how to deploy ppm methodologies with an agile approach

Agile Deployment of Project Portfolio Management (PPM)

▪ facilitate user adoption

▪ allow you to start working ASAP (ideally same day/week)

▪ require no consultants

▪ have all the relevant features of a PPM software

▪ be affordable

Ideal software characteristics

It should:





▪ be affordable


It should:

However...





▪ be affordable


It should:

However...

The tool is necessary, not sufficient

1Design of the Organization

Decide what is unified and centralized

General

ORGANIZATION | CHANGE MANAGEMENT | ONGOING IMPROVEMENT

Level of maturity

✓ Terminology✓ Tracking criteria✓ Resource management✓ Reports


General


Level of maturity


Define what is what and unify the meaning of terms across the whole organization.


General


Level of maturity


What KPIs are you going to record? what do they mean / measure precisely? How are

they calculated?

General


Level of maturity


Hey John, How is your project going?



they calculated?

General


Level of maturity



Very well actually, it is at 50%!



they calculated?

General


Level of maturity



Very well actually, it is at 50%!

50% of what?? Cost, time... ?



they calculated?


General


Level of maturity


What resources are going to be shared across the organization? What will be

centralized?


General


Level of maturity


All reports should follow the same format to help the communication across departments

/ Stakeholders


General


Level of maturity


Other elements that could be centralized:

✓ Approval criteria✓ Supplier rates / Standard costs✓ Document formats


General


Level of maturity


Other elements that could be centralized:

✓ Approval criteria✓ Supplier rates / Standard costs✓ Document formats

First the “what” and then the “how”


General

Level of maturityMethodologies: Agile, Predictive (Gantt)... or both?

UncertaintyHigh Low

Effective inin situations with HIGH

uncertainty


General


Agile

UncertaintyHigh Low


uncertainty


General


Agile

Effective inin situations with LOW

uncertainty

Predictive

UncertaintyHigh Low


uncertainty


General


Agile


uncertainty

Predictive

UncertaintyHigh Low

✓ Both should be used and measured equally


uncertainty


General


Agile


uncertainty

Predictive

UncertaintyHigh Low


✓ Both have very different dynamics, project managers need to know how to adapt


uncertainty


General


Agile


uncertainty

Predictive

UncertaintyHigh Low


✓ Both have very different dynamics, project managers need to know how to adapt

✓ Both can (and should) coexist within the same portfolio

What skills should a Project Manager have?

✓ Track progress ✓ Economic management✓ Manage Procurement / revenue ✓ Manage risks ✓ Communicate his project (Formal and Informal

communication)✓ Manage resources

Average

Level of maturity


The project manager should know about the technical content of the project.

Also he should be able to:

Is a Project Management Office (PMO) necessary?

The answer is different for each company, you should consider the following elements:

✓ Level of Project Management maturity✓ Chaos and disarray in the company✓ Organizational complexity✓ Type of business✓ Project co-dependence✓ Project leaders✓ Strategic alignment


High

Level of maturity

Is a Project Management Office (PMO) necessary?

The answer is different for each company, you should consider the following elements:

✓ Level of Project Management maturity✓ Chaos and disarray in the company✓ Organizational complexity✓ Type of business✓ Project co-dependence✓ Project leaders✓ Strategic alignment

A PMO allows levels of coordination that are difficult to reach with an ordinary organizational structure.

A PMO provides strategic focus.


High

Level of maturity

Methods and Method Frameworks

They provide:

✓ Process standardization✓ Existing models High

Level of maturity


Methods and Method Frameworks

They provide:

✓ Process standardization✓ Existing models

But, are these best practices or standard practices?

High

Level of maturity


2Change Management

Prerequisites for a successful transition

1. Top management should support project-based management


General

Level of maturity



2. Deployment must have a leader.


General

Level of maturity




3. If you lack the above, don’t even try: resistance from the organization will prevent youfrom achieving success.


General

Level of maturity




3. If you lack the above, don’t even try: resistance from the organization will prevent youfrom achieving success.


General

Level of maturity

Obtain support from company management before taking any action!

Bottom-up approachTop-down approach

Approaches - “pincer” effect


General

Level of maturity




General

Level of maturity

✓ Compulsory (from top mgmt)✓ Presence of control models✓ Report-based Tracking

✓ Risks✓ Documents✓ Budgets✓ Progress...




General

Level of maturity



✓ Evangelization✓ Training✓ Active listening✓ Reality




Both should be used jointly

General

Level of maturity



✓ Evangelization✓ Training✓ Active listening✓ Reality

Take a Running Start

1. Choose your first move wisely

2. Involve well-trained, aligned people

3. Choose sensitive projects as test-candidates

4. Enable comparison with reliable metrics


General

Level of maturity

Give back part of what you receive

✓ To Management Portfolio view

✓ To Project Managers Planning, control, resources

✓ To Team Members Collaboration, visibility

✓ To Stakeholders Information

General

Level of maturity


Give back part of what you receive

✓ To Management Portfolio view

✓ To Project Managers Planning, control, resources

✓ To Team Members Collaboration, visibility

✓ To Stakeholders Information

Everyone in the organization has to see the benefits of PPM

General

Level of maturity


3Ongoing Improvement

Alone or with help?

ORGANIZATION | CHANGE MANAGEMENT | CONFIGURATION | ONGOING IMPROVEMENT

Alone or with help?

If you get on it every day, thetool will work: you will get inshape.


Alone or with help?


If you lack the time, energy,resources or ability to convinceothers, you need help.


Alone or with help?

ITM Platform's Implementation Service – delivered online or through partners - can get you started in seven days


If you lack the time, energy,resources or ability to convinceothers, you need help.


http://www.itmplatform.com/en/implementation-service/?utm_source=slideshare&utm_medium=slideshare&utm_content=despliegue_ppm

Conclusions

1. Decide and define what is centralized / standardized

2. Adopt an organizational model

3. Embark on simple processes

4. Ensure you have support from company management

5. Offer training, convince others and add value.

6. Consider whether you need help

7. Use the Kanban template available in ITM Platform

Start a free trial of ITM Platform

http://www.itmplatform.com/en/itm-platform-free-trial/?utm_source=slideshare&utm_medium=slideshare&utm_content=despliegue_ppm

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Already using ITM Platform?

*Available under request in trial version

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how to deploy ppm methodologies with an agile approach

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