how to budget for cloud-based disaster recovery

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How to approach the disaster recovery planning process and budget properly for your business. Learn about the cloud-based disaster recovery options available, how they financially compare to traditional solutions and how you can help sell the solution up the chain of command. Included are actual case studies of how businesses freed up man-hours and budget with cloud-based DR, why businesses made the switch and what real changes it's enabled throughout organizations. LEARN HOW TO: - Create a solid plan for moving your DR plan forward - How to approach and integrate cloud-based DR into your budget - Identify the actual dollar amounts you should budget for http://www.bluelock.com/cloud-services/raas/

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Page 1: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com @Bluelock | #BLRaaS | www.bluelock.com

Page 2: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

You’ll Learn How To:

Pat O’Day Chief Technology Officer,

Bluelock (@odayP)

•  Create a solid plan for moving your DR plan forward

•  Identify how to approach and integrate cloud-based DR into your budget

•  Identify the amount for which to budget

@Bluelock | #BLRaaS | www.bluelock.com

Page 3: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

WHAT HAPPENED IN 2013

Page 4: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Cloud is More Prevalent Than Ever According to Gartner, IaaS is forecast to grow at a CAGR of 37.8% through 2017

Gartner Forecast Overview: Public Cloud Services, Worldwide, 1Q13 Update. 03 May 2013.

TOP 5 MOTIVATORS FOR ADOPTING CLOUD

Source: IBM

Page 5: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Your Risk and Impact Have Changed •  Disasters (natural and man-made) are increasing •  Businesses are becoming more reliant on

technology, making IT more important than ever

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FEMA Declared Disasters (1953-2012)

Source: http://www.fema.gov/disasters/grid/year

Page 6: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Improvements in Replication Technology

•  Low Barriers to Entry •  Improved Recovery Quality •  Testability, Ease of Use •  SAN Agnostic •  100% Software-based •  Application-aware…

Page 7: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Natural Disasters and Weather Extremes

Flood Hail Thunderstorm High Winds

Ice Storm

Power Outages

Philadelphia 1086 674 2641 5 Yes

Indianapolis 481 1269 2562 11 Yes

Baton Rouge 87 271 948 5 Yes

Nashville 545 963 2330 9 Yes

Boston 342 599 1172 2 Yes

New York 1281 561 2027 9 Yes

Pensacola 245 314 828 0 Yes

Minneapolis 167 1841 1765 4 Yes

Chicago 374 996 1711 12 Yes

Seattle 34 11 11 0 Yes

San Francisco 69 2 10 0 Yes

Los Angeles 175 29 74 0 Yes

Las Vegas 108 51 121 0 Yes

Page 8: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

What’s Stopping You?

•  If the world is a scarier place and you’re more at risk and new DR solutions are more compelling—why aren’t you doing this? – Not a priority – DR is too expensive – Connecting to the cloud is complex – Cloud is still scary – Not in our skill set to plan and manage DR

Page 9: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

ABOUT BLUELOCK

Page 10: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Bluelock Virtual Datacenters 5-Series Virtual Datacenters Production Hosting Public Cloud resources for hosting production and business critical workloads. This VDC type supports even the most complex hosting requirements such as HIPAA and PCI compliance.

4-Series Virtual Datacenters Recovery-as-a-Service Cloud-based disaster recovery resources that enable customers to replicate VMware-based workloads to the Bluelock Cloud from their own datacenter or other cloud environments.

2-Series Virtual Datacenters Test / Dev / Demo Hosting Public Cloud resources for hosting test, development and other pre-production needs. This pay-go, no commitment cloud environment matches the risk and budget profile for your less critical workloads.

Page 11: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

To-Cloud RaaS vs. In-Cloud RaaS

4-Series Virtual Datacenter Recovery-as-a-Service

Bluelock VDC Las Vegas

Page 12: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

To-Cloud RaaS Your Datacenter

4-Series Virtual Datacenter Recovery-as-a-Service

Bluelock VDC Las Vegas

Page 13: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

In-Cloud RaaS Your Datacenter

4-Series Virtual Datacenter Recovery-as-a-Service

Bluelock VDC Las Vegas

Bluelock VDC Indianapolis

Page 14: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

PICK YOUR APPROACH

Page 15: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

3 Ways to Transform Recovery

Walk Before You Run Start small and learn to use the cloud with minimal impact on your existing systems. Example: Get cloud experience protecting one critical app Pick a Set of Applications Learn how Recovery-as-a-Service truly works by holistically protecting your business critical apps. Example: Protect a group of apps with similar recovery objectives Re-think Everything Transition your entire DR plan to the cloud, remove the work and energy your team spends on DR plans to a provider. Example: Stop doing tape backups and move all DR to the cloud

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Page 16: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

•  Regional retailer in the Midwest, implemented a RaaS solution for added security, scaling ability and other attributes

•  ERP and Inventory systems run on VMware infrastructure at private datacenter which extends to remote offices

•  Chose a joint solution from Bluelock and TW Telecom that allowed for a dynamic network connection. The flexible bandwidth removed the need for expensive, static “pipes”

•  How it works: •  During normal operations, the recovery point application checks for changes in the

Tire Discounters environment and only the changes only are pushed up to the Cloud, so a relatively small throughput required.

•  During a disaster recovery failback scenario, however, most or all data from the Bluelock cloud is pushed back to the Tire Discounters environment and tw telecom Dynamic Capacity kicks in to increase throughput.

To-Cloud RaaS Tire Discounters

Page 17: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

To-Cloud RaaS Ursinus College

•  Liberal arts college just outside Philadelphia •  Net new Bluelock customer

–  First-time cloud buyer •  Has websites and other external-facing apps in

their datacenter they want to recover in the cloud –  Requires DMZ infrastructure to leverage a second

site; Bluelock enables a more cost effective way to access a second site for DR

Page 18: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

•  Leader in energy information management •  Looked at public cloud to simplify IT operations

and provide high security –  Customer since late 2011

•  Initiative has now grown to 2 5-Series VDCs to serve training courses in a hybrid cloud environment as well as the test/dev

•  Needs to protect its SaaS application that turns energy meter data into usable information

To-Cloud RaaS eMeter

Page 19: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

DOLLARS & DETAILS

Page 20: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Determine the Value of Your Application

•  What is the impact of your application going down on the bottom line of your business? –  For a day, a few days, or longer?

•  What is the likelihood of a disruption happening?

–  For a day, a few days, or longer?

•  (Impact) x (likelihood) = The Value of protecting your application

Page 21: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Determine What RTO/RPO You Want

•  RTO = The maximum time your application can be down after a declaration.

•  RPO = The age of the files that are recovered after a declaration.

•  Determine the rate of change of your application to identify your ideal RPO. Use the value of your application to determine your RTO.

Page 22: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Are You Using Your Resources Efficiently?

Typical application performance

Typical provisioning model

Under-provisioning Putting recovery time at risk

Over-provisioning Over-spending on

insurance (DR)

Page 23: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Budgeting for Monthly Costs

Cost at recovery: •  Port Speed (10Mb, 100Mb, 1Gb) •  CPU & Memory

Monthly service price depends on: •  Replication Service fee = # VM’s

committed •  Storage •  Data transfer cost •  Pay-go for monthly resources above

commit level

Page 24: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Other Cost Considerations

•  Timing

•  Testing

•  Network Impact –  Performance & RPO Management

–  Dynamic Networking

•  Services

Page 25: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Timeframes for interim milestones are for illustration only and will depend on customer specific criteria.

Timeline and Milestones for Implementation Week 1 Month 6Week 4 Week 8 Month 3

Implementation

Review

Kickoff call with Professional Services (1hr)

Implementation objectives complete

Professional Services Year End Review

Customer receives welcome pack and RaaS Questionnaire

Engagement

Creation of client specific ‘Recovery Runbook’

Implementation/Login Access Granted 1st Recovery Test

Customer OperationalFull Access to Portfolio, Bluelock Support

Customer engages Bluelock when ready 2nd Recovery Test

UP AND RUNNING IN 3-4 WEEKS!

Page 26: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Budget for Testing

•  How frequently do you need to test? •  Traditional testing

– Some providers say you can do as many tests as you want, but you pay a larger monthly premium.

•  RaaS testing – Some providers offer a number of free tests, and

you pay-as-you-go for additional testing. Because you aren’t paying for resources constantly, non-testing costs are lower.

Page 27: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Self-Service or Guided Testing

•  Self-service testing – For organizations with strong IT staff and

consider this a core competency •  Guided testing

– For organizations with less experience in DR or those that prefer to invest time in other core IT functions

Page 28: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Click-to-Test: Rewarding Good Behavior

•  Bluelock provides resources to encourage testing 2x per year

•  If you schedule your test with Bluelock, we credit your account for the resources used during the test

•  Can also choose to test on an isolated network to prevent disruption to your production workload

Page 29: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

What kind of vendor do you want to work with?

•  Compare a high-touch vendor with low-touch vendors

•  Do you want implementation services or does your team want to handle everything?

•  Do you want a vendor who is an extension of your team, so they can assist you with declarations and testing?

Page 30: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

DR Services

•  Datacenter Recovery Assessment & Planning

•  DR Runbook Integration (RaaS + Broader DR strategy)

•  Implementation Services

WHICH SOLUTION IS RIGHT FOR YOU?

WALK BEFORE YOU RUN

PICK A SET OF APPLICATIONS

RE-THINK EVERYTHING

Page 31: How to Budget for Cloud-Based Disaster Recovery

@Bluelock | #BLRaaS | www.bluelock.com

Connect with Bluelock

Questions, comments or want more detail on DR in the cloud? Connect with Bluelock!