How to Empty Your Email InboxHow to Empty Your Email Inbox

And keep it EmptyAnd keep it Empty

An Introduction to:

• Taking Control of your life• Prioritising your day effectively• Reducing stress• Planning for the future

Does your Inbox look like this:

Do you Want it to look like this:

Understanding Outlook

Navigation Pane

Understanding OutlookReading Pane

Understanding Outlook

To Do Bar

Setting up Outlook

Email Filing System

Used to keep emails that you may need to refer to later, but do not require action

Setting up Outlook

Categories

Used to organise tasks and calendar events

The Four Things Contained in an Email:

• Rubbish• Information that needs to be

kept but requires no action• Tasks – Something that needs to

be done by a deadline• Appointments – Somewhere

you have to be at a set time.

Dealing with Rubbish:

• Delete it – be ruthless• Don’t forget to empty your

deleted items folder

Storing Information:

• Only keep useful information

• Move it to your file store

Setting Up tasks:

• Drag and drop email over the Tasks area

• This will create a new task

Setting Up tasks:

Task subject

Task StatusTask Start & due dates

Task Information

Setting Up Appointments:

• Drag and drop email over the Calendar area

• This will create a new appointment

Setting Up tasks:

Appointment details

Appointment date and time

Appointment Information

In Summary:

• Use Outlook to organise yourself• Move email out of the inbox to the

most appropriate place• Use tasks and appointments to

plan your time• Prioritise and learn to say NO!

To Learn More:

• Pick up a leaflet as you leave today• Download this presentation from

www.aurorasmart.com • Sign up to the free Newsletter at

www.aurorasmart/blog/ • Contact Me on 07716 102691