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HR PoliciesNext Education India Pvt Ltd

April 11, 2023 Next Education India Pvt Ltd

April 11, 2023 Next Education India Pvt Ltd 2

HR PoliciesWe will understand the following policies -

Leave Policy

Holiday List

Travel Policy

Reimbursement Policy

Workplace Code of Ethics

Grievance Forum


Leave PolicyPolicy Statements & Objectives

The Leave Policy sets out types of leaves that an employee is eligible for and outlines the procedures for taking leave.

This policy encourages employees to take break from work as this provides for healthy and efficient staff.


Leave PolicyLeave Year & Entitlement

This policy follows Calendar year for example January 1st 2010 to December 31st 2010

All leaves should be applied in “Standard Leave Form”, which has to be duly signed by the concerned authority. Once it is approved, the same need to be submitted to HR

All permanent employees are eligible for 15 days of Earned Leave in a calendar year

If an employee avails more than 15days of leave during the calendar year, excess leave will be unpaid leave

All leaves should be applied for in advance, minimum of 3weeks, unless circumstances are such that it is not possible to do so. In such cases a telephone call or an email to the concerned Reporting Authority should be sent. The same information need to be intimated to HR


Leave PolicyAccumulated Leaves

The accumulated leaves can be carry forwarded to the subsequent year

An employee can carry forward a maximum of 9 leaves from the previous year


Paid Holidays All employees are eligible for 10 days of paid holidays in a calendar Year

Paid Holidays are selected on the basis of National/Local Festivals celebrated

The list of Holidays for the year January 2010 to December 2010


Leave PolicyProbation Period & Working Hours

During probation period you will NOT be entitled to take any leave

The work week comprises of 50 hours, beginning Monday and ending Saturday of each week.

All Saturdays are half days.

The official working hours are from 8.00AM to 5.00PM on Mondays to Fridays and 8.00AM to 1.00 PM on Saturdays.

Each employee is required to put in at least nine hours per day. However the nature of work may require some variation and extension of this timelines


Leave PolicyGeneral Guidelines

It should be a very rare instance that an employee is not allowed to avail his/her leave, due to exigency of work

Leave should be planned in such a way that is does not affect productivity or while on a project, does not affect the project work and delivery deadlines

If the leave is not sanctioned and an Employee remains absent on those days, and then the absence will be treated as unauthorized “Leave Without Pay”, irrespective of your position, if this continues for more than 3 times we are forced to take disciplinary action

The Employee should check the Leave balance before applying for the same


Travel PolicyApplicability, Scope & Approval


Travel PolicyEntitlements


Travel PolicyTravel Annexure


Reimbursement Policy The reimbursement and claim policy is applicable as per the eligibility criteria mentioned in the travel policy.

In case of any exceptions, where the claims exceed the criteria mentioned, the claims will be cleared in full only if there is a prior approval from the respective reporting manager attached to the same.

All the claims need to have the original bills, vouchers, tickets etc. attached for them to be processed and cleared.

The TRAVEL EXPENSE CLAIM SHEET is to be filled only for claims which are out stationed i.e. expenses incurred outside base location.

o AIR/RAIL/BUS Fare: These are the expenses incurred for travelling outstation (From base location to any other town)

o Conveyance Charges: These are the expenses incurred for local travelling outside the base locations.

o Boarding/ Lodging: These are the expenses incurred for stay outside base locations. Miscellaneous Expenses: Expenses incurred for food, purchases, courier, etc outside your base locations.


Reimbursement Policy All the daily and local expenses i.e. within base location need to be filled in the LOCAL CONVEYANCE SHEET. For example – If you travel within your base location either by Bus, Rickshaw, bike or a car, it needs to be included in the Local Conveyance sheet.

Telephone and Mobile expenses can be claimed only in cases when the CUG is not allotted, or is not functioning due to unavailability of network in the base location etc. The claims pertaining to this needs to be filled in the TELEPHONE AND MOBILE EXPENSE CLAIM SHEET along with the bill for post paid connection or recharge vouchers/transaction ID (in case of e-recharge) for pre paid connections.

Claims for operational expenses (Eg – Mouse, charger, extension cord, purchases for installation, etc) need to be filled in the MISCELLANEOUS CLAIM SHEET. The approval for these expenses needs to be taken from the reporting manager and a copy of the same should be attached.

Expenses such as like courier charges, print outs, stationery etc. will also to be included in miscellaneous expenses.

In case of claims spread over 2 or more months, they need to be claimed in different sheets for each month.

After completing the claims form an approval from the reporting manager is required to be taken in a soft copy.

After the approval a print of all the claims needs to be taken and couriered to Mumbai Office.


Reimbursement Policy All the claims are processed in two cycleso 1st CYCLE - 6th of every montho 2nd CYCLE - 19th of every month

Claims that reach Mumbai office by 6th of the month will be processed in the 1st cycle, the amount of which will be credited in the account by 20th of the same month. Claims reaching after 6th will be processed in the next cycle.

Claims that reach Mumbai office by 19th of the month will be processed in the 2nd cycle, the amount of which will be credited in the account by the 1st week of the next month. Claims reaching after 19th will be processed in the next cycle.


Workplace Code of Ethics Official mobiles are for business use only

Systems, Email and Internet services are to be used for the company’s business activities.

Ensure punctuality and avoid absenteeism

Handle office equipment with care

Conduct yourself in a fair and ethical manner while dealing with customers, suppliers and team members.


Workplace Code of EthicsDress Code

A strict formal dress code is expected to be observed by employees

Men – Dark colour trousers, light colour shirt, tie & polished shoes

Women – Trousers with full or 3/4th sleeves shirt or Chudidar, Kurta and duppata


Grievance ForumIf there are any issues or concerns which are not resolved even after discussing with your reporting Manager or which you are not comfortable sharing with your reporting manager in that case you can always write an email to

Deependra Bhartari ([email protected]) or Raveendranath Kamath ([email protected])

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