how to correctly fill-out a 301 human resources. step #1 temporary employee checklist and cover...
TRANSCRIPT
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How to Correctly Fill-out a 301
Human Resources
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Step #1Temporary Employee Checklist and Cover
Sheet• Fill-out:
• Department : List the dept. he/she will be working at
• Employee Name
• Submitted by: usually the name of the originator
• Make sure to check off every document listed once completed
• Additional Notes: usually used to denote that TEMP. ALREADY HAS SOME DOCUMENTS ON FILE
• Do not SAVE any documents due to modifications.
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ACCEPTABLE
ACCEPTABLE
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Step #2301 Hourly Temporary
Employment Form• Fill-out:
• Name:
• Permanent Address, City, State, Zip
• Department
• Supervisor’s Name AND Position #
• Working Title and Description of Duties
• Answer YES/NO to Questions 1-3
• Current FTE
• Anticipated Start Date
• Appt. End Date
• Position #
• Hourly Rate
• Fund Type: Select: STATE or FOUNDATIONEnter SIX DIGIT FUND # and ACCT. #Provide estimate of AMOUNT
• Route for signatures
James Lucas
Jackie RiffleDavid English Maggy
Sivansay
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THINGS TO KNOW:
1) ONCE DOCUMENT IS SIGNED YOU WILL NOT BE ABLE TO MODIFY ANY INFORMATION.
2) IF THERE IS ANY MODIFICATIONS NEEDED, BEFORE SIGNING SAVE THE DOCUMENT WITHOUT SIGNATURE; THEN REROUTE.
3) PLEASE ADHERE TO BI-WEEKLY SCHEDULE. (CLICK LINK ON 301 TO ACCESS)
4)DO NOT SAVE ANY DOCUMENTS FROM HR WEBPAGE DUE TO MODIFICATIONS.
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Step #3301 Hourly Temporary Employee Contract• Fill-out:
• Name
• Effective Date
• Working Title
• Rate Type
• Department
• Rate per hour or term
• Employee’s signature
• Hiring Supervisor’s signature
Make sure EFFECTIVE DATE matches date on 301 Jane Doe
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Additional Required Documents:
• I-9, W-4, NC-4 or NC-4EZ, Direct Deposit, Criminal Background Check• All required documents can be found at:
• Human Resources - Recruitment
To open link(s) either view in slideshow mode or right click >> open hyperlink
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301 REVISION
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301
• When revisions are made the form has to be completely filled out:• The revision box checked
• Stating the reason why in the working title and description of duties box
• Route for ALL signatures James Lucas
Jackie RiffleDavid English
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Making Revisions on a 301
• When revisions are established and the 401 has all required signatures please notify:• HR – Maggy Sivansay
• Budget – Jackie Riffle
• Payroll – Debra Gunter
Please include the word “REVISION” in the subject line of your email when sending notifications.