hr in 2015 and beyond june 30th 2015 6-1-2016 cbs-knaw fungal biodiversity centre

HR in 2015 and beyond

June 30th 2015

21-04-23CBS-KNAW Fungal Biodiversity Centre

The HR team

Who is who and field of actvities

• Yvonne Schenk, allround personnel consultant

available: Monday to Friday

• Ilonka Agterberg, personnel consultant for labour

conditions, employment contracts

available: Tuesday, Thursday and Friday

• Rico Göbel, personnel consultant for all foreign employees and guests

available: Monday, Wednesday and Friday

• Jan Willem Peet, Head of Department

available: Monday to Friday


At your service

- The HR Department is available on all

weekdays- Daily from 8.00 AM till 5.00 PM


What we do

1. Overall advice and support to all people working at the Hubrecht (employees, guests, trainees, etc.)

2. Implementation and execution of staff policy according to the guidelines of KNAW and the collective labour agreement (CAO-NU)

3. Personnel administration and reports

4. Advice and accompaniment of employees in various personal matters (e.g. confidant)

5. Advise the board and management in policy matters


What support can we offer?

- Recruitment

- Introduction

- Job classification

- Training and education

- Support regarding illness and long term inability to work

- Foreign employees: application of documents, 30%-rule,

Dutch language course

- Mobility (Matchpoint)

- Various advice for all employees


Recruitment

• In cooperation with the Group Leader/manager determination of the content and placement of the vacancies in the (social) media.

• Group Leader/manager always has to fill in the vacancy registration form

• HR is responsable for the coordination of the entire proces from vacancy to appointment

• Recruitment is always a tailor made proces


Training and education

• Primarily for employees at the Hubrecht/CBS

• Financing: Institute budget, Group budget, AVOM, Matchpoint (who is the stakeholder?)

• Purpose: always to become a better employee/professional and to increase your employability

• Training and education is part of your personal development and therefore always an item on the agenda of the annual appraisal

• Final decision acknowledgement: managing director


Support with illness and long term inability (1)

• Registration of all employees who are unfit to work

• When you are ill: always call your manager and the reception on the first day

• When you are well again: always report to your manager and the reception as soon as you start


Support with illness and long term inability (2)

• Contact with company doctor: tailor made

• Employees can also ask for a consult

• Monitoring the legal procedures according to the “Poortwachter” (gate keeper) law

• The manager is the first responsable for keeping contact with the disabled employee

• Ultimately after 8 weeks: HR + employee + manager are shared responsable to cooperate in making and executing a reintegration plan


Foreign employees (1)

• Group leader: has to inform HR about every non-EU-national 8 weeks in advance: hand in guest form or registration vacancy

• Foreign non-EU-nationals always have to see Rico before starting!

• HR must be able to prove that someone is a researcher, even when he/she is on the pay roll of another organization



• Application for procedure: not more than 6 month in advance but at least 8 weeks in advance

• HR applies for and signs out employees and guests at the

IND

• Request for 30% rule employee (researcher) has to prove the necessity of relocation.

Current location > 150 km from the Dutch border

HR applies for the request at

“belastingdienst” (tax authorities)

• 21-04-23CBS-KNAW Fungal Biodiversity Centre


• Reception and introduction of new foreign employees and guests (introduction book: Holland Hand Book)

• Providing up-to-date knowledge of rules and legislation

• Insurances (for guests only)


Mobility

• Career orientation• Personal development• Before a contract ends: Work-to-Work programme

to draw up together with HR, starting 3 months

before the end of the employment contract• Support from Matchpoint: personal presentation,

networking, development assessment, coaching, career consult, personal insight


Did you know (1)

• Total number of employees: 58• Average age: 41• Foreign employees + guests: 34 (18 nationalities)• Employees joining and leaving CBS:

in 2013: 12 joined and 14 left




Did you know (2)


Did you know (3)


Did you know (4)



HR ambition (1)

HR supports CBS and Hubrecht in being an attractive employer (in- and extern) in order to recruit and retain top talent

Focus on training/education, career development and execution of the HR cycle Accompaniment in development for PhD’s and Postdocs Guiding employees from “work-to-work”


Future ambition (2)

Efficiency improvement and contribution to sustainability

Redesign of workflows Digitalization: personnel files, holiday card, AVOM

Challenge 2015 and beyond

• HR is a professional facilitator to all colleagues

Service orientated

Easy accessible

Transparant

Communicative

Upright

All this, to improve the service of the HR Department


Where to find HR information

All information about the HR Department is available on our Hubrecht Intranet site and soon on the CBS Intranet site

Information concerning CAO and KNAW rules and regulations is available on the KNAW intranet site:

https://intranet.knaw.nl

Username: Instituten Password: Ond3rzo3k


https://intranet.knaw.nl/

• Questions?

• Suggestions for improvement


hr in 2015 and beyond june 30th 2015 6-1-2016 cbs-knaw fungal biodiversity centre

Documents

guidelines of knaw

accompaniment of employees

hubrecht employees

hr department

hr employee manager

guests available

long term inability

group budget