hugolacasse/shutterstock.com june 2015 newsletter · welcome to 2015 dear members. please take note...

PMI Emerald Coast Florida Chapter

pmiemeraldcoastfl.org

Copyright ©2015

Newsletter June 2015

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Highlights In this Issue:

Problem Solving and

Decision Making with

Blue and Green

Annual Spring

Symposium Recap

Are You In The Need For

PDUs Right Away?

http://pmiemeraldcoastfl.org

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June 2015 Issue 2 PMI Emerald Coast Florida Chapter

Copyright ©2015

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Mission: W e endeavor to provide value to our m em bership, local industry and the community, through professional

development, certification support, networking, personal enrichment, and free PDUs.

A Message From Our President...

Can you believe it’s already the middle of the year and summer time? Time flies

when you work on projects! There is so much to report this quarter I’m not sure

where to start so I’ll jump right in.

Your Chapter Board has been busy working to find new ways to bring our

membership more opportunities for PDU’s. At our Spring Symposium, the Board

surveyed a group of 14 participants who shared their thoughts on things they value

most from the Chapter and prioritized which were the most important (see the “2015

Chapter Annual Spring Symposium” article for more details) . Free PDU’s was a top

priority and we heard you loud and clear! As a result we will be trying new things throughout the remainder

of the year. On June 23rd, we held our first free PDU event. It was a webinar presented by Matthew

Weaver of Project Weavers on “Making Linkedin Your Best Friend”. Stand by for more free PDU events!

PMI Emerald Coast FL Chapter (PMIECFL) is part of PMI’s Region 14 which includes all states in the

southeast as well as the Caribbean. Every year a Leadership conference is held to bring all Chapter

leaders together for 2 days of education and collaboration (see the “Highlights From The Region 14

Leadership Conference” article for more details). PMIECFL was proud to have Ron Reed, Director of

Mobile, AL Branch and Jeralyn Rittenhouse, Chapter Vice President of Public Relations attend the meeting

in Orlando. Jeralyn also spoke on change management. Thank you both for representing PMI Emerald

Coast FL at this Leadership event.

Now for a few statistics about our Chapter. We held 10 different membership events from Panama City, FL

to Mobile, AL with an average of 60 people participating. Approximately 60% of these participants are

members. We also had a very successful Spring Symposium at Northwest Florida State College with 68

participants and 13 speakers! We can’t thank the College enough for their generosity in letting us hold this

event on their campus and utilizing their project management students as volunteers. Thank you Dr.

Vickery!

Before I close I must mention our Fall event. Every year in November we have our mandatory annual

meeting of the membership and volunteer appreciation. We are starting to plan for the event now and will

have more news to come! Stay cool in the coming months and enjoy your vacations!

Kind regards

Holly Smith, President Emerald Coast FL Chapter

[email protected]

mailto:[email protected]

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2nd Quarter 2015 Board Update

By Holly Smith, PMP

Have you ever participated in laying out a strategy and creating the plan to achieve that strategy? It can

be challenging for any organization to plan more than several years ahead in the face of rapidly changing

technology and events. Our Board took on this challenge at the beginning of 2015 by defining our mission

and developing strategic initiatives to provide more value to our membership. We created an action plan

for the upcoming year which will lay a solid foundation for future PMI ECFL boards and great benefits to

our members. However, we discovered that our plan was incomplete and was missing the valuable

feedback from our membership on your strategic imperatives.

At the 2015 Spring Symposium, the Board set aside time to host a facilitated workshop to discuss the

value our members would like to receive from our Chapter. Approximately 14 members attended the

workshop and we discussed the initiatives mentioned in our mission statement which include Professional

Development, Certification Support, Networking, Personal Enrichment, and Free PDUs. The members

were asked to rank the importance of implementing the initiatives with (1) being the most important and (5)

the least critical. To our pleasant surprise, the initiatives listed were closely aligned with the board’s focus

for 2015!

As we start to tackle these initiatives and implement them, our progress will be posted in the quarterly

newsletter! Stand by for exciting times ahead!

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2nd Quarter 2015 Board Update Cont’d

By Holly Smith, PMP

The PMI Emerald Coast Chapter is endeavoring to provide value to our membership, local industry and community by providing opportunities for free PDUs, professional development, certification support, networking, and personal enrichment. Your top suggestions for how we can provide value to you were collected and this year’s Spring Symposium. You told us what you want, and we’re listening!

Free PDU's Professional Development

Enhance online library of presentations to include

podcasts and past presentations to serve as back up

for missing a meeting.

Use video conferencing to broadcast lunch meetings

across our Chapter’s territory.

Include local charities’ and colleges’ volunteer

opportunities along with Chapter openings.

Offer a variety of meeting times and locations, both in

person and virtual meetings that count toward PDUs.

Do a better job informing members of ways to get

PDU's and how many PDU's can be claimed for

various activities (e.g. holding board position,

speaking, mentoring) – MAKE IT EASY.

Provide a cheat sheet on our website and to branches

on how to claim PDUs.

Create a structured mentor program to include # of

PDU's, process for claiming and ongoing list of

available mentors and mentee's.

Create community of mentors or coaches to

provide practical advice or availability to answer

questions (e.g. SCORE model).

Provide blog capability to enhance collaboration via

our website.

Initiate pilot program for virtual meetings that focus

on specific industries (e.g. technology, healthcare,

construction, finance, government (state, local,

federal), hotel, restaurant or manufacturing).

Create community outreach program to assist small

businesses, perhaps through SBA or local

Chambers of Commerce.

Certification Support Personal Enrichment

Create welcome package for new members to include

details on claiming PDUs.

Offer other types of PMI certification boot camps (e.g.

SRCUM Master, Agile, Risk, and Program

Management).

Partner with local colleges to better understand what

students want (e.g. mentoring).

Improve job postings section of website.

Share information and collaborate with other PMI

locations.

Ensure info requests responses are timely.

Networking

Foster new member outreach efforts.

Delineate industry on name tags at events.

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Annual Gold Sponsors

Special Thanks To Our Sponsors

Your support is a great vote of confidence in our mission!

Annual Silver Sponsor

Spring Symposium Event Sponsors

Fall Symposium Event Sponsor

Annual Bronze Sponsor

Chapter Sponsor

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2015 Chapter and Branch Board of Directors

& Support Staff

Welcome to 2015 dear members. Please take note of the new 2015 Board of Directors. As echoed by

PMI EC Chapter President, Holly Smith in this introductory newsletter, 2015 will be an exciting year for

the PMI EC Chapter. PMI EC Chapter encourages you to be part of the exciting activities and events

planned this year. Please take note of the Board of Directors, Branch Managers and the Support Staff.

Any events or activities you would like more information on or just get involved, contact us….

Name Position

Holly Smith, PMP President

Jamie McDonald, PMP Vice President

Steven Williams, PMP VP Finance

Joanna Scott, PMP VP Communications and VP Programs

Jeralyn Rittenhouse, PMP VP Public Relations

Mike Cary, PMP Past President

Gerson Cedeno, Jr., PMP VP Professional Development

Dennis Michael White VP Membership

Isabelle Thompson, PMP VP Operations

Scott Peters, PMP Director at Large

Randy Smith, PMP Director at Large

Board of Directors

https://www.pmi.org.uk/index.php?option=com_contact&view=contact&catid=10&id=7-yohan-abrahams

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Name Position

Nicholas Berry Fort Walton Branch Committee

Ron Reed, PMP Director, Mobile Branch

Lori Beaver, PMP Director, Panama City Branch

Isabelle Thompson, PMP Director Elect, Pensacola Branch

Branch Directors

Newsletter

Volunteer Support

Name Position

Nicole Lawson, PMP PMI Emerald Coast Chapter Newsletter Editor

Name Position

Amanda Kondrat'yev Volunteer

Justin Brackin Volunteer

Marta Kurjata- Smiley Volunteer

Tonya Nascimemto Volunteer

Britnee Orr Volunteer

Candice Wahowski Volunteer

Governance

Name Position

Maryanne Devine Governance Document Support

https://www.pmi.org.uk/index.php?option=com_contact&view=contact&catid=12&id=18-irene-bayliss

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Are You In The Need For PDUs Right Away?

By Gerson A. Cedeño, PMP, CEA, CQPA

PMI Emerald Coast Chapter Needs YOU! Did you know the Emerald Coast Chapter has many opportunities to volunteer, and you can earn PDUs at the same time? Open volunteer positions are posted in the PMI.org Volunteer Relationship Management System (VRMS) with opportunities to support PMI remotely anywhere in the world or locally here in the Northwest Florida/Mobile Alabama area. Volunteering is an excellent way to expand your contact network, sharpen your skills and demonstrate your leadership abilities. Volunteering can also help you meet your continuing certification requirements for your certification. You can earn 1 PDU for each hour you devote to supporting your Chapters and Branches. However, having a PMI certification is NOT a prerequisite to volunteer! Earning PDU’s Through Webinars PMI.org Website has a lot to offer through the PDU Advantage Program, an exclusive member benefit; you can earn PDUs at no additional cost by attending webinars hosted by PMI Communities of Practice, PMI-sponsored On-Demand Webinars, and more. You can also register to attend webinars at Projectmanagement.com and submit requests for PDUs. Please keep in mind the capacity for the live webinars is limited. However, archived webinars are available for you to watch at your leisure. There is also an extensive library of on-demand webinars available. The webinars sit under COEs/focus areas that were migrated from PMI.org when Projectmanagement.com was acquired this past year. Our VP of Public Communications, Jeralyn Rittenhouse, PMP, will also be presenting a webinar on Change Management in October. IPM Day 2015: Big Bang for Your Buck! For the past 11 straight years the International Institute for Learning (IIL) has sponsored International Project Management (IPM) Day, a free event where registrants could earn as many as 15 PDUs. The online event hosts an array of virtual training sessions viewable for 30 days from the “go live” date. IPM Day has become a premier event, boasting 65,000 registrants last year. However, times have changed; for the first time ever in 2015 IIL is charging a registration fee to attend the event. In 2015, the event is going to cost $45.00 to attend but offers participants an opportunity to earn as many as 20 PDUs. This year’s line-up promises a big bang for your buck with impactful content and world-class speakers. Always the first Thursday in November, IPM Day spotlights some of the brightest thought leaders, storytellers, movers and shakers in the industry – people making a difference in the field of project management and in the world. Join them Nov 5, 2015 for the 12th annual virtual conference, IPMDAY 2015: Ensuring a Sustainable Future, to access the latest insights, trends and best practices surrounding project management, sustainability, organizational performance and corporate social responsibility. You’ll come away with real-world knowledge, actionable ideas, videos, white papers, case studies, templates, and much more!

https://vrms.pmi.org/

https://vrms.pmi.org/

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The Emerald Volunteer Spotlight...

Welcome Our Newest Volunteers

Melissa L. Strawser - Volunteer Melissa has worked with the Emerald Coast PMI Chapter and individual members in various capacities since 2012. She has been involved in numerous community organizations and currently serves on the Board of Directors for Junior Achievement of Northwest Florida. Melissa possesses a Master’s degree in Aeronautical Science from Embry-Riddle Aeronautical University, a designation as a Certified Professional Coach, and a designation as a certified Myers-Briggs Type Indicator (MBTI)® certified administrator, interpreter, and trainer.

Bob Zinga, PMP - Volunteer Bob is working with the Emerald Coast PMI Chapter providing website support. He is a cybersecurity management professional commissioned in the U.S. Navy Reserve as an Information Professional Officer/Information Dominance Warfare Officer with more than 10 years of honorable service. He is also the Senior Security Engineer of Pivotal Software Inc. He has more than 18 years of certified Information Technology experience with expertise in leadership, secure enterprise information technology, and project management.

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Branch Highlights

The PMI Pensacola branch has been busy! In February, KC Etheredge, Chief Operating Officer of the Greater Pensacola Chamber, presented the History and Impact of Leadership Pensacola (LeaP). In March, Kathy Summerlin, Marketing Director of the Saenger Theater, led Pensacola PMI members on a tour of the historic Saenger Theatre and discussed the history and recent $15 million renovation project. In April, Pensacola PMI members attended the chapter-sponsored symposium. In May, Juan Martinez provided pointers on how to complete the PMP application and study for the PMP exam. The Pensacola Branch has big plans for the upcoming months as well. On August 18, Pensacola branch members will have the opportunity to tour the Port of Pensacola via trolley while Amy Miller, Port Director, discusses the Port’s project management practices. The fall promises many more networking and learning opportunities!

Date Event Name Location

July 21, 2015 from 5:30 pm to

7pm

Listening Skills and the

Impact on Team Member

Engagement Homewood Suites 5049 Corporate Woods Drive Pensacola FL 32504

August 18, 2015 from 11:30

am to 12:30 pm

Behind the Gates: The

Unseen Side of the Port of

Pensacola Port of Pensacola 700 S Barracks St, Pensacola FL 32502

Events Calendar

Pensacola Branch

Mobile Branch


July 16, 2015 from 6:00 pm to

8:00 pm Mobile PMI Branch Meeting Original Oyster House 3373 Battleship Parkway, Spanish Fort, AL 36527

Events Calendar

In July, the Mobile Branch will host their monthly branch meeting. The guest speaker will be Bill Carswell, Ph.D., PMP and Principal Research Scientist at the Energy Huntsville Initiative. Dr. Carswell will be doing a presentation on "Demystifying the Project Management for High Tech Manufacturing Projects". This presentation outlines the linkages between the PMBOK processes, especially scope, schedule and risk, with special emphasis on aviation systems and government contracting. All three portions of the talk involve interactive activities that engage the audience in live examples, rather than just a lecture on what the PMBOK says. At the end of the talk you will understand the linkages between scope, schedule and risk, and how each of those processes mutually support each other. As part of his teaching activities, Dr. Carswell has developed a portfolio with examples of how to apply the PMBOK processes. See the “Events Calendar” below for the date, time and location for this event. You will earn 1 PDU for attending!

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Branch Highlights (Cont’d)

You have spoken and we have listened! The Panama City Branch Board of Directors would like to extend a special thank you to those who have attended our general meetings on what we can do for you. As a result, our BOD has chosen to focus on providing back to our members and the community through concentrating on three main goals: expansion of the branch, our alliance with Gulf Coast State College and community outreach.

Last quarter we had our first ever East Side meeting to introduce PMI Emerald Coast Chapter PC Branch to those who cannot make our meetings on the beach. Through the East Side meeting we made good contacts with Embry-Riddle, Troy and Tyndall Air Force Base along with others in the area. We plan to have a second meeting mid-August. Stay up to date on our events via the chapter website http://pmiemeraldcoastfl.org.

Our alliance with Gulf Coast State College has officially begun! We are excited to offer a marvelous opportunity to anyone interested in project management; the PC Branch along with the GCSC are providing our first official PMP prep class on Thursdays beginning on June 23rd from 5:30 – 6:30. This will be a guided intense study of the PMBOK intended to prepare attendees for the PMP exam.

Our members can now receive a 5% discount on PMO Advisory Intelicamps and U.S. based courses. Simply mention the Chapter under the Institutional Discount program. Find out more at http://www.pmoadvisory.com/

PC Branch is also focused on providing back to our community. Currently, we are looking for volunteers willing to work with Boy Scouts specifically assisting Eagle Scouts with their project plans. If you are interested in helping with this or any other local efforts, please contact your PC board members at [email protected]


June 25, 2015 at 11:15 am Agile in a Non-Agile World Egg & I Restaurant 1114 Thomas Drive, Panama City, 32408

July 23, 2015 at 11:15 am

Industry Profiles:

Oceanneering, Berg Pipe and

DeTect Egg & I Restaurant 1114 Thomas Drive, Panama City, 32408

August 27, 2015 at 11:15 am PMI Jeopardy Egg & I Restaurant 1114 Thomas Drive, Panama City, 32408

September 24, 2015 at 11:15 am

23rd Street Flyover Design

Project Egg & I Restaurant 1114 Thomas Drive, Panama City, 32408

Events Calendar

Panama City Branch

http://pmiemeraldcoastfl.org/

http://pmiemeraldcoastfl.org/

http://www.pmoadvisory.com/

http://www.pmoadvisory.com/


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2015 Chapter Annual Spring Symposium

By Holly Smith, PMP and Gerson A. Cedeño, PMP, CEA, CQPA

Our Spring Symposium on April 18th was a tremendous success with over 60 attendees! For the third straight year, the event was held at the Costa Leadership Institute at Northwest FL State College (NWFLSC) and was catered by the college’s culinary school. The day began with a welcome and kick-off from Dr. Caisson M. Vickery from NWFLSC who spoke about the college’s Project Management degree and internship programs. The participants had the option to attend their choice of four sessions. There were twelve presenters and twelve outstanding educational topics plus the Keynote speaker. All topics presented are available to our members for review on the Chapter’s website, and are downloadable if needed or desired. So if you missed an educational opportunity/session during the symposium, go to the our website and make up the difference. Our keynote speaker, Mr. Kai Lamay from Booz Allen Hamilton, shared an insightful presentation about “Analytical Program Management - Software Tool (Polaris)”. Mr. Lamay demonstrated the tool and its many capabilities. He also offered a valuable prospective of oil and gas projects. We received many great ideas via surveys handed out to the attendees. One of the surveys cited, “It was an Outstanding Symposium”. As we reviewed all the surveys, one question kept popping up: Is the Chapter going to have a Fall Symposium? The board of directors is going to discuss the possibility of holding a Fall Symposium vice having the Chapter Annual Dinner Meeting scheduled for OCT/NOV of this year. Keep watching our Website for more information regarding the possibility of having a Fall Symposium this year. This year’s Symposium provided attendees with many opportunities to network, learn and earn 8 PDU’s! We want to thank our sponsors, Project Weavers, Sirius, and the Northwest Florida State College, Costa Leadership Center for being outstanding business partners and supporters of the Project Management Profession. We are looking forward to our next Symposium. The date is April 16, 2016 and will be held at the Northwest Florida State College, Costa Leadership Center. We are in the planning stage for next year.

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Highlights From The Region 14 Leadership Conference

By Ron Reed, PMP

This years’ Region 14 conference was held at the Tradewinds Resort in beautiful Saint Pete Beach. The conference was co-hosted by the Tampa Bay and Suncoast Chapters. It was well planned as you might expect from a team of project management volunteers. The event started on the evening of Thursday, April 23rd and ran through 1pm on Saturday. The agenda was chock full of opportunity to capture new knowledge while also offering numerous networking sessions. The breakout sessions were very informative and the networking sessions provided opportunity to learn how other chapters are succeeding in growing their organizations by adding value for members. The key note speakers were excellent. John Stenbeck kicked off the conference with an engaging discussion on using agile best practices to manage and grow your chapter. The key message with this session was to determine the WIIFM (What’s In It For Me) for members and use that to develop the initiatives that add value. Captain David Marquet (U.S. Navy Retired) provided the key note on the last day of the conference. Marquet shared his leadership lessons learned from his time on board the USS Santa Fe, a nuclear powered submarine. His is a fascinating story of taking the worst performing ship in the entire Navy and turning it into the best by adapting to a new leadership approach that proved transformational. Those that are interested in how he navigated this leadership challenge can read about it in his book, “Turn the Ship Around!”.

The conference ended with a review of and vote on the proposals to host the conference next year. The two competing chapters were South Alabama (Montgomery) and Trinidad & Tobago. The Trinidad and Tobago proposal carried the day. The opportunity to participate in these events is one of the most significant benefits of volunteering and taking a leadership role in our chapter. If you are thinking about volunteering, to take the plunge. The water is fine!

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Understanding the different colors of thinking hats and how they can help to guide a meeting might aid a group. This help can include getting a list of ideas, helping with problem solving, and improving their decision making, as well as meeting processes. Examples include the blue and green hats which allow the group to focus on a process for their meeting and using creative techniques to build ideas. Blue = Control The blue hat represents process control during a problem solving or decision making meeting. It is used to summarize the meeting as well or it may be used as a final step after a decision is made in order to develop a new process to be used that solves the problem being discussed. It is most often used by the meeting facilitator or team leader to move the group between all of the hats to make sure each possible perspective is reviewed. As a facilitation hat, it may require the group to go through all the hat colors in a particular order to insure a set agenda is followed. Or the blue hat may suggest moving to a different color hat to prevent the group from getting stuck on one idea that carries a lot of emotion or ownership with it. Later the blue hat may choose to have the group return to a hat that was cut short (after other hats are completed) in order to make sure that perspective gets properly covered. Green = Creative When the group puts on their green hat, they turn to creative methods for finding ideas to pursue or possible solutions. This is where out-of-the-box thinking occurs during brainstorming methods or other creative problem solving techniques. Brainstorming should begin with everyone giving an idea in turn and then move to random idea generation after several people have passed on providing a new idea. Do not evaluate ideas during the creative process as this can cause process confusion and limit the number of ideas to pursue. Instead wait until the appropriate time during the meeting when other hats may be used or specific types of input requested. The colored hats of blue and green allow a group to follow a meeting process and utilize various creative idea generation methods. Using the various colors of hats as a way to guide a meeting may provide the group with a greater list of ideas, help them with problem solving, and improve decision making. Groups using these hats may want to investigate more hats for use in their meetings and find additional techniques for generating ideas, solving relevant problems, and making decisions that they may need to better function as a group in meetings. NOTE: Edward de Bono, PhD designed 6 Thinking Hats as one of his many thinking techniques. If readers would like more details on 6 Thinking Hats, check out his book or search the internet for "thinking hats." Additional on-line articles may also be available under "problem solving or decision making" explaining the other hat colors: yellow, black, red and white. Shirley Fine Lee has considerable training and expertise in leading effective meetings and projects, as well as training others within the corporate world to be able to do the same. Her book, "R.A!R.A! A Meeting Wizard's Approach" This is a must-have guide that demonstrates effective meeting planning and management. Sign up for Shirley's free productivity newsletter on her website or visit her leadership blog. Find out more about her, her books, and learning options she provides on her website at http://www.shirleyfinelee.com. Article Source: http://EzineArticles.com/?expert=Shirley_Lee

Problem Solving and Decision Making with Blue and Green

By Shirley Lee

http://www.shirleyfinelee.com

http://EzineArticles.com/?expert=Shirley_Lee

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Design, and implementation of the project management methodology is a long term endeavor. Stakeholders should not expect it to happen over one night, one week or a month. In many cases it means going from a complete project chaos to a stable, predictable project management environment. It takes time, patience, and a group effort to establish and mature project management culture. It also requires a lot of executive support. Many companies try to follow the path of the project management excellency, but most of them strive to succeed, due to insufficient expertise, short term benefits perspective, bad project habits built in the lifetime of the organization, politics, unfortunate staff resistance to change, and last but not least stakeholders support. It is hard to imagine successful execution of any project without a strong support of crucial stakeholders, and implementation of the project management methodology is no exception. Introducing a project management methodology is a big organizations change. Like with every major change in the organization, you would like to see a lot of executive support during the process. Otherwise it will be very difficult for you to overcome the resistance of the organization, and yes, prepare yourself that not everybody will be happy seeing you reorganizing their environment. Knowing that, you have to make sure you get the C-level support from the very start. Moreover, you have to get it before you even start. How to obtain that support? You can only get it, if C-level understands what’s in it for them. The board of directors of the company needs to comprehend, that projects are vehicle for the strategy success. Hence, if they know how to manage their portfolio, programs, and projects, they have a far bigger chance of realizing their strategy. Of course this mostly applies to organizations that have a clear strategy. Once you have the C-level support you have to find some room for them to demonstrate it, so other stakeholders can get convinced, and support the project. Right from the beginning. You should remember to have a representative of the C-level at the kick-off meeting. Let him present the reasoning behind having project management methodology from the strategic perspective. Later, get them involved the methodology development. Let them choose the pilot projects for the methodology testing. If it is possible, find a project that they can run based on the new methodology, and prove to the organization, that it works fine. Agree on a communication plan with C-level. Look for the quick wins, and communicate them. Make sure you have the result, and show them proudly, emphasizing stakeholders involvement, and influence. With time, you will be able to show, how the business goals of projects are delivered based on the new methodology, and how the strategic goals are being met based on that. Do not forget to secure a long term support for the changes from the C-level. It will require time for the new methodology to prove it was a good investment. Don’t let the C-level forget, about what you are trying to achieve with your methodology implementation, and keep feeding them with some good news. Introducing the project management methodology in the organization without C-level support might be very difficult, if not impossible. So make it wise, and make sure they are a part of your game.

C-level stakeholders management in design and implementation

of the organizations project management methodology

By Piotr Plewiński, PMP, PMI Poland Chapter

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Do you have any article submissions, comments or ideas for the next newsletter? Please email us

at [email protected].

Highlights From Next

Issue:

Third installment of articles from the Meeting Management series by Shirley Lee

Upcoming networking events and training

Upcoming volunteer opportunities

See You Next Quarter!

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hugolacasse/shutterstock.com june 2015 newsletter · welcome to 2015 dear members. please take note...

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