how to write email for prof. abroad
TRANSCRIPT
WRITING EMAIL FOR A PROFESSOR ABROAD Hussein Elkhayat, MD Cardiothoracic surgery dpt.Faculty of medicine, Assiut university, Egypt
Hay sir ,,,
it is my pleasure to write to u this email . iam Hussein Elkhayat , Assistant lecture ( academic degree) of cardiothoracic surgery from Egypt . iam especially interested in minimal invasive surgery mainly VATS and i prepare my phD thesis about VATS therapeutic procedures for benign diseases. last year i had a good opportunity of clinical fellowship in turkey , Dr.suat seren chest disease and thoracic surgery research and training hospital in Izmir for a period of 4 months . i love turkey very much and i am looking forward to another clinical fellow in a more advanced center in turkey if i get the opportunity for that . i email u today sir to ask u if this oppertunity can be found at ur center as i hear a lot about u when i was in turkey and i hope that I can work with u one day till now i do not have a fund for a fellowship but iam trying to a fund from the European association of thoracic surgery if i get an acceptance thank u for ur time
HUSSEIN KHAIRY A. ELKHAYAT
What can I do to make the professor respond to my mail instead of ten
dozen others lying in his/her inbox?
LOOK OVER YOUR EMAIL ADDRESSWrite from your university email account ******@aun.edu.eg
Spam emails: Most emails from unknown addresses are flagged as spam and don’t even reach the inbox.Professors also can’t be sure whether you are truly a student or a fake.
TIMING MATTERS Never email a professor during the weekends or Friday night; that might be
a convenient time for you to email the professor but it is also the professor’s day off and your mail will get buried under the numerous other student’s applications.
Professors tend to check their mail during their office hours thus increasing chances of a reply if sent out at such a time.
WHOM NOT TO CONTACT It is advisable not to contact more than one professor from the same
department as, if found out, it will dampen your credibility in the eyes of both professors.
HAVE A FIRM GRASP OF THE ENGLISH LANGUAGE
SUBJECTUrgent reply needed !HiiiiI need your help to get a fund and fellowship
2018 potential fellow for VATS program
OVERTHINK THE SALUTATION (launching right into 'I want . . .' or 'Where is .
. .' or 'Can I . . .') . . . is the quickest way to get deleted before he/she even read the body of the message,".
Some kind of greeting comes off as more friendly, polite, and professional.
BE TARGETED AND SPECIFIC
Come up with a simple, original and clear research proposal. It is no time to explain complicated ideas!
Avoid specialized acronyms or terminology. He/she still have to read your proposal. Make it interesting to
him/her !
PROVIDE ENOUGH BACKGROUND INFORMATION He/she is waiting that you demonstrate a sound knowledge about
the topic Do your homework You are expected to figure out an original and interesting story as
to why you are trying to get a fellowship and why he/she has to choose you from the list.
BE BRIEF Waste no time telling why you have no research experience. He/she
knows you are young. No need to dump a large list of publication or conference proceedings , but
have something. Show that you are trying! Avoid telling about your teaching experience. Not relevant. Know why you are going to fellowship! Boring reasons include: learning
more about your favorite field, finding your topic fascinating (why is it fascinating?), and so on.
BE PATIENT Academics tend to be very busy It may take time for them to answer your email. If you get no reply after a week or two, send a follow-up email. If a first message followed by a reminder doesn't work, then you should start
looking for an alternative person to approach. It may be that this supervisor is not currently taking on students.
ACKNOWLEDGE YOUR GRATITUDE The importance of a valediction in proper email etiquette, Even if it's just a quick statement like "Thanks for your help!" Your professor deserves some recognition of his/her time and trouble.
CAREFULLY CONSIDER YOUR SIGNATURE
Name Position Affiliation Contact info. ( other than email of course)
Sir professor Martine Antoine, M.D.
It a pleasure for me to write this email ,I am Hussein Elkhayat , assistant lecture(registrar) of cardiothoracic surgery at Assiut university hospitals in Egypt. I prepare now for my thesis to the doctoral degree in cardiothoracic surgery and looking forward to pursue my training in the field of adult cardiac surgery namely minimal invasive surgery. I read your last publication about “ port access mitral valve surgery” in Annuals journal and I really like the technique and I hope I can learn it to transfer it to my patients and spread it to my collogues . I wander if there is an opportunity for me to have a clinical fellowship to pursue my training and to collect the needed date for my thesis under your supervision .I will have a full funded fellowship from a program of fellowships between my country and Belgium for about 10 months .attached to the email my CV
Hope that my request welcomed by you to be able to work with a well distinguished professor like you sirBest Regards, Hussein ElkhayatAssistant Lecture of Cardiothoracic SurgeryAssiut Faculty of Medicine,Assiut,Egypt.P.Box 71515Mobile : + 2 010 0 55 49 6 53Work : + 2 088 241 37 73Website: http://www.aun.edu.eg/membercv.php?M_ID=4489
