Purchasing Assistant

Date Revised: 03/07/2018

JOB DESCRIPTION

Job title: Purchasing Assistant

Job Category: Non-Exempt

PCLS: 40161

Salary Grade: C

Summary

Incumbents in the Purchasing Assistant position work closely with University employees and vendors to acquire goods and services for University departments, assist with the routing and review of University contracts, and perform duties to support the daily operation of the Purchasing and Contract Services office.

Reporting and Supervisory Responsibilities

The Purchasing Assistant reports to a Director and/or Associate Director. This classification has no supervisory responsibilities.

Typical Functions

1. Complies with and maintains knowledge of University policies and procedures.2. Manages assigned procurement commodities.3. Assists in general procurement activities including requisition, review, and approval.4. Assists with strategic sourcing events including Requests for Quote and Invitations for Bid.5. Receives, analyzes, routes, and maintains files as they pertain to purchasing and contracts.6. Opens and closes the office daily, answers telephones during working hours, and greets and

assists visitors promptly and professionally.7. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

1. Interpersonal, communication, and writing skills.2. Ability to communicate effectively and efficiently via phone and email.3. Excellent typing and computer skills. Proficiency in MS Outlook, Word and Excel.4. Ability to prioritize and accomplish daily tasks.5. Ability to work both independently and collaboratively in a team environment.6. Ability to maintain positive relationships through effective communication.7. Ability to problem solve.8. Strong organizational skills including the ability to prioritize tasks and work on multiple tasks at

once.9. Ability to ensure that University policies and procedures are followed.

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Purchasing Assistant

Date Revised: 03/07/2018

JOB DESCRIPTION

Minimum Qualifications

Experience in an office or customer service environment or an associate degree/vocational training is required.

Work Environment and Physical Requirements

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Fundamental Abilities

Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

1. Communicating : Communicates effectively both verbally and in writing. 2. Problem solving : Analyzes information and evaluates results to select the best solution and solve

problems. 3. Monitoring : Measures performance of self; makes improvements and takes appropriate

corrective action.4. Critical Thinking : Comes to well-reasoned conclusions, solutions, and approaches to problems.5. Team Building : Works to create a team-based environment. Consistently demonstrates

cooperative behavior with colleagues, supervisors, and customers.6. Active Listening : Gives full attention when others are speaking; listens to understand, asks

questions as appropriate, and does not interrupt.7. Service Orientation : Actively seeks opportunities to help others.8. Conflict Resolution : Acts professionally when encountering customers who, at times, may be

frustrated.

Core Characteristics

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

1.

2. Take initiative.3. Maintain confidentiality.4. Be accountable.5. Behave ethically.6. Be honest and trustworthy.7. Demonstrate a strong work ethic.

8. Be inquisitive.9. Be detail oriented.10. Be self-motivated.11. Efficiently manage multiple tasks.12. Be a team player.13. Be committed to improving USU.

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Purchasing Assistant

Date Revised: 03/07/2018

JOB DESCRIPTION

Disclaimer This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

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Purchasing Assistant

Date Revised: 03/07/2018

JOB DESCRIPTION

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