how to setup oracle payments

Wednesday, November 25, 2009R12 Payment Process Request(PPR) in Payment ManagerIn 11i, we used Payment Batches to pay multiple invoices same time. In R12, PPR is the replacement for 11i PaymentBatches. Release 12 payment setup enables a Payment Administrator to select multiple invoices for payment by selectioncriteria and he can pause the invoice selection and payment build process . During the invoice selection review, paymentmanager can review the selected invoices, the invoices that met the criteria but were either not validated or were notapproved and hence did not get included in the payment process request. He can adjust the invoice selection by adding orremoving the invoices and can also review the cash requirements. While reviewing the payments, payment manager candismiss individual documents or payments if necessary, and restart the payment build process.

Frequently Used Terms..Oracle PaymentsOracle Payments is an e-Business Suite module Payables will leverage to group invoices into payments, create instructions,and print or communicate with the bank. Payment Manager(OA page) is the function you can access it from Payablesrespondibilty.Navigation Path: Payables->Payments:Entry->Payment Manager

Pay RunA business action to select multiple invoices on a regular basis to be processed for payment. This may also be referred to ascreating and processing payment batches and, in this release, managing a payment process request through completion

Payment Process RequestThe payment process request is the selection of invoices into a group for payment processing.

Payment InstructionInformation compiled from one or more payment process requests that is formatted and either transmitted to a financialinstitution for payment or used in-house to print check documents..

TemplateTemplates provide a way to store section criteria, payment attributes, and processing rules that can be reused for single payruns or scheduled pay runs.

Payment Manger PageThere are five tabs under payment manger.

1.HomeThe Home tab on Payment Manager Dashboard presents the useful information for a Payment Manager to:#Monitor the progress of the recent pay run processes#Highlight any payment processes that require attention and automatically prompt to take appropriate actions.#Shortcuts and Tabs for initiating, reviewing and adjusting proposed funds disbursements

2.TemplatesUsing Payment Manager dashboard, a Payment Manager can perform all the tasks associated with pay run process. In theTemplate tab he can click the “Create” button to create new templates. He can also query atemplate and then use it to submit or schedule the payment process requests and run cash requirements before a pay run.

3.Payment Process Requests(PPR)Payment Process Requests tab can be used to submit a single payment process request or schedule the repeating paymentprocess requests. The pending action on the payment process request can be performedusing “Start Action” icon and the payment request can be cancelled using “Cancel” icon. Clicking on the Payment Processrequest name, payment manager can drill down to the details.

#Process Automation tab in PPRThe pay run process itself provides for processing steps that you can pause for review based on your needs. In ProcessAutomation tab, the payment manager can specify up front whether the pay run process shouldpause for review or if the payment process will be fully automated. Of course, if issues arise during processing that requireuser input, the process will pause regardless of these options.

##Processing options in Process Automation tab

###Maximize Credits: If Maximize Credits checkbox is enabled then during invoice selection, if there is any credit for apayee, after interest and payment withholding calculations the system will group all scheduled payments for the payee site together to be paid on one payment, and if the sum is negative, the system will reduce the credit amount so the sum is zero.###Stop Process for Review After Scheduled Payment Selection###Calculate Payment Withholding and Interest During Scheduled Payment Selection###Stop Process for Review After Creation of Proposed Payments###Create Payment Instructions optionIf the user wants immediate payment instructions creation, the user can set this option to start the payment instructionprogram immediately when the payment process request has a Completed status. This option hasan additional function: It ensures that payments from this payment process request will not be combined with payments fromother payment process requests when the system builds the payment instructions. Or,the user can set the option to wait until the Payment Instruction Program is submitted, typically, in this case an enterprisewould schedule the Payment Instruction Program to run periodically. An enterprise would choose this option to take all builtpayments from multiple payment process requests and build fewer payment instructions.

4.Payment InstructionsPayment Manager can use the Payment Instructions tab to review the status of the payment instructions and if required, canperform any subsequent actions. He can also drill down into the details of the payment instruction and can void all the

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payments in the instruction.

5.PaymentsPayment Manager can use the Payments tab to review the status of the payments created by his payment process requests.He can also can drill down into the details of the payments to stop or void the payments.

Steps in Pay Run ProcessManaging a Pay Run involves 3 main processes:1)Selection of the invoices for payment2)Grouping the invoices into payments3)Building the payment instruction files to either print checks or send instructions to the bank.

Follow red mark numbers in the picture to get the sequence of process steps in Pay Run Process

Pay Run Process

1. Invoice SelectionAfter user submits PPR, the Payment Process request completes with the status “Invoices Pending Review” if it has beenconfigured to pause after the invoice selection. Clicking on “Start Action” icon navigates the user to the “Selected ScheduledPayments” page.

On the “Selected Scheduled Payments” page, Payment Manager can review the total count of selected scheduled payments.Amount remaining , discounts, payment amount, and interest due can also be reviewed for each currency in the paymentprocess request.

The page also lists all the invoices along with their details. Payment Manager can add or remove the scheduled payments ormodify the Discounts and payment amounts.

Clicking on the “View Unselected” takes the Payment Manager to a “Unselected Scheduled Payments” page that gives thefollowing information:Counts for invoices that were never validated and that failed validationsCounts for invoices that require approval and where approval is rejectedCounts of invoices on Scheduled Payment Hold and Supplier Site holdCounts where Payee total is zero or less and where Discount rate is too lowCount of Unselected Payment Schedules, Total Amount, and Discount per currencyList of Invoices with invoice information and reason for not getting selected

Payment Manager can add more Scheduled Payments by clicking on the “Add Scheduled Payments”, and choosing the searchcriteria for the documents payables from the list of values.

Once the Payment Manager is done reviewing the payment process request, he can click on the “Submit” button to initiate thePayment creation process. This action also generates the Scheduled Payment SelectionReport again.

The Payment Process will complete with the status “Information Required – Pending Action” if certain information required forthe payment creation was missing on scheduled payments. Clicking on “Start Action” icon navigates the user to the “Complete Document Assignments” page.

2.Grouping into PaymentsThe Payment Process request completes with the status “Pending Proposed Payment Review” if it has been configured to pauseafter the creation of proposed payments. The payment process request also displays the count for documents that wererejected during payment creation. Clicking on “Start Action” icon navigates the user to the “Review Proposed Payments” page.

In the Review Proposed Payments page, payment manager can review the payment information for the selected scheduledpayments.

After reviewing, payment manager can then specify the action “Run Payment Process” to submit the Payment build process.After this action, the payment process request has the status of “Assembled Payments”.

Payment Manager can drill down to view payment details by clicking on the Payment Process request link. He can view thenumber of payments, documents, and Total Payment Amount per currency. Individual payments are also listed along withmore information. By selecting the radio button of a payment, payment manager can view the scheduled payments that gotincluded in that payment.

Clicking on “Rejected and Removed Items”, Payment manager can navigate to see the details for scheduled payments that gotrejected/removed.

Rejected and Removed Items page lists the rejected document payables, and clicking on the reference number link you canview the details of the document and the reason it got rejected.

3.Building Payment InstructionsFor creating Printed payment instructions, Payment Manager can specify the criteria for selecting payments and printinginformation. The criteria can include the Payment Process profile, Currency, Internal Bank Account, Payment Document,Payment Process Request, etc.

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Anonymous said...

I am sorry, that I can help nothing. I hope, you will be helped here by others.

March 6, 2010 10:40 AM

Anonymous said...

Magnificent phrase

March 13, 2010 8:27 PM

Anonymous said...

Thanks for this article.In 11i, we have print preliminary payment register..which can be excuted after selection. in r12 it is "Payment ProcessRequest Status Report". How it can be automated to get executed after selection in R12?

June 5, 2010 1:24 AM


3 of 3 4/20/2011 12:27 PM

how to setup oracle payments

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