The PageMaker Interface

1. The Tools PaletteIn PageMaker, you must select a tool in order to perform an action.

 

Pointer (Arrow) tool – used to select, move, and resize objects

Text tool – used to type, edit, and format text Rotating tool – rotates the selected object

around a fixed point Cropping tool – trims graphics that have been

imported into PageMaker Diagonal Line tool – draws lines at an angle Constrained Line tool – draws perfectly

straight vertical and horizontal lines Rectangle tool – draws square and rectangular

shapes Rectangle Frame tool – draws square and

rectangular placeholders for text and graphics Ellipse tool – draws oval and circular shapes Ellipse Frame tool – draws oval and circular

placeholders for text and graphics Polygon tool – draws shapes with 5 or more

sides Polygon Frame tool – draws placeholders with

5 or more sides for text and graphics Hand/Grabbing tool – repositions the view of

the page on your screen. Double-clicking the Hand/Grabbing tool will return your page to the Fit In Window view.

Zoom tool – magnifies or reduces the view of the page on your screen

1. To remove the Tools Palette, click Window then click Hide Tools.

 

2. To bring back the Tools Palette, click Window then click Show Tools.

 

Creating and Deleting Guide LinesPageMaker documents have blue guide lines near the left and right sides of the page to represent the document's inside and outside margins. You will also see pink guide lines near the top and bottom of your document that represent your top and bottom margins. If you need additional guide lines to help you lay out your document, you can create them easily (and easily delete them when you don't need them anymore). Guides will not print when you print your document, and text and graphics outside of guide lines will print.

 

Creating Guides1. Click the Pointer button on the Tools palette.

 2. Put your pointer over one of the rulers.

  a. To create a

vertical guide, position your pointer anywhere in the left ruler

 

b. To create a horizontal guide, position your pointer anywhere in the top ruler.

  3. Click. Your

pointer will turn into a double-sided arrow.

 4. Hold down

your mouse button and drag your pointer down into the page. A turquoise line will appear.

 5. When you have positioned your guide where you want it, release your mouse button.

6. Guides can be re-positioned at any time using the arrow pointer   Deleting Guides

 1. Click the Pointer button on the Tools palette.

 

2. Click the guide and hold down your mouse button. Your pointer will turn into a double-sided arrow.

  3. Drag the

guide off the page.

 

The PasteboardThe Pasteboard is the area surrounding the page on the PageMaker screen. If you are refining your layout, you can move pictures, objects, and blocks of text onto the Pasteboard until you decide where to place them in your document.

There is only one Pasteboard (not a separate Pasteboard for each page). Your view of the Pasteboard will not change when you change pages. 

1. To view the pasteboard, click View on the main menu then click Entire Pasteboard.

2. The pasteboard doesn't change, even if you change pages

 3. To go back to the page view,

click the View menu then click Fit In Window.

Using Page Indicators1. Page indicators, located on the bottom left of the PageMaker window, look like dog-eared pages of a

book. 2. The numbered page indicators represent the pages of your document. Click a numbered page indicator

to quickly jump to that page. 3. The page indicators marked L and R represent the Master Pages of your document. Click the L or R

indicator to go to your Master Pages.

2. Basic Page Layout

Setting Up a New Document1. On the main menu, click File, then

click New.

 

2. The Document Setup window will open.

 PAGE SIZE AND DIMENSIONS

 A. Click the arrow next to the Page Size

box.

 B. A drop-down menu of page sizes will

appear.

Scroll through the drop-down menu, then click the page size of your choice.

 

C. The height and width of the page size will automatically appear in the boxes next to "Dimensions".

 D. If the page size you want is not in the

Page Size drop-down list:

1. Click the arrow next to the Page Size box.

2. A drop-down menu of page sizes will appear. Scroll through the drop-down menu, then click Custom.

 3. Type the dimensions of your Custom

page size in the space provided.

Type the page width in the first space.

Type the page height in the second space.

 

ORIENTATION

A. To make your page taller than it is wide, click on Tall. (In Word and WordPerfect, this is called portrait orientation.)

To make your page wider than it is tall, click on Wide. (In Word and WordPerfect, this is called landscape orientation.)

 OPTIONS

A. If you want your pages to: 1. Print on both sides of the page--

click Double-sided. 2. Be folded or bound on the left--

click Facing pages.B. To automatically re-position text and

graphics if you modify page size, margins, or Master Pages—click Adjust Layout

The Adjust Layout option will be unavailable until you create your document. After your document is created, you can reopen the Document Setup window and click Adjust layout.

C. To restart page numbering in each separate file in a book publication (instead of numbering every page in the book publication sequentially)--click Restart page numbering. 

NUMBER OF PAGES

A. Click on the box next to Number of Pages, then type the number of pages you want your document to be.

When creating a saddle-stitched publication (a publication composed of large sheets of paper, folded in half and bound in the middle) the number of pages must always be a multiple of 4.

You can add pages later if necessary.

B. To begin your page numbering on a number other than 1, click the space next to Start Page Number, then type the number.

C. To change page numbers from the default Arabic numbers to alphabetic characters or Roman numerals, click the Numbers... button.

 D. Clicking the Numbers button will open

the Page Numbering window. To select your page numbering scheme, click either:

Arabic numeral (1, 2, 3 . . . ) Upper Roman (I, II, III . . . ) Lower Roman (i, ii, iii . . . ) Upper Alphabetic (A, B, C . . . ) Lower Alphabetic (a, b, c . . . )

E. Click the OK button to close the Page Numbering window.

 MARGINS

A. To set top, bottom, outside, and inside (next to the fold or binding), click in each box, then type the value in inches of your margins.

When creating a bound book, make your inside margin a bit larger than your outside margins.

TARGET OUTPUT RESOLUTION

The Target Output Resolution controls the resolution, or dots per inch (dpi) of your printout. Choosing a high dpi will yield a finely detailed printout, but printing will be slow. Choose a low dpi to print a draft copy. A dpi of 96 or 300 is adequate for a high-quality printout of an all-text document.

A. Click the arrow next to the Target output resolution box.

B. A drop-down menu of resolutions will appear. Scroll through the drop-down menu, then click the dpi of your choice.

 COMPOSE TO PRINTER

A. Click the arrow next to the Compose to printer box. A drop-down menu will appear. All of the printers connected to your computer and all of the PostScript printer drivers you have installed on your computer will appear on this menu.

B. Scroll through the drop-down menu, then click the PostScript printer driver of your choice.

 3. Click the OK button to close the

Document Setup window. Your new PageMaker document will open automatically.

 

Resizing Text Blocks

PageMaker allows you to expand and contract text blocks both vertically and horizontally. When you click on a text block with the Pointer tool, small black squares at each corner of the text block (called resize handles) and tabs at the top and bottom of the text block (called windowshade tabs) will appear. Resize handles enable you to resize text blocks both vertically and horizontally. Windowshade tabs enable you to resize text blocks vertically. 

1. Click the Pointer button on the Tools Palette.

  2. Click the text block you want to resize. You will see the resize handles and windowshade tabs appear.

 

  3. Click a handle or windowshade, hold down

the mouse button, and drag the handle.

 

4. When the text block is the size you want it to be, release the mouse button.

Formatting Columns

You can set up columns on both Master Pages and regular pages. 

1. On the main menu, click Layout then click Column Guides.

  2. The default number of columns is 1

(not 0.) To change the number of columns, type the number in Number of Columns.

  3. The default space between columns

is .167 inches (or one PICA, a unit of measurement used by professional printers). To change the space between columns, type the amount of space in Space Between Columns.

 

4. To set up columns differently on right and left pages, click Set right and left pages separately.

  5. To automatically re-position text and

graphics if you change the number of columns or the space between columns, click Adjust Layout.

  6. Click the OK button to close the

Column Guides window.

Using Master Pages

Master pages are used to create objects that are placed on several different pages of a document, such as headers, footers, and page numbers.

1. Click the L|R page indicators on the bottom left corner of your screen to go to the Master Pages.

 

2. Your master pages will appear. The Master Page page indicators will turn black when the Master Pages are selected.

 3. You can type text, import files, and draw shapes on a Master Page just as you would on a regular page.

3. Revising your page layout

Reopening the Document Setup WindowIf you have already started a document but would like to change its format, you can reopen the Document Setup Window.

 1. Click File on the main menu.

2. Click Document Setup . . .

 

2. The Document Setup window will open.

3. Make your changes. (Refer to Setting Up a New Document for help.)

4. Click the OK button when you are finished to close the Document Setup window. This will apply your changes to your PageMaker document.

 

Adding PagesYou must set the number of pages when you start a new PageMaker document, but it's easy to add more pages later.

 

In this example, a four-page document is turned into a six-page document.

 1. On the main menu, click Layout then click Insert Pages.

 

2. The Insert Pages window will open. 3. By default, PageMaker will insert 2 pages.

To change the number of pages inserted, click Insert then type the number of pages.

 4. By default, PageMaker will insert pages

after the active page (the page you are working on).

To insert pages before the active page, click the arrow next to after then click before.

 5. Click the arrow next to Master Page then

click the name of the master you want to apply to your new pages.

Click None if you do not want to apply a master page to your new pages.

 6. To apply different masters to the left and

right sides of your new pages, click Set right and left pages separately.

 

 

a. Clicking Set Left and Right Pages Separately will open a Left Master Page box and a Right Master Page box in the Insert Pages window.

 

 

b. Click the arrow next to Left Master Page then click the master page you want to apply to your new left pages.

Click None if you do not want to apply a master page to your new left pages.

 

 

c. Click the arrow next to Right Master Page then click the master page you want to apply to your new right pages.

Click None if you do not want to apply a master page to your new right pages.

 7. Click the Insert button to close the Insert

Pages window.

 8. Your new pages have been added to

your document.

 

4. Working with text

Placing Files

PageMaker is a great page layout application, but it is a slow, inefficient word processor if you are writing more than one paragraph of text at a time. It is easier to write large documents in a word processing application then import (or place) the file into your PageMaker document. You will also import graphics files into PageMaker by placing them.

1. Click the Pointer button on the Tools Palette.

  2. On the Main Menu, click File then click

Place.

 

3. The Place window will open. Click the file you want to place then click the Open button.

  4. Your cursor will change to look like the

top left corner of a page. At this time you can still use the main menu, Tools Palette, and Page Indicators.

5. Position your cursor where you want the story to go and click your left mouse button.

  6. Your file is now placed in your

PageMaker document.

Moving Text Blocks

To change the location of a text block, simply click it with the Pointer tool and drag it to its new location.  

1. Click the Pointer button on the Tools Palette.

 2. Click the text block you want to move, hold down the mouse button, and drag the text block.

  3. When you have placed the text block where you want it to go, release the mouse button.

Manual Text Flow

Placing a story into more than one text block, column, or page is called flowing (or threading) text. Text can be flowed manually (by the user, one block at a time) or automatically (by PageMaker). 

1. Click the Pointer button on the Tools palette.

      2. Click the text

block. . . .

 

 

The windowshade tabs will appear. When you place a file that is too long to fit in the page or column, a red arrow will appear on the bottom windowshade tab.

 

3. Click the red arrow. . . .

 

 

The Pointer will turn into the Place cursor.

 

 

4. Move the Place cursor to where you want your text block to go and click your mouse button to place the text.

   

 

5. You will see plus signs (+) at the top and bottom of the text boxes to indicate that the text boxes are threaded together.

Automatic Text FlowPageMaker's automatic text flow feature allows you to place text into more than one page or column simultaneously.

  1. Before you place your file, click

Layout then click Autoflow.

  3. Place your file .

Because Autoflow is turned on, your entire story will be placed at once. PageMaker will even automatically add new pages (if needed) to your document.

Coloring Shapes and Text1. To open the Colors Palette,

click Window then click Show Colors..

  2. Click the pointer button on the Tool Palette.

  3. Click the shape . . .

 

. . . or select the text.

        4. You can color the line around a shape (its stroke), the object's

inside (its fill), or both at once.

 

  a. To change the stroke color, click the Stroke button on the top left of the Colors palette.

Then click a color on the Colors palette.

  b. To change the fill color, click the Fill button on the Colors palette (the middle button on

the top.) Then click a color on the Colors palette.

  c. To change both the stroke and the fill at the same time, click the Stroke and Fill button

on the Colors palette. Then click a color on the Colors palette.

 

  5. To change the text color, click a color

on the Colors palette.

Wrapping Text

Text can be wrapped around a shape, frame, or placed (imported) graphic.

     1. Click the Pointer button on the Tools Palette.

2. Click your shape, frame, or graphic to select it.

3. Click Element on the main menu, then click Text Wrap.

4. In the text wrap dialog box, under Wrap Option, click the middle option.

5. Under Text Flow, click the last option. 6. Under Standoff in Inches, type the amount of white space you

would like to leave between the text and the shape, frame, or graphic.

7. Click the OK button to close the Text Wrap window.

8. The shape, frame, or graphic is now surrounded by a dotted line with diamond-shaped handles in each corner.

9. To add another handle, double-click on the boundary of the graphic. 

10. Click and drag the diamond-shaped handles to further control your text wrapping.

5. Working with graphics

Placing Files

PageMaker is a great page layout application, but it is a slow, inefficient word processor if you are writing more

than one paragraph of text at a time. It is easier to write large documents in a word processing application then import (or place) the file into your PageMaker document. You will also import graphics files into PageMaker by placing them.

1. Click the Pointer button on the Tools Palette.

  2. On the Main Menu, click File then click

Place.

  3. The Place window will open. Click the

file you want to place then click the Open button.

 

4. Your cursor will change to look like the top left corner of a page. At this time you can still use the main menu, Tools Palette, and Page Indicators.

5. Position your cursor where you want the story to go and click your left mouse button.

  6. Your file is now placed in your

PageMaker document.

Drawing Shapes and FramesShapes are simply graphical objects, while frames can either contain text or an imported graphic. Use frames to fit text or imported graphics into rectangle, elliptical, or polygonal shapes.

 

1. Click a shape or frame button on the Tools Palette.

 2. Your pointer will turn into a crosshair (it looks like a small plus sign).

Click the spot on the page where you want the shape or frame to go and hold down your mouse button.

 3. While holding down your mouse button, drag the crosshair. When the

frame or shape is the desired size, release your mouse button. To draw a perfect square, click the rectangle shape button or the

rectangle frame button. Hold down the SHIFT key on your keyboard while dragging the crosshair.

To draw a perfect circle, click the oval shape button or the oval frame button. Hold down the SHIFT key on your keyboard while dragging the crosshair.

To draw a polygon with sides of equal length, click the polygon shape button or the polygon frame button. Hold down the SHIFT key on your keyboard while dragging the crosshair.

6. Advanced document design

Creating a Book PublicationPageMaker uses large amount of your computer's memory when it is running, which can slow down or even crash your computer. To avoid these problems, split PageMaker documents longer than ten pages into two or more smaller documents. PageMaker's Book Publication feature will join the smaller documents together.

Tip: Save all of the PageMaker files for your book in the same directory folder.

In this example, the book publication is created with files named chapter1.p65, chapter2.p65, chapter3.p65, and chapter4.p65 that are saved in a folder named BOOK on the Windows Desktop. 

Make sure at least one of the files for your book is open (e.g.chapter4.p65).

 Go to the main menu.

Click Utilities.

Click Book . . .

 The Book Publication List window will open.

 

Under "Files/Directories", all of the PageMaker files in the BOOK directory folder will be listed.

Click chapter1.p56.

 Click the Insert button. . . .

 Chapter1.p56 will now appear in the Book List

box.

 The files are listed in the order they will appear in the book. There are two ways to move chapter1.p65

before chapter4.p65.

Move Chapter 1 up.

Click on chapter1.p65 in the Book List box.

Click the Move Up button.

 Move Chapter 4 down.

Click on chapter4.p65 in the Book List box.

Click the Move Down button.

 Auto Renumbering click:

To number each page in the book consecutively, click Next page .

To start at each file in the book publication at page 1, click None.

If you want to number only pages on the right side of the book (odd-numbered pages), click Next odd page.

if you want to number only pages on the left side of the book (even-numbered pages), click Next even page.

 

Click the OK button.

 If you clicked Next Page, Next Odd Page, or Next Even Page, a window will appear that says, "Auto

renumbering is selected. Do you wish to update the page numbers of all the publications in the book list now?" Click the Yes button.

 If you open each file in the book

publication and look at the Page Indicators, you will see that the page numbers have changed.

 chapter1.p65

 

chapter2.p65

 chapter3.p65

 

chapter4.p65