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Recruitment

Management

SunFish Human Resources

Introduction

Today�s dynamic companies need to quickly adapt to the

changing environment or risk being obsolete. Often the HR

department is required to fill vast number of jobs as the

company develops new markets and pursues new strategies.

New positions tend to require specialized skill sets while new

management philosophies look for softer skills such as

interpersonal skills. To further complicate the matter, today�s

employees are more likely to change jobs, making the concept

of lifetime employment as extinct as the dinosaurs. The HR

department must define the job requirements, advertise the

position, sort though the applicants and choose the best

candidates effectively and efficiently. However this process

can be very complex, expensive and time consuming.

The SunFish HR system simplifies the recruitment process

by filing received applications, scheduling interviews, producing

applicant flow statistics, routing requests and approvals,

customizing recruitment letters, processing offers, tracking

the entire hiring process, to list a few functionalities of the

recruitment module.

SunFish HR places the posting of vacant position on the

company website and uses an automated system to make

the interview process easy by employing a unique rating

system that assign different points and weight to applicants

areas such as skill, education and work experience. The point

system also simplifies the sorting and rating of applicants,

thus allowing a more objective comparison of applicants in

different categories.

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Features

RecruitmentManagement

SunFish Human Resources

Benefits

SunFish HR automates and simplifies the recruitmentprocess, providing efficient, and error free processing.Specifically Recruitment Management delivers the followingbenefits:

Increased HR Department EfficiencyThe HR Department configures workflow and approval stepsrelated to recruitment requests. Once configured, recruitmentrequests are processed as defined with only exceptionsrequiring the HR department�s approval. That frees the HRdepartment from the current time-consuming job of request

processing and allows them to focus their full effort on manpower planning, employee selection and hiring.

Better Management Oversight With No Time WastedManagers at all levels can easily be a part of the approvalprocess based on company policies, or be able to look intothe details of request that they might not need to approve. Approvals appear in the manager�s inbox and all requireddetails are easily accessed.

Improved Analysis of Recruitment ProcessManagers and the HR department have a variety of tools tocreate reports and analyze recruitment requests. Tools toanalyze the best applicants to fill vacant positions are also

available in the system. These tools allow the HR departmentto compare all the applications based on the competencies.

Better Planning and Budget ArrangementWith regard to recruitment planning, SunFish HR providesbetter planning tools for the HR department. The systemallows manpower planning and forecasting of periodicrecruitment needs of every department and projects thebudgetary requirements of the scheduled recruitments. Thisallows for more accurate budgetary planning.

Improved Analysis of Recruitment Costs and AllocationManagers and the HR department have a variety of tools todefine and manage recruitment budgets and expenses

related to vacancy advertising media, applicant selectiontests, interviews, etc. With these tools managers are giventhe ability to track overall costs of the recruitment process.

Lower Paper, Printing, Approval and Mailing CostsSunFish HR dramatically reduces the costs associated withthe recruitment processing. Online and automated processingdrives down the costs without sacrificing control over therecruitment process.

Internal and External Recruitment ProcessSunFish HR supports both internal and external recruitmentprocesses. The HR department might compare severalemployees or several applicants to fill certain vacant positions.

Employees With High QualificationSince SunFish HR allows the HR department to identify andcompare applicants to fill certain vacant position based ontheir competency, the system will help the HR departmentto get employee with high qualification.

SunFish HR is a 100% Web-based Solution. All functions are made available for the employee on a self-service basiswhile maintaining the security. For recruitment requests, this gives thecompany flexibility to allow transparency for employees, oversight bymanagement, and easy distribution of recruitment processing and approvalto the appropriate people. The flexibility of the open interface and processwill completely change the way recruitment is processed within the company.

Approval Work FlowThe workflow manager allows for flexible definitions of approval steps for recruitment and manpower planning requests. The system automaticallydetermines required people or positions for approval, abbreviating the timeconsuming steps of approval. Notifications are sent automatically by email,and the users can easily see which approvals are waiting for processing

when they login. Users are able to approve many items in a group or process each individually, and easy drill-down allows the users to inspectthe details of any request.

Job Applications - Online Apply for Job Online is an integral feature of SunFish HR that allows theapplicants to apply online. Furthermore, this feature can also be integratedwith existing websites that the company might already have.

Email Alerts & Automated Letter GenerationThe persons requesting recruitment and manpower planners as well asall other users involved in the recruitment process are kept up-to-date onthe process by automated email alerts. Users can easily click on linkswithin these emails to get more details on the requests, tasks, schedules,ect. Email alerts may also inform the applicants of the recruitment processesstatus. The system also automatically generates acceptance or rejectionletter once the applicants are accepted or rejected.

Applicant Tracker  All the received applicant data are available in SunFish HR for a desiredperiod of time based on the company policy; as a result, this data can beused for the next recruitment process or to guard against multiple applicationsby a single person. This feature also allows users to search applicantsbased on different job or personal criteria and to find out how well applicantsare qualified for applied positions (in terms of competency match, education,experience, etc.).

Selection FilteringThe module allows the definition of different types of selection steps thatapplicants have to complete during the hiring evaluation cycle (e.g. test,medical checks, interviews, negotiation, etc.). Different individuals can betasked with reviewing and evaluating applicants in order to have sufficientinput from all organizational levels prior to making a hiring decision. An�initial filter� function lets users conveniently remove all applicants that havenot qualified to be invited back for testing and interviews.

Integration With Other ModulesThe recruitment and selection administration module is completely integratedwith the personnel administration module. This means all the applicationinformation as well as information gathered during the selection processsuch as test results and interview records will automatically be transferredto the personnel administration database, once the person is hired.

Trouble LightsDashboard lights in SunFish HR allow managers and HR department usersto watch for and identify issues related to the recruitment process. Dashboardlights, for example, can be used to indicate a slow down in the approvalprocessing, the number of vacant position being too high, or virtually anyother aspect of the recruitment process that needs to be tracked. Dashboardlights allow the HR department to keep track of the problems and issuesthat might arise from the recruitment process and replace manual recordingthat is time-consuming and complicated.

Analysis and Reporting

The Recruitment and selection administration module includes a widerange of reports, which can be used to analyze recruitment processes,costs and fulfillment. All recruitment data is stored within SunFish HR for a definable period. Reports can be run based on a variety of criteria usefulfor analysis or auditing. If current reports are not sufficient for all requirements,SunFish HR allows the users to define their own reports or export the datato MS Excel� where they can analyze the data in their preferred method.