how to do business with broward county to do business with broward county december 2013 project...
TRANSCRIPT
2011 State of the County
How To Do Business With Broward County
December 2013
Project Opportunities With Broward County
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Welcome & Introductory Remarks
• Bertha Henry County Administrator
• Tom Hutka, P.E., Director Public Works Department
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Today’s Agenda • Purchasing Division Update • Small Business Programs • Upcoming Capital Project
Consultant Contracts
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Purchasing Update Brenda Billingsley, Director
Purchasing Division
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The Evaluation Committee’s View
Request for Proposals
RFP Procedures
Broward County Government Finance and Administrative Services Purchasing Division
RFP Process for Professional Services
RFP
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• The County is transitioning from
RLI to RFP Process • The RFP defines the known
required solution • Establishes Qualification
Criteria with assigned points • Evaluation is Committee based
Request for Proposals R
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• All Responsive and Responsible firms proceed to final evaluation
• Award to the Highest Scored Proposal, after Evaluation Criteria are scored and totaled
• Arrive at the best qualified vendor/methodology/solution
Evaluation Criteria R
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Evaluation Criteria - Project Specific Criteria Maximum Number of
Points
Ability of Professional Personnel 25 Project Approach 25 Past Performance 20 Willingness to Meet Time and Budget Requirements* 5 Location* 5 Workload of the Firm 5 Volume of Work Previously Awarded to Each Firm * 10 References and Performance Evaluations 5
TOTAL NUMBER OF POINTS 100
Price is used for Non-CCNA Procurements
Cone of Silence Law…What is it?
• Is a prohibition on any communication regarding a particular Request for Proposals (RFP), Request for Letters of Interest (RLI), bid, or other competitive solicitation between any person who seeks a contract under the competitive solicitation, including a potential vendor or vendor’s representative, and any County Commissioner and their staff, the County Administrator and his staff, or any person appointed by the County Commission to the Selection Committee.
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Cone of Silence Law…What is it? • When does it affect the process?
• What communication does it NOT restrict?
– Project Manager from communicating with vendors
– Director of Purchasing or Purchasing Agent from communicating with vendors
– The County Commission from initiating communication with a vendor
• What communication does it restrict?
– Vendor from contacting County Administration and staff members
– Vendor from contacting committee members
– Vendor from contacting Commissioners and Aides (After first meeting) R
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Local Preference Ordinance • After all scores are tallied, if the
second-highest scored proposer is within 5% of the total score of the highest scored proposer, and is located in Broward or Miami-Dade County….and the highest scored proposer is not located in Broward or Miami-Dade County, the award will go to the second-highest scored proposer.
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Small Business Programs Sandy-Michael McDonald, Director
Business Development & Small Business Programs
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Office of Economic and Small Business Development (OESBD) - “Your Business, Broward and Beyond”
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We are a small business-focused agency that promotes small business growth and job creation.
Through each of our programs and services, we educate aspiring entrepreneurs and business owners in universal tips and tools needed to succeed in business.
We are a service agency and partner with you to accomplish the County’s goals
OESBD - Lines of Business OESBD is comprised of the following sections: • Economic Development
o Business Attraction, Expansion and Retention o Public-Private Sector Partnerships o Entrepreneurship and Training Programs o Special Development Districts o Industrial Revenue and Exempt Facility Bond
Programs o Emergency Support Function 18 o International Trade
• Small Business Development o Certification: Local and Federal o Compliance
• Community Relations and Outreach 14
OESBD - Compliance Identifies and Reviews procurement opportunities Establishes appropriate project level goals Review bid submittals for responsibility with regard
to small business participation Monitors contracts for compliance from beginning
through final payment close-out. Completes a final evaluation of prime contractors
o Meeting the committed small business participation, o Timely reporting; timely payment to and working
relationships with small business subcontractors
One-on-One Counseling pre- and post-award
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Promotes small business growth and job creation through:
• Identifying, recruiting, screening, motivating and developing small and emerging businesses
• Promoting Foreign-Trade Zone and Enterprise Zone • Business assistance for small-to-medium-sized firms • Aspiring and Existing Entrepreneur Development
Training • International trade and export training • Outreach and Business Education • Business Incentives • Business continuity and disaster planning • Providing networking opportunities • Serving as a resource to businesses
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OESBD
Recent Awards • Coral Springs - General Professional Engineering Services,
General Professional Environmental Engineering Services and General Professional Architectural Services
• Southwest Ranches - Continuing Contract for Professional Architectural Services
• Ft. Lauderdale Engineering - Professional Landscape Architectural Consultant
• Miramar - Architectural Design and Engineering Consulting Services
• Plantation - Electrical Engineering Services • Seminole Tribe - A & E Services to Renovate Existing Office
Building • Ft. Lauderdale - Civil Engineering Consultant Services (CCNA)
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Recent Awards (Con’t.)
• Pompano Beach - Master Development of Pier Site Including Parcels East and West of Pompano Beach Boulevard
• Pompano Beach - Professional Architectural Services for Construction of Fire Station #103
• Broward County - Comprehensive Professional Engineering Consulting Services
• Broward County - Professional Architectural Engineering Services for Ravenswood Maintenance Facility
• Davie - Architectural Services • Coconut Creek - General Professional Engineering Services,
Architecture, Landscape Architectural and Urban Design Services
• Tamarac - Architectural/Engineering/Surveying Continuing Services Agreements
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Create Winning Proposals & Presentations
• Large or small firms – all have unique capabilities • Level the playing field with professional responses • Your proposal is a living document – keep it current
• Presentations are important • Networking is invaluable • Free technical assistance from OESBD
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Capital Projects • Port Everglades • Fort Lauderdale-Hollywood International
Airport • Building Structures • Water & Wastewater • Roadway • Traffic Engineering • Parks
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Port Everglades Israel Rozental, AIA, PM IV
Seaport Engineering & Construction
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Port Everglades
Capital Projects
Port Everglades Professional Architectural & Engineering Services Anticipated Advertisement: December 2013 - cone of silence Fees: $ 250k - $ 1.25 million Agreement Term – 3 years with 2 – 1 year renewals
Project Description: • construction costs do not exceed $2million • architectural and engineering • planning/project feasibility • design, construction, testing, construction management • support of Capital Projects
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Port Everglades
Capital Projects
Port Everglades Slip 1 Improvements Anticipated Advertisement: Spring 2013 Construction Estimate: $60 million Agreement Term: - Project specific Project Description: • bulkhead and wharf improvements • petroleum pipeline and petroleum offloading equipment
relocation • associated marine infrastructure • Port Everglades Master/Vision Plan • design funded FY2012/13 CIP.
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Port Everglades
Capital Projects
Port Everglades Southport Phase IX Container Yard Design Services Anticipated Advertisement: November 2013 - cone of silence Fees: $800k - $ 1.0 million Agreement Term – Project specific Project Description: • Phase I:
• demo existing Foreign Trade Zone • convert existing +/-24 acres to container yard
• Phase II: • site west of McIntosh Road / east of FEC ICTF • design additional cargo handling facilities • based on market conditions • scope TBD
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Fort Lauderdale-Hollywood International Airport
Marc Gambrill, P.E. Director of Capital Improvement
Projects
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Capital Projects Fort Lauderdale-Hollywood International Airport
On-call Quality Assurance & Materials Testing Consultant (QAMT) Anticipated Advertisement: First/Second Quarter of 2014 Project Description: Consultant to provide professional consultant engineering, materials testing and special inspection services for airfield and landside projects at both Fort Lauderdale-Hollywood International (FLL) and North Perry (HWO) airports. Some of the projects include: the Rehabilitation of the North Airfield Pavements, the Terminal Modernization for T-2 & T-3 and Utility Upgrades at FLL and miscellaneous airfield engineering and building projects at HWO.
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Capital Projects Fort Lauderdale-Hollywood International Airport
Airport Planning Consultant Anticipated Advertisement: January/February 2014 Project Description: Seeking a qualified Airport Planning consultant to assist in airport-related planning and technical support services. Example projects include: Airport Master Plan Airfield Capability/Capacity analysis Ground Transportation Planning Financial Project and Program Analysis Land Use Analysis Airport Business and Marketing Planning Aviation Facility Planning Airspace Planning and Support
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Capital Projects Fort Lauderdale-Hollywood International Airport
Acoustical Consulting Services Anticipated Advertisement: December 2013/January2014 Project Description: Seeking professional services through a multi-year agreement in the areas of acoustical consulting for FLL and NPA; including, but not limited to: Developing Airport Noise Compatibility Programs Airport Noise Monitoring Systems Support Airport Noise Mitigation and Abatement Airport Noise Abatement Committee Support Airport Noise Contour Development Airport Noise Studies and related tasks Airport Land Use Compatibility Evaluations
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Capital Projects Fort Lauderdale-Hollywood International Airport
RFP for Professional Consultant Services for FLL and HWO Studies, Evaluations and Assessments projects Anticipated Advertisement: December 2013 (Existing contract expires in May 2014) Project Description: Qualified consultant to provide professional engineering and architectural services including the preparation of utilities master plans, utilities modeling, pavement evaluations, and other studies, evaluation and assessments at both the Fort Lauderdale-Hollywood International and North Perry Airports.
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Capital Projects Fort Lauderdale-Hollywood International Airport
RFP for Professional Consultant Services For Fort Lauderdale-Hollywood International Airport and North Perry Airport, Building Projects Anticipated Advertisement: January /February 2014 Project Description: Consultant to provide professional architectural/engineering services to perform planning, programming and other pre-design and design services including Construction Administration and Resident Project Representative services for new building construction and modifications, alterations and improvements to existing buildings, structures, offices and accessory buildings that are landside and airside at both the Fort Lauderdale-Hollywood International and North Perry Airports. 30
Airport Expansion Projects Fort Lauderdale-Hollywood International Airport
RLI for Professional Consultant Services for the Broward County Aviation Department for a Design-Build Firm for the design and construction of the Terminal 4 Checked Baggage Inspection System (CBIS).
Anticipated Advertisement: First Quarter of 2014
Project Description: The Design-Build (DB) Team will be tasked to provide final design and all construction details, in accordance with the Design Criteria Package (DCP) and perform all construction work. The DB Team will be required to provide all related services for the Project including all design elements including baggage handling system (BHS), permitting, testing and commissioning, quality control and construction. 31
Airport Expansion Projects Fort Lauderdale-Hollywood International Airport
RFP for Professional Consultant Services for the Broward County Aviation Department to provide architectural/engineering and construction administration services for modifications to the Federal Inspection Services (FIS) facility.
Anticipated Advertisement: First Quarter of 2014
Project Description: The scope of work may include modifications and improvements to the FIS facility within Terminal 4 including improving the level of services within the FIS by altering the passenger processing areas, baggage claim and inspection areas, and surrounding areas.
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Building Structures
Ariadna Musarra, AIA Director/County Architect
Construction Management Division
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Capital Projects
Building Structures FUTURE CONTINUING TERM AGREEMENTS
FOR PROFESSIONAL ENGINEERING SERVICES
• For architectural/engineering services: Two
year term with fees of $1 million/year (max.)
• For reports and studies: Two year term with fees of $1 million/year (max.)
• For works of a specified nature: Two year term
with fees of $500,000/year (max.) • RFP’s to be advertised by mid-2014
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Capital Projects
Building Structures
FUTURE VERTICAL CONSTRUCTION PROJECTS:
• Main Jail Window Replacement: Replace windows and exterior glazing system Construction estimate: $3.2 million • Legal Title Services Building: Replace windows and exterior glazing system Construction estimate: $350,000 Budgets approved FY 2014. RFP for consulting services to be advertised in
early 2014 35
Capital Projects
Building Structures
• Main Library Building – Terrace Waterproofing Project
Approved Budget for design only FY 2014 Construction Estimate: $TBD
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Capital Projects
Building Structures • Old Traffic Engineering Building
Renovation for Facilities Maintenance Construction Estimate: $480,000
• Copans Road Maintenance Facilities Various facility improvements FTA funds for the Transportation
Department Planning stages Construction Estimate: $5.9 million
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Water & Wastewater
Greg Balicki, P.E., Director Water & Wastewater Engineering
Division
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Capital Projects
Water & Wastewater
General Professional Consultant Services – Engineering Studies Estimated fees: $2,500,000 Awarded: August 2013 Project Description: Continuing contract for studies, planning, & reports (2 year period with 3- 1 year renewals) $200,000 maximum per study; $500,000 annual cumulative fees
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Capital Projects Water & Wastewater
North Regional Wastewater Treatment Plant - Steel Structure Replacement Construction Estimate: $500,000 Awarded: August 2013 Project Description: Demolition of belt press building
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North Regional Wastewater Treatment Plant - Capacity Improvements Construction Estimate: $34 Million Awarded: August 2013 North Regional Wastewater Treatment Plant -Reclaimed Water Facility Expansion Construction Estimate: $46 Million Advertisement Closed: November 2013 Project Description: Expansion of the reclaimed water facility at the NRWWTP from 10 to 24 MGD
Capital Projects
Water & Wastewater
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Master Pump Station Improvements Construction Estimate: $17 Million Anticipated Award: December 2013 Project Description: 7 locations with varying scopes; electrical & instrumentation upgrades, pumping, piping and structure modifications, inline booster conversion, and general site improvements
Capital Projects
Water & Wastewater
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Capital Projects
Water & Wastewater General Professional Consultant Services – Professional Engineering Services 1) Distribution and Collection 2) Water Treatment 3) Wastewater Treatment. Anticipated Award Dates: Dec 2013 – March 2014 Project Description: Continuing contract for engineering construction related services, (2 year period with 3- 1 year renewals) Estimated Fees: $5,000,000 $2,000,000 Construction $200,000 Professional service fee $1,000,000 Annual cumulative fees
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Capital Projects
Water & Wastewater North Regional Wastewater Treatment Plant - Facilities Improvements Construction Estimate: $45 Million Anticipated Award: February 2014 Electrical Load Center Construction Estimate: $6 Million Advertisement Closed: December 2, 2013 Fine Bubble Conversion Modules A, B & D Construction Estimate: $19 Million Advertisement Closes: December 2013
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Capital Projects
Water & Wastewater Services
District 1-A2 Water Storage Tank, District 3A Water Storage Tank Construction Estimate: $7 Million Anticipated Advertisement: Early 2015 (Construction Inspection only) Project Description: D1-A2: new 1.5 MG storage tank and pump station w/VFD, emergency power; 3A Facility: new 3.5 MG storage tank, piping modifications, electrical & instrumentation upgrades, demolition of existing WTP
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Roadway Projects
Richard Tornese, P.E., Director Highway Construction &
Engineering Division
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Capital Projects
Roadway Projects
Wiles Road (Rock Island Road to SR7) Estimated construction cost: $10 million. Anticipated Advertisement: 2nd quarter 2014 (CEI) Project Description: Construction Engineering & Inspection (CEI) services associated with the reconstruction of Wiles Road from four to six lanes for approximately one mile; along with drainage, sidewalk, bicycle lanes, lighting, signalization, landscaping and irrigation improvements.
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Capital Projects
Roadway Projects
Wiles Road (Riverside Drive to Rock Island Road) Estimated construction cost: $10 million. Anticipated Advertisement: 2nd quarter 2014 (Design) Project Description: Design services associated with the reconstruction of Wiles Road from four to six lanes for approximately one mile; along with drainage, sidewalk, bicycle lanes, lighting, signalization, landscaping and irrigation improvements.
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Capital Projects
Roadway Projects
Pine Island Road (Nova Drive to I-595) Estimated construction cost: $7 million Anticipated Advertisement: 3rd quarter 2014 (CEI) Project Description: Construction Engineering & Inspection (CEI) services associated with the reconstruction of Pine Island Road from four to six lanes for approximately one mile; along with drainage, sidewalk, bicycle lanes, signalization, landscaping and irrigation improvements.
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Capital Projects
Traffic Engineering
Design-Build Construction Project Each Year Estimated Cost: $5 million Anticipated Advertisement: One project advertised each fiscal year 2015-2018. Project Description: Provide professional engineering design and construction installation services associated with 15 signalized intersections. The project will convert span-wire supported signals to mast arm supported signals.
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Capital Projects
Traffic Engineering
Continuing Engineering Services Estimated Fee: $1.0 million per year for 5 years Anticipated Advertisement: Fiscal year 2014 Project Description: Professional engineering design, implementation, and CEI services associated with multiple projects, including mast arm conversions, school flashers, fiber network improvements, roadway improvements, etc.
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Capital Projects
Traffic Engineering
School Zone Flasher Upgrade Project – CEI Services Estimated Construction Cost: $.3 Anticipated Advertisement: One project advertised in fiscal year 2014 Project Description: Professional engineering CEI services associated with a predetermined list of Broward County schools. The project will include the conversion of existing non-flashing ground-mounted signs to flashing solar ground-mounted signs and conversion of overhead span-wire flashers to mast arm solar flashers.
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Capital Projects
Traffic Engineering
Software, Data Collection, and Database Compilation Services Estimated Construction Cost: $.750 Anticipated Advertisement: One project advertised in fiscal year 2014 Project Description: Software and Professional engineering services associated with fiber tracking for Broward County’s traffic signal network
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Capital Projects
Parks
Design-Build Tradewinds Park North Improvement Project Estimated Construction Cost: $7 million Anticipated Advertisement: One project advertised in fiscal year 2014 Project Description: Sewer and drainage; farm area improvements including barn and corrals; admin/services building with parking lot; roadway overlay as needed and other miscellaneous items.
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Questions and Comments
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