how to avoid having your bid/tender response rejected before evaluation

Copyright © 2014 Rob Harmer Consulting Services Pty Ltd All Rights Reserved Worldwide

How to avoid having your “Bid Response”


Your “Bid Response” objective

The aim of your “bid response” is to –

either;

Be awarded a contract based on your offer;

or

Be invited to negotiate the basis of your offer in order to generate a contract.

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This pack focuses on the “Conditions of

Tender”



What will management say?

“Thank you for your interest in the above procurement. Your tender has been rejected as it did

not comply with the Conditions of Tender and accordingly was not

evaluated.”

How could this happen?



Key issues that will result in rejection of your bid

Key issues

Conditions of Tendering

Conditions for Participation

Incomplete submission

Legislative provisions

Judicial matters

Tender file formats, naming

……………etc



What if your bid was NOT Evaluated?

Bid money expended has been WASTED!

How can this happen?



What will Management say? What are the

ramifications “for your career”

when your bid response is

?



You need to get past “Go”

You need to be FULLY Compliant with the

Conditions of Tender in order to proceed to evaluation



So What?You know this already!



Key issues that WILL result in rejection of your bid

Key issues

Conditions of Tendering

Conditions for Participation

Incomplete submission

Legislative provisions

Judicial matters

Tender file formats, naming, etc

……………and this where the “Gotcha’s kick- in” there a host of others that are “buried in the fine print!”Miss these, and it’s curtains for

your bid!



Not all tenders are the same



Watch out for “Creative Writing”

Check the Terms and Conditions of Tendering AND the Conditions for Participation for each and every Approach To Market (ATM) as they will vary!

Miss “the fine print” and your bid WILL be

rejected!



Don’t You Have Better Ways To Spend Money?

Why should we care about whether your bid response is effective or not?

We figure that you would like to use your bid money more effectively!

Minimise the amount of wasted money on bids being rejected before evaluation

Don’t fall out of the race BEFORE evaluation!

Plan ahead……..



What am I missing?



Need to know more about the Key Issues?

Talk to us if you need help with;

Quickly locating the unique and varied details that are ‘buried in the fine print’

Conditions of Tender; Conditions For Participation; Compliance requirements; Evaluation criteria; Responding in a compliant manner.

How can you find out more details?There are currently 3 options available;

AusTender CoT Awareness Pack 3 hour AusTender CoT public workshop In-House 1 day “focused” AusTender

CoT workshop with your bid team using an existing RFT



Tendering for

Government

Business in

Australia


AusTender is ………

The Australian Government procurement information system.

It provides a central web-based facility for:

Publishing of all publicly available Government

Approaches to Market (ATMs),

Annual Procurement Plans (APPs),

Multi-Use Lists (MULs),

standing offer arrangements

and contracts awarded

Electronic distribution of ATM documentation and addenda

Secure lodgement of tender responsesSource: https://www.tenders.gov.au

https://www.tenders.gov.au/



Commonwealth

Procurement rules

AusTender

7.5 AusTender - the Australian Government’s procurement information system, is a centralised web-based facility that publishes a range of information, including relevant entities’ planned procurements, open tenders and contracts awarded. It also supports secure electronic tendering to deliver integrity and efficiency for relevant entities and potential suppliers.

7.6 AusTender is the system used to enable relevant entities to meet their publishing obligations under the CPRs. It also enables relevant entities to monitor and review their AusTender-based procurements, including approaches to market, publication of contracts and multi-use lists, and amendments to contracts and multi-use lists.

Effective from July 2014



Departments & Agencies MUST use AusTender

The Commonwealth Procurement Guidelines require the use of AusTender for reporting all Commonwealth contracts and agreements.

Over 200 Australian Government Departments and agencies are also required to use AusTender

Source: http://www.australia.gov.au/directories/australian-government-directories/list-of-departments-and-agencies

http://www.australia.gov.au/directories/australian-government-directories/list-of-departments-and-agencies



Who to Contact

There are currently 3 options available;

AusTender CoT Awareness Pack

3 hour AusTender CoT public workshop

In-House 1 day “focused” AusTender CoT workshop with your bid team using an existing RFT

Contact for information and pricing:

Rob Harmer Consulting Services Pty Ltd

ABN 77 053 134 400 (Operating since 1991)

Adelaide South Australia

email [email protected]

LinkedIN http://au.linkedin.com/in/robharmer/

Mobile +61 (0) 448 650 227

Fax +61 (0) 8 8265 1961

Rob Harmer offers practical tips and solutions for small / medium businesses on a wide range of topics in technology, defence industry tenders, Conditions of Tender, training etc.

_______________________________________________

About Rob Harmer – previously Business Winning Support Manager BAE Systems (from 2008 to 2014) with over 23 years’ experience in business consulting to defence and SME businesses.

mailto:[email protected]

http://au.linkedin.com/in/robharmer/



Name

Email address

Phone contact

Company

Location (State)

I am interested in;AusTender CoT Awareness Pack Yes No

3 hour AusTender CoT public workshop

Yes No

In-House 1 day “focused” AusTender CoT workshop with your bid team using an existing RFT

Yes No

Registration of Interest

Please “end the show” and fill out the form and then copy the table into an email and send to [email protected]

With a Subject line –

Show me how to avoid having my Bid Response rejected

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