hsei012_energy_management_policy.pdf

7/31/2019 HSEI012_Energy_Management_Policy.pdf

1/15

Energy Management PolicyVersion 2July 2011

NOTTINGHAM UNIVERSITY HOSPITALS NHS TRUST

ENERGY MANAGEMENT POLICY

Documentation control

Reference: HS/EI/012

Date Approved: 7 July 2011

Approving Body: Trust Board

Implementation Date: 7 July 2011

Version: Version 2

Supersedes: NUH Version 1 (April 2008)

Consultation Undertaken: Directorate of Estates & Facilities,ORC, Directors Group

Date of Completion of Equality

Impact Assessment

10 January 2011

Date of Completion of We AreHere for You Assessment

10 January 2011

Date of Environmental ImpactAssessment (if applicable)

10 January 2011

Target Audience: All staff

Supporting Procedures: Energy Conservation Procedure

Review Date: June 2014

Lead Executive: Director of Estates and Facilities

Author/Lead Manager: Deputy Director of Estates andFacilities (ext 57110)Alberto Jaume, EnvironmentalServices and SustainableDevelopment Manager (ext. 76167)

Further Guidance/Information: Energy Manager (ext. 54107)


2/15


2

Contents

1 POLICY STATEMENT 3

2 DEFINITIONS 5

3 ROLES AND RESPONSIBILITIES 6

4 MONITORING AND REVISION 9

5 EQUALITY AND DIVERSITY STATEMENT 9

6 ENVIRONMENTAL IMPACT ASSESSMENT 9

7 WE ARE HERE FOR YOU STANDARD MISSION STATEMENT 10

8 SUPPORTING PROCEDURES, GUIDANCE AND RELATED POLICIES 10

9 REFERENCES 10

10 REVIEW 10

11 EQUALITY IMPACT ASSESSMENT REPORT 11

12 APPENDIX CERTIFICATE OF EMPLOYEE AWARENESS 1


3/15


3

1 Policy Statement

1.1 This policy sets out Nottingham University Hospitals NHS Trustsapproach and arrangements for Energy Management. The Trust willaim to:

Improve cost effectiveness in producing a comfortable working andhealthy environment,

Protect the environment by minimising carbon and pollutantemissions related to energy generation,

Conform to the Trusts Environmental Management Policy, and

Avoid unnecessary expenditure maximising cost savings.

1.2 The Trust recognises that energy is an integral and necessaryresource for the provision of healthcare services. The Trust

recognises the financial impact of the use of energy, consequently theTrust will ensure energy is used carefully, avoiding waste andembracing conservation aspects.

1.3 The Trust recognises the environmental impacts that result from itsuse of energy. The Trust Board is therefore committed to improve theTrusts environmental performance relating to energy use andtargeting compliance with the relevant environmental legislation asthe minimum acceptable level of performance.

1.4 The Trust recognises the embedded carbon footprint element in itsenergy-related activities. It accepts its responsibility to manageenergy consumption by taking the energy carbon emissions as theprimary driver for performance in alignment with national targets1. Inaccordance, the Trust will work in reducing its carbon emissions fromenergy consumption from its 2008/2009 baseline with the followingtarget reductions:

10% at or before 2015 (7,060 tonnes CO2eq

2)

34% at or before 2020 (24,000 tonnes CO2eq) and

80% at or before 2050 (56,500 tonnes CO2eq).

This will be achieved, in accordance with the Trusts CarbonReduction Strategy3, by:

1Climate Change Act 2008

2The total quantity of the green house gases emitted by an organisation as measured in tonnes of

equivalent carbon dioxide emissions (tonnes CO2eq). The Trust typically emits 55 000 tonnes of CO2eqper year from its heating and electricity demands alone.3

NUH Carbon Reduction Strategy 2010


4/15


4

Reducing energy wastage and energy inefficiencies by replacingobsolete equipment for more efficient alternatives.

Improving the control of processes.

The prompt repair of infrastructure problems that could lead toenergy wastage.

Moving away from energy-intensive practices wherever feasible. Building and refurbishing the Trusts Estates to maximise energy

performance (as specified in 1.6).

Actively using less carbon-intensive sources of energy wheneverfeasible.

Monitoring and analysing energy consumption and taking action tominimise waste.

Raising energy conservation awareness among staff.

1.5 Energy Management and Monitoring

1.5.1 The Trust is committed to apply best practice to continuously improvethe energy efficiency. This includes undertaking building energyaudits to identify and quantify potential energy saving measures anddeveloping and implementing an annual energy managementprogramme which will realise energy, carbon and financial savings.

1.5.2 The Trust recognises the importance of monitoring consumption as a

factor in energy management. The Trust is committed to ensure thatenergy demand and related carbon emissions are monitored andmanaged according to the best practice procedures (currently by an

Advanced Metering Infrastructure).

1.5.3 The Trust recognises that some elements of energy management fallunder the control of departments other than Estates and FacilitiesManagement. To this end the Trust will promote the ongoingcommunication between different departments and directorates to

ensure energy is properly managed at all levels of the organisation.

1.6 New Development and Major Refurbishment

1.6.1 The Trust will where appropriate seek to specify the requirement forthe best practice methods and energy efficiency standards to be usedin the design of all capital projects.

1.6.2 The energy implications of the procurement of new services, facilitiesand equipment (such as the requirements for thermal, electric or

electro-mechanical power) will be assessed by Procurement and / orthe Energy Manager, and where feasible, will include full life-cycle


5/15


6/15


6

through burning fossil fuels for electricity, heating andtransportation, and from other energies needed to provide theservice.

2.2 Carbon footprint scopes

Carbon footprint scopes are the classification of the different

carbon emissions emitted by an organisation according to theirsource. Scope 1 emissions are the emissions from the directcombustion of fuels on the organisations premises. Scope 2emissions are emissions from electricity generation activities tosupply the organisations needs.

2.3 Advance Metering Infrastructure

This term relates to system that assess, collects and analysesenergy usage by interaction with advanced measurement devices

such as electricity meters, gas meters, heat meters, water metersand similar, through communication media either on demand or topre-defined schedules.

3 Roles and Responsibilities

3.1 The Trust Board has overall responsibility for energy management.The Trust Board delegates to the Chief Executive the responsibility toensure this policy is implemented across the Trust.

3.2 The Chief Executive is responsible for ensuring compliance withrelevant statutory requirements relating to energy management. TheChief Executive delegates to the Director of Estates and Facilities theimplementation of this policy at an operational level.

3.3 The Performance Management Team (PMT) will receive monthlyreports on performance and delivery of this policy. The PMT willreport to the Board any areas of concern / under performance.

3.4 The Director of Estates & Facilities Management (EFM) isresponsible of ensuring this policy is fully implemented at operationallevel, and to report to the PMT performance and delivery. Thisincludes:

Establishing an Energy Management Steering Group to manageand oversee the Trusts energy agenda.

Producing and updating the Trusts energy/carbon reductionstrategy.

Proposing targets for reductions in energy consumption.

Advising on the resources required to improve the energyefficiency of the Trust.


7/15


7

Proposing programmes of investment in energy and utilityefficiency measures.

Implementing approved utility efficiency measures andprogrammes.

Ensuring utility consumption levels and costs are monitored,confirmed, analysed and reported.

Ensuring that energy inefficiencies are identified and reported tothe relevant departmental manager for corrective action.

Collecting and reporting data to existing regulatory bodies tomaintain compliance with the relevant energy-related legislation.

Arranging the appropriate energy efficiency and conservationpublicity and awareness materials for Trust staff.

Ensuring new capital projects comply with minimal energyefficiency performance established in this policy.

Ensuring all contractors, service providers and tenants are made

aware of this policy and the requirement for a responsible use ofenergy within the Trust.

The Director of Estates & Facilities delegates the implementation ofthe day-today tasks to the Head of Estates Operations and his team,and the planning and strategy of the energy agenda to the EnergyManagement Steering Group.

3.5 The Head of Estates Operations has the responsibility to ensure the

day-to-day energy management, including monitoring and reporting,is carried out, and he delegates this action to the Energy Manager.

3.6 The Energy Management Steering Group is responsible of:

Designing the energy strategy for the Trust.

Identifying improvement opportunities for the energy performance.

Managing and the implementation of the infrastructure changesrequired to implement this policy.

Promoting energy conservation awareness throughout the Trust.

Reviewing the progress of energy reduction projects.

Ensuring energy-saving opportunities are systematically identified.

Reporting on the performance of delivery of this policy to theDirector of Estates and Facilities Management.

3.7 The Energy Manageris responsible for:

Day to day monitoring and reporting of energy and environmentaldata related to energy generation.

Producing and circulating (through appropriate channels)

awareness raising material on energy conservation for the staff ofthe Trust.


8/15


8

Liaison and reporting to statutory bodies particularly theEnvironment Agency and Local Authority on energy-relatedmatters.

Providing advice on energy-related matters to Heads ofDepartment, General Managers and Clinical Leads for theirplanning of new services and the reconfiguration of the existing

ones. Liaising with Heads of Department, General Managers and Clinical

Leads to coordinate the management of energy related to areasand processes controlled by their department.

Reporting on energy consumption and performance to DirectorsGroup.

Producing quarterly reports on the impact and implementation ofthis policy, and the Trusts energy performance.

3.8 Clinical Directors and Heads of Corporate Functions areresponsible for:

Ensuring that the Energy Conservation Procedures are followedby staff in their areas of responsibility.

Reviewing periodically their internal procedures to identify, whenfeasible, areas of opportunity to reduce energy use.

Encouraging staff to share their ideas to improve sustainability intheir work areas.

Seeking advice on energy and carbon emissions during the

planning of new operations and changes in their services. Working with Estates and Facilities Management in achieving the

energy conservation and carbon reduction goals.

Ensuring all equipment in their directorate is energy efficient.

3.9 All Trust Staffhave the following responsibilities under this Policy:

Ensure energy usage is kept to a minimum by employing simplegood housekeeping methods as specified in the EnergyConservation Procedures.

Report any identified energy inefficiencies/waste to the Estatesand Facilities Managements Energy Manager.

3.10 ICT and Clinical Engineering Service will ensure that theequipment and systems they design, specify, oversee and maintainhave in-built energy saving systems and that these are activatedduring normal use.

3.11 Staff involved in the purchase of significant energy-consuming

equipment for the Trust will ensure that the equipment selection


9/15


9

process considers energy efficiency as one of the major factors indeciding for the best alternative.

3.12 Contractors, service providers and tenants working on Trustpremises must ensure their energy use is kept to a minimum byemploying good housekeeping methods such as turning off

equipment heating and lighting when it is not required. Thecompliance of tenants with this policy will be specified at ServiceLevel Agreement. Compliance with this policy will be made at contractlevel for any new contractors.

4 Monitoring and Revision

4.1 The impact of this policy will be reviewed quarterly performingassessments of energy usage.

4.2 The performance of this policy will be monitored and reviewed usingdata such as total energy consumption and total carbon emissionsper area.

4.3 Monthly reports will be sent to Performance Management Teamdetailing the Trusts energy performance and adherence to theStrategy and targets

4.4 Annual Reports will be sent to Performance Management Teambased on internal audits on the implementation of this policy.

5 Equality and Diversity Statement

5.1 All patients, employees and members of the public should be treatedfairly and with respect, regardless of age, disability, gender, maritalstatus, membership or non-membership of a trade union, race,religion, domestic circumstances, sexual orientation, ethnic ornational origin, social & employment status, HIV status, or gender re-assignment.

6 Environmental Impact Assessment

6.1 This policy is based on the principle of resources conservation andaims to reduce the emissions to the environment that result from theuse of energy. All elements in the policy indicate the Trustscommitment to comply with national carbon reduction targets set toprevent/minimise the effects of global warming. The environmental

impact of this policy is then positive.


10/15


10

7 We Are Here For You standard mission statement

7.1 This Trust is committed to providing the highest quality of care to ourpatients, so we can pledge to them that we are here for you. ThisTrust supports a patient centred culture of continuous improvementdelivered by our staff. The Trust established the Values and

Behaviours programme to enable Nottingham University Hospitals tocontinue to improve patient safety, outcomes and experiences. Theset of twelve agreed values and behaviours explicitly describe toemployees the required way of working and behaving, both topatients and each other, which would enable patients to have clearexpectations as to their experience of our services.

8 Supporting Procedures, Guidance and Related Policies

8.1 Policies Environmental Management Policy

8.2 Procedures

Energy Conservation Procedures

8.3 Supporting Documents

NUH Sustainable Development Strategy

NUH Carbon Reduction Strategy

NUH Sustainable Development Management Plan

9 References

9.1 Encode Health Technical Memorandum 07-02 making energy workin healthcare'

10 Review

10.1 This policy will be reviewed every three years or when there arechanges to legislation or good energy practices which impact on thepolicys effectiveness.


11/15


11

11 Equality Impact Assessment Report

1. Name of Policy or ServiceEnergy Management Policy

2. Responsible ManagerJohn Simpson

3. Name of person Completing EIAAlberto Jaume

4. Date EIA Completed10 January 2011

5. Description and Aims of Policy/Service (including relevance toequalities)This policy establishes the position of the Nottingham UniversityHospitals NHS Trust regarding its Energy Management. It should beused as guidance for the decision making of activities with an energy-related element. The policy objectives are:

To specify the guidelines for the responsible use of energy in theTrust,

to set the requirements for an energy management system,

to reduce the environmental impact of using energy, and

to help the Trust achieve its carbon reduction goals.

6. Brief Summary of Research and Relevant DataThere is no research or relevant data at the present time.

7. Methods and Outcome of ConsultationThere was no need for consultation due to the nature of the policy.The assessment was done by answering the Screening Grid.

8. Results of Initial Screening or Full Equality Impact Assessment:

Equality Group Assessment of Impact

Age None

Gender None


12/15


12

Race None

Sexual Orientation None

Religion or belief None

Disability None

Dignity and Human Rights None

Working Patterns None

Social Deprivation None

9. Decisions and/or Recommendations (including supportingrationale)From the information contained in the policy, it my decision that a fullassessment is not required at the present time.

The policy focuses in the responsible use of energetic resources inthe Trust, and where staff is motioned as contributors for theimplementation of the policy, no distinction is made per equality area.

10. Equality Action Plan (if required)

N/A

11. Monitoring and Review Arrangements (including date of next fullreview)

It is recommended that this procedure and EIA be reviewed everythree years in line with the guidelines set out in this policy.

Next revision: May 2014


13/15


Screening Grid

EqualityArea

Key Equalities Legislation / Policy Is this policyor service

RELEVANTto this

equalityarea?

Assessment of Potential Impact:HIGH

MEDIUMLOW

NOT KNOWN

Reasons forAssessment

YES/NO Positive (+) Negative (-)

Gender Sex Discrimination Act 1975

NoEqual Pay Act 1970

Equalities Act 2006

Gender Recognition Act 2004

Race Race Relations Act 1976

NoRace Relations (Amendment) Act2000

Disability Disability Discrimination Act 1995and 2005 No

Age Age Regulations 2006

No

Sexualorientation

Equalities Act 2006No

Relevant employment legislation

Religionand beliefs

Equalities Act 2006

NoRelevant employment legislation


14/15

Energy Management PolicyVersion 2

July 20112

SocialDeprivation

Neighbourhood Renewal Strategy

NoTackling Health Inequalities

Local Area Agreement

Dignity andHumanRights

Human Rights Act 1998 (relevantarticles) No

Working

Patterns

The Part-time Workers (Prevention

of Less Favourable Treatment)Regulations 2000

No


15/15

Energy Management PolicyVersion 2

12 Appendix Certificate of Employee Awareness

Document Title ENERGY MANAGEMENT POLICY

Version (number) 2

Version (date) 7 July 2011

I hereby certify that I have:

Identified (by reference to the document control sheet of the abovepolicy/ procedure) the staff groups within my area of responsibility towhom this policy / procedure applies.

Made arrangements to ensure that such members of staff have theopportunity to be aware of the existence of this document and have

the means to access, read and understand it.

Signature

Print name

Date

Directorate/Department

The manager completing this certification should retain it for audit and/orother purposes for a period of six years (even if subsequent versions of thedocument are implemented). The suggested level of certification is

Clinical directorates - general manager

Non clinical directorates - deputy director or equivalent.

The manager may, at their discretion, also require that subordinate levels oftheir directorate / department utilize this form in a similar way, but thiswould always be an additional (not replacement) action.