how to configure ms outlook and ms teams on a mobile device
TRANSCRIPT
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How to configure MS Outlook and MS Teams on a mobile device
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3.1. Outlook Configuration
3.2. Teams Configuration
3.0. Android Devices – Outlook and Teams
Agenda
iOS Devices – Outlook and Teams4.0.
4.2. Teams Configuration
1.0. Requirements
2.0. PingID Configuration
4.1. Outlook Configuration
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01Requirements
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Prerequisites
Device needs to be part of BYOD program. If not enrolled in BYOD, please check in the BYOD Page (https://www.wabco-
atpace.com/Interact/Pages/Content/Document.aspx?id=4685) on how to add the device to BYOD.
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Requirements - Android
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For Configuring Microsoft Outlook and Teams in your device should be meet below are the requirementsAndroid – Version 8 or above
Device Should be enrolled in BYOD – if not visit and request in BYOD PAGE
How to check the OS Version: Android (Example from Samsung phone – this may vary device to device)
In your device open Settings → About Phone → Software Information → Verify OS version under “Android Version”
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Requirements - iOS
How to check the OS Version: iOS (Example from iPhone)
In your device open Settings → General → About → Verify OS version under “Software Version”
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For Configuring Microsoft Outlook and Teams in your device should be meet below are the requirementsiOS – Version 13.1 or above
Device Should be enrolled in BYOD – if not visit and request in BYOD PAGE
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02PingID App Configuration
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PingID Installation – Android and iOS
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For having Outlook and Teams configured, your device need to have PingID app which is assigned from BYOD. This App is mandatory as it will be 2nd factor for Outlook App.
Android
Open “Hub” → Tab “App Catalog”→ Tab “Install” on PingID → Tab “Install”
when redirected to Play store
iOS
Open Catalog → Tab “Install” on PingID → Tab on Install on prompt
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PingID Configuration – Android and iOS
Step 2Copy and paste below in your computer browser and Sign on using your ZF AD
account. https://bit.ly/ZFPingID
Step 3After Sign On → On top right corner of page → Tab on your account name → Tab “Devices” → Tab “Add” under My Devices → Now you can see a
QR code & Paring code
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PingID Configuration – Android and iOS
Step 44.1) Now from your Device -- Open PingID App → Accept Terms of Service.
4.2) Tab button and then accept all PingID permission requests when prompted to do so.4.3) From the PingID App on your device, point your device at the QR code on your browser to scan it.
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PingID Configuration – Android and iOS
Step 5
5.1) Enter a nickname for your profile, optionally add a picture, and then tap Done.
5.2) You'll see the screen to approve authentication by sliding up
5.3) Then the one-time passcode number is started generated and ready to configure Outlook & Teams.
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03Android Devices – Outlook and Teams
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3.1.Outlook Configuration
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Outlook Configuration - Android
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From BYOD, “Outlook” and “Intune Company Portal” apps are assigned to the deviceswhich are visible in App Catalog
Step 1
1.1) Open HUB → App Catalog → Tab “Install” on Outlook → Tab “Install” when redirected to Google Play1.2) Go back to App Catalog→ Tab “Install” Intune Company Portal → Tab “Install” when redirected to Google Play
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Outlook Configuration - Android
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Step 2
Once both apps are installed, open Outlook → Get Started → Provide your ZF Email address → Continue
Step 3
Authenticate by providing your ZF Account credentials and press “Sign On”.
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Outlook Configuration - Android
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Step 4
After Sign in, Open PingID app and make note the OTP
Step 5
Go back to Outlook → Tab on “Use Code” → Provide noted OTP → Tab “Sign
ON”. (You can also approve directly if received a notification from PingIDApp).
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Outlook Configuration - Android
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Step 6
Activate device administrator for proceeding with the sign in to ensure security.
Step 7Tab on “Maybe later” to the add another account
and move on.Tab Ok when protection data screen appears.
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Outlook Configuration - Android
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Step 7
Skip or go through the demo screens.
Step 8
Create an app lock like PIN/passcode.
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Outlook Configuration - Android
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Please note that the approval is given automatically and can take up to 2 hours. You will receive the enclosedEmail generated by the system – there is no action
required on your side.
After a waiting period of approx. 2 hours, you are ready to use Outlook App.
Once the approval is done all is set to use like below.
Project Verona – Configuration of Outlook and Teams February 2020
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3.2.Teams Configuration - Android
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Teams Configuration - Android
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Teams application will be assigned to the device from BYOD which is visible in App Catalog.
Step 1
Open “Hub” in device → Tab “App Catalog” → Tab “Install” on
Microsoft Teams
Step 2
Open Teams App and click on “Sign in”. Provide the ZF.com email address and you are automatically signed in.
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Teams Configuration - Android
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Step 3
Once signed in successfully, click on “Next” in the intro screens and proceed into the Teams application main screen. Now you are ready to use the Teams App for Chat, call, meetings etc.
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04iOS Devices
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4.1.Outlook Configuration - iOS
Project Verona – Configuration of Outlook and Teams February 2020
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Outlook Configuration - iOS
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From BYOD, “Outlook” and “Intune Company Portal” apps are assigned to the deviceswhich are visible in App Catalog
Step 1
Open “Catalog” in your device → Tab “Install” on Outlook and Company Portal Intune → Tab “Install” if prompted
Step 2
Once both apps are installed, open Outlook and provideyour ZF Email address to sign in.
Project Verona – Configuration of Outlook and Teams February 2020
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Outlook Configuration - iOS
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Step 3
Authenticate by providing your ZF Account credentials and press “Sign On”.
Step 4
After Sign in, Open PingID and make note the OTP.
Project Verona – Configuration of Outlook and Teams February 2020
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Outlook Configuration - iOS
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Step 5
Go back to Outlook → Tab on “Use Code” → Provide noted OTP → Tab
“Sign On” (You can also Approve directly if got a notification from PingIDApp)
Step 6
Skip the step to add another account and move on.
Project Verona – Configuration of Outlook and Teams February 2020
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Outlook Configuration - iOS
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Step 7
Click “OK” on the coming administrative notification.
Step 8
Create a PIN for the app which is a mandate step.
Project Verona – Configuration of Outlook and Teams February 2020
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Outlook Configuration - iOS
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Step 9
Enable the notification for the Outlook App.
Project Verona – Configuration of Outlook and Teams February 2020
Please note that the approval is given automatically and can take up to 2 hours. You will receive the enclosedEmail generated by the system – there is no action
required on your side.
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Outlook Configuration - iOS
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Step 10After a waiting period of approx. 2 hours, you are ready to use Outlook
App and your device will be ready to sync the emails.
Project Verona – Configuration of Outlook and Teams February 2020
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4.2.Teams Configuration - iOS
Project Verona – Configuration of Outlook and Teams February 2020
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Teams Configuration - iOS
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Teams application will be assigned to the device from BYOD which is visible in App Catalog.
Step 1
Open “Catalog” in your device → Tab “Install” on Microsoft Teams → Tab “Install” when prompted
Step 2Open Teams App and click on “Sign in”. Provide the
ZF.com email address and it is automatically signed in to the account.
Project Verona – Configuration of Outlook and Teams February 2020
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Teams Configuration - iOS
Step 3
Once signed in successfully, click on “Next” in the intro screens and proceed into the Teams application main screen. Now you are ready to use the Teams App for Chat, call, meetings etc.
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BYOD Support contact
Contact: BYOD Assistant (chatbot) at @Pace: https://www.wabco-atpace.com/Interact/Pages/Content/Document.aspx?id=4685
Phone: +91 44 7141 2321
IM: BYOD (Hangouts), BYOD (Sametime)
Ping ID Reference: Link to Video
How to Use Outlook: Link to reference
34Project Verona – Configuration of Outlook and Teams February 2020