how to organise a fete in south australia
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HOW TO ORGANISE A FETE IN f e t e s a n d f e s t iv a ls .c o m .a u Developed especially for school fetes years experience www.feteshowbags.com.au www.expocatering.com.au Market tested so we now offer you our nine best selling bags. between $4.50 and $5, great profit from great selling bags . All designs priced at $3.50 each (including GST). You sell them for Fax: 07 3209 7551 e: [email protected] GIANT GUMMY PARTY BAGTRANSCRIPT
HOW TO ORGANISE A FETE IN
SA 2012
fetesandfestivals.com.au
What’s insideIntroduction 5
Chapter 1: Where to start? 6 Let’stalkaboutgoals,settingdatesandthemes
Chapter 2: A fete committee’s selection criteria 9
Chapter 3: Your pre-fete checklist 13
Chapter 4: A word from your sponsor… 25 Allaboutgettingsponsorshipanddonations
Chapter 5: Calling all volunteers 30
Chapter 6: The day before the fete 33
Chapter 7: Showtime – the day is here! 33
Chapter 8: The fete’s not over until the clean-ups done as well as the Handover manual! 34
Indextoebooks 37
AppendixI FeteChecklist 38
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Howtoorganiseafete-e-book 5fetesandfestivals.com.au
IntroductionFete (def ): a lavish, outdoor festival. Synonymous with fundraising and fun. Orsoitshouldbe!
Fetes,festivals,carnivals,callthemwhatyouwill:theyholdaspecialplaceonfundraisingcalendarsandincommunity’shearts.Everyonelovesthem!
Butbewarned:theydon’tjusthappen.Theyarealotofwork.
That’swhereAustralia’sannualguidetofeteandfestivalsreallyhelps.
Formanyyearswe’veprovidedsomeshortcutstosourcingreliablesupplierstomeetyourspecificeventneeds.
Nowwe’recombiningthoseusefulcontactswithpracticaladviceandoriginalideas,includingtipsfromthoseIcall‘fetegreats’–afewtrulyamazingvolunteerswhohaveturnedho-humintova-voom!
Happy fundraising!
MandyWeidmann
DirectDigital
PS:Therealityis,inAustralia,feteshavebecomethedomainofprimaryschoolsasmajorfundraisingevents.That’swhyI’vereferredsomuchtothem.Butbelieveme;theprinciplescanbetakenupbyanygroupwantingtorunacommunity-basedfeteorfiesta.
PPS:You’llfindunderlinedwordsthroughoutthise-book.Thesearehyperlinksputtingyouintouchwithknownsuppliersofproductsorservicesbeingreferredtointhetext.Ifyoudownloadthee-bookandprintitout,youcanstillfindtheseservicesatwww.fetesandfestivals.com.au
Chapter 1:Wheretostart?Okay,Iknow,you’rethinking:withadateofcourse.Wrong!
That’slikeclosingthegateafterthehorsehasbolted.
Thefirstthingyouneedisagoal!
Tip 1: Set a SMART goalThink:
� Specific–well-definedandclear
� Measurable–intermsofprogresstowardsthegoal
� Agreed–allkeystakeholdersagreetothegoalandhaveastakeinit
� Realistic–don’tbetooambitious
� Timely–atimeframeisbuiltin.
Nowthat’sSMART!
Advantages of SMART goals
� Youcangetactualquotesforwhat’sneeded.
� Helpersandsupportersaremotivatedknowinghowmuchmoneyisneededandexactlyhowitwillbespent.
FindoutmoreaboutsettingSMARTgoalsbyreadingmye-book22 lessons for A+ fundraising.
Tip 2: Appoint a fete committeeAfeteisnojobforaone-manband.ItneedsacommittedFeteCommittee,asub-committeeoftheschool’sParentsandCitizensAssociation(P&C).
WhiletheP&Casawholeshoulddecideonthemainelementsofthefete(likethedateandtheme),theorganisationalnitty-grittyishandedovertothefeteCommittee,madeupofenthusiastic,motivated,well-organisedteamplayers.
Chapter2detailsthedifferentpositionsthatneedfilling.
Fete Toolkit I nc ludes :
FeteCommiteeListCLICkHEREFORFuLLTOOLkIT
Tip 3: Know what’s happening around you before setting the dateTherightdateiscriticaltoafete’ssuccess.
NeitheryounorIcanpredicttheweatherayearormoreinadvancebutaskingafewquestionswillsaveyoumajordisappointmentswithforeseeableclashes.
Findoutabout:
� scheduleddatesforfetesorsimilareventsofotherschoolsinyourlocality
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Featured Advertiser
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Q What experience do you o�er?A A wide variety of our Showbags have been designed by an industry expert with over 40 years knowledge in shows. Each and every bag that we sell has been thoroughly tested at fetes across Australia.Q Describe the product.A We provide a wide range of Showbags, with lines from gummi, warheads and bertie beetle right through to novelty bags like crazy lab and fetes busta. There are of course a wide range of novelty options to ensure that your committee is able to provide the right range for the kids expected at the fete.Q How can a school fete make money
on show bags?A We sell the bags to the school or community group for $3.50 and recommend they sell them on for $4.50-$5.00. That makes them very a�ordable.
Q How can we maximise sales?A Promotion and display are everything. Involve children in creating a backdrop display, using blu-tac to display the contents of every bag on o�er. They’ll be so proud of their e�orts; they’ll drag Mum and Dad up to look (and buy). Q What’s your return policy?A We cannot take back unsold show bags so we ask groups to think carefully about quantity. It’s much better to sell out.If some stock is left unsold after the fete, consider some of these options for o�oading:• o�er in a cent auction• sell at the school canteen• give away as prizes for good behaviour.Q Have you one piece of advice for
fundraising success with show bags?A Avoid a sticky confectionery mess by choosing a shaded or air-conditioned location.
Fete Showbags presents colourful, easy-on-the-budget confectionery show bags for fundraising. National delivery.
1300 SHOWBAGS
CLICK HEREfor more information
fetesandfestivals.com.au
� yourschool’ssportingdiary.Ifyourschoolisplayingamajorgameawayfromhomethatmeansthere’llbeasignificantnumberofchildrenandparentsunabletosupportyourfundraiser(bothasvolunteersandasvisitorswithopenwallets!).Ontheotherhand,amajorsportingeventatyourschoolcouldworktoyouradvantageanddrawinabiggercrowd.
Fete Toolkit I nc ludes :
DatePlannerCLICkHEREFORFuLLTOOLkIT
� datesforcommunityeventssuchasfestivals,streetparades,fireworksandmajorsportinggrandfinals.
Withthisinformation,youcangoaheadandsetadate.
Howlongwillyourfeterun?Overtheyears,manyfeteshavegrownintoday-and-nightextravaganzas.Greatintheorybutdoyouhavethecapacity?Youneedmanymorevolunteers:canyoufindthem?
DotheMaths:howmuchprofitwillyouwanttoachievefortheextendedhours?Isthatfeasible?Intougheconomictimes,‘fetegreats’andveteransupplierssay,familiesmaylingerlongerbutonlyspendthesameamountofmoney.
FridayeveningsarebecomingapopularalternativetocrowdedSaturdaycalendars.
Eveningeventslendthemselvestofireworksfinales.
Giveyourselves12months(atleast)toplan.Youwillneedtobooksomesupplierslikeamusementridesatleastoneyearinadvancetogettheselectionofridesyouwant.
Click here to find a list of Amusement Ride operators in South Australia.
Tip 4: Theme your dream fundraiserAthemegivescohesiontoallthedifferentelementsofafete.Somepopularthemesforfetesinclude:
� Countryfair
� Rockandroll
� Aroundtheworld
� Mother’sday
� Father’sday
� Springfair
� Colour
� Jazz
� HauntedHouse
� Outerspace
� SportsDay
� OldFashionedCarnival
Forexample,aCountryFairthemecouldseestallsdecoratedwithhayanddriedflowersandconvenorswearingdenimswithflannelshirtsandstrawhats.Abushbandcouldprovideentertainmentanda
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babyanimalfarmcouldteachchildrenaboutanimalsthatliveonafarm.
Click here to find a list of Baby Animal Farms in South Australia.
AnInternationalFairopensthatwayforworldflags,nationalcostumesandexoticfoodstalls.Tailorsomeofthegamesandactivitiesaroundacertaincountryorculture.
My favourite theme was ‘the circus’. The kids loved it – and so did the teachers. They were able to work the theme and all the preparation that goes on in class time with drama and art lessons. An Arts Council troupe of performers came to the school in the lead-up and taught the students some fun moves; they even returned on the day of the fete and worked the crowd for us.
Linda, ‘fete great’, convenor
Chapter 2: Afetecommittee’sselectioncriteriaChoosingacommitteeandappointingspecificjobswilldistributetheworkevenly,andlessenvolunteerstressandworkload;enablingeveryonetoenjoytheday.
The executive � Fete convenor
LikeaCEOwithoverallresponsibilityfortheevent–onlywithoutthepayincentive!--thefeteconvenorkeepsthebigpictureinfocus.Onepersonmayhavethetimeandenergytorunwiththisvolunteerrole;ortwoorthreegoodfriendsmaybeabletosharetheload.
� A fete convenor:
� chairsallcommitteemeetings
� liaiseswithallstallholders,theschoolprincipalandteachingstaffandtheP&C
� mediatesdisputes(andyes,theywillhappen!)
If I can walk away from all of this with friends in tact, I’ll be a happy person. Philosophy of ‘fete great’ Karen, a successful convenor for five years
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Fete Toolkit I nc ludes :
GuideforFeteConvenors AssistanceforFeteLetter FetePlanning
CLICkHEREFORFuLLTOOLkIT
� Fete secretary
Thispersonhasaneyefordetailandisresponsibleforallthecorrespondence,meetingminutes,andother‘officetype’workinvolved.Ideallytheywillhavestrongoffice,computer,andorganisationalskills.
Thefetesecretary’sjobcontinueswellafterfeteday:it’shisjobtosendoutthankyouletterstoallsponsorsandstallholders,andtoupdatethehandoverbook.
Notsurewhatahandoverbookis?SeeChapter8.
� Fete treasurer
Moneydoesn’tjustchangehandsonfeteday.It’scomingandgoingbeforeandaftertheeventtoo.Accuratefinancialrecordsareessential.Afinancialcontroller–orfetetreasurer–willideallyhaveexperienceinaccountingorbookkeeping.
Tip 5: Many hands make light workAsidefromthethreestrategicpositions,afetesub-committeewillbemadeupofparentsandfriendswhovolunteertooverseeallotheraspectsoftheevent,including:
� stallconvenors
� setup
� security
� moneyhandling
� equipmenthire
� purchasing
� entertainment
� electrical
� safety
� gatecontrol
� parking
� firstaid
� signage
� printing
� sponsorship
� publicity
� photography
� cleanup
Fete Toolkit I nc ludes :
GuideforSecretary
CLICkHEREFORFuLLTOOLkIT
Fete Toolkit I nc ludes :
GuideforTreasurerCLICkHEREFORFuLLTOOLkIT
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Consideralsoavolunteercoordinatortolookafterrecruitmentandtimetablingofhelpers.Chapter5providesmoreinformationaboutvolunteersandhowtogetthemofferingtohelp.
Onceyourcommitteehasformed,compileanddistributeacomprehensivecontactlist.Besureeverymemberofthecommitteeisonitandthatallcommitteemembersgetone.Includeemail,homeandworkphones,mobilenumber.Committeemembersneedtobeabletocontacteachothereasilyforhelporadvice.
Fete Toolkit I nc ludes :
FeteCommiteeList VolunteerRoster
CLICkHEREFORFuLLTOOLkIT
Your first committee meetingAttheveryfirstcommitteemeeting,outlineaclearplanlistingallelementsofthefete,thenumberofhoursitwillrun,andsetatargetamountofmoneytoberaised.
Ifthisistheschool’sfirstfete,itisagoodideatohavetheSecretaryputinplacea
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comprehensivefilingsystemthatcanassistinplanningforthenextyear.
Supplyeachstallandtaskconvenorwithaninformationfolderthatprovidesasmuchdetailaspossibleabouttheirtask.Encouragethemtokeepnotestopassontonextyear’scommittee.Chapter8explainsmoreabouttheimportanceofaHandoverManual.
Beclearonyourcommittee’saccountingpracticesfromthestart.Includeaprocedureintheinformationfolderclearlyoutliningthemethodsbywhichgoodscanbepurchasedforeachstall.
Justlikebusiness,afetewillbenefitfrom“economyofscale”purchasing.Yourcommitteepurchasingofficermaybeabletogetdiscountsforbulkbuyingofitemsthatanumberofstallholdersneed:likedisposabletablecloths,napkins,plates,buntingandcups.
Likewise,yourequipmenthireofficercancoordinateallthestalls’hireneeds.
Apublicityofficerwillcoordinatemessagessentthroughyourschoolcommunityandouttolocalmedia.
Fete Toolkit I nc ludes :
HandoverReport BulkSuppliesOrderForm EquipmentOrderForm
CLICkHEREFORFuLLTOOLkIT
Tip 6: Communication is integral to success
Communication, communication, communication! The fete committee needs to communicate really well with each other, with the school administration and with parents. Karen, ‘fete great’
Committeemembersneedtobefullyinformedatalltimes.Thiscanbedonethroughregularmeetingsandemails,afacebookpageorevenawebsitesetupfortheevent!
Monthlymeetingsareadequateintheinitialstages,movingtofortnightlyandthenweekly,astheeventgetscloser.Holdyourmeetingsataplacethatiseasyandconvenientforeveryonetoattend,andaskyourattendeestobringalongaplateoffoodtoshare.
Alwayscirculateawrittenagenda.Thisallowscommitteememberstothinkaboutwhat’sgoingtobediscussedandkeepontopic.Noone–leastofallbusyfeteorganiserswhoalsohavefamilyandworklives--wantstobeheldupatmeetingsthatgoaroundandaroundincircles.
Thefetesecretarywilltakeminutesofthemeetinganddistributethemtoallcommitteemembers.
Groupemailisusefulfordealingwithsuddenissuesthatneedurgentanswers.
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another,lambs,poniesandgoatsdon’tmixwellwiththenoiseofbigamusementrides(orthescreams).Apettingfarmwith30animalswillneeda10mdiametercircularspace;ponyridesneedacordoned-offcircleabout80mwide.
Doawalkthroughoftheareapriortoyourfetetoconfirminadvancethatthespothasgoodaccessfortheirequipment.
Fete Toolkit I nc ludes :
SitePlanExamples
CLICkHEREFORFuLLTOOLkIT
Chapter 3: Yourpre-fetechecklistThere’salottodo;alottoremember.usethechecklistinAppendixItokeeptrackofallthatneedstobedone.
Here we detail 13 essentials that demand attention:
1. Location Confiningyourfetetoalimitedareakeepstheaudiencecirculatingaroundthestalls.Italsoenhancesthatfiestacrowdfeeling.
� Youneedaflatsite–ovalorcarpark.
� Youneedaccesstoelectricity.Ifthat’snotpossible,youwillneedtohireagenerator
� Ideallyyouwantpassingtraffictoseewhat’shappening.
DrawaMapoftheareaandplanwhereeachstallwillgo.Payattentiontothemixofstallsandtrytokeepthemgrouped(forexample,creatingafoodcourtandasideshowalley).Consultwithconvenorsaboutthelocationoftheirstalls.
Amusementridesneedalargeflatareasuchastheschoolovalorcarpark,andaccesstoelectricity.
Ponyridesandababyanimalfarmneedspacetoo;andwhilethey’rebestnearone
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Tip 7: Ask your amusement ride supplier for a site visit with youMostlargeridesaretransportedonsemi-trailers,sohavingamplespacetomoveinandoutisimportant.
Click here to find a list of Amusement Ride operators in South Australia.Forliveentertainment,youwillneedalargespaceforthestageandacomfortableplacefortheviewers.Selectagrassyareaforthestagethathasplentyofclearspaceforaudiences.Trytoprovideasmuchshadeaspossible,asmanyparentswilltaketheopportunityofwatchingeventsonstageinordertotakeabreakfromthefete.
Fete Toolkit I nc ludes :
GuideforRidesConvenor
CLICkHEREFORFuLLTOOLkIT
Tip 8: Mark it outOnthedayofyourfete,markoutyourareasbyusingspraypaintongrassorchalkonbitumenandconcreteinordertomarkoutstallareas.Alternately,youcanuseprominentsignsdirectingyourconvenorsandparticipants.Ensureallstallconvenorshaveafinalisedmapsotheyknowwheretosetup.
2. Insurance Donotassumethatyourschool’sinsurancepolicywillcoveralargeeventsuchasthisone.Anextensionofcoveragemaybeneeded.
PublicLiabilityinsuranceisessentialtoprotectyourschoolfromanyuntoldincidentsthatmayoccur.
WetWeatherinsuranceisalsoworthinvestigating.
Checkthepublicliabilityinsuranceofyouroutsidevendorstoo.
3. Electricity Enlistthehelpofanelectricianforadviceonwhatneedstobedonetoensureadequatesupplytoallstallholders.
Tip 9: Hire a generatorFetesusealotofpower.Relyingonextensioncordsanddoubleadaptorsisaskingfortrouble,butaskanelectriciantosupervise.
YourWorkplaceHealthandSafetyrequirementsmayhavespecialconditionsplacedonworkingwithelectricity;checkthoseguidelinestoo.
4. Booking rides and equipment Amusementrides–frominflatablejumpingcastlesandmerry-go-roundstoclimbingwalls,dodgemcarsandsizzlers
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–areHuGEdrawcards.They’realsoyourbiggestexpense.
Itpaystocheckavailabilityandbookassoonaspossible:manyschoolssecureridesayearinadvance.
Goforamixofridesfordifferentagegroups.Itwillprovethebestinvestment.
RemembertoaskamusementridestaffforBlueCards.
Click here to find a list of Amusement Ride operators in South Australia.
Tip 10:Height mattersBemindfulofheightrestrictions.Someridesexcludeparticipantslessthan1.3mtall;forothersitmayonlybe1m.
Tip 11: How to work the queueYou’llneverbeatthelinebutyoucankeepitmoving.Forexample,considerthenumberofpeopleperride.AnOctopuswillcarryabout24peoplewhileonlyfourpeoplemaybeabletoclimbarockwallatanyonetime.
Tip 12: Think all day-ride passAll-dayridepassesareverypopular.Offerdiscountsforpassespurchasedinthedaysleadinguptothefetetoencouragesales.
Fete Toolkit I nc ludes :
RidePassOrderForm
CLICkHEREFORFuLLTOOLkIT
Tip 13:Outright hire or percentage?Mostrideoperatorswilloffertwoalternatives,outright hireorpercentage split.What does this mean?
Outright hiremeansyoupayasetfeeandretainallproceedsofticketsales.
Youhavetopaythehirernomatterhowpopular–orhowwetthedayturnsout.
Percentage of takingsmeansyousplittheprofitwiththerideoperator.usuallyyouget20%-25%ofoverallticketsales.Thismaymeanlessprofitthantheoutrighthirebutitalsohedgesagainstmakingalossduetobadweather.
‘Fete greats’, having proven the success of their event, all advocated the flat fee.
5. EntertainmentStartwithanMCwhoprovidesguidanceanddrawstheattentionofthecrowd.Appointoneortwopeoplewithoutgoingpersonalitiestoworkthecrowd.
YourMCwillneedagoodsoundsystemsothattheyareheardaroundtheentiresite.Iftheschoolsoundsystemisn’tuptoscratch,hireonethatwillgetyourmessageoverloudandclear.
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YourMCwillneedacomprehensiverunningsheet,listingstallsandperformancestopromotethroughouttheday.Theywillannounce‘specials’astheycometohand,aswellasrafflesorlostchildreninneed.Theycanalsomentionsupportfromyoursponsorsifyouhavepromisedthisexposure.Playaselectionofmusicinbetweenannouncementstoliventhemoodofyourfete.
Don’tdiscountusingkidsasentertainmentforyourfete:infact,countonit.Byencouragingeveryclasstoperformonesongordanceroutineontheday,you’reassuredofastrongfamilyturnouttosupporttheperformers;andoncethere,they’llspendmoneyonrides,refreshmentsetc.
Liaisealsowiththeschool’sperformingartssectionforspecialperformancessuchasdancegroups,bands,orchoirs.
Whenthinkingentertainment,don’tlimityourideastosonganddance.DisplaysbyFireandPolicedepartmentsarepopular;sotoosportingdemonstrationssuchasmartialartsorgymnastics.Dogobediencegroupsprovepopulartoo.
Streetentertainersandperformersneedtobebookedwellinadvanced.Theycanbeexpensivebutwilladdtothecolourofyourevent.
Entertainmentshouldsupportthefete’stheme.Forexample,ifyou’rehostinganInternationalFair,invitethelocalChinesecommunitytoperformatraditionalliondance.ForaCountryFair,bookabush
band.Afetethemedonthemusical‘Grease’wouldbenefitfromanold-stylerock’n’rollband.
Fete Toolkit I nc ludes :
RunSheetforMC GuideforEntertainment Convenor EntertainmentSchedule
CLICkHEREFORFuLLTOOLkIT
6. Publicity Publicityisaboutgettingyourmessageoutsothatasmanypeopleaspossiblewillknowyourfeteison.
Youwantmorethanyourschoolcommunitytosupportyou:youwantyourwholecommunitycirclingthisfeteasa‘mustsee’ontheircalendar.
Assoonasthedateisset,contactyourlocalcouncilloraboutpromotionalbannersbeingerectedonmajorroadsnearyourschool.Councilsusuallylimitthenumberofhoardingsallowed:acaseoftheearlybirdcapturesattention.
Otherpublicitytacticsinclude:
� Runapostercompetitionwithintheschoolandchargeagoldcoinentryfee.Haveadisplayofallthepostersonthedayofthefeteandaskthepublictovoteforthebestposter.
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� Offeramajorprizeforattendingtheevent,andyouwillbesuretodrawincrowdsofpeople.Ensurethatthewinnerhastobepresentatthedrawtokeepyourcrowdthere.Whenseekingprizes,inquireatlocalbusinessessuchastravelagentsorelectronicshops.CheckoutChapter4onsponsors.
� Schoolnewslettersarethemajorwaytopromoteeventstoschoolfamilies.Includeanextrasheetspecificallyforfetepromotion,andhaveitprintedonbrightly-colouredpapersothatitgetsnoticed.Publiciseadifferentstalleachweek.Alsopromotethebusinessesthataresupportingyourevent.useyourschoolnewslettertosourceprizes,lollies,cakes,ingredients.Forexample,focusonprizesforthebottlestalloneweek;askforcakemixesthenext.Getthechildreninvolvedbyofferingaprize(suchasapizzaparty)tothemost-generousclass.OrganiseaFreeDressDayinthelead-uptothefete,inexchangeforbringingarequestedfeteitem.
� Inviteschools,kindys,churchesandclubsinyourlocality,encouragingtheirattendance.
� Asklocalshopsandbusinessestodisplayafeteposterintheirwindow.Ifthey’reasponsor,makesuretheposteracknowledgesthemassuch.
� Mostradiostationsrunacommunityhotlineandwillpromoteyoureventon
airatnocost.Theyalsoprovidecommunityinformationontheirwebsites.
� Localnewspaperscanbetoughtogetinto.Youneedagimmickoracontact.PerhapssomeonewithinyourschoolcommunityworksinmediaorPR?Theymaybegladtodroptherightwordintherightear.
Fete Toolkit I nc ludes :
GuideforPublicityOfficer MediaReleaseTemplate
CLICkHEREFORFuLLTOOLkIT
We combined our Circus theme with a bid for a world record: the longest mural on calico. It attracted media attention – newspapers and radio – and the ‘curiosity’ boosted our crowd numbers.
Linda, ‘fete great’
7. Handling security and moneyAlotofmoneywillchangehandsatafete.Youwillneed:
� asecureandlockableareasetasideforthecollectionandcountingofmoney.Theschoolofficemaybemostsuitable.
� coinsandmoneybags
� cashonhandforeverystalltocreateafloat.keepdetailsofhowmuchmoney
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isgiventoeachstallholder.Thenyou’llhaveanaccuratepictureoftheirprofit.
� calicobags,markedwithastall’sname.Supplytwoperstall.Thefloatcanbeinoneofthese.usetheotherforcashcollection.
� identificationbadgesforthoseauthorisedtocollectmoney–distinctfromanyotherfete-relatedbadges.
� Aspreadsheettotrackeach‘collection’whichmaytakeplaceeveryhourortwo.
To avoid misunderstandings or mistakes, have two people count the money being collected at each stall. Account for the amount on a sheet and have both those who counted the money, sign beside the amount. This accountability will assist with reconciling the takings for banking and reporting and leaves no room for temptation or accusations.
Admin Bandit (accounting software and volunteer treasurers)
Tip 14: Beat cheats!Considerwhethertoinvestinprofessionallookingpre-perforatedtickets,specially-designedtemporarytattoosorusingwristbandsforidentificationofdaypassusersonrides.
Tip 15:Borrow a coin counting machineAskyourbankiftheyhaveacoin-countingmachineavailableforuse.Itwillsaveyouhoursoftallyinguploosechange.
Considerwhetheryou’llneedasecuritycompanytocollectthetakingsatday’send:youcouldbeholdingtensofthousandsofdollars.
No treasurer deserves the stress and risk of carrying thousands and thousands of dollars over a weekend.
Linda ‘fete great’
8. Equipment hire Makeequipmenthireanagendaitemearlyintheplanningprocess.
Everystallwillneedsomeequipment.Givestallconvenorsacomprehensiveequipmentrequirementlistandaskthemtocompletetheform,specifyingexactlywhattheyneed,soonerratherthanlater.
Forexample,foodstallswillneedcookingequipment,icechestsorrefrigeration,bainemaries,coveredservingstands,deepfryers,BBQsandmore.Askyourlocalcouncilaboutfoodregulations.Ensureeachfoodstallhasafireextinguishertocomplywithlocalfireregulations.Foodstallstakelongertosetup:deliveryofequipmentthedaybeforethefeteisbest.
Yourequipmenthirecoordinatorhasthetaskofsourcingwhat’sneeded.Some
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itemswillneedtobehired–andhiringenmassecouldprovidesavings.Butencourageastocktakeofwhat’savailableattheschoolandonloanfromtheschoolcommunityfirst.Tablesandchairs,forexample,canbesourcedfromtheclassrooms.
RefertoyourHandoverManualtoseewhatwasusedtheyearbefore.Youdon’thaveone?Startnow?FindoutmoreinChapter8.
Walkaroundtheareaselectedforthefete.Howmuchisundercoverandprotectedfromtheelements.useasmanyundercoverareasaspossibletoprovideshadefromsunandshelterfromrain.
Beforehiring,useyourschoolnewslettertoseekloansofequipment.Forexample:
� portablesunshades–idealforstalls
� barbeques
� icechests
Localbusinessesoftenhavemarqueesavailableforloantofetes.Startwithlocalrealestateagents,financecompanies,cardealerships,andhotels.Yourlocalcouncil-lormayalsohaveamarqueeavailable.
Askneighbouringschoolsifyoucanhirefromthemforasmallfee.
Ifyourschoolplanstomakethefetearegularevent,considerpurchasingsomeitemsthatcanbeusedeachyear.
Fete Toolkit I nc ludes :
EquipmentHireFormCLICkHEREFORFuLLTOOLkIT
Tip 16:You can never have enough loos or rubbish bins! Yes,schoolshavetoiletsbutenoughforthecrowdyouexpect?Hiringportabletoiletsisasensibleandsanitaryinvestment.
Likewise,theschoolwheeliebinsareunlikelytohandlethevolumeofrubbishcreated.Hireaskipfortheendofdayclean-up.
Click here to find a list of Hire Companies in South Australia.
9. Stalls and stall ideasStallsarearguablythemostimportantpartofafete.Successrestswiththedetailintheplanning,payingparticularattentiontodiversityandquality.
Parentgroupsoftenhavespecificstallstheyliketooperate.Sendoutaninvitationforthesegroupstoconvenestalls,givingthemasimplethemetoworkwith.
Newparentstotheschoolcanalsobringnewideas.
Manyparentsownlocalbusinesses.Offerthemastall.Forexample,aparentwho
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ownsthelocalicecreamparlourispreferabletoanoutsidevendorcominginandrunningtheice-creamvan.
Createacraftgroupwithintheschooltomakeitemsforthefete.Thisisnotonlyafundraisingactivity:it’sacommunity-builderaswell.Withregularcraftsessionsheldthroughouttheyear,it’sagreatwayfornewparentstogetinvolvedandmakefriends.Itemsthatdon’tsellatthefetecanbestoredandusedatanotherfundraiser.
Involvethestudentstoo.Askeachyearleveltorunaparticularstall.Childrenenjoytheresponsibility.Makeitalittlecompetitive:offerapizzapartytotheyearlevelthatraisesthemostmoney.
Fete Toolkit I nc ludes :
StallIdeas CraftStallIdeas
CLICkHEREFORFuLLTOOLkIT
Tip 17:What to charge?Allitemsshouldbepricedalittlebelowshoppriceforasimilaritem.
Askstallholderstoholdthepriceuntillaterintheday.Haveguidelinesinplaceforlate-in-the-daydeductions,toencouragequicksales.
10. Outside vendorsToavoidafetewithlittletonostalls,considerbringinginoutsidevendors.Theywilleitherpayaflatstallfeeorapercentageofprofits.TheP&Corfetecommitteeshoulddecidewhatismostappropriate.
Outsidevendorsneedtopayfortheirstallsinadvance.
Iftheyareoperatingonapercentagebasishaveonepersonappointedtocollectmoneyfromthemattheendoftheday.
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Advertise your business here
1300 653 [email protected]
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Tip 18: Check licences Askthatoutsidevendorsshowyoutheirfoodlicenceorpermit.
Iftheycan’ttheyshouldn’tbethere.
Outsidevendorsareagreatoptionforasmallschoolwhichmayotherwisebelimitedto10stallsorless.Theirpresenceaddscolourandflavourtotheday.
Outside vendors are a great way of pulling in people who otherwise may not be drawn to a school fete. But be selective about what they sell. It needs to be appropriate for the school audience – and not take away from your core sales.
Karen, ‘fete great’
Forthisoptiontowork,youmustrespectthevendors’needs.Theyneedtomakesomemoneytoo!
Forexample:
� Berealisticaboutwhatyouchargethemfortheprivilegeofbeingpartofyourday.Thesmallertheschool,thelessthefee.
� Don’tbookaballoonstallandthenhaveasponsoringcompanygiveaway1000heliumballoons.
� Avoidbookingtwoorthreesimilarstalls.
Click here to find a list of Food and Beverage Vendors in South Australia.
Click here to find a list of Stallholders in South Australia.
Tip 19:Call it a Market Day!Bybringinginoutsidestallholders,youcanadvertiseyoureventasamarketday.Youarelikelytoattractamuchlargercrowdfromoutsidetheschoolcommunity.
11. Your fete program guideThisisaMuSTyetit’softenoverlooked.
Aprogramguideinformsvisitorsaboutthestalls,thrillsandattractionsofyourfete.Tooffsetthecostofcreatingprograms,askyourlocalprinteraboutproducingtheprograminexchangeforbeingafetesponsor.
� Makeyourprogramcolourfulandeye-catching,designedtocomplementyourtheme.
� Includemapshowingspecificlocationsofallstalls
� Listthetimeandlocationofallactivitiesandentertainmentthroughouttheday.
� Haveapagethatliststheprizesforeventssuchassilentauctions,chocolatewheels,andcentauctions.
� Listallsponsors’namesandcontactdetails.Youcanvarythesizeofthelistingdependingupontheamountofsponsorshipprovided.
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Fete Toolkit I nc ludes :
FeteProgrammeGuide Suggestions
CLICkHEREFORFuLLTOOLkIT
Tip 20: Number each program, and have a draw for a lucky door prize. Itwillencouragepeopletostayaround(spendingmoretimeequalsspendingmoremoney).
Tip 21: Have large-scale maps posted around the grounds
That way no-one misses out on seeing something; everyone knows where to go. Make a big Red Cross for first aid so that in an emergency, there’s no question of finding the right person.
Karen, ‘fete great’
12. First aidIt’sworthtryingtobookStJohnsAmbulancefirstaidersforyourfetetodealwithhealthsituations–fromgrazestoupsettummies,over-excitementtomoreseriousillnessoraccidents.Alternatively,rosteranyparentswhoaredoctorsornursestobe‘oncall’fromthe
first-aidtent(whichmightalsobethecafé–simplyhaveafirstaidkitavailable,markitwithafirstaidsign,andhavethephonenumbersofthefirstaidvolunteershandy).
Fete Toolkit I nc ludes :
FirstAidRoster
CLICkHEREFORFuLLTOOLkIT
13. Photography‘Fetegreat’karenswearsbythevalueofarovingphotographertocatchthehighsoftheday.“There’sboundtobeakeenphotographerintheschoolcommunitywho’llvolunteer,”shesays.Youcanusetheseimagesinallsortsofways--innextyear’snewsletters,sponsorshippitches,accompanyingmediareleasestothelocalpaper,evenasaslideshowforthewrap-upparty!
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Chapter 4: Awordfromyoursponsor…Sponsorshipisprobablythemostoverlookedandunderestimatedingredienttosuccessfulfetes.
Localbusinesssponsorshipscanoffsetthecostofrunningyourfeteandincreaseyourrevenue.Theycanprovide:
� financialassistance
� in-kindhelp
� vouchers
� prizes.
Butremember:youwon’tbetheonlyoneseekingtheirsupport.Thatmeansyouneedtostartearly,knowhowtoaskandwhattoofferinreturn.
Yoursponsorshipcoordinatorandfeteconvenorshouldworktogetherinitiallyonthis,approachingindividualsandlettingthemknowwhatthey’llgetinreturn.Seeasampleletterattheendofthischapter.
Fete Toolkit I nc ludes :
SponsorshipProposal TipsinseekingSponsorship
CLICkHEREFORFuLLTOOLkIT
Start by looking within your school community. Who,withintheparentcohort,runsabusiness?
Couldtheysupplygoodsorproductsatcompetitiveratesorbetterstilldonateinreturnforfreeadvertising?
Parentshaveavestedinterestinsupportingtheschool:ithelpstheirkids!
Use your contacts Forexample,aparentIknowrunsacateringbusiness.Shewassurprisedtolearnthatherschoolfetewasbuyingthehamburgerbunsatthelocalsupermarket,payingfullretailprice.Sheofferedtoorderthemthroughherbusinessatwholesale–asignificantsaving.Bonus:therollsweredeliveredfreshonthedayandpre-split.
Anotherparentisafooddistributor.Shewasabletosourceanddonategourmetcookiesforthefetecafé.
Apublicservantwasabletoputhisschoolintouchwithmarketingpeopleingovernmentdepartmentswhowereonlytoohappytoprovidebundlesofstickersastokenprizes.Costnothingbutthekidsthoughttheywerewinners!
Fete Toolkit I nc ludes :
FirstAidRoster
CLICkHEREFORFuLLTOOLkIT
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Tip 22: Plan – and advertise – SPOT Days well in advanceThesearedaysinthelead-upwhenyouaskfamiliestodonategoods–suchascansofdrinkorpacketsofchipsforprizes.Byincludingthedateswellaheadintheschoolnewsletter,familiescanlookoutforsupermarketspecialsonnon-perishables.It’seasieronthefamilybudget,allowsforsomeplanning,showsgoodwillandencouragesparticipation!
Tip 23: Using political supportersYourlocalcouncillorandStateparliamentariancanbeusefulsupporterstoo,particularlyprovidingin-kindsupportsuchasphotocopyingflyers.Justlikethebutcher,suchhelpwarrantsacknowledgement.
Looking locallyOnceyouhaveexhaustedparentalcontacts,approachyourlocalcommunity.Looktomajorwholesalersforitemsthatwouldassistinfoodstalls,suchasflour,bread,milk,orsugar.
Seekgiftvouchersfromlocalbusinessesforgamesorraffleprizes.
We’vehadsuccesswiththefollowingtypesofbusinesses:
� hairdressers
� beautyservices
� nailsalons
� optometrists
� realestateagencies
� banks
� gyms
� icecreameries
� pizzaparlours
� restaurants
� florist
� bookshops
� newsagents
� bikeshops
� mechanics
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� butchers
� fashionboutiques
� jewelers
� sportsstores
� hardware
� cinemas
� fastfoodoutlets
� homewares
� toyshops
� breweries
� vineyards
� greengrocers
� petrolstations
Tip 24: How to use cash donations from sponsors
‘Fete great’ Karen recommends investing the cash donation in a like stall, to offset its costs. For example, a $50 cash donation from a butcher is used to buy sausages for the BBQ; a similar cash donation from a greengrocer buys some of the salad. The BBQ would carry a sign saying it was proudly sponsored by the butcher and the greengrocer.A cash donation from the local haberdashery offsets craft material spending.
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(08) 8352 5202 minimelts.com.au
Mini Melts Ice Cream is an exciting and truly unique ice cream. Made in Australia from the finest quality ingredients, Mini Melts is a super freezy, super creamy Ice Cream that is flash frozen, locking in the flavour and delivering a taste sensation!
“Taste it, Love it!”
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Forabigraffleprize,putyourproposalinwriting:
� Clearlyestablishwhatyouareaskingfor.
� Detailhowthissupportwillhelpachieveyourgoal–andanyflow-onbenefitstothewidercommunity.
� Spellouttheadvantageofprovidingsuchagenerousprize.Feel-goodisonething;tangibleisbetter:“Yourbusinesswillbehighlightedasasupporterofourschoolinourweeklynewsletter,readby400localfamilies.”
� Offertolinktheirbusinesstotheschoolwebsite.Checkwiththeprincipalfirst!
Tip 25: Always say thanks Alwaysthankyourbusinesssponsors.Acertificateofthanks,designedandprintedonthehomePC,costsnexttonothingbutisappreciated.
‘Fete great’ Karen invited sponsors to her fete, requesting them at a certain time, and offering drinks and canapés in a ‘Sponsors tent’ as a show of appreciation.
NotethegenerosityinyourFeteHandoverManual–fornextyear.
A note about rafflesTherearerulesaboutrunningrafflesandtheydifferfromstatetostate.
TheOfficeoftheLiquorandGamblingCommissioneradministersraffles–orlotteries–inSouthAustralia.
� Apermitisneededwhenthetotalprizepoolexceeds$5000.
� InSouthAustralia,itisunlawfulforchildrenunder15tosellraffleticketsunlesstheyareaccompaniedbyanadult.
FormoreinformationvisittheSouthAustralianOfficeoftheLiquorandGamblingCommissionerwww.olgc.sa.gov.auortelephone(08)82268410.
Tip 26: Raffles made easier AustralianFundraisingoffersaservicewheretheydoallthehardwork.Itlooksafterthelegalaspects,organisesgreatholidayprizes–accommodationinqualitymotelsaroundAustralia;printspersonalisedticketsandpresentstheticketsinsellablebundles.Youonlybuyasmanyasyouareconfidentyoucansell(thevalueoftheprizereflectssales).
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Sample letterDear<NAMEOFLOCALBuSINESSPERSON>
OnSuNDAY18MAY,ABCCOLLEGEopensitsdoorstothecommunity.It’sadaythatattractsalargeandvariedcrowd:
� currentparentswhoduetoworkcommitmentsduringtheweekareunabletoseewhattheirchildrenareinvolvedinatschool
� prospectiveparentsandchildrenkeentojudgeforthemselvesthemeritofourcollege
� paststudentswalkingdownmemorylane
� neighbours
� prospectiverealestatebuyersintheschool’scatchment[listsuburbsifappropriate]
OpenDay2008isprimarilyadaytoshowcasewhatmakesourCollegeoneofthetoptenacademicperformersintheState.Butit’salsoanimportantopportunityforourParentsandCitizensAssociationtoraisevitalfundstosupporttheCollege’snewly-approvedbuildingdevelopment.
We’regratefultoourlocalbusinessesforsupportingusinthepastthroughthedonationofraffleprizes.Pastdonationshaveincludedvouchersformeals,hairandbeautyservices,bottlesofwine/spirits,artworks,sportsgearandgiftpacks.
We’rehopefulthatyou’llcontinueyourgeneroussupportofusthisyear.Believeme:itwillberewarded:
� YouwillbelistedasavaluedsponsorintheCollege’sfortnightlynewslettertoallfamiliesandontheCollegewebsitewhereyourbusinesswillhavea12-monthpresence.
� Yourbusinesswillbementionedthroughoutthedayinannouncements.
IfyouwouldliketocontributetoourOpenDay,orwouldlikefurtherinformation,pleasetelephonethecollegeon99999999(daytime)ormyselfon94444444(evenings).AmemberoftheP&CCommitteewillbepleasedtocollectyourdonation.
Thankyouinanticipation.
JOBLOGS
PresidentABCCollegeP&C
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Chapter 5:CallingallvolunteersAfetedoesn’tjusthappen;andittakesmorethanfetecommitteetopulloff.
Itneedshelpers–andlotsofthem.Buthowcanyouencouragepeopletoputuptheirhandsandvolunteer.Everyonesaysthey’rebusy!
I’vefoundbreakingdownjobsintosmallmanageabletasksworksbest.Whenpeoplerealiseitisonlyasmallamountofwork–forashorttime–theywillbemorewillingtojoinin.
Apartfromstallrosters,itisusefultohavea‘floating’roster.Therewillalwaysbetheneedtoprovideshorttermcoverforastall,inparticularwhenitgetsbusyoravolunteerneedstowatchaperformancethattheirchildisin.Haveaco-ordinatorforthefloatingroster,andmakesuretheyhavecontactdetailsforeverybody.
useyourcontacts.LotsofschoolsprovideYearlevelcontactssheetswithparents’namesandphonenumbers.IfaYearlevelisassignedaparticularstall,doaring-a-roundandaskeveryhouseholdwhattheycando.
“It’s easy to ignore a plea for help that arrives home in a newsletter. It’s much harder to say ‘no’ when someone being friendly is on the other end of the phone.”
Karen, ‘fete guru’
Tip 27:Create a volunteer sign-up boardI’magreatbelieverinthesign-upboard:achalkboardorwhiteboardsomewherecentralwhereparents(orotherprospectivevolunteers)regularlycongregate.
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Onit,postthefundraisers,projectsandeventshappeningthroughouttheyearthatneedhelp.
Beloweachfundraiser,providedetailsofhowavolunteercanhelp.Includetimelineswherepossible.Nowleavespaceunderneathforsign-ups–name,phonenumberandemail.
Thisupfrontandopenapproachdismissesanyfearofbeing‘caughtout’byunexpectedactivityandallowspotentialhelperstofactortheirvolunteeringtimeintotheirlives.Italsoencourages‘lastminute’offers.
Yourfundraisingcoordinator(orvolunteercoordinator)cantranscribetheoffersofhelpintoaspreadsheetandseeataglancewhoissupposedtobewhereandwhen.Shortfallswillbeobvious.
Whilethevolunteersign-upboardshouldbeinapublicplace,don’tassumeeveryonewillseeit.
useyournewsletterandemaildatabasetopointitout.Ifthere’sacriticalgap,sendouta‘pleasehelpus!’
22lessonsforA+fundraisingprovideslotsmoreinformationonhowtoattract–andkeep–volunteers.
Fete Toolkit I nc ludes :
VolunteerRoster
CLICkHEREFORFuLLTOOLkIT
A word of warning: try not to throw volunteers in the deep end. It’sreallynotfairtoask–orexpect–anewmemberoftheschoolcommunitytotakeonabigrolelikeastallconvenorstraightaway.Easevolunteersin,skillthemup,justasyouwouldtrainanewstaffmember.
Considerasuccessionplan.Ifastallconvenorisaboutto‘graduate’–thechildisleavingschoolattheendoftheyear–appointaco-convenor(whoinanidealworldwillhaveacoupleofyearsleftattheschool)tolearntheropesthisyear,andtakeovernext.
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Chapter 6: ThedaybeforethefeteAimtosetupasmuchaspossibleonthedaybeforethefete.Notonlywillyouhaveenoughtodoontheday,butyouwillalsohavetimetoironoutanyproblemsthatarise.
Settingupcanoverwhelmvolunteers.Haveaplanofactionreadytomakethisassmoothandstress-freeaspossible:
� Askforvolunteerstohelpafterschooltocollecttablesandchairsfromclassrooms.Thesecanbesetinplacethedaybefore.
� Organiseforallhireequipmenttobedeliveredthedaybeforeanddistributeittotheappropriatestalls
� Bookyourelectrician(hopefullyaparentprovidingserviceinreturnforadvertising!)fortheafternoonbefore,togetallpowerrequirementsinplace.Besurethosestallsthatneedpoweraresetupandextensioncordsareinplace,withallWorkplaceHealth&Safetycheckscompleted.
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� Createacentralstationforchildrendroppingoffcakes,lolliesandotheritems.Thesemayneedtobestoredinyourportablecoldrooms.
� usespraypaintongrassorchalkonconcretetooutlinetheareasforstalls.
� Collectthefloatandchangefromthebankandstoresafely.
� Letridesoperatorknowwhenyouaresettingupastheymaychoosetosetthemajorridesupthedaybefore.
� Asksomefatherstosleepovernightonsiteasvolunteersecurity.
� Createacontingencyplanincaseofwetweather.
Chapter 7:Showtime-thedayishere!Thedayofyourfetehasarrived!Ifyourvolunteershavespentthepreviousdaysettingupstallsandtakingcareoflastminutedetails,yourfirstpriorityonthedayofthefeteistomake sure everyone arrives early.
� Convenorswillbedressedinclothesthatareeasilyidentifiable.Remember–theme!
� Handoutidentitybadgestoallstallholdersandfeteworkers.Thesecanbeanythingfromaproperlanyard
withIDtagtoalaminatedtagwithaholepunchandribbontotieitaroundtheneck.Havekeycontactnumbers,includingfirstaidandthe‘floatingroster’co-ordinator,onthereversesideofthebadge.
� Havesomeonedirecttrafficforstallstosetupandgivethemampletimetohavetheirvehiclesoffthegrounds.
� Handmapsouttoasmanyhelpersaspossibletoassistoutsidevendorssettinguptheirstalls.
� Makeinformationavailabletomanyofyourhelpers,andaskthemtoassistasmanypeopleaspossible.Ifonlyonepersonhasthisinformation,itwillholdupeveryonewhoiswaitingforassistance.
� Doalastminutecheckthatthestallholdershaveeverythingtheyneedtoruntheirstallandbewellorganised.Givethemaspecificcontactpersontoworkwith,soifsomethingdoesgowrongtheyknowwhomtoturnto.
� HandyourMCafinalrunninglistandprogramguide.
� Haveascheduleformoneycollectionthroughouttheday.
Enjoy your fete!
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Chapter 8: Thefete’snotoveruntiltheclean-upsdoneaswellastheHandoverManual!Yourfeteisover,andnowcomestimeforcleanup.
Onceagainmanyhandsmakelightwork…andmanyhandsneedrewarding.
� Nomatterhowtiredyouare,FeteConvenor,fireupthebarbie,breakoutsomebeerandwine,andcookaBBQdinnerforallthehelpers.Itwillbeappreciatedandremembered,fornextyear(orseekaren’salternative,boxbelow)
� Anyleftoverfood,cakeandotherperishablesthatcan’tbeusedatalaterdatealsocanbesenthomewithyourfetehelpers.
� Ifpossible,readoutthemonetarytakingsfromeachstall.Peopleliketoknowthattheirhardworkhaspaidoff.
Within a week of the fete,theFeteSecretaryneedstosendoutthankyouletterstosponsors,andstallandtaskconvenors.Makesureathank-youtovolunteersappearsintheschoolnewslettertoo.Lettheschoolcommunityknowhowmuchwasraisedandwhatitwillbeusedfor.
Within a fortnight,holdawrap-upmeetingatwhichallstallandtaskconvenorsreturntheirfolderswithupdatedinformationaboutsuppliers,quantities,helpersandsales.Together,thisformsyourhandovermanual.
I would host a party to thank the committee. I’d have a cake and on it, the profit figure was iced. No one knew the result until that party and then it was revealed with a ‘ta-da’ – creating a great deal of excitement and enthusiasm. We’d then make sure the rest of the school community knew the result.
Karen Simons, ‘fete great’
It’s also time to start planning for next year!
Tip 28: The importance of your handover manualVolunteerturnoverishighwithinaschoolenvironmentaschildrentendtogrowuponus!Thisisthenumberonefrustrationwhenitcomestoplanningthefollowingyear’sevent-youhavelostalltheknowledgeabouttheschool’smainfundraiser–thefete.unless,ofcourse,youhadahandovermanual!
Successfulbusinessesdothistoavoidatotalvacuumwhensomeonewithlotsofknowledgeandexperienceleaves.
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Thehandovermanualideallywillinclude:
� contactnames,phonenumbersandemailsforsuppliers,sponsorsandvolunteers
� quantitiesordered,quantitiesleftover(andwhereitisstored),andprices
� realsuccessstoriesoftheday–andthefailures:bothareimportantlessons.
Itwillhaveenoughdetailsothatsomeoneelsecanpickupthejobwithonlyoneortwoheartbeatsmissed.
Thinkofitasasuccessionplanningtooltoo.Avaluable‘helper’onastallthisyearmaywellbereadytostepupasa‘coordinator’nextyear.
Fete Toolkit I nc ludes :
HandoverReportCLICkHEREFORFuLLTOOLkIT
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Advertise your business here
1300 653 [email protected]
fetesandfestivals .com.au
1300 653 [email protected]
Advertise your business
here
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IndextoFetes&FundraisingeBooks
FREEeBooksavailablefromfundraisingideas.com.au 1. THE ESSENTIALS OF FUNDRAISING-22LessonsforA+Fundraising
2. FundraisingwithARTWORK, STATIONERY & LABELS
3. FundraisingwithATHONS & RAFFLES
4. Fundraisingwith BOOKS
5. FundraisingwithBULBS, HERBS & SEEDS
6. FundraisingwithCHOCOLATES & LOLLIES
7. Fundraisingwith CLOTHING & JEWELLERY
8. FundraisingwithCUSTOM LABELLED BEVERAGES
9. Fundraisingwith ECO-FRIENDLY PRODUCTS
10. FundraisingwithENTERTAINMENT
11. FundraisingwithFOOD & FRUIT
12. FundraisingwithGLOWSTICKS & FLASHING NOVELTIES
13. FundraisingwithHOMEWARES
14. FundraisingwithMISCELLANEOUS IDEAS
15. Fundraisingwith MOTHERS & FATHERS DAY STALLS
16. FundraisingwithNOVELTIES & SHOWBAGS
17. FundraisingwithPERSONAL CARE PRODUCTS
18. FundraisingwithPHOTOGRAPHY
19. FundraisingwithPROMO PRODUCTS/WRISTBANDS/BADGES
20. FundraisingwithSHOPPING TOURS
21. FundraisingwithTOYS & EDUCATIONAL
22. FundraisingforHIGH SCHOOLS
23. FundraisingforPRIMARY SCHOOLS
24. FundraisingforCHILDCARE & KINDERGARTENS
25. FundraisingforSPORTING CLUBS & COMMUNITY GROUPS
26. FundraisingforINDIVIDUALS
27. HowtoorganiseafeteinQUEENSLAND
28. HowtoorganiseafeteinNEW SOUTH WALES / ACT
29. HowtoorganiseafeteinSOUTH AUSTRALIA / NORTHERN TERRITORY
30. HowtoorganiseafeteinVICTORIA & TASMANIA
31. HowtoorganiseafeteinWESTERN AUSTRALIA
FUNDRAISING WITHARTWORK, STATIONERY & LABELS2012
fundraisingideas.com.au
A how-to guide for Australian fundraising volunteers
The Essentialsof Fundraising
2012
fundraising
ideas.com.au
22 LESSONS FOR A+ FUNDRAISING
Fundraising forIndividuals2012
fundraisingideas.com.au
HOW TO ORGANISE A FETE INNSW & ACT2012
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Appendix I–FeteChecklistContactlist–phoneandemail
� Stallconvenors
� Schoolcontacts
� Rideoperators
� Outsidestallholders
� Security
� Suppliers
Stalls� Equipmentlist
� Stocklist
� Tablesandchairs
� Signage
BitsandPieces� Stickytapeandscissors
� Zipties
� Markerpens
� Pins
� String
Amusements� Confirmaccess
� Confirmridepasssales
� Organisewristbands
Equipmenthire� Chipfryer
� Mobilecoldroom
� Eskyhire
� Snocone/popcorn/floss
� Bainemaries
� Hotplates
� Coffee
� Hotwaterurn
� Ovens
� Tables
� Chairs
� Marquees
� Portabletoilets
� Stagehire
Otheritemsforfoodstalls� Cookingutensils
� Paperplates
� Chipcups
� Napkins
� Cutlery
� Sauces
� Vinegar
� Saltandpepper
� Meats
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� Breadandbuns
� Potatochips
� Ice
� Cakeboxes
� Disposabletablecloth
� Fireextinguisher
Drinks� Softdrinks
� Bottledwater
� Juices
� Milk
� Liquorlicence
� Beerandwine
Money� Cashfrombank
� Twofloatsforeachstall
� IDformoneyhandlers
� Secureroomforhandlingmoney
� Securityguard
� Coincountingmachine
� Plasticbagsformoneytobank
� Securityvancollection
� Computer
Electrical� PAsystemsetup
� Electricalsetup
� Powerleadstostalls
� Generatorsandlighting
� WH&Schecksonallequipment
Generalsetup� Preparemapoffetearea
� Issuemaptoallinvolvedinfete
� Printplentyofsparecopies
� Programofevents
� RunningsheetforMC
� Garbagecollection
� Rosterforsetupandbreakdown
� IDbadges
� Foodvouchersforhelpers
Publicity� Schoolnewsletter
� Schoolwebsite
� Posters
� Flyers–letterboxdrop
� Localradiostation
� Localnewspaper
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