http://asc.nsbe-space.org/2016 [email protected] technical paper step-by step guide nsbe space...
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http://asc.nsbe-space.org/[email protected]
Technical Paper Step-by Step Guide
NSBE Space Special Interest Group
Complete actions in GREEN in Microsoft Word or PowerPoint as
appropriate
Stop Sabotaging Your Career and Industry…Write a Technical Paper!
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Space SIG Guarantee
If you have a science or engineering background and IF you are willing, you can be a published technical paper author by the close of the
2016 NSBE Aerospace Systems Conference
http://asc.nsbe-space.org/[email protected]
No Problem(“No Problem” Borrowed from In Living Color’s “Homeboy Used Car
Sale” Comedy Sketch)
Very busy schedule? No problem!
All your work is classified? No problem!
You don’t do technical work anymore? No problem!
Not willing to put in the effort? PROBLEM!!! Optional: Click image for link to video. Internet connection required.
Entertainment/Nostalgia Purposes Only.
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Who Should Write Papers?
Scientists and Engineers involved in: Design Testing Development Manufacturing Production Operations Product termination
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Why Write? Prevent technical information from
being lost Establish personal technical reputation Counter disparities in US engineering
workforce
Open your laptops…it’s time to write
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Step OneDeclare Intent
This step can be completed in one 60-minute sittingBenefits for authors if Step One
completed by June 18, 2015
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Select Idea for Paper Suggestions
Technical project you are working on now (work or Space SIG)
Topic you wrote emails back and forth to more than one colleague about in the last week
A project you have to present a status on at work The longest OR most interesting OR most rewarding
project you have worked on in the last 2-12 months Another project of extreme interest to you
Choose topic and write title or 1 phrase description now
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Nothing to Write About? Classified work? Moved to management? Join a Space SIG project team
http://www.nsbe-space.org Project Areas
Arusha Long Range Lunar Rover East Africa Spaceport Feasibility Study Macho Mengi Interferometry Testbed Mars Desert Research Station NSBE Expedition Power Beaming Demonstration Unit Visions for Human Space Flight
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Determine Audience Identify your audience – why are you writing to
them? What do they gain from this paper or how does it affect them? For a peer scientist/engineer to verify your methods,
results To document a new development/process/design To share an application for others to benefit from To convince peers or management to adopt a
recommendation Write a one-sentence description of your
audience and why you are writing to them
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What Do You Expect to Share? Types of papers
A research paper - culmination and final product of an involved process of research, critical thinking, source evaluation, organization, and composition
Analytical or argumentative research Goal: argumentative research paper is persuasion, which means the
topic chosen should be debatable or controversial Goal: analytical asks a question on which author has taken no stance.
Paper is often an exercise in exploration and evaluation Practical applications paper Cutting-edge technical paper Experimental, comparative, design, or theoretical paper
Write a short description (5-7 sentence) summarizing the content you anticipate writing in the paper
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Create an Outline Based on statements in your short description, create a
2-level outline of your paper with elements as follows in example
Each roman numeral should have at least an A and BI. Introduction of topic and purpose
A. Topic DescriptionB. Purpose for Sharing with Audience
II. History / background / contextIII. Research methods / data analysis / design process (may have
multiple instances of this section for each subtopic)IV. Results / findingsV. Conclusions / recommendationsVI. References / Works cited
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Create a Short Abstract Using previous items as a guide, compose
a 100-150 word abstract Begin by turning outline into a paragraph Incorporate any details from the 5-7 sentence
short description not captured in the outline Stay within 100 (min) to 150 (max) word count
Modify the phrase from slide 2 into a coherent title if not already done
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Submit Short Abstract Select ASC Paper Track
Aerodynamics and Aviation Aerospace Simulation & Testing Avionics and Software Communication and Navigation
Technologies for Space Applications Cubesat and Smallsat Platforms &
Technologies National Defense Aviation & Space
Systems Remote Sensing and Emerging Sensor
Technologies for Space
Robotic Technology and Control Systems for Space Applications
Space Commerce, Tourism, & Utilization Space Exploration Space Launch Vehicles & Spaceports Space Missions and Technologies –
Challenges and Lessons Learned Space Research of NSBE Space Science
Systems Engineering
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Submit Short Abstract Create Paper Submission Account
https://cmt.research.microsoft.com/ASC2016
Complete author registration questions and upload short abstract
ATTENTION: Upload short abstract by June 18, 2015
for priority assistance from Technical Program Subcommittee
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Step Two Compose Extended Abstract
Depending on personal speed, this step may require several weeks to complete
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Begin Researching Topic Area
Compile relevant reports/documents from work or online searches (expected works cited / reference material)
Determine design / experiment / computational / etc. work you will need to perform
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Revise and Expand Outline
Incorporate insights gained from initial research
Expand outline to 4-6 levels of detail
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Prepare Word File Download ASC Technical Paper template
from http://www.nsbe-space.org/downloads/NSBE-ASC-PaperTemplate.doc
Rename template with the name of your paper. This is the file you will use for your extended abstract.
Incorporate outline into paper, with top level outline elements as Section Headings
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Continue Research / Data Analysis / Design
Complete a first pass, addressing all sections of paper
Take notes directly into relevant section of paper Use proper quotations/citations when using another’s
work Be VERY careful to also add reference in References
section As notes are added, convert notes and lower
level outline into paragraphs
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Complete Extended Abstract
Assess grammar, flow, and content in paper as research continues
Extended abstract is complete when paper is approximately 2 pages (>1000 words) and coherently written
Each section should be roughly 1/4 to 1/3 the length the section will be in the full paper
Log into paper submission portal and replace uploaded outline with 2 page extended abstract
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Early Submission Benefits
Extended abstracts submitted by August 11, 2015 will receive priority placement and author assistance Technical Program Subcommittee will provide
feedback to improve final paper content Paper inclusion guaranteed even if total
number of submissions passing peer review exceeds conference capacity
Paper must still pass peer review for inclusion
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Step Three Complete Draft of Full Paper
Depending on personal speed, this
step may require several weeks to
complete
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Assess Feedback Receive comments from ASC peer-review Discuss with Track Chair any comments
requiring further clarification Ask for assistance for any difficult-to-
implement comments Incorporate feedback to paper and/or
continuing research
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Complete and Submit Draft Paper
Complete research / data analysis / design Add new information to extended abstract to complete
paper (5-6 page length) Browse other aerospace proceedings (AIAA, IEEE, NSBE
ASC) if available to compare against your paper Proofread paper
Use spellcheck and grammar check Also read for errors Word cannot detect
Complete any company/agency review or clearance to release paper to conference
Upload paper to paper submission portal
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Step FourPrepare Final Submission and
Presentation
Depending on personal speed, this step may require
1-2 weeks to complete
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Finalize Paper Address / incorporate feedback from ASC
peer review Upload final, camera-ready paper to paper
submission portal Use outline and final paper to create a 20-
minute PowerPoint presentation Upload presentation to paper submission
portal
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ASC Technical Paper Vision
Increase the visibility of our best African American
engineers via peer reviewed paper presentations, published conference
proceedings, and paper awards
Alter the worldview of African American aerospace industry professionals via the unprecedented gathering of
diverse technical talent
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National Society of Black Engineers
Aerospace Systems Conference
August 24-27, 2016
Renaissance Arlington Capital View Hotel
Washington DC Metro Area