how to manage multiple gtd projects using evernote and the secret weapon

HOW TO MANAGE MULTIPLE GTD PROJECTS USING AND

THE "SECRET WEAPON"Getting Things Done

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The Secret Weaponis a free

organizational technique for both

© Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

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professional and personal phases of life


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that re-organizes emails, ideas, and every


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BIG & small things to-do into one system that


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stays synchronized across your computers


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as well as your smartphones and tablets


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Let’s BEGIN!


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Installing the Secret Weapon


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is a freemium, note taking app that syncs

across devices© Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

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You can install in all your devices


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To learn more about how to install


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Visit my previous presentation


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Let’s start by setting up a Notebook


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that can be used to contain notes


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On your desktop, double-click thiss


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Click File


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then click New Notebook…


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Type “Action Pending”


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then click OK


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Right click on Action Pending


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click Add to Stack


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then click New Stack


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Action Pending notebook will now belong


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under Notebook Stack


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Now, right click on Notebook Stack


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then click Rename


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Type “Tasks”


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Now, right click on Tasks


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click on Create Notebook in “Tasks”


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Type “Completed”


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then click OK


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Next, click on Action Pending notebook


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Let's add a New Note by clicking here


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This window will appear


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Click on Title bar to name it


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To name your first note, type “First Note”


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To add tags, click Add tag…


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Type “!Daily” then press Enter


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Add another tag…


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Type “.Active Projects” then press Enter


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Add another tag…


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Type “.Inactive Projects” then press Enter


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Add another tag…


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Type “.What” then press Enter


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Add another tag…


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Type “.When” then press Enter


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Add another tag…


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Type “.Where” then press Enter


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Add another tag…


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Type “.Who” then press Enter


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Add another tag…


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Type “1-Now” then press Enter


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Add another tag…


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Type “2-Next” then press Enter


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Add another tag…


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Type “3-Soon” then press Enter


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Add another tag…


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Type “4-Later” then press Enter


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Add another tag…


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Type “5-Someday” then press Enter


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Add another tag…


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Type “6-Waiting” then press Enter


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Close the note for now


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Click Tags to see all your tags


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You can see all your tags here


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Arranging .What context to its appropriate tags


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Right click on .What


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Click Create Tag in “.What”…


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Type “Distribution”


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Then click OK


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Type “Marketing”


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Then click OK


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Type “Sales”


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Then click OK


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Type “Ideas”


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Then click OK


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Next, nest one tag into another tag


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to group the context where they belong


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Drag .Active Projects under .What


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Drag .Inactive Projects under .What


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.Active Projects, .Inactive Projects, Distribution, Ideas, Marketing & Sales are now nested under .What


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Arranging .When context to its appropriate tags


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Drag !Daily under .When


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Drag 1-Now under .When


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Drag 2-Next under .When


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Drag 3-Soon under .When


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Drag 4-Later under .When


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Drag 5-Someday under .When


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Drag 6-Waiting under .When


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!Daily, 1-Now, 2-Next, 3-Soon, 4-Later, 5-Someday & 6-Waiting are now nested under .When


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Arranging .Where context to its appropriate tags


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Right click on .Where


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Click Create Tag in “.Where”…


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Type “@Home”


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Then click OK


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Type “@Outside”


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Then click OK


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Type “@Work”


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Then click OK


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@Home, @Outside & @Work are now nested under .Where


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Arranging .Who context to its appropriate tags


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Right click on .Who


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Click Create Tag in “.Who”…


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Type “Arvin”


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Then click OK


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Right click on .Who


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Click Create Tag in “.Who”…


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Type “Kevin”


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Then click OK


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Arvin & Kevin are now nested under .Who


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You can compress each tags by clicking these


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When compressed it will look like this


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To expand, click these again


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Your set-up is now finished and


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you can now use the Secret Weapon to collect,


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organize & review all the action pending in your life.


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THE "SECRET WEAPON“ TO DECLUTTERING YOUR EMAIL INBOX

Setting up IMAP


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Setting upaccount

inMicrosoft® Outlooksss


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First, open a browser by clicking it.


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Type www.gmail.com on then click Enter


http://www.gmail.com/

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Type in your email address


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Click Next


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Type in your password


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then click Sign in


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Click on Settings icon


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Select Settings


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Click Forwarding and POP/IMAP


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Select Enable POP for all mail


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Click Save Changes


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then click Minimize


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On your desktop, open Microsoft Outlook


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Click Next >


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Select Yes then click Next >


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Type your name here


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Type your Email Address here


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Type your Password here


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Type the exact same Password here


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Select Manual setup or additional server types


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Then click Next >


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Select POP or IMAP


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Then click Next >


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Type in your Name:


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Type in your Email Address:


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For this tutorial we’ll be using POP3


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Type pop.gmail.com on Incoming mail server:


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Type same email on Outgoing mail server (SMTP):


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Type in your User Name:


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Type in your Password


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Click More Settings …


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Click Outgoing Server tab


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Click this box


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then click OK


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Click Advanced tab


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Click the box of Incoming server (IMAP):


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Type “995”


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Check this box


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Click the box of Outgoing server (SMTP):


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Type “587”


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Click here


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Select TLS


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Uncheck this box


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then click OK


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Click Next >


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Click Finish


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Wait for all your messages in


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to be synced in


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Still catching up?


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Yes?


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Good!


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Here’s the FUN part!


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Let’s get started!


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Select a bunch of your emails


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then click Save to Evernote


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Click Add Notes


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The selected emails that are saved to Evernote


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are now added to default Action Pending


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Remember this?


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You can now drag the selected emails


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to these following tags


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according to their use, priority, and to


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where or whom they are addressed to.


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tags especially the .When context


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For emails/tasks that you can't act upon


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immediately, drag it to 6-Waiting tag


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For idle emails/tasks that you consider doing


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but are not your top priorities


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drag it to 3-Soon tag


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For emails/tasks that you are not committed


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to, but are not yet ready to delete


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drag it to 5-Someday tag


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There you have it


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Thank you for investing on yourself


http://kevchavez.com/

http://kevchavez.com/

how to manage multiple gtd projects using evernote and the secret weapon

Self Improvement