human resource information systems msm 635 strategic issues in human resource management/ gerencia...
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Human Resource Information Systems
MSM 635Strategic Issues in Human Resource Management/
Gerencia Estratégica de Recursos Humanos
Week 1/Semana 1
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Human Resource Information Systems
• Human Resource Information Systems (HRIS), also called:
• Human Resources Information Management Systems (HRIMs) are the backbone of the HR Function
• HRIMs keep a company:• organized and in compliance
• HRIMs are an efficient way to:• store and retrieve information quickly
• HRIMs reduce:• the quantity of paper files to be stored
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HRIMs – What are they?
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• HRIMs are a relational database
• HRIMs can be connected to an Internal
Intranet with access limits for those in the
need to know
• HRIMs can be as large or small as an
organization needs, and can be cusomized as
needed
• Common vendors: PeopleSoft and SAP
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Functions of HRIMs
• Reporting functions • Ad-hoc reports• Standard/regularly
scheduled reports• Employee data
• Organization/Job Data
• Self-serve interfaces for employees, managers and HR
• Transactional tasks
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Components of HRIMs
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Other Components of HRIMs
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Payroll
• Timesheets/time reporting – exempt and non-exempt
• Overtime, shift differentials• Holidays, vacation, sick time, personal days• Transactions – hiring, promotions, salary
actions, terminations, leaves of absence
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Benefits
• Benefits enrollment selections for:– Medical, dental, vision, life insurance and
optional benefits
• Benefits change information• Benefits package and summary plan
descriptions• Benefits Costs• Benefits portability
– COBRA costs
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Benefits
• Investment Selections – 401K• Health Care Savings Accounts and
Child Care Savings Accounts• Pre-paid legal plans
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Performance appraisal
• Performance appraisal copies from previous appraisal periods
• Performance appraisal copies with electronic signatures from current appraisal year or period
• Performance appraisal criteria• Ranking data• Performance appraisal templates
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Training & Development
• Training platform/portal access
• Training schedules/calendar
• Training registration access
• Training records
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EEO/AA
• AA/EEO information on candidates
• Affirmative Action Plan records, past and present
• Applicant data – protected classes
• Employee data – protected classes
• Succession plan records, past and present
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Recruiting & replacement
• Requisition – templates– copies– reports
• Applicant records
• Interview ratings• Internal job postings• Internal applicant
records
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Labor relations
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Information to reportRecord/copies of corrective actionNon exempt vs. exempt statusHot line/ethics line/open door issues Resolution on issuesData on types of issuesData on confirmed vs non-confirmed issue status
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Compensation
• Job title & pay grade• Business unit &
management names• Salary• Length of service • Compensation/salary
ranges• Compa ratio• Date of last increase• Job descriptions
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Onboarding
• I-9 forms • W-2 Tax Forms
– Signatures on policies, employee handbooks, intellectual property policies, and other company compliant policies and practices
– Personal information from transactions – name, address, social security, AA/EEO information, veteran status, contact numbers
– Date of hire, location, reporting structure
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Offboarding
• Last date worked
• Reason for leaving
• Exit interview data
• Resignation letter records
• Termination transaction
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Reporting
• Business Unit/HRP/Headcount reports
• Turnover reports• New hire reports• Termination reports
• Affirmative action reports• Benefits enrollment
reports• Performance appraisal
reports• Open requisition reports
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Records
• Employment Applications• I-9’s, W-2’s, internal job posting applications• Salary actions, promotions, merit increases• Performance appraisals• Leave of absence records• Payroll records• Corrective actions records• Resignation letters & termination transactions
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Summary
• Human Resource Information Systems (HRIS), sometimes called Human Resources Information Management Systems (HRIMs) are a very valuable resource to organizations
• HRIMs save hours of manual labor• HRIMs keep information neatly and securely in
one place and easily accessible to those with access
• HRIMs help keep organizations compliant
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End
Congratulation!
You have finished the first presentation of Human Resource Information Systems
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