human relations commission agenda

HUMAN RELATIONS COMMISSION

AGENDA

This meeting is accessible to the public via phone and video connection. If you have a disability

that requires accommodation, please notify city staff at least 24-hours in advance of the meeting

at: [email protected] or 541-917-7519.

The closed caption feature is for the benefit of the audience and is not the official record of the meeting.

Microphones will be muted and webcams will be turned off for presenters and members of the public unless called upon to speak.

If a participant disrupts the meeting, the participant’s microphone and webcam will be turned off.

If disruption continues, the participant will be removed from the meeting.

Tuesday, October 26, 2021

7 p.m.

Join the meeting on Zoom

Meeting ID: 928 9841 5737, Passcode: 252269

1. Call to order

2. Roll call

3. Business from the public

Persons wanting to provide public comment to the body must send their written comments by email to

[email protected]. Please limit comments to one page. Emails received before noon the day of

the meeting will be included in the public record.

4. Approval of September 28, 2021, minutes. [Pages 2-4]

5. Scheduled business (Chair)

a. Community survey (Staff)

b. HRC proposed project updates (Chair)

c. Human Relations Award [Page 5] (Chair)

d. HRC event debriefs and upcoming events from the HRC calendar [Pages 6-7] (Chair)

e. Highlights from this meeting for 2021 annual report preparation (Chair)

6. Business from the commission

7. Staff updates (Staff)

8. Next meeting date: Tuesday, November 23, 2021

9. Adjournment

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mailto:[email protected]

https://zoom.us/j/92898415737?pwd=TXNOT0JlZE1VU3JqWkJqQVZpcmRKUT09

HUMAN RELATIONS COMMISSION

MINUTES

September 28, 2021

7:00 p.m.

Remote

Approved: DRAFT

Call to Order

Chair Stephanie Newton called the meeting to order at 7:03 p.m.

Roll Call

Members present: Leslie Chartier, Greg Soriano, Miriam Cummins, Keith Kolkow, Robyn

Davis, and Stephanie Newton

Members absent: None.

Business from the Public 7:04 p.m.

Joe Fradella identified himself as an Albany resident and a member of the Bahá’í faith. He said he was

just observing the meeting.

Paige Hook identified herself as a Stayton city councilor and said she was observing the meeting.

Approval of August 24, 2021 Minutes 7:05 p.m.

Motion: Commissioner Miriam Cummins moved to approve the August 24, 2021, minutes as

presented. Commissioner Robyn Davis seconded the motion, which passed 6-0.

HRC proposed project updates 7:06 p.m.

Newton: Community Education

Commissioners ran a booth at the Albany Farmers’ Market where they spoke on the topic of equity.

Newton said there was a great response.

Soriano: Community Walk

Commissioner Greg Soriano said the time set for the community walk is October 17, at 1:00 p.m.

Soriano had spoken with Commissioner Keith Kolkow for help planning the walk.

Newton suggested Soriano contact Communications and Engagement Officer Matt Harrington to

place the event on the city calendar and to get help promoting the event. Cummins asked for a map

of the walk and suggested that the city partner with Linn County Health Department to add a vaccine

clinic along the route.

Parks & Recreation Director Kim Lyddane will see about reserving Monteith Park for the walk.

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HUMAN RELATIONS COMMISSION MINUTES Page 2 of 3

September 28, 2021

Cummins: Multicultural Festival

Cummins said the event is currently slated for the spring of 2022.

Human Relations Award 7:18 p.m.

The Human Relations Award winners will be announced at a city council meeting in October,

preferably October 27.

HRC Event Debriefs and Upcoming Events from HRC Calendar 7:21 p.m.

Kolkow noted it was National Hispanic Heritage Month and relayed information about events

sponsored by Greater Albany Public Schools. Lyddane said the City Council issued a proclamation in

honor of the month.

Cummins requested that the commission look at other heritage months and plan ahead to

recommend proclamations. Cummins will list the dates of the other heritage months and send them

to Lyddane and Newton.

The commission agreed to have a presence at the Saturday, October 9, Albany Farmers’ Market.

Newton will create a sign-up sheet for the event and send it to Lyddane.

Highlights from this Meeting for 2021 Annual Report Preparation 7:26 p.m.

The planning of the community walk, the attendance at the Albany Farmers’ Market, and the

upcoming Human Relations Awards presentation were listed as items to include in the annual report.

Business from the Commission 7:30 p.m.

Lyddane will find out when the next community survey will be conducted. Kolkow suggested that the

next survey include questions about feelings of belonging in the community.

Staff Updates 7:32 p.m.

Lyddane said an electronic survey was conducted at the Pride event earlier in the year with questions

about community belonging. Lyddane will report back to the group with the results.

Next Meeting Date

The next regularly scheduled meeting is on Tuesday, October 26, 2021.

Adjournment

Hearing no further business, Chair Newton adjourned the meeting at 7:35 p.m.

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HUMAN RELATIONS COMMISSION MINUTES Page 3 of 3

September 28, 2021

Respectfully submitted, Reviewed by,

Gabriel Shepherd Kim Lyddane

Recorder Parks & Recreation Director

*Documents discussed at the meeting that are not in the agenda packet are archived in the record. The documents

are available by emailing [email protected].

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Human Relations Award

Process Two categories

o Individuals

o Albany organizations or businesses

Publicity seeking nominations [normally the last week of October/first week of November]

o News release

o Posting on City’s website

o Provide Blake Pang at United Way, Love INC, and Chamber with the nomination form

(English and Spanish) and the news release for distribution via their networks

o Nomination forms due by 5:00 p.m. Friday, [normally a date in December]

Application status is shared at the [normally December] HRC meeting without revealing the

nominees’ names. Nominations are accepted up until the HRC decides who the award recipients

will be.

HRC makes HRA selections and votes by email

o Selects top three finalists for the two categories (if enough applications are submitted)

Selects award recipients for the two categories (receives award)

Selects up to two runners-up for the two categories (receives certificate)

(Name of “award” recipients to be kept confidential so that it is a surprise at the awards

presentation.)

City orders award(s) and prepares certificates.

HRC presents the awards and certificates at the [normally February], city council meeting

o Finalists attend city council meeting

Time Schedule [Normally end of October thru middle of December]: Submission of HR award applications

o Nomination forms due by 5:00 p.m. Friday, [Normally a date in the middle of December]

After [normally a date in December], application deadline: HRC makes HRA awards selections

o Selects top three finalists for the two categories

Selects award recipients for the two categories

Selects up to two runners-up for the two categories

(Name of “award” recipients to be kept confidential so that it’s a surprise at the awards

presentation during the city council meeting)

October 27 city council meeting:

o HRC representatives:

1) attends/remotely joins meeting

2) gives foundational introduction that sets the stage for public

understanding of the award’s purpose; and

3) for each category:

• a) reads info about the recipient and presents the award; and

• b) reads info about the runner-up(s) and presents the certificate(s).

o Finalists attend/remotely join city council meeting

Following the council meeting, provide photos, if available, to Democrat-Herald.

Issue news release announcing award recipients

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Thursdays Community Meals (Take-out meals) 5:00 p.m. First Christian Church

01/18/2021 MLK Day

01/26/2021 HAC meeting (last Tuesday of the month) 3:00 p.m. Virtual event

01/26/2019 HRC meeting (canceled) 7:00 p.m.

02/11/2020 NAACP Corvallis/Albany (2nd Thursday of every month) 6:30 p.m. Virtual event


02/23/2021 HRC meeting (canceled) 7:00 p.m.

02/24/2020 Joint meeting of City Council and HRC 6:00 p.m. Virtual event

02/26/2021 LBCC Unity Celebration (last week of Feb. or first week of March) Virtual event

03/02/2021 Annual Training for Citizen Advisory Groups 3:00 p.m. Virtual event


03/22/2021 Joint meeting of City Council and HRC 5:15 p.m. Virtural event

03/23/2021 HRC meeting (canceled) 7:00 p.m. Virtural event


04/02/2021 HRC sub-committee 3:30 p.m. City Hall Willamette Room



04/27/2021 HRC meeting 7:00 p.m. Virtual event

Mental Health Month


05/20/2021 HEART to Heart Resource Fair (3rd Thursday in May)


05/25/2021 HRC meeting

05/31/2021 Memorial Day events

06/05/2021 Juneteenth Celebration (Corvallis/Albany NAACP presents)


06/22/2021 HRC meeting 7:00 p.m. Virtural event

06/26/2021 LGBTQ Rally/March Linn County Courthouse &

Downtown Albany


Safety Camp for kids entering grades 4-6

07/09/2021 NAACP Corvallis/Albany 6:30 p.m.

07/22/2021 River Rhythms [Super Diamond] 7:00 p.m. Monteith Riverpark

07/27/2021 HAC meeting (last Tuesday of the month) 3:00 p.m.

07/27/2021 ?Joint meeting of HAC and HRC? ?

07/27/2021 HRC meeting 7:00 p.m.

07/29/2021 River Rhythms [Herman's Hermits] 7:00 p.m. Monteith Riverpark

07/31/2021 Famers' Market 9:00 a.m. City Hall parking lot

Midsummer Arts Festival (Canceled) 10:00 a.m. Monteith Riverpark

08/02/2021 Summer Sounds [Arietta Ward] 7:00 p.m. Monteith Riverpark

08/03/2021 National Night Out Event (First Tuesday in August) 5:30 p.m.

08/05/2021 River Rhythms [Smash Mouth] 7:00 p.m. Monteith Riverpark

08/07/2021 Farmers' Market 9:00 a.m. City Hall parking lot

08/09/2021 Summer Sounds [The Coats]

08/12/2021 River Rhythms [John Michael Montgomery] 7:00 p.m. Monteith Riverpark

08/13/2021 NAACP Corvallis/Albany (2nd Thursday of every month) 6:30 p.m.


08/16/2021 Summer Sounds [Stone in Love] 7:00 p.m. Monteith Riverpark


08/24/2021 HRC meeting 7:00 p.m. Virtual event



March 2021

April 2021

Calendar of Events

January 2021

February 2021

May 2021

June 2021

July 2021

August 2021

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09/12/2021 HRC Community Walk (Postponed to October)


Festival Latino

noon-4:00

p.m. Monteith Riverpark

Linn-Benton Veteran Stand Down



09/28/2021 HRC meeting 7:00 p.m.

10/3-9/2021 Mental Illness Awareness week




10/17/2021 HRC Community Walk 1:00 p.m. Monteith Riverpark



10/26/2021 HRC meeting 5:00 p.m.

10/27/2021 HR Award Presentation during the City Council Meeting 6:00 p.m. Remote


Annual Summit on Homelessness


11/11/2021 Veterans Day Memorial Service 8:30 a.m. Timber Linn Park

11/11/2021 Veterans Day Parade 11:00 a.m. Downtown Albany



HRC meeting 7:00 p.m.






TBD HRC meeting 7:00 p.m.

Homeless Persons' Memorial Service 5:30 p.m.

November 2021

December 2021

September 2021

October 2021

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