how to maintain inventory items

8/3/2019 How to Maintain Inventory Items

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How To Maintain Inventory ItemsFirst of all,we click on maintain icon and select the option of inventory item from dropdown menu of maintain..

when you click on inventory items the following window will appear..

In this screen first of all you have to select item class item Id and Description,as wechoose the stock item only so there are three tabs below the description...General.Custom Fields.HistoryIn the general tab you have to choose the description for sales or for purchase,if you arepurchaser select the purchase option from description and if you are seller then selectthe option for sales..In the general tab you must have to select three accounts General ledger salesaccount ,General ledger inventory account and general ledger cost of salesaccount..Be careful in selecting the inventory account,if you are dealing with raw material choosethe inventory account of raw material and if you are dealing with work in process or finished goods then choose the relevant inventory account..Now click on custom fields tab,the following window will appear
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In the custom Fields tab,you have option to change the field labels..these can bechanged or enabled on the item default windowNow click on history tab,the following indow will appear

In this tab,you can write the units sold,sales record,units record and costs..there is acolumn of period history from where month and year will be selected..and infront of this the history of items will be recorded..

Posted by l1s11bcom0022 at 05:20 0 comments

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Certain Things, which you have to keep inyour mind while building up a new company
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First of all when you open Peachtree software, by clicking o setupa new company, after that entering the companys name,address, country name, telephone etc.click on next. There iswindow, which will ask you about your chart of accounts. As we

are setting up s new company we will select build your owncompany option, then select your accounting method, which isusually accrual basis. After that select your posting method. Weare choosing the real method because we want transactions to beposted to ledger as they are entered and saved. After that we willchoose our accounting period which is mostly 12 months, we arealso choosing the option of 12 month accounting period. Then inthe next screen you will be asked about monthly accountingperiod, which is the most important thing and you have to selectthe right months and year for it, otherwise your report will beruined. There are three things, which you will be asked;

1) When do you want your first fiscal year start?2) What is the first month you will be entering data?3) What is the first year you will be entering payroll?

These three options are very important, you have to fill theseoptions carefully and correctly. In the above picture you can seethat we are selecting the first fiscal year is JANUARY 2009 andmonth of entering data is JULY 2009 which shows that we havealready entered the data of January to June..
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After that we will click next and then click on finish iconnow wewill open the Peachtree software and click on MAINTAIN icon tomaintain the chart of accounts, which is located in the upper bar.After selecting the chart of accounts option in Maintain menu,

there is a window of chart of accounts..There you can see that there are three things you will have toenter; Account ID, Description and Account type. After enteringeach Id and description and account type we have to save it bypressing ALT+S key or by clicking the save option which alsothere in window on top..After that you have to click on beginning balance and have toselect the period, which is very important. But before clicking youhave to check that whether you have maintain the account of RETAINED EARNING or not. Because it is very important for you to make this account otherwise after completing the chart of accounts there will be an error and you have to again maintain thechart of accounts..

This is the window from where you have to select the beginningbalances, and the ending balance of the previous month will bethe beginning balance for your next month thats why we selectthe period from6/1/09 through 6/30/09..You have to be carefulwhile selecting the date and month and in this software, first you
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have to choose month then date and then year.i.e .(month/date/year)

After selecting the correct period click on ok button, then there is

detail list of chart of accounts so there you have to enter theamounts and after entering the amounts you haveto see the amount of trial balance if it is zero, its mean youentered the right amounts if it is not zero then you have torecheck the amounts and have to correct the amounts so that thetotal becomes equal and trial balance becomes zero. Thefollowing is the picture..

Here in the above picture you can see the total is equal and theamount of trial balance is zero. After that you have to press ok tosave these accounts..

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How to Maintain Customers
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After opening peachtree software,select the option of maintain from the menu bar andselect the option of customer/prospects

After clicking on customers/prospects the following window will appear

At that screen you have to select Customer ID,Name of the company..In the Generaltab you have to write the name of the person to whom you are dealing with,and also theaddress,city country,telephone etc..After that click on sales default tab nad the following screen will appear
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These are the options in sales default tab..in sales representative option you have togive id to your employees..next is GL SALES Account,in this option you have to givereferencenext is the open purchase order number,in this field you have to write if there is any open purchase orderafter that you have to select the option of ship viaand select the way of transferring the goods..and then you have to select resale number and pricing level..Now click on payment default tab,the following window will appear..

In this tab you have to write the name of the cardholder ,address,city,country.credit cardnumber,expiration date etc..Now click on custom fields tab,the following window will appear
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In the custom Fields tab,you have option to change the field labels..these can bechanged or enabled on the customer default window..Now click on history tab,the following window will appear

In this tab you have to fill out the following things

.Customer Since.Last invoice date

.Last invoice amount

.Last payment date

.Last payment amount

.Last statement dateAnd beside these there are three columns.period history
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.Sales

.CashIn the Customer since option you have to choose that date ,since you are dealing withthat customer.you also choose the last invoice date,last invoice amount,last paymentdate, last payment amount and last statement date..And in three columns you will write the period history,sales and cash..

Posted by l1s11bcom0022 at 05:00 0 commentsEmail This BlogThis! Share to Twitter Share to FacebookLabels: maintain customers , peachtree

How To Maintain VendorsFirst of all we open the peachtree software and then click on option

MAINTAIN and select the option of VENDOR from maintain menu..

As we click on the vendor option the following window will appear..
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In this window, you have to fill out the following information

.Vendor ID

.Name

These two things are necessary to be written, otherwise the software will notsave the information about vendor..

Below the vendor Id and name, there are four tabs

.General

.Purchase Defaults

.Custom Fields

.History

In the General tab you are required to write thevendors contact,Account number,Address,Vendor type,telephone numberetc..and most importantly the beginning balances of vendor..

Now click on the Customer Default tab the following window will appear
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.Purchase Representative

.Purchase Account

.Tax ID number

.Ship Via

.Terms of discount

.Delivery method

In purchse representative you have to give id to your vendors..In purchaseaccount you have to select the account which will be inventory because incomputerized records we use the perpetual accounting system which meansas the transaction takes place we record it and also do its closing entries..In

Tax id you have to write your tax id number,and also select the method of shipment of goods..we also have to select the discount type and deliverymethod.

Now click on Custom Fields tab, the following window will appear
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In the custom Fields tab,you have option to change the fieldlabels..these can be changed or enabled on the vendors default window

Now by clicking on tab History ,the following window will appear


.Vendor Since

.Last invoice date

.Last invoice amount

.Last payment date

.Last payment amount

And beside these there are three columns
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.period history

.purchases

.payments

In the vendor since option you have to choose that date ,since you aredealing with that vendor.you also choose the lastinvoice date,last invoice amount,last payment date and last paymentamount..

And in three columns you will write the period history,purchases andpayments

Posted by l1s11bcom0022 at 04:45 0 commentsEmail This BlogThis! Share to Twitter Share to FacebookLabels: maintain vendors , peachtreeHow To Maintain Chart Of AccountsAfter opening the peachtree software,the followingwindow will appear

This is the introductory window of the software, there aremultiple options but as we want to maintain chart of

accounts we press the option MAINTAIN, and select theoption of chart of accounts, then the following widow willappear
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That is the window of maintaining the chartof accounts,there is several options,first off all we willenter the account Id,description andmost importantantlywe choose the right Accounttype..after completing these three things you have to savethis by clicking on save button or by pressing Alt+skey..when you press save button,the cursorautomatically moves on the option of Account iD,it isalso an indication that your entry is saved.

After maintaining the complete chart of accounts,now you

can check your chart of accounts by clicking on searchbutton which is placed right infront of accountId..by clicking on that button the following list of chart of accounts will appear
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That list shows your complete list of account id,description and accounttype..

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Labels: chart of accounts , peachtreeMonday, 14 November 2011

Setup of company

Setup Of CompanyFirst of all we click on icon of Peachtree to run the software after that there will be the following screen

As we want to setup a new company we will click on the option of ``setup a new company the following screen will appear

This is an introductory screen, which will guide you about the restof the process. At that screen you will be click on next icon. Thenthe following screen will appear
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At that screen you will be asked about your companys name,address, country, telephone etc. After completing the informationclick on next, then the following screen will appear

That screen is about chart of accounts. This software gives youseveral methods for setting up your company. So as we setting upa new company we will choose build your own company, andclick next, the following screen will appear
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At that screen you will be asked about your accounting method.We will choose accrual method because mostly this method isused, and click on next.

At that screen you will be asked about your posting method.There will be two methods given you can choose any one of these. We are choosing the real time because we wanttransactions to be posted to ledger as they are entered andsaved. After choosing the option click next, the following screenwill appear

At that screen you will be asked about your accounting period.Select the option, which will suit you better. We are selecting 12months accounting period and then click next, the followingscreen will appear
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At that screen you will have to choose your fiscal year, first monthof entering data and what is the first year you will be enteringpayroll. After entering the information click on next, the following

screen will appear

That will be the finishing screen that tells us that we havecompleted the required information. Click on finish and thefollowing screen will appear
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That is a welcome screen, which tells us that now we can startour work on this software..

how to maintain inventory items

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