TOOLS AND TIPS FOR A

PRODUCTIVE OFFICE

ENVIRONMENT

A COMFORTABLE OFFICE ENVIRONMENT INVOLVES A LOT MORE THAN JUST

AESTHETICS

ADDRESS HEATING AND LIGHTING• Temperature is the most common office complain• A staff member should be appointed to manage the temperature

but also to work with the management company if any issues arise.

Lighting is much easier to address Work with the design of your office to make some areas brighter

and others dimmer depending on the room and its purpose If it possible, every employee should work in a space with natural

light If not, create a public space with lots of natural light. Research other methods of lighting rather than just fluorescent

DAILY TO-DO LIST Out of more than 1,000 office workers surveyed by National Association of Professional Organizers, 82% said they feel being organized improves their performance

Always have on your desk the basics: • Notebook: It is ideal and should be your to-go-to when creating a daily

to do list but also for jotting any project related notes pertaining to list • All writing materials such as ball pens, pencils, highlighters.• Post-it notes • This is key to organization and productivity! Post it notes help you

stay on task and aware of your most important projects or/and of time sensitive assignments.

KEEP AN EYE ON TECHNOLOGY• Computer hardware and peripherals should always be your number

one priority because they are crucial to having an efficient office environment.

• Computers are an integral part of every office! • They have become the life force of all offices and in some cases are

more valuable and have replaced paper for certain roles (such as creative).

• Always replace computer accessories and computers that malfunction to ensure efficiency

• Ink and toner supplies• To save money, you can have a main printer synced to the entire

office that only prints black and white and have another printer synced to the office manegers computer that prints color

FILLING SYSTEM AND SUPPLIES• From file cabinets to manila folders. A well stacked file system is the

key to organization. • Always have a filing system set in place for others to follow.• Literary Organizers and color coded folders are a great way to

organize ongoing and/or pending projects and bills not only for your desk for also for your department.

PAPER SHREDDERS • Shredders are another must!• Central to disposing of important documents so that information

doesn’t land on the wrong hands• Shredders are also a great tool of disposing of documents and paper

work that you do not need- so start clearing up your desk!

CONCLUSIONAccording to Forbes, productivity is the combination of

intelligent planning and focused efforts. This means that productivity is something you must work on a daily basis and it is something that you can always improve upon.