hrm assignments 97

8/12/2019 HRM Assignments 97

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ASSIGNMENT 01

Planning and Programming Projects, Use of Planning and

Controlling Software, Risk Analysis in Construction Projects and

Human Resource Management in Construction

PRODUCTION ORGANIZATION AND HRM

(26-6700-00S)

BSc ( Hons) Quantity Surveying and Construction management

Shakila Nimesha Jayanehthi

14/M/SL/90

Student No -23048073


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BSc ( Hons) Quantity Surveying and Construction management Production organization and HRM

S h e f f i e l d H a l l a m U n i v e r s i t y P a g e 1 | 16

CONTENTS

TABLE OF FIGURES.......................................................................................................................... 2

INTRODUCTION................................................................................................................................. 3

RATE THE SUCCESS OF THE COMPANY................................................................................... 4

QUALITY OF THE SOLID BUILDERS & CONTRACTORS............................................... 4

WOKING WITH THE TIME OF SOLID BUILDERS & CONTRACTORS...................... 5

COST CONSTRAINS FOR SOLID BUILDERS & CONTRACTORS COMPANY............ 5

MAIN RESOURCES HOLD WITH THE SOLID BUILDERS TO ACHIEVED THEIR

MISSION............................................................................................................................................... 6

Material.............................................................................................................................................. 6

Human Resources............................................................................................................................. 6

Money................................................................................................................................................. 6

Operations to Achieving the Mission.................................................................................................. 6

TO ACCOMPLISHED THE COMPANEY MISSION TO BE DEVOLPING AND MANGING

WITH USING HUMAN RESOURCES IN DIFFERENT LAYERS............................................... 7

REQRUITMENT PROCESS.......................................................................................................... 8

IMPACTS OF DEPENDANCY ON THE SUB-CONTRACTORS IN SOLID BUILDERS AND

CONTRACTORS................................................................................................................................. 9

CONS OF USING SUB CONTRACTORS FOR HOUSING PROJECTS AS

CONSTRUCTION COMPANY...................................................................................................... 9

PROSS OF USING SUB CONTRACTORS FOR HOUSING PROJECTS AS

CONSTRUCTION COMPANY...................................................................................................... 9

HOW PROJECT MANAGEMENT SOFTWERES COULD ELAVATE THE MANAGEMENT

PROCESS IN THE COMPANY....................................................................................................... 11

PROSS AND CONS OF MANGMENT SOFRWERES.............................................................. 11

PROSS.......................................................................................................................................... 11

CONS............................................................................................................................................... 12

OVERALL RECOMMENDATION................................................................................................. 13

LIST OF REFERANCES................................................................................................................... 14

RATE THE SUCCESS OF THE COMPANY................................................................................. 14

BIBLIOGRAPHY ............................................................................................................................... 15


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TABLE OF FIGURES

Figure 1-Triple Constrains .................................................................................................... 4

Figure 2 Solid builders& Contractors -General pipe line of Company -Assumed ................... 7


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INTRODUCTION

The Fundamental of a production company is Human resources, Materials, Scope and

Machineries and plants. Company has to produce their products using their resources. It is

difficult to run business because there are constrain to barrier the achivements.if company can

identify the barriers for their productions, they can achieve their targets.

The Triple Constrains are Time Quality and Cost. Any Project has to achieve expected

quality, within allocated budget and planned time frame. (Within the Budget, Quality and

Cost)

Any Project These Triple Constrains are connect one to another. If the Quality Change, Time

and Cost Increased or decreased. If the Cost reduced, Quality will down, if the time is change

also effect to cost and quality.

The Solid Builders & Contractors are run with the low profit and they are not tracking their

projects. The Company has to Planned and motored using standard project management

techniques and has to use proper Pre and Post Contract Planning tools to rise their profit.


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RATE THE SUCCESS OF THE COMPANY

Measuring the Success of the Company, has to be considered how the Company manage of

Projects scope which are already handling by the company to achieving the expected quality

within estimated budget during the stipulated time frame.

Time, Quality and Cost are act as a triple Constrains of a any project, business or company.

Evaluate or rate the success of company, to be considered how company face to this triple

constrains while finalizing the project scope.

This Triple Constrain mean, is that any constrain cannot adjust or amend without effect to

others.If there problem with the quality, need to be spent money and more time to achieving the

expected quality. Therefore its difficult to change one thing of this triple constrain without

harming to other two component.

To Success the Company, has to reach the above triple constrains and manage the Quality,

Time and Cost as stipulated on the initial.

QUALITY OF THE SOLID BUILDERS & CONTRACTORS

Considering the quality of the products of the solid builders & contractors, the company

already achieving the required quality always. That can prove with the clients feed backs. The

Solid builders & Contractors maintain the highly reputation in the field and maintain the

quality standards. Therefore No doubt about the quality factor of the Solid Builders.

Figure 1-Triple Constrains


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WOKING WITH THE TIME OF SOLID BUILDERS & CONTRACTORS

The Company clear motto and mission is handing over the house at the right on time with no

any delaying. Therefore customers are very happy with the company.

The Company doesnt has a failure with a time constrain. Mean there are no time constrains

to Solid builders up to finalizing their projects.

COST CONSTRAINS FOR SOLID BUILDERS & CONTRACTORS COMPANY

The Company has spent to project works and customers are made payments at the time.

Therefore company can finish their projects spending the Clients payments.

However the profit from the Job is not well considered by the Solid builders. Therefore they

lose the profitability. Company cash in and out has not reasonable difference. Therefore

considering the cost constrain, the company achieving quality and time boundaries without

gaining profit .it is not good behavior to company cash flow.

Therefore Cost is a constrain for the Solid Builders to run the Company within the same

mission and expecting the high profit margin.

When rating the success of the solid builders & contractors, it is already they realized

customers satisfaction and maintain the good quality. Also delivering projects in appropriate

time.it is help to keep their reputation in the industry. However Solid builders Contractors

does not properly face to the cost constrain. They are not using proper pre construction and

post construction management planning for their projects. Company need to be attained to the

pre and post construction planning process to avoiding the cost constrains of their business.

While their using the apposite pre and post construction planning and managing process, it is

difficult to rate the Solid builders & Contractors as success company.


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MAIN RESOURCES HOLD WITH THE SOLID BUILDERS TO

ACHIEVED THEIR MISSION

Material

Material is the major resource of a company or a project. Quality Approved materials has to

be used for projects. Considering the Solid Builders & Contractors, they are using good

quality materials. Company always saluted by customers due to quality products/materials.

Human Resources

The Company (Solid Builders), they are no using the Labour force and all works done by the

suppliers and Sub Contractor. Therefore company not involving with the labour forced.

However the company has good technical staff. That help to give a quality product right the

time to client.

Money

Solid Builders & Contractors not gaining the satisfactory profit from their projects and they

need to implement cost earing menologies.

Operations to Achieving the Mission

When company try to achieving their mission as stated. However the company not following

the proper management tools to planning, controlling, and operation for their projects. Solid

Builders & Contractors has to follow proper post construction and post construction planning

process to achieving their goals.

To achieving the required goals, company has to use pre contract planning tools such as;

Preparation of Estimates

Budget Proposal and health & safety plan

Gantt Charts

Material scheduled

Labour scheduled

Cost plan

Cash flow charts

Following the above tools at the time of pre-construction period and maintain same as during

the post construction process the company can successful their projects as expected in

initiate. Limitation of the above planning and processing process, the company may be

insufficient skills and knowledge base to implement the process to company.


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TO ACCOMPLISHED THE COMPANEY MISSION TO BE

DEVOLPING AND MANGING WITH USING HUMAN RESOURCES IN

DIFFERENT LAYERS

If Company willing to consummate the mission, the company need to developing on their

own skills and knowledge with acquiring the human resources to different level.

General pipeline of Solid Construction (Assumption)

To developing the company mission, company need to change their company hierarchy with

different layers and providing many responsibilities to particular levels to accomplished the

goals and missions as willing.

If need to Re arranging the hierarchy to require level, human resources has to be developed as

follows.

Acquiring New Skilled persons to managing the projects. Well Experienced Construction

Manager for Top management level.

To Planning, Costing, Estimation purposes B.Sc. Degree Qualified Quantity Surveyor orCertified Cost Engineer.

Site level Quantity Surveyors with Diplomatic Qualifications (Higher National Diploma in

Quantity Surveying, NCT, City & Guild)To Purchasing and Materials Controlling Purposes

Material Engineer /Purchasing manager who has experienced and qualified related subject.

Figure 2 Solid builders& Contractors -General pipe line of Company -Assumed


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REQRUITMENT PROCESS

Identify Vacancy and Evaluate Need

When Informed Require of Employees, Company .Proper planning and evaluation of theneed will lead to hiring the right person for the suit their expected role and team.

Develop Position Description

A position description also to be develop with the requirement of employee. From the job

description, interview questions, interview evaluations and reference checks questions are to

be developed.

Develop Recruitment Plan

Every position has a documented Recruitment Plan which is approved by the organizational

unit. A carefully structured recruitment plan maps out the strategy for attracting and hiring

the best qualified candidate and helps to ensure an applicant pool which includes women and

underrepresented groups including veterans and individuals with disabilities.

Select Search Committee

Post Position and Implement Recruitment Plan

Once the position description has been completed. Every effort should be made to ensure the

accuracy of the job description and posting text

Finalize Recruitment

Upon completion of the recruitment process the offer to the selected finalist is made. The

salary to be offered is to be equitable and lead to the retention and motivation of employees.

Advertising on News Paper.

Advertise on newspapers, and Internet

Selection process of Candidates

Select Suitable persons from out of rest.

Issuing an Appointment Letter

Place for the Job.


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IMPACTS OF DEPENDANCY ON THE SUB-CONTRACTORS IN SOLID

BUILDERS AND CONTRACTORS.

The Solid Builders& Contractors is the Design and build Company and they acquire Sub-

contractors for their works. Engaging Machineries such as Lorries, Backhoe, Concrete

mixtures also as hire basis. However the cons of exhausting sub-contractors for their works

they lose their profit level. When considering the house project it is not essential to engage

sub-contractors for the civil, plumbing, electrical, aluminum works etc.

CONS OF USING SUB CONTRACTORS FOR HOUSING PROJECTS AS

CONSTRUCTION COMPANY.

Profit should be less as expected.

Profit of the company distribute to the sub-contractors in large percentage. Reason for this

when the pricing to the works, for an example,

Sub-contractor add his overhead and profit as his need. Say 20%.Basic Rate take as 100,

Therefore Sub-Contractor Price is 120 for the particular rate. Then Solid builders has to add

their profit margin (say 20%) for that (120) Value .and Rate Value Should 120x 1.2=144.

Therefore Basic rate has increased more than 40% of its initial value. Client would not

appreciate the higher rates and Solid Builders has to reduce their rate to client satisfaction

rates and its essential for competitive business. Therefore dependency of Sub contractors is

getting damage for company cash flow.

Sub-Contractors are making their own authority on industry.

If the Company Depend on Sub Contractors and hiring machines, already company has to

obey sub contractors rules. Sub-contractor make an Industrial rates and Company has to

accept their rates always. Therefore sub-contractor can influence to the company.

PROSS OF USING SUB CONTRACTORS FOR HOUSING PROJECTS ASCONSTRUCTION COMPANY.

Advantage of Sub Contracting is arriving through the Specialize works if coming with the scope of

project. Therefore we need engage some experts for the particular spatial works who can do it well,

and who already doing the subject. For an example roller gates has to be supply to be sub-contractors

or supplier, Solar Power Systems,PVC Flooring ,PVC Doors and Window Works should be done by

sub-contractors.


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Another thing is, it is easy to running business, because no risk at all for Company (Solid Builders).

However when considering the solid builders, it is not essential to Using Sub Contractors and

due to that they are getting lose the company profit. Therefore best way to increase profit solid

construction has to build up their own resource and staff, developing company structure,

acquiring the skills and turn and guide them to path of achieving goals under qualified

managers.


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HOW PROJECT MANAGEMENT SOFTWERES COULD ELAVATE

THE MANAGEMENT PROCESS IN THE COMPANY

In the traditional way we have to use diagrams, charts, tables, analysis, as a project

management tools for success the project.at the earliest, managers has to illustrate Gantt

charts and update them manually. Other tools also same as. In the Present world has software

(Electronic) to Planning, Organizing, Tracking projects at their stages as required. Market has

reputed project management software.

Primavera Most Usable Application of the present world for Project Management and

Advanced.

MS Project-Mostly Use same as primavera, but Simple than it.

Estimator 2.0 Not reputed, But It has more tools for managing and tracking projects

Candy Project Management -2005 -2009 popular, not at now than previous

Sage PM Software limited with some features.

Expenditure Expensive Software, but it has more tools to managing projects.

PROSS AND CONS OF MANGMENT SOFRWERES

PROSSManage projects from anywhere when most of software can using online and it is help to

project manage from anywhere.

No more Illustration to do managers, and it is time saving.

Calculations and accessing can be done automatically, and it is advantage to get accurate

details.

Most of the Software can handle with the servers, and it is help to use for whole company

hierarchy.

Task Management Benefits, and its help team members stay focused and work in an

appropriate achievements. The software can also give managers the ability to reallocate and

shift tasks easily.


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CONS

Above all Project management software has to be learn like many other applications, and it is

difficult implement software to the company when staff familiar to software.

Most of the Software target to time and cost factors, they do not give Vass opportunity to

engaging to the as much as expectable.

They are not well calibrate with Triple constrains of Project (Time, Quality, Cost)

All data has to be entered on the time, and no solutions generated if any quarry.

It is Costly to buying Software and sometimes Small Projects complicate with the PM

Software due to unnecessary compilations.


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OVERALL RECOMMENDATION

Exploring the whole circumstances of the Solid builders & Contractors Company, it has

occur the loss of profit due to dependency of Sub Contractors for the projects. The Company

not using the proper pre and post contract planning process.therfore the company defeat toachieving the profit as much as their expectation .

However company need to using of proper management tools. Company has to acquire their

own machineries and plants. They need recruit new skilled staff and management has to use

new software and techniques to monitoring the progress of projects and need a involvement

of expertise people like chartered construction managers, chartered engineers, chartered

quantity surveyors etc.

Using of proper planning, Monitoring and controlling systems, Engaging Experienced

experts, it is solid builders & contractors company can become a reality of their expectations.


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LIST OF REFERANCES

BOOKS

RATE THE SUCCESS OF THE COMPANY

Project Management Institute, Inc., 2008, A guide to the project Management body of knowledge (4th

Edition), Pennsylvania USA.

REQRUITMENT PROCESS

Armstrong Michael, 2007 (re printed), A Handbook of Human Resource Management Practice. 10 th

ed. USA

Pattanayak ,Biswajeet .2005 .Human resource management. 3rded. Prentice-hall of India. New Delhi.

India.

TO ACCOMPLISHED THE COMPANEY MISSION TO BE DEVOLPING AND MANGING

WITH USING HUMAN RESOURCES IN DIFFERENT LAYERS

Armstrong Michael, 2007 (re printed), A Handbook of Human Resource Management Practice. 10 th

ed. USA

Pattanayak ,Biswajeet .2005 .Human resource management. 3rded. Prentice-hall of India. New Delhi.

India.

WEB SITES

[ONLINE] http://hr.ucr.edu/recruitment/guidelines/process.html#step1 [Accessed 26 June 2014].


[ONLINE] http://www.business2community.com/strategy/project-management-software-advantages-

and-disadvantages-0412921#!49iPE . [Accessed 26 June 2014].

REQRUITMENT PROCESS

[ONLINE] http://hr.ucr.edu/recruitment/tools.html [Accessed 27 June 2014].

HOW PROJECT MANAGEMENT SOFTWERES COULD ELAVATE THE MANAGEMENT

PROCESS IN THE COMPANY

[ONLINE] https://www.oracle.com/applications/primavera/index.html [Accessed 27 June 2014].

[ONLINE] http://office.microsoft.com/en-001/project [Accessed 27 June 2014].


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BIBLIOGRAPHY

BOOKS

Indira Priyadarshini, R. CADD Centre, 2013. Project Planning & management Reference

guide.CADD Centre. India

WEB SITES

[ONLINE] http://www.pmi.org [Accessed 28 June 2014].


[ONLINE] http://smallbusiness.chron.com/project-management-software-pros-cons-

70003.html[Accessed 25 June 2014].

[ONLINE] http://www.business2community.com/strategy/project-management-software-

advantages-and-disadvantages-0412921#!49iPE[Accessed 27 June 2014].

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