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Contents Welcome .......................................................................................................................... 4

School of Chemical Sciences .......................................................................................... 4

School of Environment .................................................................................................. 4

School of Psychology .................................................................................................... 4

School Contacts ................................................................................................................ 5

School of Chemical Sciences ...................................................................................... 5

School of Environment .............................................................................................. 5

School of Psychology ................................................................................................. 5

Getting started ................................................................................................................. 6

Campus card ................................................................................................................. 6

Username and ID Number ............................................................................................. 6

Password ...................................................................................................................... 6

Access Cards and access to Laboratories and Spaces ...................................................... 6

School of Chemical Sciences ...................................................................................... 6

School of Environment .............................................................................................. 6

School of Psychology ................................................................................................. 6

Office Key ..................................................................................................................... 7

School of Chemical Sciences ...................................................................................... 7

School of Environment .............................................................................................. 7

School of Psychology ................................................................................................. 7

IT access and requests (for staff only) ............................................................................ 7

Printing, Copying and Scanning ..................................................................................... 7

Campus Map ................................................................................................................ 7

Academic Processes.......................................................................................................... 8

Academic Development & Performance Review ............................................................ 8

Continuation ................................................................................................................ 8

Academic Promotions ................................................................................................... 8

Research & Study Leave (RSL) ....................................................................................... 8

Course information & Programme Regulations ................................................................. 8

Courier Requests .............................................................................................................. 8

Editing My Profile ............................................................................................................. 9

Electronic Forms ............................................................................................................... 9

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Emergency and Safety Information ................................................................................... 9

Ethics ............................................................................................................................... 9

Events .............................................................................................................................. 9

School of Chemical Sciences .......................................................................................... 9

School of Environment .................................................................................................. 9

School of Psychology .................................................................................................... 9

Facilities and Services ..................................................................................................... 10

Finance .......................................................................................................................... 10

Staff reimbursements ................................................................................................. 10

Student reimbursements ............................................................................................ 10

PReSS Account ............................................................................................................ 10

Health, Safety and Wellbeing .......................................................................................... 11

School of Chemical Sciences ........................................................................................ 11

School of Environment ................................................................................................ 11

Field Trips ............................................................................................................... 11

School of Psychology .................................................................................................. 11

Reporting incidents and accidents ............................................................................... 11

Student Critical Incident Response Plan (SCIRP)........................................................... 12

Human Resources ........................................................................................................... 12

PeopleSoft HR ............................................................................................................. 12

Leave .......................................................................................................................... 12

Career Tools ............................................................................................................... 12

Useful HR Links: .......................................................................................................... 12

Employment Requests ................................................................................................ 13

Faculty of Science recruitment approval request form ............................................. 13

Requesting a Fixed Term contract............................................................................ 13

Requesting a Casual contract ................................................................................... 13

Mentoring Programme ................................................................................................... 13

Policy Hub ...................................................................................................................... 13

Quick Links ..................................................................................................................... 14

Research Gateway .......................................................................................................... 14

Room Bookings .............................................................................................................. 14

Staff Benefits .................................................................................................................. 14

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Sustainability and environment: ..................................................................................... 15

Travel & Conferences ..................................................................................................... 15

Travel process for Staff ............................................................................................... 15

Travel process for Students ......................................................................................... 15

Vehicle Bookings ............................................................................................................ 15

School of Environment ............................................................................................ 15

Visitors ........................................................................................................................... 16

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Welcome

School of Chemical Sciences Associate Professor Gordon Miskelly is the Head of School and welcomes you to the School. Click here to read Gordon’s message about the School.

School of Environment Associate Professor Julie Rowland is the Head of School and welcomes you to the School. Click here to read Julie’s message about the School.

School of Psychology Professor Suzanne Purdy is the Head of School and welcomes you to the School. Click here to read Suzanne’s message about the School.

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School Contacts

The Schools of Chemical Sciences, Environment and Psychology are located in the Science Centre, Building 302, 23 Symonds Street.

Each School have a team of Professional staff who support both staff and students within the Schools. Your Group Services Administrator (GSA), Group Services Coordinator (GSC) and Academic Services Coordinator (ASC) will be the immediate people who will be able to assist you in settling into the School or will be your first point of call for information

Support Services Staff

Click here and select the Faculty Department Contact list to find a list of contact details of Support Staff within your School and within the Faculty Faculty Services Contact Guide Click here and select the Faculty Services Contact Guide to find a list and contact details of all the key staff within the Faculty Academic Staff For a full list of contact details of Academic staff, click on the links below. Here you will also find where the main office is located as that will be your first point of contact for any queries that you may have.

School of Chemical Sciences

School of Environment

School of Psychology

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Getting started Campus card The new campus card serves as ID card, access card and swipe card for printing. Staff members who have been on-boarded through Silk Road will be automatically issued with an ID card which will be sent to your direct Manager. If you have not already organised an ID card, you can order yours online at Campus Card

Username and ID Number New staff members are assigned two number codes that are unique to them. These are:

• Username • ID Number

Your Username is important as it is also your username login. If you have yet to receive your username please contact the Staff Service Centre at staffservice@auckland.ac.nz

Password Once you have your username and ID number, you can obtain a password to log in. To obtain your temporary password or reset your password, please call Staff Service Centre (Ext 86000) from a University phone or 923 6000 from out of the University and they will give you your password over the phone. You should change your password immediately. To change your password go to The University of Auckland homepage. In the Quick Links drop down box select ‘change my password’. Follow the instructions on screen to change your password.

Access Cards and access to Laboratories and Spaces All staff/students are issued access on their ID card for entry to certain University buildings, floors and the required Lab spaces. You can collect an Access Card Request form from the School reception or download and print the same and complete. Tick the areas to which you require access for your respective School. Those who need access to restricted areas will also need to obtain the signature of the restricted area supervisor (listed on the form) and complete necessary training. Email the form directly to your Facilities Coordinator or hand over at the Level 6 reception (Bldg. 302) for processing. Click here to find out who is your Facilities Coordinator.

School of Chemical Sciences Access Card Request form You are required to attend at least ONE safety seminar each year, your attendance is mandatory.

School of Environment Access Card Request form More information can be found on Environment’s Laboratory and workshop safety page.

School of Psychology Access Card Request form

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Office Key In most cases staff and students will be given a key to the allocated office on arrival. However, if we are unable to do this in advance for you, then you can collect a form from the School reception or download and print the same and complete. Email the form to your Facilities Coordinator or hand over at the Level 6 reception (Bldg. 302) for processing. You will be notified by email when your key is ready to be picked up from 24 Symonds Street or Reception

School of Chemical Sciences Key Request form

School of Environment Key Request form

School of Psychology Key Request form

Students – please remember to get your Supervisors signature on the form.

IT access and requests (for staff only) If you don’t have a computer you can contact your Group Services Coordinator to raise the request for you. IT support is available through the Connect Digital Services team via the online portal where you can request for assistance and report issues with all IT related matters. You can also call 86000 for urgent matters.

Printing, Copying and Scanning “Follow Me” printing enables all staff, students and University Community members to print on any managed print services device across the University. Information on how to set up Follow Me printing is listed on the Managed Print Services webpage. There is at least one photocopier on each floor and can be used by any staff member, student or visitor. If you experience an issue please submit a request via the Staff Service Centre portal.

Campus Map Click here if you want to download/view maps of all the University campuses (City & Grafton) included Use Insite for a detailed floor map of University buildings and rooms.

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Academic Processes

Academic Development & Performance Review (ADPR) – additional information on the ADPR process can be found here

Continuation – click here to understand the process for academic continuation. Also provides helpful links and information

Academic Promotions – click here for information to help you understand the process for academic promotions, including a link to the application forms, policies, and Academic Standards

Research & Study Leave (RSL) – click here for helpful links, information and forms to help you understand the R&SL process

Course information & Programme Regulations Refer to the University of Auckland Calendar for obtaining information on:

• Key University dates (application and enrolment deadlines and other important dates)

• Programme regulations (details of all programmes of study offered by the Faculty of Science)

• Academic and general statutes and regulations • Courses (details of approved UoA courses for the Faculty of Science)

Courier Requests Should you need to send samples or documents from the University you will need to complete the Courier Request form and if the parcel is to go International a “Customs declaration”. Forward the completed request and forms to unilogistics@nzmail.co.nz who will then forward you the job details and documents required to be sent along with the parcel. Please bring your documents and parcel/s to reception for pickup. 302, Level 2 – Psychology reception 302, Level 6 – Chemical Sciences & Environment Please be aware that all parcels containing hazardous materials, chemicals, biological samples, frozen products of any kind must be addressed to the Chemistry Stores, and not 302-L6 Reception. This applies to both incoming and outgoing packages. Please ensure that any packages sent to you that contain hazardous materials are addressed to: Chemistry Stores Building 302 Room B10 Science Centre, University of Auckland 40 Wellesley St East Auckland 1010

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Editing My Profile How do I update my Profile – Click here to edit your University Directory Profile to ensure it provides those who access it with a rich source of information about your professional or research activities.

Electronic Forms • For all University Forms – click here

Emergency and Safety Information Click here for important phone numbers and emergency reporting procedures. Learn more about how you can protect yourself and others in an emergency situation. Please read the Emergency Response Guide containing emergency advice and the procedures you should follow at the University.

Ethics The University of Auckland Human Participants Ethics Committee (UAHPEC)

Health and Disability Research

Events For any assistance with events and for catering requirements please contact:

School of Chemical Sciences Student Events/Catering: Aisha Khan Group Services Administrator Staff Events/Catering: John Lau Group Services Coordinator

School of Environment Student Events/Catering: Alexandra Soudlenkova Group Services Administrator Staff Events/Catering: Samantha Huang Group Services Coordinator

School of Psychology Student Events/Catering: Adeline Fung Group Services Administrator Staff Events/Catering: Odette Groom Group Services Coordinator

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Facilities and Services Click here to find out about the key areas in which the Facilities team can provide assistance and also to find out who is your Facilities Coordinator.

Finance Staff reimbursements Staff are to use CONCUR to submit a claim for University work-related expenses such as mileage, overseas taxis, conference meals etc. Click here on how to log into Concur and how to download the Concur apps. Click here to find out how to submit a claim for reimbursement using Concur? Also, refer to the Concur Quick guides section. If you have a query about Concur or require assistance, please contact the Shared Transaction Centre (STC) team via:

• A service request to the STC. Select the topic 'General Queries' > General • Phone: (09) 923-6410 or Ext 86410

You can also speak to your Group Services Coordinator for information.

Student reimbursements For reimbursement of all travel and expense claims, you will need to complete the PG Approval form and get it signed by your supervisor. Then scan the form and the valid receipts and email to:

Rene Tablizo: r.tablizo@auckland.ac.nz (Environment & Chemical Sciences students)

Ken Manikam: k.manikam@auckland.ac.nz (Psychology students)

PReSS Account Doctoral students are provided an annual research fund account to assist with their study. The stipend is intended to help cover direct research costs and the amount is dependent on the Doctoral subject area.

Doctoral students with an active PReSS account can view their balances and transactions online through a link from their Students Services Online homepage.

For more information on the PReSS Account Policy and Procedures, PReSS Account Guidelines, Resources and Support Guidelines, see Resources

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Health, Safety and Wellbeing All students, staff and visitors are reminded that they play an integral role in the safety of our workplace and are urged to maintain a high standard of safety awareness and vigilance to ensure the safety of themselves and others. The Schools engage in a very wide range of research and teaching activities both within and external to the campus. Whether in the office, laboratory, or off campus, the Schools and the University of Auckland are committed to providing a safe working environment and consistently work towards maintaining high standards of safety.

School of Chemical Sciences Health & Safety contacts • Michael Wadsworth

Technical Health & Safety Coordinator | 302.949 | Email: m.wadsworth@auckland.ac.nz • Ivanhoe Leung

Academic Health & Safety Coordinator | 302.819 | Email: i.leung@auckland.ac.nz Click here to read more about the Health, Safety and Wellbeing specific to the students and staff at the School which is linked to the central University Health, Safety and Wellbeing webpage. All staff and postgraduate students are required to annually attend a safety seminar and read the Health and Safety Guidelines which is on the webpage. A contact list of the Health and Safety Committee members is also available.

School of Environment Health & Safety contact • Blair Sowman,

Health & Safety Rep |302.415 |b.sowman@auckland.ac.nz Click here to read more about the Health, Safety & Wellbeing specific to students studying at the School. Field Trips All of the School’s Health & Safety information (including guides) can be found at the ENV Health, Safety and Wellbeing webpage. Click here to read more about organizing a field trip within the School of Environment including completing the field trip budget application.

School of Psychology Health & Safety contact • Veema Lodhia

Health & Safety Rep |301.229 |v.lodhia@auckland.ac.nz

Reporting incidents and accidents All incidents or accidents, whether they cause injury or not, must be reported and recorded on the University’s Incident and Accident Reporting Form. The information on this page explains the reporting process and procedures in place at the University.

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Student Critical Incident Response Plan (SCIRP) Here is a link to the Student Critical Incident Response Plan. Please print this document or save an e-copy so you can easily access in case of any Student Critical Incidents.

For more information on the Health, Safety and Wellbeing at the University, click here. Contact details: University Health, Safety and Wellbeing services Location: 49 Symonds St, Level 4, Auckland | Ext: 84896 | Email: hsw@auckland.ac.nz

Human Resources PeopleSoft HR This system offers all permanent and fixed term staff members a range of services which include the ability to view payslips and compensation information, apply for leave, and submit overtime requests. Log into the staff intranet home page and click on PeopleSoft HR

Leave If you are thinking of taking some leave or want to find out more about types of leave and how to apply, click here for all the information you need. Academic staff are entitled to, and expected to take, five (5) weeks of annual leave per year of continuous service.

Career Tools Career Tools is the University’s online learning, development and performance management system. Log into the staff intranet home page and log into Career Tools

Useful HR Links: Access for honoraries, contractors and visiting academics Employment agreements Immigration Support Organisation Charts Pay

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Employment Requests Faculty of Science recruitment approval request form Please complete the Faculty of Science recruitment approval request form to:

• Request recruitment • Retain a casual or research assistant • Establish a contract for service • Vary an existing contract

This information is required to seek approval from Faculty Finance HR (FFHR) Committee prior to recruitment and/or variation. Please submit all contract/employment agreement requests using the online form once your request has been approved.

Requesting a Fixed Term contract • Fixed term contracts are for hires less than 3 years with set work schedules and

hours. • All short-term contracts must be well-justified in the context of teaching workloads,

programme needs and available staffing • Use this link to request for hire of a Fixed Term employee

Note for Environment staff Prior approval from David Hayward, Head of Academic Operations is to be obtained if you wish to hire someone (including Post-docs or PhD students) on a short term contract. Please add David’s email approval to the online request and submit.

Requesting a Casual contract • Casual contracts are for hires with no set working requirements, to be used on an as

needed when needed basis. • A casual contract will require submission of timesheets. • Use this link to request for hire of a Casual employee

Mentoring Programme The University of Auckland has a number of formal mentoring programmes in operation which you can read about on the University of Auckland Mentoring and Coaching resources website

Policy Hub Refer to the Policy Hub for key University policies, procedures, standards and associated documents.

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Quick Links Click on the main UoA staff intranet web page to access the University Directory and

Quick Links to:

The Staff Service Centre provides information and administration services for staff through a single point of contact and assists with various University questions. To contact the Staff Service Centre

Click here to submit a request on the portal, or Email: staffservice@auckland.ac.nz, or Call 86000 or + 64 9 923 6000

Canvas is the University’s Learning Management System. Contact the School’s Group Services Administrator for advice on accessing Canvas

Research Gateway Click here for Central Research funding opportunities, Research contacts and consulting support

Click here to read about the Faculty of Science Research Themes, Faculty Research Development Fund and other Faculty research related information.

If you have any research related queries please contact your Research Programme Coordinator (RPC) or Research Programme Manager (RPM). Click here to find out who is in your Research Services Team

Room Bookings To make a room booking please log into the staff intranet home page and go to the ‘Quick Links’ drop down menu. Select ‘Room Bookings’ which is a staff self-service booking system. Scroll down to ‘Request a booking for an Adhoc event’. Once you have been redirected to the bookings page please follow the instructions. For queries regarding:

• room bookings for centrally managed rooms, please contact Room Bookings • Faculty of Science managed rooms, please email bookings-SCIFAC

Staff Benefits As a staff member of the University of Auckland, there are a number of benefits available to you. You can find the full list and details on the staff intranet by clicking here

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Sustainability and environment: • Read about the sustainability and environmental initiatives in place at the University • Read about The Faculty of Science Sustainability Network

Travel & Conferences As per UOA Travel Policy, all bookings for University travel related requirements are to be arranged via Orbit World Travel. This can be arranged via the Orbit Travel Portal or through an Orbit travel consultant.

Travel process for Staff Click here for some key points that you need to do if you want to book travel for a research trip or attend a conference. In case of any queries please contact your Group Services Coordinator (GSC)

Travel process for Students Prior to booking travel, all Faculty of Science students (Undergraduates / Postgraduates / PhD’s) undertaking University related International or Domestic travel (flights, accommodation, conference bookings) are required to complete the online student travel approval form

Click here for the travel process for students. If you have any queries please contact your Group Services Administrator (GSA)

Vehicle Bookings School of Environment Driving assessments and ENV vehicles

You will need to undergo a driving assessment if you wish to drive any of the School vehicles. Assessments are booked through Blair Sowman and there is no cost to you.

If you have any questions about the forms or processes feel free to contact Blair.

The use of private vehicles for University work is only approved in exceptional circumstances. The School has a fleet of vehicles to use which includes 1x Ute, 1x Van and 1x 7 seater SUV and 1x 5 seater Hybrid.

All of the vehicles have automatic transmissions and can be booked online using this Vehicle Booking link. Vehicles have fuel cards and are billed against the charge code you supply when making the booking.

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Visitors If you have an academic / student visitor who will be visiting the School please complete the online Pre-arrival form https://www.forms.auckland.ac.nz/en/staff/science/fos-teleport.html well in advance and submit so that the appropriate arrangements are in place. This Pre-arrival form is also used for any new PhD / Masters students joining the School.

Please note | Visitors will need to have a University Username and password in order to access any of the University systems. If they are new to the University and do not have a Username, please ask them to self-register with the University by using this link.

If you would like to cover the travel cost for your visitors, follow this process:

1. If travel is being booked for your visitor for the first time using Orbit, your visitor will need to complete The Personal Traveller Profile form and send it to travel.uoa@orbit.co.nz for Orbit to set up in their system

2. Book the travel for your visitor using the Orbit Travel Portal or via an Orbit Travel Consultant and send the order confirmation document to your GSC along with your approval email if using your grant to pay for the visitor’s travel (including the charge codes). Alternatively you can complete the online Purchase Order Request form and submit directly to STC.