How to use email

By Lauren Fowler

Adding Attachments

Attachments are pictures, videos and files that you have on your computer. You can add these to the emails that you send easily. The purpose of this is so that you can send these attachments to people and they will get them quickly. Once they have received the attachment then they can save it to their computer.

Step 1

First of all click the feature that says new, this will open up a new window for you to write a new email.

Step 2 When this opens,

type in the persons email address that you want to send the email to.

Step 3

To attach the file, click this feature on the top of the page near the save button.

Step 4

When this screen appears, click the browse button. This will let you choose which file you want to attach to the email.

Step 5Click on the file

that you want to attach

And then click Open

Step 6

When you click attach on the previous screen, this screen will now appear with the attachment in it.

click send when you are done.

Auto signature

An email signature is a signature that you make that will automatically attach itself to every email you send.

It is useful because if lots of people that receive your emails need your information then you don’t have to type everything out every single time.

You would put your name, and maybe phone number and address on the auto signature.

Step 1

First of all, look at the top of the page and click on options.

Step 2

It will come up with this on the screen, where it says email signature is where you write what you want in your signature.

Step 3

Type in your information here.

You can change the font here

You can change the colour here

Step 4

Click this button and make sure it has a green tick in it, this will make sure the signature is on all of your emails.

Step 5

Make sure to click save unless the signature will not be kept

Using Folders

Folders are spaces in your email where you can save emails that you receive, or send.

You can create files to place the emails in and you can save them in the files so you can look back at them whenever you want to. You could say for example have a work related file for all the emails to do with work and then a friend related file for all the emails to do with your friends.

Step 1

Hover over ‘inbox’ and right click, this should come up.

Step 2

click on ‘ Create New Folder…’

Step 3

This bar will appear, type what you want to call your folder in this bar.

Step 4

Right click on an email that you want to put in this folder that you just made.

Step 5

Then click ‘move to folder’, this will move the email into the folder that you just made and you can go back to it at any time.