human resources information system replacement project
TRANSCRIPT
![Page 1: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/1.jpg)
Human ResourcesInformation System
Replacement Project
Legislative/Human Resources CommitteeJune 8, 2021
![Page 2: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/2.jpg)
Agenda
• Project Timeline
• Steering Committee and Project Staffing
• Pension System
• Human Resources Information System (HRIS) Replacement
• Data Assessment
• Next Steps
2
![Page 3: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/3.jpg)
Project Timeline
3
Start1/22/16
Finish3/22/24
2017 2018 2019 2020 2021 2022 2023 2024
✔Planning
✔RFI
✔BCD
✔BPR
HRIS RFP Contract Negotiation
Contract NegotiationPension RFP Implementation
Implementation
All Systems HR Data Assessment
Today
BCD – Business Case DevelopmentBPR – Business Process ReviewHRIS – Human Resources Information SystemRFI – Request for informationRFP – Request for proposals
![Page 4: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/4.jpg)
Steering Committee & Project Team Staffing
HRIS Replacement Project Steering Committee
– Manager of Human Resources
– Manager of Information Systems
– Director of Finance
– Director of Operations and Maintenance
Project Team
– Human Resources Department staff (Product Owner)
– Information Systems Department staff
– Accounting staff
– Contractor – Faaz Consulting
4
![Page 5: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/5.jpg)
Pension System
5
• RFP– November 2020– Four vendors responded in January 2021
• Process– Vendor responses evaluated– Two vendors were interviewed – April/May 2021
• Selection– Vendor selected– Steering Committee approved – May 28, 2021
• Next Steps– Vendor reference checks– Develop the scope of work material– Initialize contract process
![Page 6: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/6.jpg)
Pension System
6
• Leading provider of pension administration software since 1987
• Working with government clients throughout the U.S.
• Many clients in California and the greater Bay Area
![Page 7: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/7.jpg)
HRIS Replacement
7
• Business Process Review - completed December 2020
• Requirements– Developed in March 2021– Reviewed by Subject Matter Experts (SMEs) in April
2021
• HRIS RFP– Revisions from SMEs to be completed in June 2021– RFP to be reviewed by the Steering Committee, Risk
Management, and Office of General Counsel in late June 2021
• Issue RFP in late July 2021
![Page 8: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/8.jpg)
Data Assessment
8
• HRIS Replacement Project team is documenting all data sources using Human Resources information
– Quality of the data– Assessing the clean-up effort
•Pension data (PeopleSoft)•HRIS data (PeopleSoft)•External data (District systems, Morneau
Shepell, other party systems)
• Data Governance plan in process• Conversion strategy in process
![Page 9: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/9.jpg)
Next Steps
• Conduct reference checks and develop scope of work for selected Pension System vendor to move project to contract phase.
• Provide HRIS RFP packet to HRIS Replacement Project Steering Committee, Risk Management, and Office of General Counselfor review in late June 2021.
• Issue RFP for HRIS in July 2021.
9
![Page 10: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/10.jpg)
Questions?
10
![Page 11: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/11.jpg)
Resolution Condemning and Combating Discrimination,
Intolerance, and Violence Against the LGBTQIA+ Community
Legislative/Human Resources Committee
June 8, 2021
![Page 12: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/12.jpg)
Terminology
LG
BT
QI
A+
-- lesbian-- gay
-- bisexual-- transgender
-- queer (and/or questioning)-- intersex
-- asexual
other gender & sexual identities
--
2
![Page 13: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/13.jpg)
By the Numbers
Baby Boomers(56-74)
Generation X(40-55)
Millennials(24-39)
Generation Z(18-23)
2%3.8%
9.1%
15.9%
Unite
d St
ates
Pop
ulat
ion
Iden
tifie
d as
LG
BTQI
A+
KEY TAKEAWAY
1 The LGBTQIA+ population in the U.S. has grown with every generation.
3
According to a 2020 Gallup Survey
![Page 14: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/14.jpg)
EBMUD’s LGBTQIA+ Community
KEY TAKEAWAYThe Raining Pride affinity group promotes awareness and inclusion of the LGBTQIA+ community.2
4
![Page 15: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/15.jpg)
Injustices Against the LGBTQIA+ Community
5
KEY TAKEAWAY
3 The LGBTQIA+ community is discriminated against in a variety of ways in society and in the workforce.
GovernmentOffices
PublicServices
Denial OfEntry
HarassmentUnequalTreatment
Violence
LOCATIONS OF DISCRIMINATION
FORMS OFDISCRIMINATION
Restaurants Stores HealthcareFacilities
Shelters YouthService
Providers
SeniorCenters
Entertainment
Transportation Bathrooms
![Page 16: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/16.jpg)
Discriminatory Legislation
6
Source: Free For All Americans Legislative Tracker
0 12
NUMBER OF BILLS INTRODUCED
KEY TAKEAWAY
4 This year has already been a record year for anti-LBGTQIA+ legislation across the U.S. (over 250 bills introduced).
![Page 17: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/17.jpg)
Resolution
7
BE IT RESOLVED that the Districtcondemns all manifestations andexpressions of gender and sexualorientation discrimination, intolerance,and violence against LGBTQIA+ peopleand specifically transgender people.”
“
![Page 18: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/18.jpg)
Resolution
LISTEN SUPPORT
ENCOURAGE
8
INCLUDE
![Page 19: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/19.jpg)
Next Steps
Encourage
9
Focus Groups & Training
Adopt Resolution
Gender-Inclusive Updates to IT Systems
Gender-Neutral
Bathrooms
DISTRICT ACTIONS RAINING PRIDE INITIATIVES
![Page 20: Human Resources Information System Replacement Project](https://reader031.vdocuments.us/reader031/viewer/2022012022/6169be1e11a7b741a34adbc7/html5/thumbnails/20.jpg)
Thank you!Questions?
RESOLUTION CONDEMNING AND COMBATING DISCRIMINATION, INTOLERANCE, AND VIOLENCE
AGAINST THE LGBTQIA+ COMMUNITY