human resource management for llins ucc 2020 for hrm_ 280220… · human resource management for...

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HUMAN RESOURCE MANAGEMENT FOR LLINs UCC 2020

INTRODUCTION

The government of Uganda in partnership the Global Fund, PMI/ USAID, Against Malaria Foundation

(AMF) and other implementing partners plans to conduct its third Long Lasting Insecticidal Nets Mass

Campaign for Universal Coverage (LLINs UCC) in 2020. Approximately 27m Mosquito nets will be

distributed country wide.

The Campaign is human resource intensive and therefore require additional support to the already

existing staff to avoid compromising other routine program activities. This requires sourcing for eligible

human resource to support the above structure.

For a successful implementation of the campaign, the MoH invites applications from eligible and

vibrant Ugandans for short term engagement in the following positions:

Campaign Secretariat

1. Position: Field Operations Officer (1 position)

Roles and responsibilities

Review district supervisors’/coordinators’ reports to facilitate compilation of appropriate

campaign reports

Review reports from the district and sub country teams to meet standards

Participate in preparation for relevant Operations meetings

Be involved in Campaign monitoring and supportive supervision

Work with district team to plan and implement LLIN activities.

Support activities carried by DCs and S/C campaign Coordinators during the activities,

Participate in the preparation for pre-distribution, distribution and post distribution activities

Support the preparation of weekly, monthly and wave reports and other LLIN campaign report

writing

Qualifications & Competencies

The candidate requires to have the following minimum qualifications:

- A bachelor degree in any field but preferably in areas related to health, community development,

education and social sciences. Additional qualifications including certifications is a plus

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- At least five years’ experience in in fields related to project implementation, capacity building,

health services delivery, etc at national and district level in Uganda

- Knowledge of the national and health sector level policies and operational procedures

- Experience with malaria program is desirable.

- Strong computer and communications skills with ability to write lucid reports within tight timelines

- Experience in planning for field coordination in LLINs campaign is an added advantage

2. Position: Project Support Officer (2 positions)

Roles and responsibilities:

Support Field Operations Officer to prepare reports and ensure they are easily accessed as and

when needed

Working closely with the procurement/logistics officer to ensure all needed materials are

available

Prepare for all logistical needs and supporting the issuing process to the same to team before

they leave for the field

Follow up the operations issues with relevant officers and stakeholders completion of tasks

Link operations issues with the technical subcommittees

Qualifications & Competencies

The candidate requires to have the following minimum qualifications

At least a relevant Degree as minimum qualification with a rich experience in similar field

Leadership and communication skills with ability to demonstrate team work

High level of honesty and integrity

Ability to manage multiple tasks with tight deadlines

Understanding stakeholders’ interests at all levels

Ability to work with limited supervision

Presentation skills

Strong people and organizational management skills

Experience in planning for field coordination in LLINs campaign is an added advantage

3. Position: Micro Planning Technical (1 Position)

Roles and Responsibilities

i) Lead the introduction of the upcoming LLINs campaign process to the district leadership

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ii) Lead the district engagement micro planning activities

iii) Coordinate the Data Collection and validation for micro planning exercise.

iv) Complete the micro planning Template data collection variables on operations, M&E, SBCC,

Logistic.

v) Link the micro planning finding with the district risk management plan for the UCC campaign.

vi) Lead the training and reporting for all activities related to micro Planning exercise.

Qualification required

- Masters with M&E is mandatory. Additional qualifications in health is an added advantage.

- At least 8 years’ experience in similar fields is required

- Knowledge of the National, District, and health sector level policies and operational procedures is a

requirement

- Experience with malaria program programing at and National, region and district is a must

- Strong computer and communications skills with ability to write lucid reports within tight timelines

- Strong skills in stakeholders’ engagement is desired

- Institutional Memory is an added advantage

- Experience in planning for field coordination in LLINs campaign is an added advantage

3. Position: M&E Technical Advisor (1 position)

Role and responsibilities

Coordination of the mass campaign evaluation activities

Coordination of regular reports to the funding agencies and to MoH as a component of the overall

NMCD reporting

Conducting Data Quality Assurance activities during and completion of LLINs distribution

Overall responsibility for ensuring effective implementation of all the activities and strategies within

the M&E Plan

Coordination of the different sub-committees and officers to ensure that planned outputs and

activities are carried out.

Take lead in the analysis of data collected under the monitoring framework for assessment of

progress and areas for improvement.

Qualifications and Competencies

Essential:

University degree with at least a Master’s level in Public Health, Information Systems, Statistics or

other relevant fields.

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Professional training in Monitoring and Evaluation.

At least 5 years professional experience in project/programme design implementation and M&E

Desirable:

Substantial experience in the heath sector in Uganda.

Work Based Skills and Competencies:

Knowledge of project cycle management.

Good management and coordination skills as well as experience in technical project

implementation.

Experience of managing a mass data entry and management campaign.

Excellent interpersonal and communication skills with the ability to network and to develop and

maintain strong relationships with field staff.

Possession of strong organizational, reporting and analytical skills.

Setting high goals for personal and group accomplishment; using measurement methods to monitor

progress towards goal attainment; tenaciously working to meet or exceed those goals.

Knowledge in data manipulation, analysis and presentation.

Adaptable, flexible, able to take initiative and prioritize among competing demands.

Experience and skills in training and transfer of knowledge.


4. Position: Data Manager (1 position)


o Management of data collection, data entry, cleaning and analysis as required

o Generation of allocation lists for LLINs distribution

o Generation of administrative coverage data

o Ensuring the quality of all data collected at implementation

o Management of access to LLINs databases

o Periodic backup of all LLINs databases

o Support in troubleshooting of LLINs electronic data management systems.

o Experience in planning for field coordination in LLINs campaign is an added advantage


Essential:

University degree with at least a Master’s level in Public Health, Information Management,

Statistics, Information Technology or other relevant fields.

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At least 3 years’ experience in the design, development and implementation of variety of data

management tools including databases and spreadsheets.

Experience designing and conducting training courses.

Desirable:

Substantial experience in the heath sector in Uganda.


Demonstrated ability to work independently as well as collaboratively in a team, particularly

with other government sectors and partners

Excellent interpersonal and communication skills, including ability to work and interact with

government and non-government colleagues and partners

Good organizational skills to support documentation, reporting of data, and

dissemination of information.

Working Knowledge in data manipulation, analysis and presentation.

Strong database development skills using ACCESS, MySQL or similar

Attention to detail


5. Position: Data Analyst ( 5 positions)


o Analyse all the data entered into the LLINs data electronic databases and provide ongoing reports.

o Ensuring the quality of all the system data collected at implementation

o Preparation of allocation lists for the LLINs distribution.

o Generate daily, weekly and wave specific system reports.

o Support all teams with approved data requirements

o Preparation of the wave-specific mass campaign reports

o Work with management to prioritize business and information needs.

o Coordination of the different sub-committees and officers to ensure that planned outputs and



University degree level in Mathematics, Economics, Computer Science, Information Management

or Statistics or other relevant fields.

At least 2 years’ experience regarding data models, database design development, data mining and

segmentation techniques

Fluency in English.

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Proven working experience as a data analyst.

Strong knowledge of and experience with reporting packages (Business Objects etc), databases

(SQL etc), programming (XML, JavaScript etc.)

Knowledge of statistics and experience using statistical packages for analyzing datasets (Excel,

SPSS, SAS etc)

Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant

amounts of information with attention to detail and accuracy

Adept at queries, report writing and presenting findings


6. Position: IT Technical Support Officer ( 2 positions)


o Installing and configuring computer hardware, software, systems, networks, printers and scanners.

o Preparation of electronic devices that will be used during the registration and distribution activities.

o Offer IT support to the national and field teams.

o Ensure security of electronic systems and devices.

o Keep inventory of all the electronic devices used in the campaign.

o Responding in a timely manner to service issues and requests


University degree level in Computer Science, Information Technology, Engineering or other

relevant fields.

At least 2 years’ experience in technical support

Fluency in English.


In-depth knowledge of computer hardware and software

Up-to-date knowledge of the latest IT and software trends

Knowledge of computer networking, LAN, WLAN installation, configuration, troubleshooting.

Good interpersonal skills, should be able to interact with all staff across all level and cadre

Creative, open to new ideas and ability to multi-task effectively


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7. Position: LMIS Officer (1 Position)


o Generation of data for tracking of logistics including LLINs from National to sub-national level

o Generation of data from the U-report and other form of supply chain surveillances

o Analyse all the data entered into the CMIS electronic database and provide ongoing reports.

o Support all teams with approved data requirements

o Preparation of the wave-specific mass campaign reports

o Work with management to prioritize business and information needs.

o Coordination of the different sub-committees and officers to ensure that planned outputs and


o Provide overall system administration of the CMIS electronic database.

o Experience in planning for field coordination in LLINs campaign is an added advantage


University degree level in Mathematics, Economics, Computer Science, Information Management

or Statistics or other relevant fields.

At least 2 years’ experience regarding data models, database design development, data mining and

segmentation techniques

Fluency in English.


Proven working experience as a system administrator.

Knowledge of data analysis.

Strong knowledge of and experience with reporting packages (Business Objects etc), databases

(SQL etc), programming (XML, JavaScript etc.)

Knowledge of statistics and experience using statistical packages for analyzing datasets (Excel,

SPSS, SAS etc)

Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant

amounts of information with attention to detail and accuracy

Adept at queries, report writing and presenting findings


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Position: Accountant (1 Position)

Roles

Reconcile and sign off LLIN activity pending bills/invoices submitted by service providers for

payment

Respond to issues raised by the budget committee of any activity files and submit them to

Finance manager for appropriate Action

Guide the D/C and S/C supervisors on activity budget issues

Supervise and review work executed by the Finance Manager

Any other duty as assigned by the supervisor

Qualifications

Relevant experience working in a busy accounts environment in an international

Knowledge and experience working with donor funded project will be added advantage

Should have people skills

Excellent analytical and numerical skills

Independence

Analytical Thinking

Results Orientation

Concern for Excellence

8. Position: Account Assistant (1 Position)


Support accountant reviewing LLIN activity files i.e. retrieve and arrange files as needed by the

team

Respond to issues raised by the budget team

Track all payment forms for the campaign

Organise and arrange return all files to their respective places after being reviewed

Support on any other finance activities as directed by the supervisor.

Qualifications

Relevant experience working in a busy accounts environment in an international

Knowledge and experience working with donor funded project will be added advantage

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Should have people skills

Excellent analytical and numerical skills


9. Position: Human Resource Officer ( 1 Position)

Roles and responsibilities;

i) To assist in Resource persons planning

ii) Participate and assist in preparation any interview for lower level cadres.

iii) Assisting on provision of feedback and notifications to the un successful candidates by both

written and oral responses.

iv) Preparation of reports on the recruitment and selection process

v) Participate in developing and specifying roles, responsibilities of selected staff

vi) Assist in preparation Memos.

vii) Assist in assessment and evaluation of learning and provision of feedback on training

viii) Lead the Creation of a database for second cohort of runners up as aback up support during

the campaign

ix) Assist and advise on HR ongoing counselling and discipline needs during the campaign.

x) To provide guidelines, rules, welfare and a code of conduct

xi) Any other duties assigned by the team.

Qualifications

A Bachelor’s degree in Human Resource Management. At least 5 years’ experience in human

resource management in a busy organization

10. Position: Administrative Assistant ( 1 Position)

Roles & Responsibilities:

Handling office tasks, such as filing, follow up reports, setting up for meetings, and

reordering supplies.

Providing polite and professional assistance via phone, mail, and e-mail,

Providing real-time scheduling support by booking appointments and preventing

conflicts.

Making travel arrangements where possible, such as booking flights, cars, and making

hotel and restaurant reservations.

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Screening phone calls and routing callers to the appropriate party.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Specifications:

Diploma or equivalent in relevant administrative field.

Previous experience in a similar role is added advantage.

Superb organizational skills.

Outstanding interpersonal skills.

Desire to be proactive and create a positive experience for others.

11. Position: Office Support Person ( 1 position)

Supervise Cleaners

Managing filing system.

Ensure general cleanliness.

Organising office space.

Preparing refreshments for staff and visitors.

Helping organize and maintain office common areas.

Qualifications and Experience;

Certificate in a relevant field

Experience of 5 years working in a health related field

Possesses good customer care skills

12. Position : Drivers ( 4 positions)


Drive the program team to assigned destinations to carry out LLIN activities.

Support the program while in the field

Deliver and collect/pick documents as directed by the program team

Any other duties as assigned by the project team and Transport Officer.

Qualifications and Experience

Advanced certificate of Education

Defensive driving is an added advantage

Valid driving permit

10 years’ experiences

13. Position: Procurement Assistant ( 1 position)

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Guidance on the procurement plans from the user departments

Consolidation of procurement plans into one Global Fund Master plan

Preparation of solicitation documents, issue, receipt, opening and evaluation of bids.

Making sure procurements are submitted to contracts committee for approval in the required

time frame.

Drafting of Contracts

Archiving and preparation of Global fund procurement files for audit (GF, Internal, External and

PPDA audits).

Any other assignment from my supervisor

Qualifications and Experience;

Degree in Procurement and Supply Chain Management

14. Position: Logistics Assistant (LLINs & Non LLINs commodities): ( 1 position)

Key Roles and Responsibilities:

Assists in the delivery process, verify documentation and supervises warehouse activities

Participates in the micro-planning exercise and uses the results to prepare a dispatch and

temporary storage plan

Prepares transport documentation (waybills) on the basis of the dispatch requisition

Manage all logistics documentation and information

Work with NMCP and other partners to organize the printing and transport of

support supervision tools.

Providing logistical support for mass distribution as well as consolidating LLINs to one central

location from previous distributions

Competencies, Qualifications, Skills and Experience:

First degree in health, logistics, supply chain or a related degree relevant to the field of health,

malaria or epidemiology

Minimum 3 of years’ experience working in malaria control and in particular Long Lasting

Insecticidal Nets Distribution and promotion of use is preferred

Experience in health extension programs organization, management and coordination of

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partner activities

Experience in development and facilitation of trainings and other capacity development

activities

Experience in working on donor-funded health promotion projects is preferred

Significant experience in logistics management, human resources, and reporting

Strong inventory management experience

Excellent planning and organizational skills

Excellent writing and presentation skills

Strong computer skills required

15. Position: Risk management/QA Specialist ( 1 position)

Key Roles and Responsibilities:

Updating the current Logistics Plan of Action (PoA) to include the evaluation of previous

distribution information, adjusting the distribution methodology based on lessons learned

Provide Leadership in the Risk Matrix for the entire LLINs UCC 2020

Participate in the Management of field-based teams

Coordinating simultaneous distributions at the sub county and national level

Coordinating the movement of distribution Materials

Coordinating with Logistics Team, NMS and field-based teams for all security issues related to

distribution

Coordinating with M&E to ensure capture of information related to distributions

Act as the focal point between NMCP, Logistics Team and all field operations

Responsible for financial and administrative issues related to LLIN distribution

Responsible for management and distribution of all related materials to LLIN distribution

Oversee IEC activities related to LLIN distribution

Prepare monthly reports on LLIN activities

Competencies, Qualifications, Skills and Experience:

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Bachelors degree in Pharmacy

A professional qualification in procurement and supply management is a must

Previous experience in mass distribution of LLINs

5 years work experience in the logistics management

Previous project management experience

Previous liaison experience with government and partners

Computer proficiency

The successful candidate will be a creative and innovative thinker and will have excellent

communication, analytical and organizational skills; interpersonal and cross-cultural skills; a

proven ability to produce results in difficult circumstances; and the ability to work efficiently

and quickly under pressure.

16. Position: BCC Assistant ( 2 positions)

Duties & Responsibilities

Support in the development of a realistic, innovative and effective strategy towards promotion of

LLIN utilization at the community level and national level

Identify gaps in BCC for promoting utilization LLIN at the household and community level

Develop an action plan for implementation of BCC at the post distribution phase of the

campaign.

Support in the coordination of the implementation of BCC activities during the entire LLIN

campaign

Support the BCC Specialist to design campaign messages and IEC materials

Assist in the coordination, management and monitor broadcast of interactive radio programs in

during the campaign

Participate in the development, pre-testing and dissemination of IEC materials.

Manage translation and “checking” of IEC materials promoting LLIN registration, distribution

and utilization

Organize and document dissemination of all IEC materials

Work with district teams (DHTs) to design, organize & monitor community events aimed at

LLIN utilization

Prepare BCC activity reports monthly and quarterly

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Assist in the coordination of the LLIN Documentary showing all activities, success stories and

lessons learnt

Support the coordination of national, regional and district Advocacy meetings

Participate in training of health workers, village health teams and other community based

volunteers.

Undertake other assignment as requested by management.

Minimum Qualifications and Experience:

Minimum of a Bachelor’s degree in Communication, Community Health, Social Sciences, Education or

related field. A post graduate training in related fields is an added advantage. Must have at least 3

years’ experience designing, implementing and evaluating behaviour change communication

interventions. The candidate must have participated in any of the past LLIN campaign doing SBCC

related work.

The Candidate must demonstrate knowledgeable practice of working with districts, non-governmental

and community based organizations as well as government departments. Excellent interpersonal

communication skills and ability to work as a team player. Demonstrate good interpersonal

communication, supervision and management skills. Excellent presentation and writing skills.

Computer skills of Microsoft Word, Excel and Power Point is an added advantage

17. Position: Caller centre staff (3 positions)


Develop, update and maintain systems, databases and relevant tools to ensure proper function of the Call

Centre

Provide second level support to MoH, DLG, and HF staff for all Queries, Requests and Complaints

(QRC’s) in line with Malaria including LLINs

Provide first level support to General Public for all QRC’s

Carry out any external communication in all areas of the campaign

Prepare and submit periodic reports to the data analyst

Qualifications

Bachelor’s degree in relevant field

Experience of not less than three years

Having worked in the time similar arrangement is added advantage

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Speaking more than two local languages and FLUENT in English a MUST

18. Position: Documentary Producer & Campaign Branding (1 position)


Obtain bulky content from the secretariat and convert into concise and usable pieces

Create info-graphic messages to sensitize the general public on effective use of insecticide treated

mosquito nets

Prepare imagery information of all events in the net campaign

Create and edit short video clips n net use and all net campaign events for sharing with the general

public

Create and image and video data base for future use

Strong management, communication and interpersonal skills.

Should have demonstrable creative flair, up-to-date knowledge of industry software and a

professional approach to time, costs and deadlines.

Qualifications

A diploma in multimedia studies (video production, camera skills, and graphics designing)

Four years of experience acquired from different media companies

Having worked or supported similar health related programs is added advantage

Position: Info graphics Designer/ Analyst (1 position)


i. Participate in the graphical design of a variety of communication channels, reports, publications and

activities, such as websites, adverts, sector strategic plans and reports, newsletters, posters, computer lock

screen displays, exhibitions and displays, Ministry corporate communications and corporate identity, etc. to

give the Ministry a visual brand.

ii. Work with stakeholders, briefing and advising them with regard to design style, format, print production and

timescales.

iii. Illustrate concepts by designing rough layout of art and copy regarding arrangement, size, type size and

style, and related aesthetic concepts.

iv. Obtain approval of concepts by submitting rough layouts for approval.

v. Determine size and arrangement of illustrative material.

vi. Review final layouts and suggest improvements if required.

vii. Monitor projects by coordinating with outside agencies, art services, printers, etc. on a regular basis to

ensure deadlines are met and materials are printed to the highest quality.

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viii. Maintain technical knowledge by attending design workshops; reviewing professional publications; and

participating in professional societies.

ix. Perform any other duties as may be assigned from time to time

The potential candidate should have the following essential Qualifications, experience skills and

knowledge:

• Bachelor’s degree in Communications, Graphic Design, or related field.

• Minimum three years of relevant work experience in Graphic Design

• Excellent written and verbal communication skills in English

• Excellent skills in Adobe Creative Suite programmes and/or other graphic design software.

• Initiative and sound judgment and demonstrated ability to work in harmony with persons of

different national and cultural backgrounds.

• Proven ability to design high-quality publications, charts, graphics, infographics and other

visual material

TEMPORARY ENGAGEMENT

1. District Coordinators ( 50 Positions)

Coordinate the formation and smooth operations of the task force

Carry out Mobilization and training of Task Forces, trainers and key opinion leaders for the

LLINs Mass campaign.

Coordinate the field operations and provide back-stopping support to ensure successful

execution of activities

Carry out review and evaluation of trainings as required

Carry out review of household registration exercise including 105% validation

Support the security groups on the deployment of armed forces during the distribution exercise

Coordinate with the District Task Force through MoH on the delivery of LLINs to Sub/County

stores

Support Task Force to plan and execute effective LLINs transportation during the distribution

exercise for hard to reach and complex locations

Support the distribution points and overall distribution on day of distribution of LLINs

Prepare reports on all planned and completed LLINs implementation activities

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Work with the District team to ensure that VHTs, Sub/County task force members and

community volunteers are fully facilitated as per Budget details

Carry out any other duty related to the LLINs mass campaign exercise within the period of

deployment in the field

2. Sub county Technical Coordinators (800 positions)

Experience working with different levels of government successfully

Excellent leadership and communication skills and demonstrated ability to work in a team

High level of honesty and integrity

Negotiation skills and ability to balance needs of parties and arrive at consensus

Knowledge of malaria and its prevention, diagnosis and treatment

Experience in planning and budgeting

Ability to manage multiple tasks in a fast paced environment with tight deadlines

Training, supervision and monitoring skills

Data management capacity (computer skills)

Supply chain management and/or logistics experience

Knowledge of the localities and road networks, including areas with specific access issues

Ability to work with limited supervision and achieve set objectives

Ability to proactively identify and address bottlenecks

Experience with advocacy, social mobilization and behaviour change communication

Excellent report writing skills

Available any time of need for deployment

Not currently engaged in any formal employment

3. Position: Sub county Technical Data Supervisors (800 positions)


o Installing and configuring of mobile phone applications.

o Offer basic IT support to field teams during data collection

o Ensure security of electronic systems and devices placed under own custody.

o Keep inventory of all the electronic devices used in the specific sub county

o Responding in a timely manner to service issues and requests

o Carry out data management trainings for field teams.

o Supervise data entry into the LLINs data electronic databases and provide ongoing reports.

o Ensuring the quality of all the system data collected at implementation

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o Generate daily, weekly and wave specific reports.


University degree level in Information Management, Information Technology, Social Sciences or

other relevant fields.

At least 1 years’ experience in field related activities

Computer knowledge is essential

Fluency in English.


Demonstrated ability to work independently as well as collaboratively in a team, particularly

the Local Government structures.

Excellent interpersonal and communication skills, including ability to work and interact with

Local Government colleagues and partners

Good organizational skills to support documentation, reporting of data, and

dissemination of information.

In-depth knowledge and operation of smart phones and computers.

Up-to-date knowledge of the latest trends in data management.

Good interpersonal skills, should be able to interact with all staff across all level and cadre

Creative, open to new ideas and ability to multi-task effectively

NOTE:

All application should be addressed to the “Permanent Secretary Ministry of health P.O Box

7272, Kampala” and Submitted to the Security Registry Room A 002 not later than 6th March

2020.

Application should be accompanied by CV, copies of Academic documents, copy of the NIN

number and previous appointment letters.

human resource management for llins ucc 2020 for hrm_ 280220… · human resource management for...

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