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HOW TO PICK THE RIGHT OUTSOURCING PARTNER FOR YOUR DATA ENTRY PROJECTS?

Data is an integral part of modern businesses and no business venture can operate without it. With increasing volumes of data and complexity of operations, it has become imperative for the companies to outsource data entry services to a reliable partner. But, the question remains as to how someone knows if their outsourcing partner is good and reliable. Whether you need to scrape your data from the web, or simply digitize business cards of your customers, data entry is practiced universally and every business entity requires it.

Let’s discuss what makes the big industry leaders and Fortune 500 companies decide in favor of outsourcing their business processes. Here are a few factors responsible for such a business move:

Cost Effectiveness

Globally, cost is a major factor why people outsource. Sometimes organizations find it inappropriate to extend their in-house teams to perform data processing jobs. Hiring additional people on board can strain your resources and can be fairly expensive at times. Therefore, most of the innovative and cost-conscious businesses prefer to outsource their Online Data Entry jobs to third party vendors.

First of all, when you outsource, your project cost is already specified and you can manage it well within your budget. Secondly, you don’t need to strain your resources by hiring additional manpower, arranging additional office space or investing in office infrastructure.

Required Professional Capabilities 

Certain data entry services such as data capture and data mining services require highly skilled staff to execute it accurately. So, it’s always not easy to find the right workforce for the purpose, especially if the work is not regular. However, trained professionals can deliver high quality results within the specified period. Therefore, major companies in US and other western countries prefer to offshore data entry services to competitive partners. IBM, Amazon, Yahoo, Microsoft, Oracle, Apple, and many other Fortune 500 companies outsource business processes globally. They do it mainly to stay lean and thin, while focusing on their core competences.

Most of the business processes outsourcing companies invest heavily in training and hiring skilled manpower, which is practically not feasible for every organization. They generally have the required capabilities to execute data entry projects of any size within the estimated time period. Therefore, some of such third party vendors have acquired a reputation for quality work globally.

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The third most important factor why businesses prefer to outsource is the short TAT. As described above, BPO companies are usually bullish on hiring skilled manpower throughout the year and that is the reason they are able to execute projects within specified TAT. When the businesses get the work done quickly, it gives them time to relax and focus upon the next most important tasks. It gives them strategic edge as well.

How to pick the right outsourcing partner?

So, how would we know, who is our ideal outsourcing partner? Simply conducting a Google search with keywords like “offshore data entry” is not the way we should go about it. We also can’t blindly trust companies appearing in paid search section.

So, before you pick an outsourcing partner, you should know your budget and the TAT. Apart from this, ask your vendor to provide you with samples of the end product. Perform some basic search to know the manpower strength of your vendor and software tools they use. Don’t forget to ask for references.

Selecting the right vendor for your data entry jobs is crucial to success. So, do it wisely.

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