how to submit claims webinar 12.14.17
TRANSCRIPT
agri.nv.gov
How to Submit CNP ClaimsStephanie Disuanco
Program OfficerDecember 14, 2017
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Housekeeping
• Housekeeping• Professional Standards Learning
Code:
• 3310 Meal Counting, Claiming, Managing Funds
https://fns-prod.azureedge.net/sites/default/files/cn/ps_trainingtopics.pdf
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Agenda
• General Terms
• How to get access to CNP
• How to submit claims in CNP
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What is CNP?
• CNP stands for Child Nutrition Programs
• CNP is the web portal used to enter claims for reimbursement, download forms, and complete the annual application renewal process
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Claims for Reimbursement
• Required per 7 CFR 210.8
– Must submit a monthly claim for meals served to eligible children
• This complies with the State of Nevada’s accounting requirements to separate payments between fiscal years
• June 30 marks the end of one year and July 1 the beginning of the next
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2 Parts to the Claim
1. Monthly Site Claim
2. Monthly Consolidated Claim
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1. Monthly Site Claim
• This claim form contains individual site(school) information
• A Monthly Site Claim must be submitted for each site (school)
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2. Consolidated Monthly Claim
One Consolidated Monthly Claim form per sponsor
• The Consolidated Monthly Claim form combines all the information that was input in the Monthly Site Claims
• The data in the Consolidated Monthly Claim will populate automatically
• The sponsor needs only to verify the information and submit the Consolidated Monthly Claim
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Why 2 Different Claims?
• One Monthly Site Claim for each site
• One Monthly ConsolidatedClaim for each sponsor
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How to access CNP?
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User ID Form
• The User ID Form is available on the NDA Website under Commodity Foods - Resources
• Mandatory signed copy for access to:
– CNP 2000—ordering system for USDA Foods
– CNP—counting and claiming system– Mustang system—Direct Certification
list
• Email distribution list
• Submit a completed form to add or remove users
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Where Do I Enter Reimbursement Claims?• https://cnp.nv.gov
For username and password assistance, contact Shawna Sabo: [email protected]
Where do I submit the claim?
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How to Enter a Claim
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How to Enter a Claim
1. The first step is to enter a Monthly Site Claim:
a. Choose > Claims
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How to Enter a Claim
b. Choose > Claim Entry
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How to Enter a Claimc. Click on the Month for the claim that you want to enter
How to Enter a Claim
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Select Site
d. Select the site you want to enter the claim for
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Fill in the Datae. Fill in the numbers for each category (paid, free, and reduced) and for each program:
i. The number of meals servedii. The number of eligible childreniii. The number of days served
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Fill in the Data
e. Fill in the numbers for each category (paid, free, and reduced) and for each program:
i. The number of meals servedii. The number of eligible children
iii. The number of days served
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Fill in the Data
e. Fill in the numbers for each category (paid, free, and reduced) and for each program:
i. The number of meals servedii. The number of eligible children
iii. The number of days served
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Fill in the Data
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Miscellaneous Information
Enter data as applicable for:
i. The number of Adult meals (earned and paid)ii. Other Revenue Dollars (include a la carte and separate milk sales) – Optional to enter at this time in CNPiii. Highest Number of Children Fed on Any Given Day - RCCIs only
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Fill in the Data
f. Once the data is confirmed, use the drop down box to insert a signature to sign the site claim
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Submit the Site Claim
• Click Submit at the bottom of the screen to submit the Monthly Site Claim
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If you have more than one site…
• Enter a monthly site claim for eachsite
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Enter a Consolidated Monthly Claim
1. After all the Monthly Site Claims have been entered, you need to submit a Consolidated Monthly Claim
a. Click on Input Another Claim
How to Enter a Consolidated Monthly Claim
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Select Monthb. Select the Consolidated Claim Month
Select Month
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c. Click on Add Claim
Next…
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• The information on this screen automatically populates from the Monthly Site Claim(s)
Verify the Data
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Submit Claim
d. Confirm the data and insert an Authorized Signature
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Submit Claim
e. Choose > Submit
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OK, so what now?
• Once submitted, the Claim processing is done according to the schedule from the Accounting Technician
• Two batches per month
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Claim Deadlines
• Claims must be submitted as soon as possible
** Complete no later than the 10th of the following month
• Please reference the Reporting Calendar for final claim submission deadlines
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Need assistance using CNP?
Contact:
Stephanie Disuanco
Program Officer
775-353-3612
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Questions??