HQDA 101 – How the Army RunsLTC Kevin J. Lovell, PMP

26 February 2013

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• Task: Given a class of new and experience

analysts and consultants

• Purpose: Deliver a Highly Motivational

Block of Instruction on Army Headquarters

Organization, Process and Operations

• Terminal Learning Objective: Attendees

familiar with Army Leadership, Organization,

and Communications Methods

Task, Purpose, and Objective

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• 2012 Army Posture Statement

• General Order (GO) 3, Dated 18 MAR 09

• HQDA Staff Officer Orientation, 25 SEP 12

• Assignment Pentagon: How to Excel in a

Bureaucracy by MG (RET) Smith and COL(RET)

Gerstein, 4th Ed. 2007.

• Army Regulation 10–87 ACOMS, ASCCs, DRUs

• Personal and Professional Experience

References

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• Army History, Organization and Make Up

• HQDA Leadership

• HQDA Organization, Roles and Responsibilities

• HQDA Communications and Info Requirements

• HQDA Politics

• Energy Initiative TF Sponsors/ Stakeholders

• Questions

Agenda

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Congratulations! You are a Member

of the Army Team

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4. Understand and respect your audience

5. Late staff work isn’t much use

2. We are building the Army of tomorrow but we are all-in on

the fight we have today

3. Civilian control of the military is fundamental to our democracy

– and how we do business

8. Maintain balance and perspective

1. You are entering a different kind of arena

– an arena of ideas and issues

7. Be precise in your language

9. Don’t leave your leadership principles at the door of the Pentagon

6. Few things in life truly improve with time

Comments From LTG Troy, DAS to Army Staff Officer Orientation

• The Army exists to serve the American people, to defend the

Nation, to protect vital national interests, and to fulfill national

military responsibilities.

• Our mission is enduring: to provide necessary forces and

capabilities to the Combatant Cdrs in support of the National

Security and Defense Strategies.

• The Army recruits, organizes, trains, and equips Soldiers

who conduct prompt, sustained combat and stability

operations on land.

• The Army also provides logistics and support to enable the

other Services to accomplish their missions, and supporting

civil authorities in time of emergency, when directed.

Army Mission

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• Soldiers are not “in” the Army,

They “ARE” the Army

• Largest Institution of it’s kind in the world

• Develops leaders that private sector desires

• The Army is a Profession of Arms

• Orders Driven, Intent Based Operations

• Focus on the End State, Not “how”

• Historically based & Transformational

My Take on US Army’s Culture

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Unified Combatant Commander’s

Area of Responsibility

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United States Army Training and Doctrine Command (TRADOC)

TRADOC recruits, trains, and educates the Army's Soldiers; develops

leaders; supports training in units; develops doctrine; establishes

standards; and builds the future Army.

United States Army Materiel Command (AMC)

AMC provides superior technology, acquisition support and logistics to

ensure dominant land force capability for Soldiers, the United States,

and our Allies.

United States Army Forces Command (FORSCOM)

FORSCOM trains, mobilizes, deploys, sustains, transforms, and

reconstitutes assigned conventional forces, providing relevant and

ready land power to combatant commanders.

Army Commands:

The EITF Engages Them All

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Army Direct Reporting Units

(DRUs) the EITF Engages

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• United States Army Installation Management Command

(IMCOM): IMCOM reports directly to the Assistant Chief

of Staff for Installation Management (ACSIM).

• IMCOM manages Army installations to support

readiness and mission execution, provide equitable

services and facilities, optimize resources, sustain the

environment and enhance the well-being of the Military

community.

• USACE is designated as a Direct Reporting Unit (DRU)

by the Secretary of the Army. The USACE provides

engineering services and capabilities in support of

National interests.

Army Organization and Rank Break Down

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HQDA Leadership

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• DA Memo 10-7 covers relationships between Secretariat

and the Army Staff

• AR 105 covers functional Secretariat and the Army Staff

responsibilities

• Two staffs connected by extensive network of informal

information channels

• Daily coordination and exchange of information essential

to assuring well-integrated staff work.

• All memoranda prepared by the Army Staff must address

coordination with the Secretariat.

Relationship:

Army Secretariat and Army Staff

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FOR OFFICIAL USE ONLY 14

Principal Officials of HQDA

HQDA Secretariats

FOR OFFICIAL USE ONLY 15

POC: Ron Kane, DACS-ZDV-OPS, 703-697-6821, ron.kane@us.army.mil As of: 3/30/2016 7:17 PM

ACS* **

Install’n

Mgmt

G-1* Chief**

Of

Engrs

G-4* G-8*D,PA&E

G-3/5/7

ASA

Civil

Works

ASA

Manpower

&

Reserve

Affairs

ASA

Install,

Energy &

Environ

ASA***

Acquis,

Log

& Tech[Mil Dep

Acq]

ASA

Financial

Mgmt &

Comptroller[Mil Dep

Budget]

The

Army

Auditor

General

Chief

Info

Officer/

G-6

SECARMY

USA

CSA

VCSA

Admin

Assistant

Office of the Secretary of the Army

Army Staff

* Responsible to ASA for advice and assistance within functional area

** ACOM commanders

*** Army Acquisition Executive

Defined responsibilities to ASAs

Oversight

Director Army Staff – synchronize, integrate

Sergeant

Major

of the

Army

The

Inspector

General

Chief of

Legislative

Liaison

Chief of

Public

Affairs

Small &

Disadvantaged

Business

Utilization

Chief

of

Chaplains

The**

Surgeon

General

The

Judge

Advocate

General

Chief

Army

Reserve

Chief

NGB

Provost

Marshal

General

HQDA Staff elements highlighted in yellowpresent in the auditorium. All other staff elements are invited to provide a presentation that is posted on AKO for attendee reference.

General

Counsel

G-2

Army Staff and Secretariat Relationship

Director

Army Staff

• Write in the Army Style:

– Not a College English Thesis

– Clear, Concise and To the Point

– Short words and sentences; write for brevity.

• Informal: Email

• Formal:

– The Form 5 Staffing Document

– Executive Summary

– White Paper

– Memorandum

HQDA Communication Methods

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Form 5

FOR OFFICIAL USE ONLY 18

• Less than 15 lines.

• Very short review of a meeting, with only critical major points.

• How is this example?

EXECUTIVE SUMMARY

25 JAN 12

(U) ARMY NET ZERO INSTALLATION CONFERENCE. (U) (AUS-BT). ASA (IE&E) held the Net Zero

Installation Conference from 18-20 JAN 12 to discuss supporting the efforts of the Army's Net

Zero Pilot Installations and the Army's Net Zero Initiative through interactive training, exposure to

innovative solutions from industry partners, and interaction between Army installations achieving

Net Zero goals in Energy, Waste and Water. Speakers included the American Society of Heating,

Refrigerating, and Air Conditioning Engineers President, Mr. Ronald Jarnagin; the ASA (IE&E) the

HON Katherine Hammack; ASCIM Director of Operations, MG Al Aycock; and sustainability

leaders from the City of Chicago, the University of Chicago, Hyatt Hotels, from industry in both

Europe and the US, and Army installations. Sessions covered the relationship between water,

waste and energy, methods to improve facility and community efficiency, and paradigm shifts for

holistic design of efficient facilities versus planning via compartmentalized methods using design

tables and rules of thumb.

LTC Kevin J. Lovell/Engineering and Installation Analyst/571-256-2319

Approved by: Roger Harold / Initiatives and Innovation Division

Executive Summary

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• AR 25-50 Preparing and Managing

Correspondence in the US Army

• Get a “Go By” from a Battle Buddy

• ‘Staff it’ before you “Staff It”

White Papers and Memorandii

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• The Army Campaign Plan

– A Section of the TAP (The Army Plan)

• The Senior Energy and Sustainability

Council (SESC)

– An ASA(IE&E) Initiative

• The PPBE Process: Planning,

Programming, Budgeting and Execution

HQDA Information Requirements

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PPBE Process

22Figure 1

THE ART OF DISTRIBUTING RESOURCES EQUITABLYTHE ART OF DISTRIBUTING RESOURCES EQUITABLY

PPBE PROCESS

EXTERNAL PLAYERS TO PPBE

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DOD/ARMY CAPABILITIES

CONGRESSWHITE HOUSE

Army Plans,Programs & Budgets Forces, Equipment &

Support

Treaty Advice

& Consent

Raise & Support

Armies

Assigns Broad

Missions

Auth Programs Appropriates

Funds

National Security

Strategy (NSS)

Figure 3

DOD/JCS Develop National Defense Strategy (NDS)National Military Strategy (NMS) Defense Planning Guidance (DPG)

Quadrennial Defense Review (QDR)

PPBE PROCESS

FOR OFFICIAL USE ONLY 24

Figure 4

SUPPORT THE FORCE

PLANNING

PROGRAMMING

BUDGETING

*ADVERSARY

CAPABILITY

STRATEGY

REQUIRED

CAPABILITIES

PROGRAMS

BUDGET

FUNDING

PLANNING

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PLANNING•WHAT

>Enhanced, collaborative, joint planning

>Far Term - Out to 25 Years

>Mid Term - Out to 15 Years

>Near Term - Out to 5 Years

>Fiscally Informed

>Establishes Fiscally Informed Force Levels

>Departure Point for Programming

•WHO>OSD Produces DPG, NDS, and QDR

>JCS Produces NMS

>ODCS, G-3/5/7 Produces TAP and TAA

>ODCS, G-8 Produces the RDA Plan Figure 5

PROGRAMMING

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Figure 6

PROGRAMMING

•WHAT>Translates Planning and Programming Guidance

into finite action

>Considers Alternatives and Tradeoffs

>Integrates Proponent’s Required Capabilities into a balanced Program

•WHO>DPAE within ODCS, G-8 produces the POM

>ODCS, G-3/5/7 Integrates Required Capabilities

& prioritizes Programs

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FORCESMANPOWER

TRAININGLOGISTICS

BASE OPERATIONS MATERIEL ACQUISITION

TAP DPG

POM/BES

Figure 8

REQUIRED CAPABILITIES

PROGRAMS RESOURCES

POM/BES INGREDIENTS

INPUTS

Construction

POM/BES Bread Loaf

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Figure 9

PROGRAM/BUDGET (POM/BES)

BREAD LOAF

POMFY15 FY16 FY17 FY18 FY19

FY98

FY15 FY16 FY17 FY18 FY19

FY16 FY17 FY18 FY19FY15

FIVE YEAR ARMY PROG.

ONE YEAR BUDGET FOUR OUT YEARS

BUDGET

BUDGET PREPARATION

BUDGETING

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BUDGETING•WHAT

>Budget Formulation

»Develops Detailed Fund Estimates to Support Plans

and Programs

»Obtains Resources for Program Execution

>Budget Justification & Explanation to Congress

>Budget Execution

»Requests Apportionment of Funds from OMB

»Allocates Funds to ACOMs

»Reviews Expenditures & Obligations

•WHO

>ASA(FM&C) -- The Army Budget Office

>ODCS, G-3/5/7 Integrates Required Capabilities &

PrioritizesFigure 10

UNCLASSIFIED 30Figure 12

PROGRAM TO BUDGET TRANSITION

EXECUTION

BUDGET

PROGRAM

OCT 13

FISCAL YEAR 2014

FISCAL YEARS 2015-19

APPORTION & MONITOR;

SUBMIT REPROGRAMMINGS

& SUPPLEMENTALS

OSD/OMB

REVIEW

FY14 budget

BUDGET

UPDATE/DEFEND

ADJUST

OCT 12

OCT 14

OCT 15

EVEN YEAR ODD YEAR EVEN YEAR ODD YEAR

FISCAL YEAR 2013

PB 14

EXECUTION PB14

OCT 12

PRESIDENTIAL

BUDGET (PB) SUBMIT

DEV – Develop

SEP – September

AUG - August

EXECUTION PB 15

OSD/OMB

REVIEW

FY15 budget

OCT 14

SUBMIT JULY/AUGUST 13

PB 15 PB 16

DEV 15-19 POMBES

JULY/AUGUST SUBMIT

UNCLASSIFIED 31

Aligned with Title 10 functions and used to support PPBE decision-

making

Set scope of resource requirements needed to execute Army programs

Include Army Secretariat and ARSTAF representatives as members

Include ARNG, AR, and CIO/G-6 representatives as Program Integrators

ASA(M&RA) & G-1

ASA(ALT) & G-8

ASA(M&RA) & G-3/5/7

ASA(M&RA) & AASA

ASA(ALT) & G-4

ASA(I&E) & ACSIM

Manning

Equipping

Training

Organizing

Sustaining

Installations

Co-ChairsTitle 10 Function

Program Evaluation GroupsSenior Leaders DA3-Star BRP2-Star BRPCOL BRPPBATPEG

• BCT Redesign & Modularity Refinement

• Regional Alignment of Forces

• Develop Advisory Capability

• Integrate Special Operations and Conventional Forces

• Align Brigades to Divisions and Corps

• Refine C2 at echelons above Division (EAD)

• AC/RC Balance & Operational Reserve

• Investment Strategy and Regeneration

• Cyber (Strategic, Operational, & Tactical)

• Doctrine Update

• Modernization: Network, Soldier/Squad, Combat Vehicle,

Tactical Wheeled Vehicle, Aviation

• Leader Development Programs

• Army Profession Campaign

Army of 2020 Initiatives

Strategy Capabilities Structure Organization Modernization

Operational Adaptability through Versatile Units and Capabilities32

Final Thoughts On Why You are Here

Energy Initiatives Task Force 33

"Those of us who have the honor of walking

into a building each and every morning where

the word “hero” really means something have

a duty and a responsibility… : To ensure this

nation’s continued respect, built on the valor

and sacrifice and bloodshed of our All

Volunteer force… the young men and women

of the United States military who committed

and recommitted themselves to defending this

great nation after attacks on America are never

left short-changed again."

John M. McHugh

Secretary of the Army

"Our Army is the Nation’s force of decisive

action, a relevant and highly effective force for a

wide range of missions. Trust is the bedrock of

our honored profession—trust between each

other, trust between Soldiers and leaders, trust

between Soldiers and their Families and the

Army, and trust with the American people. I am

honored to serve in the ranks of the great men

and women who willingly serve our country."

Raymond T. Odierno

General, United States Army

Chief of Staff

The Strength of our Nation is our Army. The Strength of our Army is Our Soldiers.

The Strength of our Soldiers are our Families.

- From the 2012 Army Posture Statement to Congress

Working on the HQDA Staff is a privilege.

EARN IT, every day.

Questions?

LTC Kevin Lovell, PMP

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