how to use google docs - office tools
TRANSCRIPT
How to Use Google Docs: Office Tools
© Jason San Diego / 2011 2
Contents
Getting Started
Document
Spreadsheet
Presentation
© Jason San Diego / 2011 3
Contents
File Saving
File Uploading
File Sharing
File Opening
File Downloading
© Jason San Diego / 2011 4
Scope
Focus on creating Microsoft Office-like (Word, Excel, Powerpoint) files
© Jason San Diego / 2011 5
Google Docs?
A Google service where one can create/modify/download documents and
forms
© Jason San Diego / 2011 6
Getting Started
© Jason San Diego / 2011 7
Go to docs.google.com
© Jason San Diego / 2011 8
Use your Google/Gmail account as log-in
© Jason San Diego / 2011 9
Document
© Jason San Diego / 2011 10
See Home Screen after login
© Jason San Diego / 2011 11
Click to create a new Doc item
Dropbox appears
© Jason San Diego / 2011 12
For this tutorial, only the following are covered
© Jason San Diego / 2011 13
Click “Document”
© Jason San Diego / 2011 14
See that the page looks like an MS Word Document
Document
© Jason San Diego / 2011 15
Though MS Word-like, tools are limited
© Jason San Diego / 2011 16
At least you can...
© Jason San Diego / 2011 17
Undo/Redo
© Jason San Diego / 2011 18
Manipulate Font and Formatting
Google Docs has very limited fonts
© Jason San Diego / 2011 19
Lists
Bulleted list
Numbered list
© Jason San Diego / 2011 20
Increase/Decrease IndentDecrease Indent
Increase Indent
© Jason San Diego / 2011 21
Indent can also be changed by dragging
© Jason San Diego / 2011 22
Left Align
© Jason San Diego / 2011 23
Center Align
© Jason San Diego / 2011 24
Left Align
© Jason San Diego / 2011 25
Justify Align
© Jason San Diego / 2011 26
Line Spacing
Set it before typing or highlight text first
© Jason San Diego / 2011 27
Tables
© Jason San Diego / 2011 28
Insert
Separate tutorial for insert
© Jason San Diego / 2011 29
Spreadsheet
© Jason San Diego / 2011 30
Click “Presentation”
© Jason San Diego / 2011 31
Looks like Powerpoint
© Jason San Diego / 2011 32
In a Presentation, you can...
© Jason San Diego / 2011 33
Add text (like in a Document)
© Jason San Diego / 2011 34
Add Slides
© Jason San Diego / 2011 35
Choose layout
© Jason San Diego / 2011 36
See new slide
© Jason San Diego / 2011 37
Change Theme/Background
© Jason San Diego / 2011 38
Choose Theme/Background
© Jason San Diego / 2011 39
See Theme/Background
© Jason San Diego / 2011 40
Insert
© Jason San Diego / 2011 41
See inserted object
© Jason San Diego / 2011 42
Tables
© Jason San Diego / 2011 43
Add Notes
© Jason San Diego / 2011 44
Notes are not seen in the slide show
© Jason San Diego / 2011 45
Start Presentation
© Jason San Diego / 2011 46
See a new window for the slide show
© Jason San Diego / 2011 47
Spreadsheet
© Jason San Diego / 2011 48
Click “Spreadsheet”
© Jason San Diego / 2011 49
Looks like an Excel spreadsheet
© Jason San Diego / 2011 50
In a Spreadsheet, you can do...
© Jason San Diego / 2011 51
Manipulate Text
© Jason San Diego / 2011 52
Formulas
© Jason San Diego / 2011 53
Formulas are calculated automatically
© Jason San Diego / 2011 54
Add Sheets
© Jason San Diego / 2011 55
See new sheet
© Jason San Diego / 2011 56
Charts
© Jason San Diego / 2011 57
Set Chart details
© Jason San Diego / 2011 58
See Chart
© Jason San Diego / 2011 59
Now you've seen some features of Documents, Presentations and Spreadsheets
© Jason San Diego / 2011 60
Next...File Management
© Jason San Diego / 2011 61
File Saving
© Jason San Diego / 2011 62
Let's go back to te spreadsheet earlier
© Jason San Diego / 2011 63
Docs are autosaved by default
© Jason San Diego / 2011 64
You can save manually after modifying by clicking “Save now”
© Jason San Diego / 2011 65
Go to your Home tab to check your file
© Jason San Diego / 2011 66
Now go back to your Doc
© Jason San Diego / 2011 67
Click to rename your file
© Jason San Diego / 2011 68
Input a new name
© Jason San Diego / 2011 69
See new name
© Jason San Diego / 2011 70
Go to Home to see renamed file on list
© Jason San Diego / 2011 71
File Uploading
© Jason San Diego / 2011 72
Click “Upload”
© Jason San Diego / 2011 73
Click “Select files to upload”
© Jason San Diego / 2011 74
Choose compatible file
© Jason San Diego / 2011 75
Click “Start Upload”
© Jason San Diego / 2011 76
See upload progress
© Jason San Diego / 2011 77
After uploading, click “Back to Google Docs”
© Jason San Diego / 2011 78
See uploaded file on list
© Jason San Diego / 2011 79
File Sharing
© Jason San Diego / 2011 80
On selected file, click “Settings” beside “Sharing”
© Jason San Diego / 2011 81
Enter emails of people
© Jason San Diego / 2011 82
Set Edit or View priviledges
© Jason San Diego / 2011 83
See permissions
© Jason San Diego / 2011 84
Send email notification to yourself and/or the recepients
© Jason San Diego / 2011 85
Click “Share” to apply
© Jason San Diego / 2011 86
See new “Sharing” settings
© Jason San Diego / 2011 87
File Opening
© Jason San Diego / 2011 88
Simply click the name of a file
© Jason San Diego / 2011 89
File opens in another tab
© Jason San Diego / 2011 90
Dowloading Files
© Jason San Diego / 2011 91
Hover beside a file to reveal “Actions”
© Jason San Diego / 2011 92
Click Actions > Download
© Jason San Diego / 2011 93
Select file format of download
© Jason San Diego / 2011 94
Click “Download”
© Jason San Diego / 2011 95
Download normally
© Jason San Diego / 2011 96
End of Tutorial