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Omega IceHill Pvt.Ltd .

Joining Report

--------------------------------------------------------------

This has reference to letter of intent no…………….dated……………………….issued to

me for the position of ………………………………..at …………………………………

I would like to inform you that I am joining my duties today i.e………………………….

in the forenoon/afternoon.

Signature…………………………..

Name………………………………

Designation………………………..Department………………………..

Location…………………………..

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Omega IceHill Pvt.Ltd

Personal File Checklist

Name Date of Joining

Employee Code Date of Confirmation

Department Designation on Joining

Unit/Location Present Designation

S.No PERSONAL PARTICULARS Available Not Available Remarks

1 Employee Bio data

2 Company Bio data Form

3 Two numbers of passport size photograph4 Copy of Academic Certificates

5 Copy of Birth Certificate

PAST DOCUMENTS

6 Service Certificate from last Employer

7 Copy of Salary Slip/Salary Certificate

8 Copy of Reference check report

9 Copy of Relieving letter

EPLOYMENT WITH OIPL

10 Joining Report

11 Copy of Letter of Intent Issued

12 Copy of Appointment Letter Issued

13 Copy of P.F. Nomination Form

14 Copy of Form “D” of Gratuity

15 Copy of Confirmation Letter, if got confirmed

16 Copy of increment/Reward/Loan, if any

17 Copy of letter of Promotion/Upradation,if any

18 Copy of Appreciation letter, if any

19 Copy of Disciplinary letter, if any

20 Copy of letter of Transfer, if any

21 Copy of letter of Deputation, if any

Tick mark “√” Applicable Column

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Performa for CoverageTo be submitted by an employer along with one or more of the

documents mentioned below for obtaining Code Number

1-Name of the establishment/factory and Omega IceHill Private Limited Address. Sec-IV, Plot No.37 I.I.E., Pantnagar,Rudrapur

Distt-U.S.Nagar, Uttrakhand-263153

2-Details of Head office and Branches 39-Frist Floor Raghu shree Market

With Address. Ajmeri Gate Delhi-110006

3-Details of Code No. if any allotted to the Not allotted

Head Office.

4-Date of Incorporation/Set up (Please 11th November, 2009

Furnish any one of the documents Enclosed Certificate of Incorporation

Mentioned overleaf in support of the

Proof of date of set up of the est./factory)

5-Employment Strength

(1) At Present 10 Employees

(2) Month wise employment strength Details Enclosed

From date of set up may be furnished in

Separate statement:

6-Nature of business activity/ Manufacturing of

Manufacturing activity. Laser welded pillow plates

7-Details of legal set up of the establishment Private Limited Company

(Please mention whether it is anIncorporated Private or Public Limited

Company, Society, Partnership or Proprietary

Concern.

8-Details of the employers/ownership Mr.Dheerendra Kumar Singh

Particulars etc. (Names, Designation and V.P.WorksAddresses of Managing Director, Amrapali Royal,Flat No.Menka 1/403,2B

Directors, Partners, Secretary Etc.to Vaibhav Khand,Indirapuram

Be furnished) Ghaziabad U.P.Pin Code 201014

9-Wages disbursed for the month September,2010

10-Details of Bankers (Including Bank IDBI Bank Ltd. A/C

Branches & Account Numbers.) No.231102000002967

Gaba Complex, Kashipur Road

Rudrapur-263153

11-Income Tax Permanent A/c No. AABCO2167J

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12-Details of employee are furnished below:-

S.No Name of the Employee Father’s Name D.O.J. Wages

(Basic+D.A)1 Mr.Saurabh Jindal Mr.Madan Jindal 01.12.09 11250.00

2 Mr.Anil Sharma Mr.Ravi Sharma 01.02.10 4500.00

3 Mr.Rakesh Kumar Late Mr.RamaShri Pandey 15.01.10 6000.00

4 Mr.Hari Narayan Mr.Gagan Dev Prasad 18.02.10 6550.00

5 Mr.Kartar Singh Mr.Raje Singh 23.03.10 8000.00

6 Mr.Yogesh Chandra Mr.Tikaram Joshi 23.03.10 3500.00

7 Mr.Girish Chandra Mr. Bahadur Singh 23.03.10 5250.00

8 Mr.Rupendra Datta Mr.Som Dutta 25.03.10 5000.00

9 Mr.Krishan Kumar Sarkar Mr.Kalipadh Sarkar 10.05.10 3507.00

10 Mr.Harjeet Singh Mr.Amar Singh 21.06.10 4750.00

(In case you have more than 21 employees the above information in respect of the other employees

may be added in a separate sheet of paper in the same format continuing the serial number.)

13-Details of bank draft amounting to the contribution and administrative charges paid in respect

of the above employees (Rate of Contribution at present is 12% by employer and employees

+0.5% towards E.D.L.I. Contribution and 1.15% towards administrative Charges)

Name of the Bank IDBI Bank Ltd.

Branch Address Gaba Complex, Kashipur Road, Rudrapur (U.S.Nagar)

Draft No. & Date 000432 dt 02.12.2010 Amounts Rs.14933.00

VERIFICATION

The details furnished above are correct to the best of our knowledge and belief. It is clearly

understood that we are liable for coverage from a date antecedent to the date of set up furnished

above in the event of furnishing of false information.

(Signature of Employer)

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Omega IceHill Pvt.Ltd

EMPLOYEE MOVEMENT SLIP Date :---------------------------------

Name :-------------------------------------------------------------------------------

Department :-------------------------------------------------------------------------------

Employee Code :-------------------------------------------------------------------------------

Period :From -------------------------------To-------------------------------------

Place of Visit :-------------------------------------------------------------------------------

Purpose of Visit :-------------------------------------------------------------------------------

:-------------------------------------------------------------------------------

:-------------------------------------------------------------------------------

HOD Pers & Hrd

Signature of Applicant

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Omega IceHill Pvt Ltd.

Leave Application Form

Date :---------------------

Name :----------------------------------------------------------------------------------------

Department :----------------------------------------------------------------------------------------

No.of Days :------------------Period :From :------------------To :---------------------------

Reason for Leave :---------------------------------------------------------------------------------------

Address During Leave Period :----------------------------------------------------------------------------------------

:--------------------------------------------------------------------------------------------------------------------------------------

Recommendation by Supervisor/In charge :-------------------------------------------------------------------

Leave Sanction Period

From :------------------------------------------ To :-----------------------------------------------

Emp_Signature HOD Appr. Pers.& Hrd Sanctioned By

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Ref.No. OIPL/HR/10

Date:----------------------

----------------------------

--------------------------------

---------------------------------

Letter of Intent

Dear, -----------------

Dear Sir/Madam,

With Reference to your interview with us we are pleased to offer you an appointment in our

organization as a------------------------.Your place of posting will be at----------------------------------.

You may join your duty on or before --------------------.The Detailed ‘Appointment Letter’/Service

Agreement ‘would be issued to you at the time of joining.

Please submit the following documents at the time of joining.

Immediately on Joining

1-Three passport size photographs.

2-Experience certificate from previous organizations.

3-Self Attested Copies of Educational certificates.

4-Date of Birth Certificates/Proof 5-Copy of Valid Photo ID and Address proof.

With in 15 days of Joining

6-No Dues and Relieving Certificate of previous employer.

7-Two reference letters from the references given in employment form.

If you fail to join on or before-------------------this offer validity would require confirmation from

the Company.

Please sign & return the duplicate copy as token of your acceptance

Thanking You,

For Omega IceHill Pvt.Ltd.

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(Authorised Signatory)

Ref.No. OIPL/HR/10

Date:----------------------

Mr.----------------------------

--------------------------------

---------------------------------

Appointment Letter

Dear, -----------------

We have pleasure in appointing you as--------------------------------- in our organization, effective

--------------------- on the following terms and conditions:

1. Placement & Remuneration

You will be placed in the appropriate band / responsibility level of the Company, and will be

entitled to remuneration (Rs.--------------- CTC P/A) as detailed in Annexure “A”.Remuneration will be governed by the rules of the Company on the subject, as applicable

and/or amended hereafter.

2. Posting & Transfer

Your initial posting will be at “--------------------” However, your services are liable to betransferred, at the sole discretion of Managing Director, in such other capacity as the company

may determine, to any department / section, location, associate, sister concern or subsidiary, at

any place in India or abroad, whether existing today or which may come up in future. In sucha case, you will be governed by the terms and conditions of the service applicable at the new

placement location.

3. Probation:

That you will be on probation for a period of six months. The period of probation can be

extended at the sole discretion of the Managing Director and you will continue to be on

probation till an order of confirmation has been issued in writing.

4. Full time employmentYour position is a whole time employment with the Company and you shall devote yourself

exclusively to the business and interests of the company. You will not take up any other work

for remuneration (part time or otherwise) or work in an advisory capacity, or be interested

directly or indirectly (except as shareholder / debenture holder), in any other trade or business

during your employment with the company, without permission in writing of the Managing

Director of the Company. You will also not seek membership of any local or public bodies

without first obtaining specific permission from the Managing Director.

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Contd -2

(2)5. Confidentiality

You will not, at any time, during the employment or after, without the consent of theManaging Directors disclose or divulge or make public, except on legal obligations, any

information regarding the Company’s affairs or administration or research carried out, whether

the same is confided to you or becomes known to you in the course of your service or

otherwise.

6. Intellectual Property

If you conceive any new or advanced method of improving designs/ processes/ formulae/

systems, etc. in relation to the business/ operations of the Company, such developments will

be fully communicated to the company and will be, and remain, the sole right/ property of the

Company.

7. Responsibilities & DutiesYour work in the organization will be subject to the rules and regulations of the organization

as laid down in relation to conduct, discipline and other matters. You will always be alive to

responsibilities and duties attached to your office and conduct yourself accordingly. You must

effectively perform to ensure results.

8. Past Records

If any declaration given, or information furnished by you, to the company proves

to be false, or if you are found to have willfully suppressed any material information, in such

cases, you will be liable for removal from services without any, notice.

9. Retirement

The retirement age is 60 years. You will retire from the employment of the Company at theend of the month in which you attain 60 years of age.

10. Termination of employment.

During the probationary period and any extension thereof, your services may be terminated on

either side by giving one month’s notice or one month’s basic salary in lieu thereof. However,

on confirmation the services can be terminated from either side by giving three month’s

notice or three months’ basic salary in lieu thereof.

The notice period will commence from the acceptance of resignation tendered in hard copy

only.

Upon cessation of employment, you will immediately hand over Company’s allcorrespondence, specifications, formulae, books, documents, market data, cost data, drawings,

affects or records belonging to the Company or relating to its business and shall not retain or

make copies of these items.

Upon cessation of employment, you will also return all company property (company property

includes physical items as well as intellectual property, drawings, documents, e-mails , detailsof pending issues related with the profile and knowledge transfer) which may be in your

possession and obtain handing/ taking over receipt as well as relieving certificate.

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Contd-3

(3)Failing in compliance with this section, as well as knowledge transfer, you agreed and givenyour consent to make good the loss of company that can amount to forfeit your payment of

Leave encashment, LTA and other discretionary payments.

11. Responsibility to Protect OIPL’s Business

You agreed that within two years from separation / termination of services you will not

promote the sale of any product or service which competes with the product or services

offered by OIPL.

You also agreed that you will not encourage any person to breach any contract between that

person and OIPL.

You also agreed that you will not provide work to any person who was employed by, or worked as contractor for, OIPL within a period of two years of separation.

12. Abiding Rules & Regulation

You agreed to abide by the company rules & policies relating to the health, safety, entitlementof leaves, disciplinary and grievance handling procedure in force and amendments hereafter.

13. Medical Fitness

This appointment is subject to your being, and remaining, medically fit.

14. Jurisdiction

All disputes shall be subject to the jurisdiction of Delhi Courts only.

Please confirm your acceptance of the appointment on the above terms and conditions by signing

and returning this letter for our records.

Yours faithfully,

For Omega IceHill Pvt. Ltd.

Authorized Signatory

I have read the terms and conditions of this letter of appointment and confirm my acceptance of

the same. I agree to abide by all the terms & conditions written herein.

(Signature and Date)

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Ref.No. OIPL/HR/10

Dated : --------------

To :

Mr---------------------------------------------------

Sub: TRANSFER LETTER

Dear --------------------

The Company has decided to shift you from ------------------ to -------------------------with effect from------------------.

In your new responsibilities you will report to--------------------------(-------------).

The Company values contribution made by you so for and expects that newchallenge will stimulate you even further.

Wish you all the best.

Thanking you,

Yours faithfully,


(Authorized Signatory)

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Ref.No. OIPL/HR/10

Dated: --------------------

Name: ----------------------

Department: ---------------------------

Designation: ---------------------------

Subject: Confirmation Letter

Dear ---------------

The Company is pleased to confirm you in the position of -------------------- w.e.f.--------

Hope you will continue to bring out your best potential towards organizational excellence.

With best wishes,

For Omega IceHill Pvt.Ltd

(Authorized Signatory)

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Ref: OIPL/HR/10Dated: -------------------------

To:

Name ---------------------------------Designation ------------------------------Department ------------------------------

Subject; - Letter of Extention of Probation Period

Dear Sir :

This has reference to your appointment in our organization as “------------“at--------w.e.f----------------.You were placed on probation for a period of six month’s as per letter of appointment issued to you.

The Company has reviewed your performance and expects you to learn the jobfully. You will therefore be on Probation for a further period of------------------------

We have no option extend your period up to ----------------

Thanking You,


(Authorised Signatory)

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Ref: OIPL/HR/10Dated : -------------------------

To:

Name ---------------------------------Designation ------------------------------Department ------------------------------

Subject ;- Relieving Letter

Dear Sir,

We refer to your letter dated ----------------------- tendering resignation from theservices of the Company. You shall be relieved from the services at the close of working hours of ---------------------------.

We are advising Accounts Department to clear your dues, if any. Please note thatyou have failed to give Three Months Notice against your resignation as per theClause 10 of Appointment Letter, necessary adjustment shall be done in settlingyou dues.

The Company places on record your valuable services and wishes you a brightand successful career in future.

Thanking you,

Yours faithfully



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Ref: OIPL/HR/10Dated : -------------------------

To:

Name Mr.---------------------------------Designation ------------------------------Department ------------------------------

Subject ;- Relieving Letter

Dear --------------

We refer to your letter dated ----------------------- tendering resignation from theservices of the Company. You shall be relieved from the services at the close of working hours of ---------------------------.

We are also advising Accounts Department to clear your dues, if any.

The Company places on record your valuable services and wishes you a brightand successful career in future.

Thanking you,

Yours faithfullyFor Omega IceHill Pvt.Ltd.


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Omega IceHill Pvt.Ltd.Travel Requisition Form

Please Note this form is to be used for all employee for all official travelbooking.Request Date & Time

Employee Name Age.Employee Code Sex.DepartmentDesignationPlace of PostingDate of TravelPreferred Departure Time.Travel Class,

From To Mode, By Air or By Train, Date

From To Mode, By Air or By Train, DateFrom To Mode, By Air or By Train, Date

From To Mode, By Air or By Train, Date

From To Mode, By Air or By Train, DateFrom To Mode, By Air or By Train, Date

Specific Reason for Travel

-----------------------------------------------------------------------------------------------------------------------

-----------------------------------------------------------------------------------------------------------------------

-----------------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------

Valid Passport Number

Mobile Number

Email id

If required as Travel Advance Please give details;-

-Accommodation Charges Approx Rs.---------------------------------------------------------------------Local Conveyance Charges Approx Rs.

--------------------------------------------------------------------

-Fooding Charges Approx Rs ---------------------------------------------------------------------Misc Expenses during Visit Rs --------------------------------------------------------------------

Total Rs.

Employee Signature HOD Signature Sanctioned By

Omega IceHill Pvt Ltd.

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APPLICATION FOR EMPLOYMENT

Date of

Application :----------------------------------

Referred By if Applicable:----------------------------------------

Applied for Post :---------------------------------

Contact Numbers :---------------------------------

PERSONAL PARTICULARS

Mr/Ms/Mrs----------------------------------------------------------------------------------------------(Last) (First) (Middle)

Father’s/ Husband’s Name Shri----------------------------------------------------------------------

Date of Birth ---------------------------------Contact Numbers-----------------------------

Marital Status Single Married Other .

Present Address ----------------------------------------------------------------------------------------

---------------------------------------------------------------------------------------------------------------------

---------------------------------------------------------------------------------------------------------------------

---------------------------------------------------------------------------------------------------------------------

Permanent Address

-----------------------------------------------------------------------------------------------------------------------

-----------------------------------------------------------------------------------------------------------------------

-----------------------------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------

Please list your areas of highest proficiency, special skills or other items that may contribute to

your abilities in performing the above mentioned position.

Paste your recent photo here

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EDUCATION

Degree/Dip. Year Board/Uni/Instt Location SpecialisationGrade/

%MarksRemarks

12th

Graduation

Post

Graduation

PREVIOUS EXPERIENCE

Please list beginning from most recent:- If promoted in the Company give details of each responsibility.

Period Company Name Designation Location Reason for leaving

*Note: - Use extra sheet if necessary

REFERENCES

Please give two references that know you better but are not relative.

NamePosition

Organization

Location

Mobile

Office

Nature of Association

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Since when Know

Compensation Package Per Month (*Please Attached Support.)

Present Salary Breakup Expected Salary

Basic

HRA

Conveyance

Child Education Allowance

Uniform Allowance

Special Allowance

Medical Reimbursement

Telephone Reimbursement

Driver Salary Reimbursement

Business Development

Entertainment AllowanceLTA

Bonus/ Exgratia

Gratuity

Superannuation

PF

ESIC/Health Insurance

Total CTC P/M

Salary Expectation in CTC P/M :------------------------------------------------------------------

Present Designation :-----------------------------------------------------------------------

Designation Expectation :-----------------------------------------------------------------------

Notice Period Required :-----------------------------------------------------------------

Place--------------------

Date---------------------

Time--------------------

Candidate’s Signature

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(For Office Use Only)Characteristics A B C REMARKS

1. Personality

2. Education3. Relevant Experience

4. Enterprising

5. General Knowledge

6. Character & Temperament

7. Overall Rating

Recommended for Final Interview

Date & Time Signature & Name

RemarksCharacteristics

1. Appointed As.

2. Annual Package/CTC.3. To Join on or Before.

4. Placement/Location.

5. Department.

DATE SIGNATURE

DATE SIGNATURE

For HR/ Personnel Department Use Only

Joined On _____________________Placed in ________________Locationat____________________

D AB

C

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RECRUITMENT INITIATING FORM

Dt. of Initiation ---------------------Initiating Off --------------------------------Approval /Sign. of HoD

Target dt. of Joining --------------------Position Name --------------------------FunctionalSpl.-------------

Deptt. ------------------------Location ---------------------Desired Age--------Desired Prof. Qual.----------

Responsibility in terms of Vol.: Previous Co.-------------------------------------------Desired---------------

Desired years of Exp. ----------Budgeted CTC -------------Approved Org. Str. of Deptt encl. Yes/No

If not enclosed, reason forsame--------------------------------------------------------------------------------------- Cause of Vacancy: Attrition/New Requirement-----------------------------------------------------------------

Immdt. Sprs. Name & Dsgn..-------------------------------------Subordinate teamsize------------------------Preferred Source of Recruitment (Tick mark ‘√’ the applicable one):

Job Portal Head Hunting Newspaper Add

ReferenceAny specific Industry/Company’s/Source to be looked at? Name them:---------------------------------------------------------------------------------------------------------------------------------Critical areas of Job Profile of Position:1---------------------------------------2---------------------------------------------------------3----------------------------4. -------------------------------------5---------------------------------------------------------6----------------------------Key Competency Areas:1-------------------------------------- 2---------------------------------------------------------3----------------------------4. -------------------------------------5---------------------------------------------------------6-----------------------------Key Personality Attributes:1--------------------------------------2---------------------------------------------------------3-----------------------------4. -------------------------------- ---5---------------------------------------------------------6------------------------------

(To be filled by HR Department)Requisition checked by ------------------------------------------------------------ Date------------------------------

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Interview TeamPreliminary ---------------------------------- -----------------------------------------------------------------------Final ---------------------------------- -------------------------------------------------------------------------Signature of HoD(HR)-----------------------------------------------

Management RemarksManpower Requision : Approved/Not Approved Position to be Offered ---------------- CTC

Finalised --------------------

Date:-------------------------- Signature of Approving AuthorityApproval of MD

Applications Status Process OutcomeScrutinised Shortlisted Interviewed Database Vacancy Filled/Not Filled JoiningDate Target Date Achieved/Exceeded

-------------- -------------- --------------- ------------ --------------------------------------------------------------

REFERENCE CHECK REPORTName of Candidate:------------------------------------------------------------------Position offered/short listed:------------------------------------------------------------------Department:------------------------------------------------------------------Location:------------------------------------------------------------------

1. How you know the candidate?

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

2. What are your comments about the candidate?

• As Professional

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

• As Person

--------------------------------------------------------------------------------

----

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------------------------------------------------------------------------------------------------ --

• Integrity

--------------------------------------------------------------------------------

------

• Key Competencies/Strength Areas

--------------------------------------------------------------------------------

---------------------------------------------------------------------

• Improvement Areas

--------------------------------------------------------------------------------

--------------------------------------------------------------------------------

----------

•Major Contributions--------------------------------------------------------------------------------

--------------------------------------------------------------------------------

--------

Name of Referred Person:--------------------------------------------------Present Position & Organization:--------------------------------------------------Contact no. :---------------------------------------------------

Name of Internal Person:---------------------------------------------------(Who talked with Referred Person?)Designation:-------------------------------------------------Signature:-------------------------------------------------

Date of Communication:-------------------------------------------------

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Interview Assessment Sheet

Candidate’s Name :----------------------------------------------------------------------------------

Post : ----------------------------------------------------------------------------------

Human Resource : Date :------------------Interviewer’s Name-----------------------------

ProficiencyPoor Average Good Excellent

1 2 3 4 5 6 7 8 9 10

Personality

Attitude

Communication

Relevant Education

Job Stability

Remarks :-

Unsuitable Hold Recommended Signature

Department Head Name -----------------------------------------------------Date-------------------


1 2 3 4 5 6 7 8 9 10

Personality

Attitude

Communication

Relevant Education

Job KnowledgeRemarks :-


Managing Director/Director Date


1 2 3 4 5 6 7 8 9 10

Personality

Attitude

CommunicationRelevant Education

Job Knowledge

Remarks :-


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Telefax : +91 23232619,23239513

OMEGA IceHill Pvt.Ltd.

Regd.off : 39,1st

Floor,Raghushree Market,Ajmeri Gate,Delhi-110006WORK ORDER

To, Billing address –

Shipping address-

Delivery address-

Order No. Date Customer PO ref Terms if any Special Instruction

S.No Description Drawing No Capacity

Sizes

Date of

Delivery

Quantity Rate Amount

Payment Terms

Tax Details

Customer TIN/CST Number Insurance charges included/excludes.

Freight Terms

Packing & Forwarding Charges

Transport preference

Road permit if required then its details

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