How to Empty your Toastmasters Inbox and

feel fine about it?

Poll results• Quick feedback• Discussion welcomed all• Did not disturb the rest

Email Clutter Costs• Time.

Distractions

• Stress. Missing important

• Money. Data over limit

Is it possible to manage messages more effectively?

Process Incoming

Action required?

Trash

KeepDefer

Do it

Yes No

Toastmasters email types

1. Role confirmations

2. Role replacements

3. Next meeting announcements

4. Other announcements

Toastmasters emails

1. Regular role confirmations (-)

• Toastmaster to 3-4 speakers and back

• General evaluator to 3-4 evaluators and back

• Chairperson to other role holders and back

2. Role replacements (+)

3. Next meeting announcements (+)

4. Other announcements (++)

Toastmasters emails

1. Regular role confirmations (-)

2. Role replacements (+)

• Search for a replacement

• Replies

• Confirmations to chair, TM, or Gen. Evaluator

3. Next meeting announcements (+)

4. Other announcements (++)

Toastmasters emails

1. Regular role confirmations (-)

2. Role replacements (+)

3. Next meeting announcements (+)

• Theme

• Entire agenda

• Other discussions, such as timing changes

4. Other announcements (++)

Toastmasters emails1. Regular role confirmations (-)2. Role replacements (+)3. Next meeting announcements (+)4. Other announcements (++)

• Projector use instruction• New procedures• Mentorship program• Special nights• Role schedule updates• TM Contests & Workshops• Welcoming new members• Personal announcements, leaving the club• Interesting news to share

Toastmasters emails

1. Regular role confirmations (-)

2. Role replacements (+)

3. Next meeting announcements (+)

4. Other announcements (++)

(-) require an action

(+) may not require actions

(++) for information only

Toastmasters emails

1. Regular role confirmations (-)

2. Role replacements (+)

3. Next meeting announcements (+)

4. Other announcements (++)

(-) good for emails

(+) best on Twitter

(++) on Twitter or Blog Posts

Twitter Practice: 40 min onlyNext Week, February 6

Objectives:1. Open Twitter accounts2. Learn to read toastmasters’ messages3. Learn to write your updates

Prepare for Twitter Practice

1. Bring your laptop

2. Have your email address ready (dedicated to Trafalgar Toastmasters Twitter account)

So, How To Process Next Email Message?

1. Identify message category (Action required?)

2. Choose media to communicate your message

(email – Blog – Twitter)

3. Set aside time to check/reply TM messages

(Wednesday night, weekends)

Free yourself from anxiety and fear of missing something important!