hscn2018 sponsorexhibitor...

Annual Healthcare Supply Chain Conference Connect. Innovate. Collaborate

May 14 – 16, 2018

2018 Sponsorship and Exhibitor Prospectus Mark your calendar for the HSCN’s Annual National Healthcare Supply Chain Conference and Exhibition – the Canadian choice for professional development and networking for healthcare supply chain professionals.

May 14 – 16, 2018 Delta Toronto Airport by Marriott Toronto, Ontario www.hscn.org

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To our valued partners: HSCN, Canada’s national association for healthcare supply chain professionals, remains focused on evolving in the face of change that is occurring across our country. These are pivotal years in the evolution of our association and of the entire industry. At HSCN, we know that our unique membership mix of providers and vendors has vastly contributed to individual and collective success in weathering political and economic turbulence with strength and resilience. HSCN is dedicated to advancing healthcare through supply chain excellence, impacting cost, quality and outcomes at every level. On May 14th through 16th, 2018 Canada’s leading conference for healthcare supply chain professionals offers a great opportunity to gain insights into some of the industry’s most innovative approaches to transformation. The HSCN conference is known as the foremost gathering place for healthcare supply chain professionals and leaders because it offers excellent opportunities by design. Networking opportunities augment the generation of new ideas. Expert speakers will share best practices. Many discovered through collaboration with their colleagues and peers, to improve and refine supply chain processes and implement new technologies in a way that helps address accountable care challenges and aligns with their organizations’ strategic priorities. Participating in the HSCN conference provides a prime opportunity for vendors, manufacturers and distributors to meet with current customers and to engage with prospective clients looking for new products, services and technology. The conference enhances the provider–vendor relationship through extended breaks, a networking reception and sponsorship opportunities that will boost brand recognition to ensure competitive advantage. Let HSCN support your company with exceptional industry exposure that will promote your products and services and open collaborative opportunities that will encourage and support customers to unleash their supply chain teams to implement new strategies for managing the overall cost of care. I would like to conclude by thanking supporters of HSCN for your unwavering and tireless support to our industry – to launch and complete impactful measures that benefit the Canadian healthcare system! Sincerely,

Sue Smith General Manager Healthcare Supply Chain Conference Chair

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Table of Contents

• About the conference 4

• Conference program 2018 5

• Why become a sponsor or exhibitor 6

• 2018 Sponsor and Exhibitor Opportunities Overview 6

• How to sign-‐up as a conference sponsor or exhibitor 7

• 2018 sponsor and exhibitor program details 9

• Tradeshow floor plan 28

• Polices, Terms and conditions 29

• Key contact information 32

• ATTACHEMENTS:

o 1_HSCN 2018 Confirmation Form

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About the Conference HSCN is dedicated to advancing healthcare through supply chain excellence, impacting cost, quality and outcomes at every level. These are pivotal years in the evolution of the entire industry. At HSCN we know that our unique membership mix of providers and vendors has vastly contributed to individual and collective success in weathering political and economic turbulence with strength and resilience. On May 14th through 16th, 2018 Canada’s leading conference for healthcare supply chain professionals offers a great opportunity to gain insights into some of the industry’s most innovative approaches to transformation. This conference will explore strategic ideas, innovation, and best practices in supply chain. Attend the HSCN 2018 Annual Conference & Exhibition to:

• Connect with more than 350 fellow healthcare supply chain professionals • Discuss best practices and innovative ideas • Showcase new products and solutions in the expanding Exhibit Hall

As the healthcare landscape rapidly changes and the supply chain is faced with new demands and opportunities, HSCN promotes a fully integrated and collaborative approach: employees, processes, technology, functions and partnerships all synchronized to build capacity and capability for a successful future. The conference content offers practical resources and education designed to support the changing landscape.

Attended by leaders and decision makers, the conference is a three-‐day field-‐defining event designed to turn innovative ideas into practical solutions and strategies. The conference has earned a reputation as a ‘must attend’ event within the Canadian healthcare supply chain community

To learn more about the HSCN and to see highlights of past conferences, please visit www.hscn.org. Who attends the National Healthcare Supply Chain Conference? Health regions and Ministries, Shared Services Organizations (SSOs), Group Purchasing Organizations (GPOs), hospitals, long-‐term care and other healthcare facilities as well as all levels of government and supplier companies.

• Presidents, Vice Presidents, Directors, Managers of Supply Chain with Shared Service Organizations, Group Purchasing Organizations and Healthcare facilities

• Purchasing and Logistics Professionals • Chief Financial and Innovation Officers • Ministries of Government and Consumer Services and Health and Long Term Care • Clinical Resource Managers • Contract Specialist and Administrators • Healthcare Supplier, Manufacturer, Distributors and Logistics Representatives • Healthcare iCommerce and MMIS Professionals • Standards Organizations • Healthcare Resource and Materials Management Consultants

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Conference Program 2018 The 11th Annual National Healthcare Supply Chain conference is scheduled for May 14 -‐ 16, 2018. The conference includes two full days for the Conference Program and Trade Show (Tuesday, May 15 and Wednesday, May 16) and one Pre-‐Conference Professional Development Day on Monday, May 14, 2018. Both the Conference and Trade Show and the Pre-‐Conference Professional Development Day programs are designed specifically for the Canadian professional supply chain community. The Conference and Trade Show program scheduled for Tuesday, May 15 and Wednesday, May 16 is open to delegates and exhibitors and includes: keynote and motivational speakers; plenary and concurrent sessions; and panel discussions. Conference hours are as noted below and include continental breakfast, lunch and two networking coffee breaks and the evening networking reception hosted on Tuesday May 15 2018. The Trade Show is open Tuesday, 7:30 AM to 6:00 PM and Wednesday, 8:15 AM to 3:30 PM. The conference agenda provides dedicated time for delegates to network at the exhibit booths. All exhibitors are included in the Trade Show Passport that is received by all provider delegates to drive traffic to visit all 34 booths over the course of the two-‐days. All trade show staff are welcomed and encouraged to attend the conference program sessions.

HSCN Annual Conference and Trade Show 2018 Date Time Program

Mon May 14 8:00 AM – 5:00 PM Pre-‐Conference Professional Develop Day 12:00 NOON to 5:00 PM Trade Show Set-‐up for Exhibitors Tue May 15 7:30 AM – 6:00 PM Conference and Tradeshow including networking reception. Wed May 16 8:15 AM – 3:30 PM Conference and Tradeshow 3:30 – 5:00 PM Exhibitor Tear-‐down

Please note the 2018 program schedule is currently in development and may differ slighty from the above.

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Why become a Sponsor or Exhibitor

Strengthen your brand recognition, increase profile and awareness, and build relationships through the Annual National Healthcare Supply Chain Conference. Attended by more than 350 leaders and senior healthcare professionals from across Canada, the conference is an excellent opportunity for companies to connect directly with those that are important to business. The HSCN annual conference is designed specifically for the healthcare supply chain sector and is the only conference of its kind in Canada.

• Build profile, raise brand awareness and increase your competitive advantage • Network with industry leaders and influencers • Generate new business • Strengthen relationships with existing customers, clients and prospects • Demonstrate your company as a leader in the field of healthcare supply chain • Learn from Canada’s leaders within the field of healthcare supply chain • Demonstrate your support for HSCN and the healthcare supply chain field

2018 Sponsor and Exhibitor Opportunities Overview*

Platinum Sponsor • Conference App $10,000.00 -‐ sold • Opening Keynote $8,500.00 -‐ sold • Day Two Keynote $8,000.00

Gold Sponsors • App Gamification $7,500.00 • Power Bank Charger $7,000.00 • Lanyard $6,500.00 • Motivational / Feature Speaker $6,500.00 • Networking Reception $6,000.00 • Tote Bag $6,000.00

Silver Sponsors • Pen & Pad $5,500.00 • Promotional Product $5,500.00 • USB Key $5,500.00 • Session or Panel $5,000.00 • Breakfast and Coffee Breaks $5,000.00 – one sold • Lunch $5,000.00 – one sold • Guest Room Key Card $4,500.00

Bronze Sponsors • Delegate Draw $2,000.00 • Conference Supporter $2,000.00

EXHIBITOR Booths $3,500.00

*HST at 13% will be charged on all sponsor and exhibitor fees. Complete details of sponsor and exhibitor benefits are outlined on the following pages.

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How to sign-‐up as a Conference Sponsor or Exhibitor Signing-‐up as a conference sponsor or exhibitor is easy! To confirm your participation as a sponsor or exhibitor for the Annual National Healthcare Supply Chain Conference, please contact Caroline Aston at the conference management office. Experienced in planning the HSCN annual conference for many years, Caroline is ready to assist with any questions you may have and help you select the sponsorship or exhibit opportunity that is right for you. To book as a sponsor or exhibitor:

1. Contact Caroline Aston, Aston Events & Communication 416 521 9148 or [email protected] and confirm the sponsorship or exhibit opportunity you would like.

2. Complete the Confirmation Form attached with this document. 3. You will receive a confirmation email from the conference management office confirming the

details of your participation, the sponsorship or exhibitor fee, and associated benefits. 4. With the confirmation email, you will be asked to select your exhibit booth (if applicable) 5. You will also be asked to submit your company profile and logo at this time. Details on page 30. 6. You will receive an invoice directly from the HSCN office. 7. Staff and delegate registration instructions will be sent to you following receipt of payment for

your sponsorship or exhibitor commitment. (Note that registration opens January 2018).

Note: • The 2018 Exhibitor Logistics Manual will be available in February 2018, and distributed at that

time and following receipt of your sponsor or exhibitor payment to HSCN. • Access to the conference and trade show will not be allowed unless full payment of your sponsor

or exhibitor commitment has been received by HSCN.

Questions?

Please contact the conference management office Caroline Aston, Aston Events 416 521 9148 or [email protected]

The Annual National Healthcare Supply Chain Conference is the only opportunity of its kind in Canada for you to promote your company and connect directly with healthcare providers.

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PLATINUM – Conference App $10,000.00 As the Conference App Sponsor, you will receive the highest profile and benefits provided at this year’s conference. The conference App is active for 12-‐months and is available in advance providing significant pre-‐conference visibility. • Pre-‐Event:

ü Dedicated HSCN e-‐blast to members announcing company as 2018 conference App sponsor ü Promoted in HSCN additional e-‐blast and social media efforts ü Logo recognition on conference promotions ü Logo and 50-‐word profile on conference website with hyper-‐link to company website ü Logo branding of the conference App – home page centre widget ü App advert page with hyper-‐link to company website ü Rotating logo banner as one of three platinum sponsors on home page ü Logo and company profile listed in App with hyper-‐link to company website

• On-‐site: In addition to above benefits that continue on-‐site during the conference:

ü Logo recognition on all on-‐site communication materials and supports ü Conference App listing with hyper-‐link to company website and sponsor ribbon ü Recognized by HSCN in opening and closing remarks ü Recognized by HSCN in program remarks about conference App ü Two App alerts recognizing your company to attendees ü Inclusion in the on-‐site gamification incentive ü Option to include your company’s own promotional item/product in the delegate bag ü Option to include own literature insert in the delegate bag

• Post-‐Event: ü Only sponsor to be recognized in post-‐conference App notification to all attendees ü Thanked in the HSCN e-‐newsletter, e-‐blast and social media ü Year-‐round recognition in conference App – active for 12-‐months ü Year-‐round logo recognition on HSCN conference website ü 50% discount on HSCN website banner advertisement ü Complimentary HSCN e-‐newsletter banner advertisement

• Booth/Registrations: ü Complimentary 10’ wide by 8’ deep exhibit booth w/ pipe and drape valued at $3,500.00 ü Three complimentary registrations ü Option for two additional registrations at discounted rate of $350.00 per registration

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PLATINUM – Opening Keynote $8,500.00 As the only Opening Keynote Sponsor, you will receive some of the highest benefits provided at this year’s conference. This is one of only two sponsorship opportunities to provide stage time for a sponsor. • Pre-‐Event:

ü Dedicated HSCN e-‐blast to members announcing company as 2018 Opening Keynote sponsor ü Promoted in HSCN additional e-‐blast and social media efforts ü Logo recognition on conference promotions ü Logo and 50-‐word profile on conference website with hyper-‐link to company website ü App advert page with hyper-‐link to company website ü Rotating logo banner as one of three platinum sponsors on home page ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all on-‐site communication materials and supports ü Conference App listing with hyper-‐link to company website and sponsor ribbon ü Stage time with opportunity to introduce speaker ü Recognized by HSCN in opening and closing remarks ü Recognized by HSCN in program remarks ü One App alert recognizing your company to attendees ü Inclusion in the on-‐site gamification incentive ü Option to include your company’s own promotional item/product in the delegate bag ü Option to include own literature insert in the delegate bag

• Post-‐Event: ü Thanked in the HSCN e-‐newsletter, e-‐blast and social media efforts ü Year-‐round logo recognition on HSCN conference website ü Year-‐round recognition in conference App – active for 12-‐months ü 50% discount on HSCN website banner advertisement ü 60% discount on HSCN e-‐newsletter banner advertisement


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PLATINUM – Wednesday Keynote $8,000.00 As the only Wednesday Keynote Sponsor, you receive some of the highest benefits provided at this year’s conference. This is one of only two sponsorship opportunities to provide stage time for a sponsor. • Pre-‐Event:

ü Dedicated HSCN e-‐blast to members announcing company as 2018 Wednesday Keynote sponsor ü Promoted in HSCN additional e-‐blast and social media efforts ü Logo recognition on conference promotions ü Logo and 50-‐word profile on conference website with hyper-‐link to company website ü App advert page with hyper-‐link to company website ü Rotating logo banner as one of three platinum sponsors on home page ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all on-‐site communication materials and supports ü Conference App listing with hyper-‐link to company website and sponsor ribbon ü Stage time with opportunity to introduce speaker ü Recognized by HSCN in opening and closing remarks ü Recognized by HSCN in program remarks ü One App alert recognizing your company to attendees ü Inclusion in the on-‐site gamification incentive ü Option to include your company’s own promotional item/product in the delegate bag ü Option to include own literature insert in the delegate bag



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GOLD – App Gamification $7,500.00 As the App Gamification Sponsor, enjoy gold-‐level sponsor status at the conference and high-‐visibility with the interactive game on the conference App used by all conference attendees. • Pre-‐Event:

ü Promoted in HSCN additional e-‐blast and social media efforts ü Logo recognition on conference promotions ü Logo and 50-‐word company profile on conference website with hyper-‐link to company website ü Logo branding for gamification widget on App home screen ü Rotating logo as gold sponsor on App home page ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all onsite communication materials and supports ü Recognized by HSCN in opening and closing remarks ü One App alert recognizing your company to attendees ü Inclusion in the in-‐site gamification incentive ü Option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website and sponsor ribbon


• Booth/Registrations: ü Complimentary 10’ wide by 8’ deep exhibit booth w/ pipe and drape valued at $3,500.00 ü Two complimentary registrations ü Option for one additional registrations at discounted rate of $350.00 per registration

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GOLD – Power Bank Charger $7,000.00 As the Power Bank Charger Sponsor, enjoy gold-‐level sponsor status at the conference with all conference delegates receiving the sponsor branded power bank charger that will continue to be used by conference delegates following the conference. Enjoy the following benefits: • Pre-‐Event:

ü Promoted in HSCN additional e-‐blast and social media efforts ü Logo recognition on conference promotions ü Logo and 50-‐word company profile on conference website with hyper-‐link to company website ü Rotating logo as gold sponsor on App home page ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all onsite communication materials and supports ü Recognized by HSCN in opening and closing remarks ü Inclusion in the on-‐site gamification incentive ü Option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website and sponsor ribbon



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GOLD -‐ Lanyard $6,500.00

As the Lanyard Sponsor, enjoy gold-‐level sponsor status at the conference with all delegates wearing the sponsor branded conference lanyard. • Pre-‐Event:






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GOLD – Motivational / Featured Speaker $6,500.00 As a Motivational / Featured Speaker sponsor, enjoy gold-‐level sponsor status at the conference and high-‐visibility at the 2018 HSCN Conference and Trade Show. • Pre-‐Event:






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GOLD – Networking Reception $6,000.00 As the Networking Reception Sponsor, enjoy gold-‐level sponsor status at the conference including highlighted recognition during the program remarks leading into the reception. • Pre-‐Event:



ü Logo recognition on all onsite communication materials and supports ü Recognized by HSCN in opening and closing remarks ü Recognized by HSCN in program remarks ü Inclusion in the on-‐site gamification incentive ü Option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website and sponsor ribbon



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GOLD -‐ Tote Bag $6,000.00 As the Tote Bag Sponsor, enjoy gold-‐level sponsor status at the conference with all delegates receiving the sponsor branded conference tote bag.

• Pre-‐Event:





• Booth/Registrations: ü Complimentary 10’ wide by 8’ deep exhibit booth w/ pipe and drape valued at $3,500.00 o Two complimentary registrations o Option for one additional registrations at discounted rate of $350.00 per registration

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SILVER -‐ Pen & Pad $5,500.00 As the Pen & Pad Sponsor, enjoy silver-‐level sponsor status at the conference with all delegates receiving the sponsor branded conference pen and pad. • Pre-‐Event:

ü Promoted in HSCN additional e-‐blast and social media efforts ü Logo recognition on conference promotions ü Logo and 50-‐word company profile on conference website with hyper-‐link to company website ü Rotating logo as silver sponsor on App home page ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all onsite communication materials and supports ü Inclusion on the on-‐site gamification incentive ü Option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website and sponsor ribbon



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SILVER – Promotional Product $5,500.00 As the Promotional Product Sponsor, enjoy silver-‐level sponsor status at the conference with all delegates receiving your sponsor brand promotional item. Sponsor works with HSCN to select promotional item. • Pre-‐Event:



ü Logo recognition on all onsite communication materials and supports ü Inclusion in the on-‐site gamification incentive ü Option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website and sponsor ribbon



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SILVER – USB Key $5,500.00 As the USB Key Sponsor, receive silver-‐level recognition at the conference with all conference delegates receiving the sponsor branded USB key that will continue to be used by delegates post-‐ conference. • Pre-‐Event:



ü Logo recognition on all onsite communication materials and supports ü Inclusion in the on-‐site gamification incentive ü Option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website and sponsor ribbon



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SILVER -‐ Conference Session or Panel $5,000.00 As a Conference Session or Panel Sponsor, receive silver-‐level recognition at the conference including recognition during the program remarks before the conference session or panel you sponsor. • Pre-‐Event:



ü Logo recognition on all onsite communication materials and supports ü Recognized by HSCN in program remarks ü Inclusion in the on-‐site gamification incentive ü $250.00 additional fee option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website and sponsor ribbon


• Booth/Registrations: ü Complimentary 10’ wide by 8’ deep exhibit booth w/ pipe and drape valued at $3,500.00 ü One complimentary registration

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SILVER -‐ Breakfast and Coffee Breaks $5,000.00 As the sponsor of either the Tuesday or Wednesday Conference Breakfast and Coffee Breaks, receive silver-‐level recognition at the conference including highlighted recognition during the program remarks after the breakfast and before and after the coffee breaks. • Pre-‐Event:






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SILVER -‐ Lunch $5,000.00 As a Conference Lunch Sponsor, receive silver-‐level recognition at the conference including highlighted recognition during the program remarks before and after the lunch break. • Pre-‐Event:






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SILVER – Guest Room Key Card $4,500.00 As the only sponsor of the Guest Room Key Card you will receive silver-‐level recognition at the conference with all attendees registered to stay at the conference hotel receiving the sponsor branded guest room key cards. • Pre-‐Event:

ü Promoted and thanked in HSCN e-‐blast reminder to book guest rooms at conference hotel ü Promoted in HSCN additional e-‐blast and social media efforts ü Logo recognition on conference promotions ü Logo and 50-‐word company profile on conference website with hyper-‐link to company website ü Rotating logo as silver sponsor on App home page ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all onsite communication materials and supports ü Inclusion in the on-‐site gamification incentive ü $250.00 additional fee option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website and sponsor ribbon



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BRONZE -‐ Delegate Draw Prize $2,500.00 As a sponsor of the Tuesday or Wednesday Delegate Draw Prize, you will have bronze level recognition at the conference including during the program remarks for the announcement of the delegate draw. • Pre-‐Event:

ü Logo recognition on conference promotions ü Logo and 50-‐word profile on conference website in sponsor with hyper-‐link to company website ü Rotating logo as bronze sponsor on App home page ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all onsite communication materials and supports ü $250.00 additional fee option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website

• Post-‐Event: ü Thanked in the HSCN e-‐newsletter, e-‐blast and social media efforts ü Year-‐round logo recognition on HSCN conference website ü Year-‐round recognition in conference App – active for 12-‐months ü 10% discount on HSCN e-‐newsletter banner advertisement

• Registrations: ü One complimentary registration

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BRONZE – Supporter $2,000.00 As a Supporter Sponsor of conference, you will be recognized as a bronze level sponsor. • Pre-‐Event:

ü Logo recognition on conference promotions ü Logo and 50-‐word profile on conference website in sponsor with hyper-‐link to company website ü Rotating logo as bronze sponsor on App home page ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all onsite communication materials and supports ü $250.00 additional fee option to include own literature insert in the delegate bag ü Conference App listing with hyper-‐link to company website


• Registrations: ü Option for one registration at discounted rate of $350.00 per registration

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EXHIBITOR $3,500.00 As an Exhibitor, enjoy the valuable networking time and the opportunity to showcase your services and products to all conference delegates attending the conference. • Pre-‐Event:

ü Promoted in HSCN additional e-‐blast and social media efforts ü Logo recognition on conference promotions ü Logo and 50-‐word company profile on conference website with hyper-‐link to company website ü Logo and company profile listed in App with hyper-‐link to company website


ü Logo recognition on all onsite communication materials and support ü Inclusion in the on-‐site gamification incentive ü $250.00 additional fee option to include own literature insert in the delegate bag


• Booth/Registrations ü Complimentary 10’ wide by 8’ deep exhibit booth w/ pipe and drape valued at $3,500.00 ü Two complimentary registrations ü Option for one additional registrations at discounted rate of $350.00 per registration

To confirm your participation as a sponsor or exhibitor contact the conference management office: Caroline Aston, Aston Events Office : 416 521 9148 | [email protected]

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Tradeshow Floor Plan

Exhibit booths are reserved on a first-‐come first-‐served basis following the order of both sponsor and exhibitor confirmations. HSCN reserves the right to revise the trade show floor plan and will advise sponsors and exhibitors if a change is made and reassign booths in discussion with sponsors and exhibitors. Notes about the floor plan:

• Doors between to booths 7 and 8 are service doors only and not a point of entry or exit for attendees.

• All doors / areas marked ‘ENTRANCE/EXIT’ (4) are primary access points for the attendees. The doors between booths 3 and 4 are available to attendees as points of entry and exit and will be in use as delegates attend concurrent sessions.

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Policies, Terms and Conditions: Once you have confirmed your participation as a sponsor or exhibitor you will receive a confirmation email from the conference management office (Aston Events). Following the confirmation email, you will receive an invoice directly from the HSCN office. Please note that HST at 13% will be charged on all sponsor and exhibitor fees. Payments are to be submitted directly to HSCN. We will also ask you to confirm who will be the lead from your organization, with regard to sponsor/exhibitor logistics for the conference management office (Aston Events) to work. Aston Events will continue to be your primary contact leading up to the conference and on-‐site at the conference, and will coordinate with you and provide all necessary information and resources for your successful participation as a sponsor and or exhibitor.

1. Cancellation policy: Upon confirmation of participation as a sponsor or exhibitor, you will receive a confirmation email from the conference management office. You will also receive the sponsor or exhibitor invoice directly from the HSCN office. This process confirms your company as a sponsor or exhibitor at the conference. Sponsorships are non-‐refundable. Exhibits cancelled on or before Monday, February 26, 2018 may be refunded at fifty percent (50%) of the total value of the exhibit fee. Exhibits cancelled after Monday, February 26, 2018 are non-‐refundable.

2. Payment of sponsor and exhibitor fees policy:

Payment is due upon receipt of invoice from HSCN. Complimentary and discount registrations codes will be provided only after the HSCN office has received full payment for sponsor and exhibitor fees. Access to the conference and trade show will not be allowed unless full payment of your sponsor or exhibitor commitment has been received in full by HSCN.

3. Sponsor and exhibitor delegate registration process and timelines: Conference registration opens January 2018. Upon confirmation of receipt of payment by HSCN, Aston Events will provide sponsors and exhibitors with directions on how to register your complimentary and/or discount registrations for the conference. Completing the on-‐line registration process for each of your delegates (including complimentary and discounted registration) is your responsibility. Early Bird options are available – the deadline for registration for all conference delegates is Friday April 20, 2018.

4. Sponsor and exhibitor registration policy: Sponsor and exhibitor registration rates apply to sponsor and exhibitor companies only. Companies recognized as sponsors and exhibitors are those companies that have purchased a sponsorship or an exhibit booth. No other company or affiliate will be recognized as a sponsor or exhibitor or be entitled to the rates received by sponsors and exhibitors. Sponsor and exhibitor complimentary and discounted registrations are a benefit of sponsorship/exhibit participation and cannot be transferred. Should a sponsor / exhibitor registration be found to be used by another company HSCN reserves the right to cancel that registration/s. HSCN Non-‐Members from sponsoring or exhibiting companies may be eligible to register for the conference at the HSCN Member Not Exhibiting or Sponsoring registration rate. For more details on HSCN membership please visit the HSCN website.

5. Booth sharing policy: Sponsor and exhibitor booths are for the exclusive use of the sponsor or exhibitor company only. Should another company/affiliate be found to be part of the activity and or display at a booth, HSCN reserves the right to ask that company and its representatives to leave the show floor.

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6. Logo and company profile submissions: Company logos and profiles are due to the conference management office immediately upon confirmation as a sponsor or exhibitor. Logos and company profiles will be posted within the sponsor and exhibitor recognition section of the conference website as well as the conference App. Company profiles are to be a maximum of 50 words. Profiles over 50 words will be returned for editing. For quality purposes, company logos are to be high-‐resolution jpeg or eps file format. HSCN makes no guarantee that materials received after Friday March 16, 2018 will be included in on-‐site print materials at the conference or conference app.

7. Delegate bag literature guidelines and deadlines:

Literature insert options for the delegate bags are limited to a maximum of one 8 ½ by 11 sheet. The sheet can be full colour and double-‐sided. Companies submitting insert options are responsible for direct delivery of materials to the Delta Airport Hotel & Conference Centre (655 Dixon Road, Toronto). Delivery date is Friday May 11, 2018. The conference management office will provide delivery instructions and shipping label.

8. Booth selection process: Exhibit booths are reserved on a first-‐come first-‐served basis following the order of both sponsor and exhibitor confirmations. Once you have confirmed your participation as a sponsor or exhibitor the conference management (Aston Events) will advise which booths are available and will help you select your booth.

9. Insurance:

All exhibitors must provide proof of insurance (general liability) in the amount of $2,000,000.00 to HSCN no later than Friday May 4, 2018. Each exhibitor shall assume responsibility for all damage to the exhibit materials and exhibit area and that they shall indemnify and hold harmless the HSCN their employees, officers and agents and any service providers acting as agents for said company, from all liability which may ensure from any cause whatsoever. Directions will be provided within the Exhibitor Manual

10. Exhibitor logistics and show services:

As conference management, Aston Events will assist with the coordination of exhibitor logistics and provide a complete exhibit manual and show services guide with all the necessary details and information you will need. The exhibitor manual will be available in February 2018, and distributed after that date according to receipt of your sponsor or exhibitor payment to HSCN.

11. Exhibit booth details

Each exhibitor and exhibiting sponsor receives one 10’ wide by 8’ deep exhibit booth with complimentary pipe and drape (black). Exhibitors and exhibiting sponsors are responsible to order directly and pay for their booth power, hard-‐wired/dedicated internet access and booth accessories such as chairs, tables, etc. The conference management office (Aston Events) will provide you with a complete Exhibitor Manual including contact information for these additional services. HSCN and Aston Events are not responsible for any such costs as incurred by exhibitors and exhibiting sponsors.

12. Booth Footprint, Access and Line of Sight:

For safety reasons, exhibitors must ensure their exhibits stay within the 10’ wide by 8’ deep exhibit space. Exhibitors are also asked to respect fellow exhibitors and ensure their display does not block, obscure access to/or view of any another booth/s. Exhibitors not respecting these guidelines will be directed to re-‐set their display. Exhibits that do not comply will be removed from the show floor at the discretion of HSCN and Aston Events.

13. Exhibit Hours:

The trade show is open for the two full days of the conference. For safety reasons, exhibitors are not permitted to remove their booth until the formal close of the conference and ALL delegates have cleared the conference and trade show floor areas on Wednesday May 16.

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14. Booth prizes and draws: Companies providing booth prizes and draws at the show as part of the booth activities are directly responsible to award their prizes and draws and to give the prize items directly to their selected winners. HSCN will not announce or hand out an exhibitor company prize or draw. Nor will HSCN make arrangements to deliver a prize on behalf of the exhibitor. Companies are to make their arrangements to deliver any booth prize or draw items.

15. Nuisance:

HSCN reserves the general right to restrict exhibits which, because of noise or other reason become, in show management’s opinion, objectionable, and to close without indemnity, any exhibit or his employee or agent who shall refuse after notice, to conform to the regular rules which apply to all exhibitors. Specifically, no amplified sound, except when directly related to product demonstration, is permitted and then only at levels that do not exceed normal conversation levels as adjudged by show management.

16. Acceptance:

HSCN reserves the right to accept or reject any application for exhibit space without stating a cause. Exhibitors may not sublet exhibit space. Exhibit space cannot be used to display any items for which the exhibitor is not a representative. HSCN reserves the final decision on acceptability of display materials and exhibitor content. All exhibits must comply with the host property exhibitor rules and regulations that will be provided with the Exhibitor Logistics Manual.

To confirm your participation as a sponsor or exhibitor contact the conference management office: Caroline Aston, Aston Events Office : 416 521 9148 | [email protected]

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Key Contact Information Conference management services for the National Annual Healthcare Supply Chain Conference are provided on behalf of the HSCN by Aston Events. Sponsor and exhibitor management Caroline Aston 416 521 9148 [email protected] Registration support Michelle Wilson [email protected] For information about HSCN membership Kathryn Knight [email protected]

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