers Between Functional Categories:

Totals 0 0 0 0 0 0 0 0

Net Change Change in Transfers Debt

Debt Service Effect in Estimated Out Svc TIRZ

Explanation of Amendment on F/B Reserves Revenues 00 71 97


Items Affecting Revenues and Functional Categories:

Totals 0 0 0 0 0 0

December 11, 2007

Budget Amendments - Detail 12-11-07.xls 12/5/20078:54 AM

1


Regular Meeting




/ Discussion Item


Title: Financial Reports

Report on Year-to-Date Financial Reports and Monthly Cash and Investment Reports.

Background /Impact Information: Year-to-date financial reports and monthly cash and investment reports as of November 30, 2007, are included in the accompanying attachments in accordance with the Texas Education Code, Section 44.007(d). The listing of checks issued for the month of November is on file in the Accounts Payable Department. Checks issued on the Medical and Worker’s Compensation funds for the month of November are on file in the Insurance Department. Fiscal Impact Statement: Cost:

Recurring






Student

Information Only

2

Attachments: 1-1: Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual - General Fund 1-2: Summary of Revenues & Expenditures - Budgeted Funds 2: Capital Projects Expenditure Summary 3-1: Statement of Position by Fund 3-2: Cash Report 3-3: Investment Report by Pooled Fund Group 3-4: Summary of Individual Investments by Fund 3-5: Investment Report - Glossary 3-6: Investment Report - Compliance Statement 4: Tax Collection Report Campus/Department Submitting Form: Financial Services Date Submitted: December 11, 2007 Resource Personnel: Lynn Lynn 281-641-8014 [email protected] Donna Boyd 281-641-8018 [email protected] Ida Schultze 281-641-8016 [email protected]

Ratio of Actual ToOriginal Amended Actual Amounts Amended Budget

REVENUES:General Fund RevenueLocal Taxes 90,637,271.00 90,637,271.00 7,438,214.39 Local Other 3,339,295.00 3,531,844.00 1,970,375.00 State 118,357,206.00 118,357,206.00 53,558,992.00 Federal 135,000.00 135,000.00 47,950.90 Other Resources/Transfers 0.00 0.00 76,657.00

Total Revenue 212,468,772.00 212,661,321.00 63,092,189.29 0.30

EXPENDITURES:Current:Instruction 133,140,543.00 135,084,663.00 36,994,891.00 0.27Instructional Resources & Media Services 3,106,759.00 2,851,267.00 778,546.00 0.27Curriculum and Staff Development 2,456,944.00 2,563,662.00 901,070.00 0.35Instructional Leadership 1,996,374.00 2,022,437.00 725,334.00 0.36School Leadership 14,956,022.00 14,894,495.00 4,922,903.00 0.33Guidance, Counseling & Evaluation Services 9,900,630.00 9,883,931.00 3,080,689.00 0.31Social Work Services 254,945.00 251,196.00 76,317.00 0.30Health Services 2,345,697.00 2,260,487.00 616,664.00 0.27Student (Pupil) Transportation 7,669,081.00 7,551,129.00 2,517,243.00 0.33Cocurricular/Extracurricular Activities 5,645,266.00 5,911,635.00 2,069,582.00 0.35General Administration 6,888,895.00 7,200,127.00 2,655,855.00 0.37Plant Maintenance and Operations 25,534,668.00 25,413,391.00 9,889,864.00 0.39Security and Monitoring Services 1,706,599.00 1,711,480.00 627,078.00 0.37Data Processing Services 1,719,550.00 1,906,384.00 887,607.00 0.47Community Services 712,299.00 731,466.00 270,536.00 0.37Debt Service 0.00 0.00 0.00 0.00Payments to Juvenile Justice Alt. Ed. Prg. 219,829.00 219,829.00 98,750.00 0.45Payments to Tax Increment Fund 4,119,024.00 4,119,024.00 0.00 0.00

Total Expenditures 222,373,125.00 224,576,603.00 67,112,929.00 0.30

Excess (Deficiency) of Revenues Over (Under) Expenditures (9,904,353.00) (11,915,282.00) (4,020,739.71)

Transfers Out

Net Change in Fund Balances (9,904,353.00) (11,915,282.00) (4,020,739.71)

6/30/07 Unreserved, Undesignated Fund Balance 0.00 34,724,078.00 0.00

6/30/07 Released Reserves/Designations 0.00 2,010,929.00 0.00

Partial Release of Prior Year Designation for Compensation 0.00 0.00 0.00

Unreserved, Undesignated General Fund Balance as of November 2007 0.00 24,819,725.00 0.00

Current Fund Balance Reserves/Designations: Reserve for Inventory 0.00 319,727.00 0.00 Reserve for Encumbrances 0.00 0.00 0.00 Designated for Capital Outlay 0.00 0.00 0.00 Designated for E-Rate 0.00 0.00 0.00 Designated for Compensation 0.00 3,371,867.00 0.00 Designated for Medical Plan Benefits 0.00 1,907,372.00 0.00 Designated for Special Education 0.00 996,911.00 0.00 Designated for Opening New Campuses 0.00 12,200,000.00 0.00 Total Fund Balance Reserves/Designations 0.00 18,795,877.00 0.00

Total General Fund Balance as of November 2007 (9,904,353.00) 43,615,602.00 0.00

Budgeted Amounts

As of November 30, 2007

Attachment 1-1Humble Independent School District

Schedule of Revenues, Expenditures, and Changes in Fund BalanceBudget and Actual - General Fund

Attachment 1-2

Amended Budget to Actual Ratio of Actual toBudget Actual Variance Amended Budget

BUDGETED FUNDS: In Dollars

Food Service Fund Revenue:Local Other 6,898,417 2,701,465 (4,196,952)State 60,000 0 (60,000)Federal 4,227,234 1,079,972 (3,147,262)Other Resources/Transfers - - -

Total 11,185,651 3,781,437 (7,404,214) 33.81%

Food Service Fund Expenditures 11,997,936 3,571,498 8,426,438 29.77%

Net Change in Fund Balance (812,285) 209,939 1,022,224

6/30/07 Unreserved, Undesignated Fund Balance 2,867,465 - -

6/30/07 Released Reserves and Designations 106,444 - -

Debt Service Fund Revenue:Local Taxes 23,530,830 1,711,492 (21,819,338) Local Other 5,576,454 585,741 (4,990,713) State 8,243,354 7,603,274 (640,080) Federal - - - Other Resources/Transfers 7,082,258 2,761,593 (4,320,665)

Total 44,432,896 12,662,100 (31,770,796) 28.50%

Debt Service Fund Expenditures 44,432,896 11,356,546 33,076,350 25.56%

Net Change in Fund Balance - 1,305,554 1,305,554

6/30/07 Fund Balance 30,834,730 - -

Unreserved, Undesignated Debt Service Fund Balance as of November, 2007 30,834,730 - -

Internal Service Fund Revenue:Medical 16,027,050 6,796,394 (9,230,656) 42.41%Workers' Comp 3,400,000 1,537,999 (1,862,001) 45.24%

Total 19,427,050 8,334,393 (11,092,657)

Internal Service Fund Expenditures:Medical 19,019,241 7,010,667 12,008,574 36.86%Workers' Comp 940,000 342,149 597,851 36.40%

Total 19,959,241 7,352,816 12,606,425

Net Change in Medical Net Assets (2,992,191) (214,273) 2,777,918Net Change in Workers' Comp Net Assets 2,460,000 1,195,850 (1,264,150)

Total (532,191) 981,577 1,513,768

6/30/07 Medical Net Assets 1,866,9636/30/07 Workers' Comp Net Assets 2,981,126

Total 4,848,089

Medical Net Assets as of November, 2007 (1,125,228)Workers' Comp Net Assets as of November, 2007 5,441,126

Total 4,315,898

Humble Independent School DistrictSummary of Revenue & Expenditures

As of November 30, 2007

Unreserved,Undesignated Food Service Fund Balance as of November, 2007 2,161,624 - -

Capital Projects Expenditure Summary Attachment 2Inception to November 30, 2007

Total Remaining Authorization/ 2003 2004 2005 2006 2007 2008 Expenditures Budget

Fund Budget Expenditures Expenditures Expenditures Expenditures Expenditures Expenditures To Date Encumbrances Balance2002 - $229,984,624

Capital Projects:Phase 1 - 6203 52,075,000 14,533,929 29,880,159 6,829,169 799,356 32,387 - 52,075,000 - - Phase 2 - 6303 89,767,579 149,701 8,896,951 40,902,331 38,080,617 1,737,979 - 89,767,579 - - Phase 3 - 6305 42,764,488 - - 7,289,025 24,474,931 8,665,311 2,128,194 42,557,461 206,527 500 Phase 4 - 6406 25,646,718 - - - 2,450,325 12,184,560 1,255,925 15,890,810 8,900,407 855,501

Capital Outlay:Phase 1 - 6913 3,700,000 1,389,250 1,026,841 1,174,390 100,819 8,700 - 3,700,000 - - Phase 2 - 6914 1,932,421 - 692,089 731,588 502,402 6,342 - 1,932,421 - - Phase 3 - 6915 2,105,512 - - 319,968 787,270 798,812 180,833 2,086,883 18,629 -

Phase 4 - 6916, 6917 3,612,906 - - - 236,011 775,805 415,540 1,427,356 363,787 1,821,763

Debt Service:Phase 1-4 - 599x 8,380,000 8,175,000 - 130,000 75,000 - - 8,380,000 - -

Total 2002 229,984,624 24,247,880 40,496,040 57,376,471 67,506,731 24,209,896 3,980,492 217,817,510 9,489,350 2,677,764

2005 - $342,030,000

Capital Projects:Phase 1 - 6515 42,300,000 - - 2,373,314 22,836,142 13,190,851 (212,535) 38,187,772 1,999,170 2,113,058 Phase 2 - 6526 98,410,000 - - - 6,513,690 55,615,960 14,890,557 77,020,207 17,736,470 3,653,323 Phase 3 - 6537 85,000,000 - - - - 5,878,277 3,933,428 9,811,705 69,436,300 5,751,995 Phase 4 - 6547 25,000,000 - - - - 552,416 2,471,042 3,023,458 17,564,198 4,412,344

Total 2005 250,710,000 - - 2,373,314 29,349,832 75,237,504 21,082,492 128,043,142 106,736,138 15,930,720

Total-all funds 480,694,624 24,247,880 40,496,040 59,749,785 96,856,563 99,447,400 25,062,984 345,860,652 116,225,488 18,608,484


Statement Of Position By FundNovember 30, 2007

Lone Star U.S. TotalFund Description Checking Investment TexPool CD's Gov't / By

Pool Agencies Fund Operating Accounts General Fund $421,459.61 $43,092,312.19 $9,929,588.32 $53,443,360.12 Food Service Fund 417,251.59 $2,206,968.99 $2,624,220.58 Special Revenue Funds 1,804,535.07 $202,932.05 $2,007,467.12 Capital Projects Fund (396.98) $135,395,685.20 $135,395,288.22 Private Purpose Trust 0.00 $1,132,033.93 $1,132,033.93 Student Activity Fund 1,127,756.92 $1,127,756.92

Total 3,770,606.21 182,029,932.36 9,929,588.32 0.00 0.00 195,730,126.89 Payroll Fund 1,562,358.90 $1,562,358.90 Debt Service Fund 378,794.84 24,722,070.14 1,739,008.91 5,299,507.92 $32,139,381.81 Internal Service Fund 100,322.08 12,806,271.54 $12,906,593.62

$5,812,082.03 $219,558,274.04 $11,668,597.23 $0.00 $5,299,507.92 $242,338,461.22

Attachment 3-2

Balance Balance

Operating Account - Chase FUND 10/31/07 Receipts Disbursements 11/30/07 Total Operating Account Various 2,097,614.16 16,793,705.43 15,120,713.38 3,770,606.21 Comparative Total -11/30/06 2,538,513.49

Debt Service Fund - Chase 5998 136,560.42 1,100,744.57 858,510.15 378,794.84 Comparative Total -11/30/06 1,347,656.53

Payroll Clearing Fund - Chase 8638 1,509,722.14 5,549,938.08 5,497,301.32 1,562,358.90 Comparative Total -11/30/06 683,366.32

Internal Service Fund - Chase Self-funded - Medical 7998 (74,136.47) 1,323,381.36 1,162,186.09 87,058.80 Self-funded - Workers' Comp 7998 15,895.22 60,006.00 62,637.94 13,263.28 Total Internal Service Fund (58,241.25) 1,383,387.36 1,224,824.03 100,322.08 Comparative Total -11/30/06 (11,698.53)

Chase Avg. Rate 11/30/07 4.84% Comparative Avg. Rate 11/30/06 4.83%

Humble Independent School DistrictCash Report

Attachment 3-3

Balance Balance10/31/07 Deposits Withdrawals 11/30/07

LSIP Liquidity Plus Fund (Avg. Rates: 11/30/07-4.73% ; LSIP Liquidity Plus 11/30/06-5.15%) General Fund 1998 43,794,186.47 12,325,905.44 13,027,779.72 43,092,312.19 Comparative Total -11/30/06 24,684,321.59 Campus Activity (Coca Cola) 4618 105,723.50 414.71 0.00 106,138.21 Comparative Total -11/30/06 137,365.90 Food Service 2408 2,390,726.11 227,705.04 411,462.16 2,206,968.99 Comparative Total -11/30/06 2,008,856.35 Livestock Show Activity 4828 74,114.19 290.72 0.00 74,404.91 Comparative Total -11/30/06 74,835.28 Athletic Activity 4838 22,921.63 88.05 620.75 22,388.93 Comparative Total -11/30/06 164.61 Debt Service Fund 5998 15,681,709.61 $9,141,436.14 202,481.72 24,620,664.03 Comparative Total -11/30/06 24,469,070.48 Debt Refunding Reserve 5998 101,009.89 396.22 101,406.11 Comparative Total -11/30/06 96,282.77 Capital Projects-2005 6305 538,554.10 1,014,558.58 1,342,836.50 210,276.18 Comparative Total -11/30/06 4,752,606.89 Capital Projects-6406 6406 10,092,984.85 32,081.45 315,965.81 9,809,100.49 Comparative Total -11/30/06 15,320,589.82 Capital Projects-2005B 6515 4,438,847.37 17,237.04 327,184.66 4,128,899.75 Comparative Total -11/30/06 14,630,153.07 Capital Projects-2006 6526 26,748,505.11 368,001.79 5,633,122.59 21,483,384.31 Comparative Total -11/30/06 79,635,197.89 Capital Projects-2007 6537 74,109,718.25 3,484,493.34 2,109,807.04 75,484,404.55 Comparative Total -11/30/06 0.00 Capital Projects-2007 II 6547 22,244,015.30 2,241,379.41 2,422,275.20 22,063,119.51 Comparative Total -11/30/06 0.00 Capital Projects-Local 6605 376.03 1.25 376.03 1.25 Comparative Total -11/30/06 62,299.59 Capital Outlay - 2005 6915 100,315.12 267.87 81,417.57 19,165.42 Comparative Total -11/30/06 668,412.21 Capital Outlay - 2006 6916 2,225,388.82 74,012.50 102,067.58 2,197,333.74 Comparative Total -11/30/06 3,232,754.81 Self Funded Workers' Comp 7998 9,040,535.92 320,496.81 60,000.00 9,301,032.73 Comparative Total -11/30/06 6,400,696.09 Medical Fund 7998 3,571,659.08 1,305,874.69 1,372,294.96 3,505,238.81 Comparative Total -11/30/06 3,767,704.56 Trust Fund - Expendable 8298 269,457.56 1,052.58 2,225.00 268,285.14 Comparative Total -11/30/06 250,919.00 Trust Fund - KVFD 8298 860,373.89 3,374.90 0.00 863,748.79 Comparative Total -11/30/06 842,605.39

. .TexPool (Avg. Rates: 11/30/07-4.71%, 11/30/06-5.28%) General Fund 1998 9,835,481.73 94,106.59 0.00 9,929,588.32 Comparative Total -11/30/06 7,077,251.99 Debt Service Fund 1998 1,720,047.16 $18,961.75 $0.00 1,739,008.91 Comparative Total -11/30/06 1,195,106.79

90 Day U.S. Treasury Bill Rate 3.25%

Investment Report by Pooled Fund Group10/31/07 - 11/30/07

Humble Independent School District


Summary of Individual Investments By FundAs of November 30, 2007

Campus Activity FundsPurchase/ Type Beginning Ending Change Days Yield Interest (Sorted By) Weighted

Sale Trade CUSIP # of Par Market Market in Book To To Accrued Maturity AverageDate Ticket # Investment Value Value Value MV Value Maturity Maturity For Period Date Maturity

0 $0.0000

$0.00 $0.00 $0.00

Debt Service FundPurchase/ Type Beginning Ending Change Days Yield Interest (Sorted By) Weighted


6/20/2000 SZR08702T 2000-02659 SLGS Time $2,455,000.00 $2,504,100.00 427 6.00% $12,275.00 02/01/096/20/2000 SZR08702T 2000-02659 SLGS Time $2,740,596.00 $2,795,407.92 792 6.00% $13,702.98 02/01/10

$5,195,596.00 $5,299,507.92 $25,977.98 619.5

Student Activity FundsPurchase/ Type Beginning Ending Change Days Yield Interest (Sorted By) Weighted


CD $0.00

$0.00 $0.00 $0.00 0.0


Investment Report - GlossaryNovember 30, 2007

BA Banker's Acceptances are short-term, noninterest-bearing notes sold at a discount andredeemed by the accepting banks at maturity for face value. Banker's acceptancesgenerally are created based on a letter of credit issued in a foreign trade transaction. Banker's acceptances are essentially checks. They represent a bank's promise and ability to pay the face or principal amount on the banker's acceptance on the stipulatedmaturity date. Maturities for banker's acceptances are generally less than three months.Any banker's acceptance purchased by a public entity must have a stated maturityof 270 days or less, must be accepted by a bank organized and existing under federallaw, and the short-term obligations of the bank must be rated not less than A1/P1. Similar to a treasury bill, a banker's acceptance typically does not have a coupon, isissued at a discount, and matures at par (face) value.

CP Commercial Paper, an unsecured promissory note issued by a corporation with a fixed maturity of no more than 270 days. Most commercial paper is non-interest bearing and sold at a discount from par.

FFCB Federal Farm Credit Bank System provides credit and related services to farmers, ranchers, producers and harvesters of aquatic products, farm related businesses, agricultural cooperatives and rural utilities. FFCB System institutions are federallychartered under the Farm Credit Act of 1971 and are subject to regulation by a federalagency, the Farm Credit Administration.

FHLB Federal Home Loan Bank System, established in 1932, includes twelve Federal Home Loan Banks and their member institutions. The Federal Home Loan Banks are instrumentalitiesof the United States and operate under the supervision on the Federal Housing FinanceBoard.

FHLMC Federal Home Loan Mortgage Corporation (Freddie Mac) is a publicly held governmentsponsored enterprise created pursuant to the Federal Home Loan Mortgage CorporationAct of 1970. Freddie Mac's statutory mission is to provide stability in the secondarymarket for home mortgages, to respond appropriately to the private capital market andto provide on going assistance to the home mortgage secondary market.

FNMA Federal National Mortgage Association (Fannie Mae), a federally chartered and stockholder owned corporation, is the largest investor in home mortgages in the United States.FNMA provides funds to the mortgage market by purchasing mortgage loans from lenders.FNMA was originally incorporated in 1938 as a wholly owned government corporationbut the Housing and Development Act of 1968 changed FNMA to a federally chartered

corporation.

GIC A Guaranteed Investment Contract is a fixed-rate, fixed-maturity contract that is similarto a bond. However, unlike a bond, a GIC is always valued at par (face) value. This occurs because the company issuing the GIC usually is an insurance company that guarantees the investment by agreeing to pay the difference between the market valueand the book value for the issue if the investor decides to sell it. A guaranteed investmentcontract may be structured in a manner similar to a flexible repurchase agreement, whereby the investor is able to draw down the balance upon written request throughoutthe life of the contract.

MARKET Market Value is the current value of a security, which is determined by multiplying itsVALUE par (face) value by the current market price. The unrealized gain or loss on a security

can be calculated by subtracting the book value from the market value.

PURCHASE The date of the initial purchase / investment.DATE

MATURITY The date when the principal amount of a security or debt becomes due and payable.DATE

MMMF Money Market Mutual Funds are a specific type of mutual fund that invests onlyin money market instruments (i.e., short-term debt instruments such as treasurybills, commercial paper, banker's acceptances, repurchase agreements, and federal funds) as defined and registered with the Securities and ExchangeCommission. Money market mutual funds are regulated by the InvestmentCompany Act of 1940 as 2a-7 funds. They strive to maintain a $1 net assetvalue (NAV) for participants. There are three types of money market mutualfunds: treasury, governmental and prime. Money market mutual funds aredesigned to provide both safety and liquidity.

REPO A Repurchase Agreement is an investment agreement involving the purchaseof a security with a simultaneous agreement to repurchase that security at a specified price and date. Repurchase agreements may be used to earn incomeon idle cash at or near the federal funds market rate. A holder of securities sellsthem to an investor with a repurchase agreement. The buyer is in effect lendingthe seller money for the period of the agreement. The terms of the repurchaseagreement are structured to compensate the buyer. Dealers often use repurchaseagreements to finance their positions. The exception occurs when the Fed is said to be doing repurchase agreements, in this instance it is lending money, i.e., increasing bank reserves. Repurchase agreements should always be governedby an executed PSA Master Repurchase Agreement between the investor andthe dealer to reduce collateral risk.

SLMA Student Loan Marketing Association ( Sallie Mae) is a stockholder-owned corporation established by an Act of Congress in 1972. Sallie Mae is the largest source of financing and servicing for education loans in the U.S.

SLGS State and Local Government Series securities are generally used in escrow accountsfor advanced refund of bond issues and for certain other funds. Yield is restricted by the Internal Revenue Service's arbitrage regulations. SLGS are non-marketablesecurities issued by the U.S. Treasury directly to the issuer as a tool to manage yield-restricted bond proceeds. The interest rate on SLGS is selected by the purchaser (e.g., school district) based upon a maximum rate scale published dailyby the U.S. Treasury. This allows the purchaser to structure an overall rate of returnon the escrow that is less than or equal to the yield on the bond issue so that there isno violation of arbitrage restrictions. The most frequent use of SLGS is in advancerefunding transactions in which the yield on the escrow being created to defease oldbonds must not be greater than the yield on the refunding bonds sold to fund the escrow. By using SLGS, the bond issuer can structure an optimal structure in anescrow that yields less than the bond yield.


Investment Report - Compliance StatementNovember 30, 2007

We, the approved Investment Officers of Humble ISD, hereby certify that the following Investment Reportrepresents the investment position of the District as of November 2007 in compliance withthe Board approved Investment Policy, the Public Funds Investment Act (Texas Government Code 2256 ),and Generally Accepted Accounting Principles (GAAP).

Donna Boyd , Director of Finance

Lynn Lynn , Assistant Superintendent for Finance

Humble I.S.D. Attachment 4Tax Collection Report

11/30/2007

Maintenance & Operations Interest & Sinking Total CollectionsCurrent Month Year To Date Current Month Year To Date Current Month Year To Date

Current Taxes 3,920,974.87$ 3,920,974.87$ 1,017,945.33$ 1,017,945.33$ 4,938,920.20$ 4,938,920.20$ Delinquent Taxes 389,428.20 3,208,949.90 74,873.78 623,730.32 464,301.98 3,832,680.22 Penalties & Interest 95,847.78 606,839.45 17,663.52 115,873.99 113,511.30 722,713.44 Tax Certificates / NSF Fees 179.70 1,209.68 179.70 1,209.68 Total Tax Collections 4,406,430.55 7,737,973.90 1,110,482.63 1,757,549.64 5,516,913.18 9,495,523.54 Attorney Fees 84,005.31 519,489.80 84,005.31 519,489.80 HCAD Penalty Fees 5,424.35 10,617.20 5,424.35 10,617.20 Overpayments 22,400.75 120,172.55 22,400.75 120,172.55 Total Collections 4,518,260.96 8,388,253.45 1,110,482.63 1,757,549.64 5,628,743.59 10,145,803.09 Refunds Due to Roll Corrections (56,328.09) (169,854.91) (10,331.21) (32,396.79) (66,659.30) (202,251.70) Refunds Due to Overpayments (1) (35,566.46) (198,653.95) (35,566.46) (198,653.95) Returned Checks (22,350.27) (124,727.05) (3,690.74) (21,228.17) (26,041.01) (145,955.22) HCAD Penalty Fees (5,424.35) (10,617.20) (5,424.35) (10,617.20) Attorney Fees (84,005.31) (519,489.80) (84,005.31) (519,489.80) Net Collections 4,314,586.48$ 7,364,910.54$ 1,096,460.68$ 1,703,924.68$ 5,411,047.16$ 9,068,835.22$

Current Taxes Final Delinquent TaxesTax Year 2007 Tax Year 2006 Tax Year 2006 As of 11/30/07 As of 11/30/06

Total Market Value as of Certification Date 9,881,195,041$ 8,624,973,393$ 8,624,973,393$ -$ -$ Certified Taxable Value 8,289,296,825 7,449,997,743 7,449,997,743 Year To Date Supplementals 945,803,283 486,966,138 945,464,868 Year To Date Corrections (6,480,922) (1,042,972) (22,924,384) Year To Date Adjustments (Timber) 6,896,171 8,274,002 14,067,034 Adjusted Taxable Value (3) 9,235,515,357 7,944,194,911 8,386,605,261 Tax Rate 1.31 1.64 1.64

Beginning Tax Levy 108,589,788 122,179,963 122,179,963 9,157,410 8,154,370 Adjust Delinquent Taxes Due to Statute of Limitations (125,540) (106,566) Adjusted Delinquent Tax Roll 9,031,870 8,047,804 Year-To-Date Adjustments 12,395,465 8,104,834 15,360,138 Adjusted Tax Levy 120,985,253 130,284,797 137,540,101 9,031,870 8,047,804 Levy Lost Due to Frozen Accounts (2,484,027) (1,988,948) (2,066,433) Current Levy 118,501,226 128,295,849 135,473,668

Net Collections (2) 4,792,964.98$ 4,583,046.64$ 130,432,979.08$ 3,726,878.88$ 3,098,047.03$

% Collected 4.04% 3.57% 96.28% 41.26% 38.50%

(1) Overpayments/double payments by taxpayers or mortgage companies. (2) Net collections equal current collections minus refunds and returned checks. (3) Amount does not include estimated non-certified value of $347,633,536.

1


Regular Meeting




/ Discussion Item


Title: Payment for Widening of Woodson Park Drive

Consideration of funding for the widening of a portion of Woodson Park Drive along the front of the site for Humble ISD's future Middle School No. 8 Superintendent’s Recommendation: The Superintendent recommends that the Board approve payment in the amount of $32,273.42 to Genstar Summerwood L.P. for the 50% share of the paving costs for the widening of the segment of Woodson Park Drive which is directly in front of the site for Middle School No. 8 in Summerwood. Background /Impact Information: As part of the land purchase agreement with Genstar Summerwood, Humble ISD agreed to pay one-half of the actual cost for widening Woodson Park Drive for that section of roadway which is adjacent to the school District's 18-acre site for Middle School No. 8. To accommodate school traffic flow before and after school and street parking during school events, Humble ISD had requested that the developer widen Woodson Park Drive to 41' width. Because the school District partnered with the YMCA on the purchase of adjoining parcels of land on Woodson Park Drive, the school District and the YMCA will share in the cost of the road widening. The school District’s share is $32,273. Because the land purchased by the YMCA has more frontage on Woodson Park Drive, the YMCA’s share is $70,256.14. The school District enjoyed a cost avoidance of approximately $70,000 by partnering with the YMCA on this site development cost. The 41’ road widening project is complete and payment is being requested by Genstar Summerwood as per the agreed-upon terms. Fiscal Impact Statement: Cost:

Recurring


Student

Approved

2

PIC One-Time

Funding Source:




Attachments: None Campus/Department Submitting Form: Construction Department Date Submitted: December 11, 2007 Resource Personnel: Mark A. Krueger 281-641-8712 [email protected] Deborah Yocham 281-641-8702 [email protected]

1


Regular Meeting




/ Discussion Item


Title: Additional Funding for Kingwood High School Project

Consideration of additional funding for Kingwood High School Project

Superintendent’s Recommendation: The Superintendent recommends that the Board approve increasing the Owner's Contingency in the Vaughn Construction Company's contract for the Kingwood High School project by $550,000. Background /Impact Information: The Kingwood High School additions and renovation project began in May 2006. The $44.2 million project is a complicated, multi-phased project that is being constructed over a two and one-half year period. There are many conditions in the school and at the school site that have contributed to unforeseen and unanticipated problems that have been costly to resolve. After 19 months of construction, the $750,000 Owner's Contingency fund is almost exhausted due to a variety of reasons. The following are some examples of how the Owner’s Contingency funds have been used to resolve problems on the Kingwood High School project: a. Unforeseen and unexpected conditions that are first discovered during construction (typically located underground, behind walls, or above ceilings); see attached for examples. b. Changes that are required as a result of inaccurate or incomplete as-built drawings of the existing school on which the architect and engineers relied to develop the plans and specifications; see attached for examples. c. After the initial building permit is issued, new or additional building code requirements; these changes are frequently required during field inspections by building officials from the local jurisdiction; see attached for examples. d. Owner-requested changes; as work progresses, the owner identifies changes that would improve the functionality or longevity of the project that weren't noted during the design


Student

Approved

2

phase. These changes, which are carefully reviewed, are requested by any number of Humble ISD employees including the campus principal, maintenance department, technology services, and/or construction department staff who have identified a problem which impacts one of the aforementioned criteria and would most likely cost less to change at the present time rather than changing it later; see attached for examples. On projects of this magnitude, it is not unusual that there are some errors and omissions in the construction documents. SBWV and its engineering consultants have paid and will continue to pay for the remedial costs associated with any changes to the project as a result of A/E errors and omissions. The original construction contract amount of $44,241,339 included an Owner's Contingency allowance of $750,000. When doing renovations on a complex, owner-occupied project, it is a typical industry standard to allow for an owner's contingency allowance of 3-5% of the cost of construction. Based on industry standards, the Owner's contingency on the KHS project should have been in the $1.33 to $2.2 million range. When the project was first issued for bidding, the Owner’s Contingency was $1.2 million or 2.7% of the cost of construction. Because bids came in over the budget, among other cost saving reductions that were made during the value engineering stage, the Owner's Contingency allowance was reduced by $450,000 to 1.7% of the cost of construction. In retrospect, it now appears that the $450,000 reduction in the Owner's Contingency was overly optimistic for a project of this size and complexity. Summary of Owner’s Contingency allowances based on a $44.2 million contract:

a. Industry standard: $1.3 million, or 3% b. Original KHS allowance: $1.2 million, or 2.7% c. Current KHS allowance: $750,000, or 1.7% d. Additional KHS request: $550,000 e. New total KHS allowance: $1.3 million, or 3% At the end of the project, all unused Owner's Contingency funds will be retained by Humble ISD. Increasing the Vaughn contract for Kingwood High School by $550,000 authorizes the administration to spend up to that amount for the aforementioned reasons. This recommendation is not unlike the recent situation at the Kingwood Park High School renovation project at which, despite efforts to complete the work within the original budget, an additional $200,000 was required to complete the $32 million project. Funding for this request for the Kingwood High School project will be provided by 2005 Bond Program Contingency funds which have a current unencumbered balance of $1.5 million.


Recurring

One-Time

3

Funding Source: General Fund Grant Funds (Specify): Fiscal Year:



Attachments: #1: Examples of Contingency Expenditures Campus/Department Submitting Form: Construction Department Date Submitted: December 11, 2007 Resource Personnel: Mark A. Krueger 281-641-8712 [email protected] Deborah Yocham 281-641-8702 [email protected] Jody Doebele 281-641-8738 [email protected]

Additions & Renovations to Kingwood High School Contingency Expenditure ExamplesHumble Independent School District December 6, 2007

PR No. Proposal Request Title / Proposal Description Owner Requested

City Of Houston

Requested

Inaccurate As Built

Drawings

Unexpected Existing

ConditionsDescription

City of Houston Changes

Auditorium Handrails

Transfer to the City of Houston Building Permit Allowance

Areas J & Q Ductbank Repairs

Sanitary Lines at F & G

Natatorium Showers

Clip Angles

Pump Room Drain

Football Locker Room

Track/ Cross Country Locker Room In lieu of reusing deteriorating, existing lockers, 150 new lockers were added.

In lieu of reusing the deteriorating, existing lockers, 274 new lockers were added.

During slab demolition, the adjacent exposed earth was continuously wet. Investigation revealed that the existing floor drain and assembly in the pool pump room needed to be replaced.

Demolition exposed questionable existing steel joists to concrete tilt up wall connections. Engineered solution provided new steel angles bolted to the tilt wall.

After slab demolition, the adjacent exposed earth was continuously wet. Investigation revealed that the existing boys and girls showers did not have shower pans. Existing floor tile was removed; shower pan liner installed and new ceramic floor tile added.

$18,650.00

$20,678.00

$15,803.00

103

76

71

31 $34,631.00

25 $35,043.00

$51,308.00

20

6

$34,631.00

42 $18,941.00

130 $36,129.00

136 $22,832.00

After receipt of bids, City of Houston required additional fire alarm devices and fire dampers.

After receipt of bids, City of Houston required additional handrails inside the existing auditorium.

The City of Houston Permit Allowance in the bid documents was $60,000.00. The total building permit cost was $95,043.00.

Direct buried cable, not shown on the drawings, was damaged during demolition of the existing slab east of the auditorium.

As-built drawings indicated a different routing of the sanitary lines west of the auditorium.

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PR No. Proposal Request Title / Proposal Description Owner Requested

City Of Houston

Requested

Inaccurate As Built

Drawings

Unexpected Existing

ConditionsDescription

Projector Mounting Brackets

Area H Grout Bed Replacement

Underground Concealed Electrical

Extend Wall at Stairs

Mechanical Emergency Lighting

800 Amp Ductbank

Phase 2 Existing Structure Repairs Partial building demolition exposed questionable 1) existing steel joists to column and 2) existing steel joists to concrete tilt up wall connections. Engineered solution provided new structural steel solutions.

Available drawings did not locate the underground electrical duct bank. Electrical repairs were performed.

The existing mechanical rooms were not on emergency lighting circuits.

The existing wall height between runs of stairs is too low and does not meet current code. Wall heightwas increased at both temporary and permanent locations.

Available drawings did not locate the underground electrical duct bank. Electrical repairs were made and structural grade beam modification incorporated to work around the existing electrical service.

Tile demolition revealed a grout bed in the existing slab depression. The grout bed came up with the tile and the slab depression needed to be filled.

Ceiling mounted projector brackets were added to 129 locations; not included in original plans.

$21,622.00

$8,688.00

300

265 $18,868.00

202 $33,540.00

282 $26,366.00

246

293 $7,764.00

$31,493.00310

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